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20171024Town of Prosper Town Council Meeting October 24, 2017 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation to members of the Prosper Police Department declaring October 23-31, 2017,as Red Ribbon Week,in support of community efforts to raise awareness and prevent substance abuse. (DK) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Cont’d Presentation of the National Procurement Institute’s Achievement of Excellence in Procurement Award to members of the Town of Prosper Finance Department. (KN) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda 5a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –October 10,2017 5b.Consider and act upon cancelling the December 26, 2017,Regular Town Council meeting.(RB) 5c.Consider and act upon a resolution accepting and approving the 2017 Tax Roll.(KN) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5d.Consider and act upon approving the purchase of three trucks for the Public Works Division,one truck for the Code Compliance Division,and one truck for the Parks Operations Division,from Caldwell Country Chevrolet,through the Texas Local Government Purchasing Cooperative;and one cab and chassis with a flatbed for the Public Works Division,from Chastang Ford,through the Houston- Galveston Area Council (HGAC)Cooperative Purchasing Program.(JC) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5e.Consider and act upon approving the purchase of three police pursuit rated sport utility vehicles for the Police Department,and one special service rated sport utility vehicle for the Fire Department,from Holiday Chevrolet,through a Tarrant County contract.(JC) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5f.Consider and act upon approving the purchase of one Vac -Truck for the Public Works Division,from Freightliner of Austin,through the Texas Local Government Purchasing Cooperative;and authorizing the Town Manager to execute the manufacturer’s proposal for the same.(FJ) Town of Prosper •Description The purpose of this purchase is to enhance the cleaning and sewer camera work on the wastewater system.The Vac -Truck will provide staff with the ability to effectively clean manholes and lift stations and to remove and transport wastewater. Additionally,staff will have the ability to uncover sections of piping easily,resulting in quicker repair times on larger jobsites. “a place where everyone matters” Town of Prosper Budget Impact This purchase is an approved FY2017-2018 supplemental request for $370,000.00. The purchase will be made through a Texas Local Government Purchasing Cooperative online purchasing system, BuyBoard, satisfying all competitive bidding requirements. The purchase price for the Vac-Truck is $333,337.65, and will be funded from Public Works Wastewater Capital Expenditure –Vehicles (200-6160-50-03). “a place where everyone matters” Town of Prosper VACTOR 2100 Plus “a place where everyone matters” Town of Prosper Recommendation Town staff recommends approving the purchase of one Vac-Truck,VACTRON 2100 Plus,for the Public Works Division,from Freightliner of Austin, through the Texas Local Government Purchasing Cooperative;and authorizing the Town Manager to execute the manufacturer’s proposal for the same. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5g.Consider and act upon approving the purchase of one dump truck for the Public Works Division,from Rush Truck Centers of Texas,L.P.,through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program.(FJ) Town of Prosper •Description The purpose of this purchase is to enhance department operations.Currently,all Public Works crews are rotating the use of one dump truck.This is creating delays in response times and the cleaning of job sites.An additional dump truck is required to maintain work load and appropriate response times. “a place where everyone matters” Town of Prosper Budget Impact This purchase is an approved FY2017-2018 supplemental request for $132,200.00. The purchase will be made through the HGAC Cooperative Purchasing Program, satisfying all competitive bidding requirements. The purchase price for the dump truck is $132,200.00, and will be funded from Public Works Wastewater Capital Expenditure –Equipment (200- 6140-50-02). “a place where everyone matters” Town of Prosper Peterbilt 348 Dump Truck “a place where everyone matters” Town of Prosper Recommendation Town staff recommends approving the purchase of one dump truck,Peterbilt 348,for the Public Works Division,from Rush Truck Centers of Texas,L.P., through the HGAC Cooperative Purchasing Program;and authorizing the Town Manager to execute the Federal Excise Tax Exempt Certificate and the Acknowledgement of Security Interest and Agreement to Submit Purchase Price to Bank for same. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5h.Consider and act upon approving the purchase of the ProQA software program,for Police Dispatch, from Priority Dispatch Corp.,a sole source provider.(DK) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5i.Consider and act upon an ordinance rezoning 47.9±acres from Agriculture (A)to Planned Development (PD),for a Prosper ISD (PISD) athletic complex with a multi-sport stadium and a natatorium,located on the south side of Frontier Parkway,460+feet west of the Burlington Northern-Santa Fe Railroad (BNSF)right-of-way. (Z17-0008).(AG) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5j.Consider and act upon authorizing the Town Manager to execute an Intergovernmental Joint Use Agreement between Prosper Independent School District and the Town of Prosper,Texas, related to shared parking on the Frontier Park and the PISD Stadium/Natatorium properties. Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5k.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any Site Plan or Preliminary Site Plan.(AG) Town of Prosper Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon an ordinance for a Special Purpose Sign District for Stone Creek Office Park,located on the west side of Preston Road,400±feet north of Broadway Street.(MD17- 0006).(AG) “a place where everyone matters” Existing Signs Proposed Sign Town of Prosper Agenda Item 8. Consider and act upon awarding Bid No.2018-04-B to Reytech Services,LLC.,related to construction services for the Prosper Road Improvement Project 2018 (Windsong Ranch Phase 1 &2 Acacia Parkway and Miscellaneous Roads)project;and authorizing the Town Manager to execute a construction agreement for same. (SG) “a place where everyone matters” Town of Prosper Location Map “a place where everyone matters” Town of Prosper Bid Tabulation “a place where everyone matters” Town of Prosper Agenda Item 9. Consider and act upon awarding Bid No.2018- 11-B to Roadway Solutions,Inc.,related to construction services for the Traffic Signal-Coit Road &Prosper Trail project;and authorizing the Town Manager to execute a construction agreement for same.(SG) “a place where everyone matters” Town of Prosper Location Map “a place where everyone matters” Town of Prosper Agenda Item 9. “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Services Agreement between Kimley-Horn and Associates,Inc.,and the Town of Prosper, Texas,related to the design of the Old Town Streets 2015 (Fifth,McKinley)project.(SG) “a place where everyone matters” Town of Prosper Location Map “a place where everyone matters” Town of Prosper Agenda Item 11. Consider and act upon approving Change Order Number 03,to Dean Electric dba Dean Construction related to construction services for Frontier Park North Field Improvements;and authorize the Town Manager to execute Change Order Number 03 for same.(DR) “a place where everyone matters” Shade over playground Site Plan Playground Layout New Equipment Playground Equipment currently included in the project Proposed Equipment (Item #1) Shade over playground Town of Prosper Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 10. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 13. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 14. Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. • Discussion on Amendments to Tree Mitigation Requirements (DR) • Gateway Monument Design Update (DR) • Discussion on Amendments to the Food Establishment Ordinance (JW) “a place where everyone matters” Tree Mitigation Ordinance Review •Current tree mitigation requirements are lacking in comparison tonearbycities. •In addition,there is a lack of any positive credit towards protectingexistingtreesonsite. •Propose update to tree mitigation standards to simplify requirementsandbetterprotectdesirabletrees. •Will also provide incentive to protect existing trees. •Addresses additional protection to trees during construction. •Update tailored to assist Town’s goal of a higher Scenic CityCertification Protected Trees •Protected tree species will remain the same (not on unprotected tree list) •A tree that is determined to be healthy by the Director of Planning,or his/her designee, and meets one of the following requirements: •Any tree,regardless of species,6” or larger in diameter and located within a 100-year floodplain. •Any tree,except unprotected species,6”or larger in diameter and located outside of a 100-year floodplain. •Unprotected trees: •Silver Leaf Maple •Hackberry,Texas Sugarberry •Honey Locust •Bois d’Arc •Mimosa Mulberry •Mulberry •White Poplar •Cottonwood •Mesquite •Willow Tree Replacement Requirements •Current •Proposed Size of protected tree Percentage replacement trees Less than 6"0 6"-12"150% 12.1-20"200% 20" or greater 300% Less than 8"0 8"-12"100% 12.1"-20"150% 20" or greater 300% Stand of trees 6+ trees, 48" total 100% Individual trees 20" or greater 300% Within the floodplain 0-300' outside of floodplain Size of protected tree Percentage of replacement trees Less than 6"0% 6"-12"150% 12.1"-24"200% 24.1"-40"300% Greater than 40"Council approval and 1000% Less than 6"0% 6"-12"100% 12.1"-24"150% 24.1"-40"300% Greater than 40"Council approval and 1000% Outside the floodplain Within the floodplain Positive Tree Credits •Current –Trees may be preserved to prevent tree mitigation penalty. No positive credit is offered for protecting existing trees. •Trees may be transplanted to fulfill other requirements (perimeter landscaping trees, landscape island trees, etc.) •Proposed –Offer positive credits for preserving existing trees to help with mitigation requirements. (1 credit = One 3” tree) Protected Tree Size Positive Credit 6-12"1 12.1-18"3 18.1-24"4 >24"5 Comparable Cities Mitigation Requirements and Tree Credits •Mitigation Requirements •Positive Tree Credits Allen 15.1 -24" = replant 2" for each caliper inch removed; > 24" = replant 3" for each caliper inch removed. If negative credits are greater than positive credit then the owner must plant protected trees to meet or exceed tree credit number. Coppell 6-24" = 1:1; 24-40" = 10:1; >40" = approval from City Council and 10:1 Fairview 1":1" for all protected trees only after all design alternatives have been exhausted. Flower Mound >6" =1.5:1; Specimen tree (small tree: >13", medium tree: >19", large tree >25") = 2:1; Historic tree (designated by Town Council) = 2.5:1 McKinney 6-16"=1:1; >16"=2:1 Southlake 0-20% existing tree canopy cover on lot = 70% to be preserved; 20.1-40% = 60% to be preserved; 40.1-60% = 50% to be preserved; 60.1-80% = 40% to be preserved; 80.1-100 = 30% to be preserved; Individual trees are 1:1 replacement Frisco <6"=0; 6-12"=1:1; 12-20"=1.5:1; >20.1"=3:1 Plano 8-30" = 1:1; >30" = 1.5:1 Colleyville 0-20% existing tree canopy cover on lot = 70% to be preserved; 20.1-40% = 60% to be preserved; 40.1-60% = 50% to be preserved; 60.1-80% = 40% to be preserved; 80.1-100 = 30% to be preserved; Individual trees are 1:1 replacement Allen Positive Credits: 6 -10" 1 tree credit; 10.1 -15" 2 tree credits; >15" 3 tree credits; Negative Credits: 6- 10": 2 negative credits per caliper inch; 10.1-15": 4 negative credits per caliper inch Coppell 1:1, up to 50% of required reparation. Fairview None listed Flower Mound 6-12" = 1 credit; 13-18" = 3 credits; 19-24" = 4 credits; 25-30" = 5 credits; >30" = 6 credits (one credit = one 2.5-3" tree) McKinney 6-8"= 2 tree credits; 9-15"= 3 tree credits; 16-30"= 4 tree credits; 31-46"= 5 tree credits; >47"= 8 tree credits (one credit = one 4" tree) Southlake 6-12"= 1 tree credit (canopy) or 2 tree credits (understory); >12"= 2 tree credits (canopy) or 3 tree credits (understory) Frisco None Plano >8" = 2 tree credits. Good for up to 1/3 of the required mitigation. Colleyville None listed Gates of Prosper April 2016July 2015 US 380 US 380 Gates of Prosper •Mitigation required before update: 2554.3 caliper inches •Mitigation required after update: 3709.2 caliper inches •By saving only the 9 largest trees mitigation is reduced to 3254.7 caliper inches Windsong Ranch Ph. 1A January 2017August 2012 Windsong Pkwy Windsong Ranch Ph. 1A •Mitigation required before update: 249 caliper inches •Mitigation required after update: 373 caliper inches •By saving only the 2 largest trees mitigation is reduced to 184 caliper inches Windsong Ranch Ph. 3A-2 January 2017August 2012 Gee RoadGee Road Windsong Ranch Ph. 3A-2 •Mitigation required before update: 190.125 caliper inches •Mitigation required after update: 258.5 caliper inches •By saving only the largest tree, and counting credits toward trees already saved, mitigation is reduced to 129.5 caliper inches PROSPER, TX ENTRY SIGNAGE DESIGN CONCEPTS CONTEXT Major and Minor Gateways Town Entry Sign US 380 Lovers Ln. TOWN CONCEPT (MOD 1) Flagpoles Removed 6/25 COUNCIL MEETING COMMENTS •Turn monument signage 90 degrees to face northbound traffic on Preston •Provide visual separation between monument components •Elevate the structure •Backlit “Town of Prosper” lettering •Lighted windmill •Explore ways to illuminate the sign at night REVISED CONCEPT (Northbound View) DIMENSIONS 32’ MATERIALS Rough Cut Stone Smooth Cut Stone Brushed Aluminum Corten Steel SECONDARY MONUMENT 20’ QUESTIONS Town of Prosper Agenda Item 15. Adjourn. “a place where everyone matters”