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20171114Town of Prosper Town Council Meeting November 14, 2017 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation to members of the Pulmonary Hypertension Association proclaiming November 2017 as Pulmonary Hypertension Awareness Month.(RB) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Cont’d Presentation of Certificates of Recognition to members of the Town of Prosper staff who participated in hurricane relief efforts.(DK/SB) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda 5a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –October 24,2017 5b.Receive the September Financial Report.(KN) 5c.Receive the Quarterly Investment Report.(KN) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5d.Consider and act upon a resolution expressing official intent to reimburse costs of Town capital improvement program projects that may be funded with proceeds of bonds or other obligations,if those costs are paid prior to the issuance of such bonds or other obligations.(KN) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5e.Consider and act upon an ordinance amending Article 6.04,“Food Establishments,and Mobile Food Units,” of Chapter 6,“Health and Sanitation,”of the Town’s Code of Ordinances by repealing it in its entirety and replacing it with a new Article 6.04,“Food,Food Establishments,Mobile Food Units,and Temporary Food Establishments.”(JW) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5f.Consider and act upon adopting an Ordinance amending Subsection (a)(2)of Section XIII,of Appendix A of the Town’s Code of Ordinances to amend the Parks and Recreation User Fees.(DR) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5g.Consider and act upon approving the expenditure for annual software assurance of the Town’s computer aided dispatch and record management systems for Public Safety,from Integrated Computer Systems,Inc.,a sole source provider. (DK) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5h.Consider and act upon approving the purchase of one tractor for the Parks Operations Division, from Kubota Tractor Corporation,through the Texas Local Government Purchasing Cooperative.(DR) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5i.Consider and act upon approving the purchase of library furniture and equipment,from Library Interiors of Texas,LLC,through the Choice Partners Purchasing Cooperative;and authorizing the Town Manager to execute the Terms and Conditions of Sale for same.(LS) Library Furniture and Equipment Children Tables and Chairs Shelving Silo Youth Parent and Child seating Computer Cluster Shelving Adult Soft seating Conference Room / Study Study Rooms Teen Collaboration Center Study Tables Individual study seats Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5j.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any Site Plan or Preliminary Site Plan.(AG) Town of Prosper Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing and consider and act upon an ordinance amending Special Purpose Sign District-4 (SPSD-4),for the Gates of Prosper,located on the northeast corner of Preston Road and US 380.(MD17- 0007).(AG) “a place where everyone matters” Anchor tenants permitted 9’ wall sign height Rack Room Shoes permitted 7’,8”wall sign height Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon a request to amend a portion of Planned Development-41- Mixed Use (PD-41-MU),on 127.3±acres,located on the northwest corner of US 380 and Dallas Parkway,to facilitate a mixed use development (Prosper West).(Z17- 0014)(AG) “a place where everyone matters” LOVERS LN LOVERS LN Existing Plan Proposed Plan PROPOSED DEVELOPMENT STANDARDS •No additional multifamily units proposed •Ground Floor Retail o Reduction to first floor non-residential 75%to 15% o Reduction to %requirement for additional multifamily •Architecture o Reduction to primary materials 90%to 75% o Allows first floor stucco o Allows equivalent material approval by staff o Allows P&Z approval of architectural deviations •Structured Parking o Allows structured parking not to be located centrally within block in-line with other buildings PROPOSED DEVELOPMENT STANDARDS •Building Height o Increases height allowance o 5 to 16 stories for non-hotels in the Downtown sub-district o 12 to 16 stories in the Office sub-district •Requires Public Realm Design Plan o Includes buildings,sidewalks,parking,landscaping,benches, signage,planters,benches,outdoor dining areas,bicycle racks,trash cans,bollards,public and private utilities,etc. •Permitted Land Uses o Hotels o Mobile Food Vendors •Village Thoroughfare Plan (4 Sections) LOVERS LN LOVERS LN Town of Prosper Agenda Item 9. Consider and act upon authorizing the Town Manager to execute the following:Allstate Benefits Customer Agreement, Cigna Insured Client and Benefit Advisor Acknowledgement Form,Cigna Healthcare Application for Group Insurance, HCSC PBM Fee Schedule Addendum to the Benefit Program Application,Blue Cross Blue Shield Benefit Program Application (“ASO BPA”),Blue Cross Blue Shield BlueEdge ASO HSA with Embedded Deductible Benefit Highlights, Blue Cross Blue Shield PPO ASO Standard with Network Deductible and Split Copay Benefit Highlights,EyeMed Select Plan H Group Application,Mutual of Omaha Renewal Information and Exhibits,and Blue Cross Blue Shield Application for Stop Loss Coverage,effective January 1,2018. (LR) “a place where everyone matters” Presented By: LaShon Ross, Interim Human Resources Director Lance Pendley, Senior Vice President, MSW 43 Stop Loss –Symetra (current carrier) Renewal: +41.51% Increase or $122,889.60 Medical Claims vs. Prior Fiscal Year: -4.39% Medical PEPM Cost Fiscal Year: $737.29 Rate Guarantee until 12/31/2018 Dental Plan –Delta Dental (current carrier) Renewal: +16% Increase or $21,741.12 Rate Guarantee until 12/31/2018 Vision Plan –EyeMed (current carrier) No changes Rate Guarantee until 12/31/2021 Ancillary Benefit Plan –Mutual of Omaha (current carrier) No changes (Life, AD&D) through 12/31/2019 Renewal (LTD): +10.53% or $1,799.22 through 12/31/2019 44 Stop Loss –RFP # 2018-14-B 18 bids 13 decline to quote 5 proposals Dental and Vision –RFP # 2018-06-A 19 bids dental / 14 bids vision 17 decline to quote/ no response 16 proposals FSA –RFP # 2018-07-A 9 bids 5 no response 4 proposals Ancillary –RFP # 2018-05-A 20 bids 11 decline to quote / no response 9 proposals 45 Stop Loss –RFP # 2018-14-B Move to BCBS with $50,000 Specific +31.19% increase or 92,354.88 Rate Guarantee until 12/31/2018 Dental and Vision –RFP # 2018-06-A Move to Cigna for dental and stay with EyeMed for vision Dental: -0.14% increase or -$190.32 / Vision: No increase Rate Guarantee until 12/31/2019 (dental) / 12/31/2021 (vision) FSA –RFP # 2018-07-A Stay with SHDR No changes Rate Guarantee until 12/31/2020 Ancillary –RFP # 2018-05-A Stay with Mutual of Omaha and add Hospital Indemnity with Allstate No changes (Life, AD&D) through 12/31/2019 Renewal (LTD): +10.53% or $1,799.22 through 12/31/2019 PROPOSED 2018 PLAN DESIGN 46 CURRENT 2017 PLAN DESIGN Benefits Lifetime Maximum Coinsurance 100%70%100%60%100%70%80%60% Deductible $3,000 / $6,000 $6,000 / $12,000 $1,500 / $4,500 $10,000 / $20,000 $3,000 / $6,000 $6,000 / $12,000 $1,500 / $4,500 $10,000 / $20,000 Out-of-Pocket Maximum $3,000 / $6,000 $12,000 / $24,000 $5,500 / $10,200 $20,000 / $60,000 $3,000 / $6,000 $12,000 / $24,000 $5,500 / $10,200 $20,000 / $60,000 Physician Office Copay 100% after ded.70% after ded.$30 copay 60% after ded.100% after ded.70% after ded.$30 copay 60% after ded. Specialist Office Copay 100% after ded.70% after ded.$50 copay 60% after ded.100% after ded.70% after ded.$50 copay 60% after ded. Preventive Care Covered at 100%70% after ded.Covered at 100%60% after ded.Covered at 100%70% after ded.Covered at 100%60% after ded. Prescription Drugs Retail - (31 day supply) Generic 100% after ded.100% after ded.$10 copay 60% of allow. plus copay 100% after ded.100% after ded.$10 copay 60% of allow. plus copay Brand Name 100% after ded.100% after ded.$40 copay 60% of allow. plus copay 100% after ded.100% after ded.$40 copay 60% of allow. plus copay Non-Formulary 100% after ded.100% after ded.$60 copay 60% of allow. plus copay 100% after ded.100% after ded.$60 copay 60% of allow. plus copay Specialty Formulary 100% after ded.100% after ded.$250 copay 60% of allow. plus copay 100% after ded.100% after ded.$250 copay 60% of allow. plus copay Mail Order - (90 day supply) Generic 100% after ded.Not covered $30 copay Not covered 100% after ded.Not covered $30 copay Not covered Brand Name 100% after ded.Not covered $120 copay Not covered 100% after ded.Not covered $120 copay Not covered Non-Formulary 100% after ded.Not covered $180 copay Not covered 100% after ded.Not covered $180 copay Not covered Specialty drug not covered mail order Specialty drug not covered mail order *Specialty drugs will need to go through Prime Specialty Pharmacy RX OOPM: $1K Ind. / $3K Fam. 30 day supply 30 day supply HDHP Plan PPO Plan Change the Coinsurance Unlimited Unlimited 30 day supply 30 day supply RX OOPM: $1K Ind. / $3K Fam. Specialty drug not covered mail order Specialty drug not covered mail order HDHP Plan PPO Plan Unlimited Unlimited 47 Executive Summary - Mature January 1, 2017 - September 30, 2017 Average Monthly Covered Employees 132 Average Monthly Covered Members 296 Expenses for Period Gross Medical Claims 697,245.82$ Specific Stop Loss Recoveries $199,168.67 Net Medical Claims 498,077.15$ 419.61$ 47.3% Net Rx Claims 225,944.51$ 190.35$ 21.5% Employer HSA Contribution 60,220.38$ 50.73$ 5.7% Administration Costs 53,664.27$ 45.21$ 5.1% Stop Loss Premiums 214,073.39$ 180.35$ 20.3% Total Expenses 1,051,979.70$ 886.25$ 100.0% Note: Employee premium contribution estimated based on enrollment. HSA Employer Contribution: Individual - $750, Family - $1,500. Town of Prosper PEPM Pct Net Medical Claims 47.3% Net Rx Claims 21.5% Employer HSA Contribution 5.7% Administration Costs 5.1% Stop Loss Premiums 20.3% 48 Medical & Rx Fiscal Year Review - Mature October 1, 2016 - September 30, 2017 Plan Year Vendor Specific Deductible Specific & Aggregate Contract Enroll Mbrs Med Rx Prem EEs Mbrs Med Rx Prem EEs Mbrs Med Rx Prem EEs Mbrs Med Rx Prem ISL Excess October 90 184 27,112$ 11,349$ 52,667$ 98 228 48,452$ 17,840$ 72,895$ 117 255 60,202$ 29,841$ 82,779$ 123 266 170,937$ 15,515$ 97,561$ -$ November 95 198 15,825 10,137 56,689 100 230 38,033 27,419 73,713 118 256 78,151 38,819 83,183 126 272 98,367 41,404 98,691 - December 94 200 29,532 7,931 57,122 100 229 54,285 20,010 73,188 114 248 102,769 26,151 80,170 125 268 80,061 20,599 98,691 - January 96 202 42,881 20,704 57,839 95 216 8,682 11,115 69,474 107 238 21,041 11,680 86,663 125 270 55,963 16,199 - - February 100 211 24,562 20,855 59,733 98 218 66,245 27,397 69,958 111 247 30,835 23,199 90,057 127 278 23,453 29,602 - - March 98 211 39,957 6,643 59,806 103 231 46,279 4,349 74,707 118 268 59,412 11,921 96,974 130 293 24,664 25,265 - - April 102 226 21,848 6,901 62,978 108 237 16,339 13,790 77,284 120 271 112,607 21,833 98,880 134 297 59,932 39,502 - - May 101 222 71,644 25,258 62,237 110 243 32,328 10,464 78,929 121 272 59,337 30,721 99,345 133 296 226,924 13,118 - 161,300 June 101 222 19,503 12,849 62,210 117 258 49,315 8,298 84,365 123 279 57,286 15,154 101,597 130 294 55,331 26,409 - 4,375 July 102 227 44,301 37,902 63,865 119 261 130,983 19,995 85,173 122 278 44,326 7,666 101,145 134 306 59,876 12,130 - 2,449 August 97 223 15,045 8,862 71,320 118 261 100,703 11,754 84,581 121 277 39,844 26,448 100,105 136 310 74,246 22,780 - 1,451 September 97 225 56,522 7,845 71,643 119 258 55,285 13,821 83,073 127 281 171,674 13,373 102,638 138 317 116,857 40,938 - 29,594 Totals 1,173 2,551 408,733$ 177,236$ 738,107$ 1,285 2,870 646,930$ 186,253$ 927,341$ 1,419 3,170 837,482$ 256,806$ 1,123,537$ 1,561 3,467 1,046,611$ 303,463$ 294,943$ 199,169$ Net Claims ISL Excess Gross Claims Loss Ratio Avg Members Per EE Avg Employees Per Month Total Net Claims PEPM Percent Over Prior Year Avg Member Per Month Total Net Claims PMPM Percent Over Prior Year UHC claim data is shown by incurred month and is only for claims paid through July 2014. BCBS claim data is shown by paid month. UHC/BCBS BCBS BCBS BCBS Town of Prosper 2013-2014 2014-2015 2015-2016 2016-2017 Fully Insured Fully Insured Fully Insured Fully Insured/50000 N/A N/A N/A 12/12 $585,969 $833,182 $1,094,288 $1,350,074 $0 $0 $0 ($199,169) $585,969 $833,182 $1,094,288 $1,150,906 79.39%89.85%97.40%N/A 2.17 2.23 2.23 2.22 98 107 118 130 $499.55 $648.39 $771.17 $737.29 N/A 29.80%18.94%-4.39% N/A 26.4%18.9%-3.8% 213 239 264 289 $229.70 $290.31 $345.20 $331.96 $408,733 $646,930 $837,482 $1,046,611 $177,236 $186,253 $256,806 $303,463 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2013-2014 2014-2015 2015-2016 2016-2017 YTD Claims Medical Rx $500 $648 $771 $737 $290 $345 $332 $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 2013-2014 2014-2015 2015-2016 2016-2017 Average Claims PEPM PMPM 49 Current Census PEPM Monthly Annual % of Total BLENDED CLAIMS Medical Claims (less amount over specific)138 $479.03 $66,105.93 $793,271.10 49.20% Prescription Drug Claims 138 $211.14 $29,137.36 $349,648.34 21.68% TOTAL CLAIMS $690.17 $95,243.29 $1,142,919.44 70.88% FIXED COSTS Administration Medical & Rx 138 $45.21 $6,238.98 $74,867.76 4.64% Total Administration 138 $45.21 $6,238.98 $74,867.76 4.64% Stop Loss Premium Specific 138 $221.27 $30,535.62 $366,427.44 22.72% Aggregate 138 $16.73 $2,308.74 $27,704.88 1.72% Total Stop Loss Premium 138 $238.00 $32,844.36 $394,132.32 24.44% PPACA Fees Members PMPY Monthly Annual PCORI 219 $2.40 $43.80 $525.60 0.03% Total PPACA Fees 219 $2.40 $43.80 $525.60 0.03% TOTAL FIXED COSTS 138 $283.53 $39,127.14 $469,525.68 29.12% TOTAL COMBINED COSTS (Rate)$973.70 $134,370.43 $1,612,445.12 100.00% ANNUALIZED COST PER EMPLOYEE $11,684.38 Current Census PEPM Monthly Annual % of Total TRENDED CLAIMS Medical Claims (less amount over specific)138 $442.20 $61,023.44 $732,281.33 47.06% Prescription Drug Claims 138 $213.84 $29,510.40 $354,124.78 22.76% TOTAL CLAIMS $656.04 $90,533.84 $1,086,406.11 69.82% FIXED COSTS Administration Employee - Medical & Rx 138 $45.21 $6,238.98 $74,867.76 4.81% Total Administration 138 $45.21 $6,238.98 $74,867.76 4.81% Stop Loss Premium Specific - Employee 138 $221.27 $30,535.26 $366,423.12 23.55% Aggregate 138 $16.73 $2,308.74 $27,704.88 1.78% Total Stop Loss Premium 138 $238.00 $32,844.00 $394,128.00 25.33% PPACA Fees Members PMPY Monthly Annual PCORI 219 $2.40 $43.80 $525.60 0.03% Total PPACA Fees 219 $2.40 $43.80 $525.60 0.03% TOTAL FIXED COSTS 138 $283.53 $39,126.78 $469,521.36 30.18% TOTAL COMBINED COSTS (Rate)$939.57 $129,660.62 $1,555,927.47 100.00% ANNUALIZED COST PER EMPLOYEE $11,274.84 Based on the Most Recent 12 Months 2017-18 Fiscal Year Projections Based On The Most Recent 36 Months Town of Prosper 2017-18 Fiscal Year Projections 50 LaShon Ross, Interim Human Resources Director Lance Pendley, Senior Vice President, MSW 51 52 Medical –BlueCross BlueShield Dental –Cigna Vision –Eyemed Life and Disability –Mutual of Omaha Worksite Programs –Allstate EAP –Alliance Identity Protection –Legalshield HSA Savings Account –Optum Bank Telemedicine -24/7 Call-a-doc Wellness –HealthCheck 360 FSA and COBRA –SHDR Concierge Services –Compass Medical Fair Pricing –Kempton Group Retirement Accounts –TMRS & ICMA-RC Town of Prosper Agenda Item 10. Consider and act upon an ordinance rezoning 2.5+acres from Downtown Retail (DTR)to Planned Development-Downtown Retail (PD- DTR)to facilitate the development of a food truck park and outdoor entertainment venue (Silo Park),located on the northeast corner of W.Broadway Street and McKinley Street.(Z17- 0009).(AG) “a place where everyone matters” Horizontal Board Fencing permitted on north, east, and west side of Silo Park Vertical Tubular Steel Fencing Required on the south side of Silo Park and permitted on north, east, and west sides of Silo Park Vertical Tubular Steel Horizontal Board or Tubular Steel Town of Prosper Agenda Item 11. Consider and act upon approving the purchase of road stabilization services from URETEK USA,Inc.,related to Windsong Ranch road repairs,through the State of Texas Cooperative Purchasing Program.(FJ) “a place where everyone matters” Town of Prosper Agenda Item 11. “a place where everyone matters” Town of Prosper Agenda Item 12. Consider and act upon approving Change Order Number 10,to Pogue Construction Co.,L.P.,related to construction services for Town of Prosper Town Hall/Multi-Purpose Facility;and authorize the Town Manager to execute Change Order Number 10 for same. (HW) “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 15. 15.Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Policy on Sponsorship of Parks.(DR) •Discuss 2018 Strategic Planning Session (RB) “a place where everyone matters” Sponsorship of Parks Possible items to consider for naming rights / sponsorship •Community Park •Trail •Neighborhood Park •Sports field •Shade structure •Playground •Scoreboard Process Work with Parks and Recreation Board •Develop guidelines •Recommended levels Council review and approval Town of Prosper Town of Prosper Agenda Item 16. Adjourn. “a place where everyone matters”