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20170822pptTown of Prosper Town Council Meeting August 22, 2017 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation by the Town’s Emergency Management Coordinator on the Town’s “Storm Ready” Certification. (KB) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations StormReady communities are better prepared to save lives through advanced planning, education, and awareness. Establish 24-hour warning point Rave Communications NWS Chat Smart911 “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda 5a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –August 8,2017 5b.Consider and act upon an ordinance for a Special Purpose Sign District for Prosper Town Center, located on the northeast corner of Preston Road and First Street.(MD17-0005).(AG) “a place where everyone matters” Subject to: 1.Remove from Exhibit B the following unified developmentsigns:UDS-7A on Hays Street,UDS-1A on First Street,andUDS-4C on Preston Road. 2.Only one additional monument sign along First Street isallowed. 3.Only one additional monument sign along Hays Street isallowed. 4.One monument sign on the lot with the 3-story officebuildingisallowed. 5.Any sign along Preston Road,First Street,and Hays Roadshallbeatleast15feetfromanystreetright-of-way,exceptforthecurvedwallsignattheintersectionofPrestonRoadandFirstStreetandthecurvedwallsignattheintersectionofFirstStreetandHaysStreet,for which a setback variancereducedto5feetisallowed. APPROVAL RECOMMENDATION Town of Prosper Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing, and consider and act upon an ordinance amending Chapter 3, Permitted Uses and Definitions of the Zoning Ordinance regarding temporary buildings. (Z17-0007). (JW) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing to consider and discuss the FY 2017-2018 Budget, as proposed. (KN) “a place where everyone matters” Town of Prosper Agenda Item 9. Conduct a Public Hearing to consider and discuss a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year by 8.45 percent. (KN) “a place where everyone matters” Town of Prosper Agenda Item 10. Conduct a Public Hearing to consider and discuss proposed Water and Wastewater utility rate structure. (KN) “a place where everyone matters” Town of Prosper Agenda Item 11. Conduct a Public Hearing to consider and discuss an amendment to the Town’s Municipal Drainage Utility System Fee Schedule. (HW) “a place where everyone matters” Town of Prosper Agenda Item 12. Consider and act upon a request for a Variance to the Subdivision Ordinance regarding thoroughfare screening, for Parkside, located on the west side of Coit Road, 1,500±feet south of Prosper Trail. (V17-0006). (AG) “a place where everyone matters” Town of Prosper Agenda Item 13. Consider and act upon an ordinance amending Article 13.08 “Right-of-Way Management” of Chapter 13 “Utilities” the Town’s Code of Ordinances, by establishing regulations related to network providers. (AG) “a place where everyone matters” Town of Prosper Agenda Item 14. Discussion on proposed Five-Year Capital Improvement Plan. (HW) “a place where everyone matters” 28 CIP Projects STREETS Gates of Prosper, TIRZ No. 1 2,079,632 (Richland Boulevard, Lovers Lane,Detention Pond) Matthews Southwest, TIRZ No. 2 440,601 (Mahard Parkway) Frontier Parkway (BNSF Overpass) –($5.86M Town)22,555,000 DNT Southbound Frontage Road –(Collin County)9,500,000 Coleman Street (at Prosper HS) –Potential Developer Agreement 700,000 Old Town Streets (Fifth, McKinley) 1,000,000 Fifth Street (Coleman -Church)375,000 Third Street (Main -Coleman)250,000 Eighth Street (Church -PISD) 260,000 Field Street (First -Broadway)250,000 37,410,233 29 ADDITIONAL STREETS Downtown Enhancements (Broadway)1,650,000 West Prosper Road Improvements 6,781,000 Prosper Trail (Kroger -Coit)3,975,000 Acacia Parkway (Gee Road -Windsong Parkway)1,022,782 13,428,782 Total All Street Projects 50,839,015 CIP Projects Cont’d Town of Prosper Town Council Meeting January 13, 2015 Priority List of Shovel Ready Projects “a place where everyone matters” 4 –Victory Way 3 –Prosper Trail 2 –Coit Road 5 –Coleman Street 6 –First Street 1 –Prosper Trail Town of Prosper Budget Work Session July 12, 2017 Comments on Street and Traffic Projects “a place where everyone matters” 6. Victory Way (2 lanes of 4 ultimate) Eng : $ 250,000 Total: $1,750,000 Prosper Trail (Engineering Underway) Coit Road Extended to Frontier (Engineering Underway) First Street (Engineering Underway) Prosper Trail (Engineering Complete) 5. Coleman Street (4 lanes of 4 ultimate) Eng : $ 375,000 Total: $2,500,000 Coleman Street (Last 2 lanes of 4 ultimate) Eng : $ 700,000 Total: $6,000,000 Coleman Street (Last 2 lane –Potential Dev. Agreement) Fishtrap Road (4 lanes of 4 ultimate) Eng : $1,250,000 Total: $16,500,000 Cook Lane (Contract Pending) Eng : $100,000 Total: $1,450,000 E –W Collector (Contract Pending) Eng : $100,000 Total: $ 900,000 35 TRAFFIC Traffic Signal –Coit Rd & Prosper Trail 220,000 Traffic Signal –FM 1385 & Fishtrap: (TxDOT)125,000 Traffic Signal –FM 1461 & Coit Rd: (TxDOT)125,000 Traffic Signal –FM 1461 & FM 2478 (Custer Rd): (TxDOT)125,000 Traffic Signal –FM 2478 (Custer Rd) & Prosper Trail: (TxDOT)125,000 Traffic Signal –SH 289 & Coleman Rd: (TxDOT)220,000 Traffic Signal –SH 289 & Richland Blvd: (TIRZ #1)220,000 Traffic Signal –US 380 & Lover’s Lane: (TIRZ #1)220,000 1,380,000 CIP Projects Cont’d 2017-2018 Proposed Traffic Signals Other Town Traffic Signals Mentioned at July 12th Work Session Future Proposed Traffic Signals on CIP 37 CIP Projects Cont’d PARKS Lakewood Preserve –Developer 483,000 Hays Park –Design (Town)50,000 Star Trail Park #1 –Developer & Park Development Fund 985,000 Whitley Place H&B Trail Extension –Design (Town)70,000 Windsong H&B Trail Phases 3C,5,6A, 6B, 7, 8, and 9 –Developer 450,524 Windsong Ranch West Park Land –Study (Town)50,000 2,088,524 Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Prestonview Drive Hays Park Town of Prosper “a place where everyone matters” Star Trail Neighborhood Park #1 Concept Plan (Not Final) Star Trail Neighborhood Park #1 Concept Plan (Not Final) Town of Prosper “a place where everyone matters” Whitley Place Hike and Bike Trail Extension Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper “a place where everyone matters” 55 CIP Projects Cont’d FACILITIES Parks Operations and Public Works Complex -Land 4,000,000 Public Safety Complex -Design 1,000,000 Town Hall -Professional Services ($2.241M Overall)200,000 Town Hall -Construction ($19.990M Overall)392,000 5,592,000 56 CIP Projects Cont’d WATER Fishtrap Elevated Storage Tank (South)5,415,000 Water Supply Line Phase 1 9,694,479 Water Supply Line Phase 1 Easement Costs 4,141,500 Custer Road Station Additional Pump 889,350 Lower Pressure Plane Pump Station and Transmission Line 1,250,000 LPP Phase 2 Pipeline Easement Costs 1,487,150 22,877,479 WASTEWATER Gates of Prosper, TIRZ No. 1 38,644 (Middle Doe Branch Line) Matthews Southwest, TIRZ No. 2 166,492 (Lower Doe Branch Line) 205,136 57 CIP Projects Cont’d DRAINAGE Old Town Drainage –Fifth Street Trunk Main 400,000 400,000 Total All CIP Projects 83,382,154 Town of Prosper Agenda Item 15. Discussion on proposed Health Permit Fees. (JW) “a place where everyone matters” Town of Prosper •Fees are charged for Inspections of •Restaurants (2/yr) •Temporary Events with Food •Grocery & Convenience Stores •Day Care Centers •Mobile Food Units •Public/HOA/Apartment Pools •Plan Review •Fees Last Updated in 2005 59 “a place where everyone matters” Town of Prosper •Need to Adopt New Food Establishment Ordinance •Migrate Fees from Food Establishment Ordinance to our Standard Fee Schedule •Increase Certain Fees to be Consistent with Avg of Survey Cities 60 “a place where everyone matters” $0 $100 $200 $300 $400 $500 $600 ProsperBV AllenColleyvilleCoppellFairviewFlower MoundFriscoHighland ParkMcKinneyPlanoSouthlakeAvg61 Avg $0 $100 $200 $300 $400 $500 $600 ProsperBV AllenColleyvilleCoppellFairviewFlower MoundFriscoHighland ParkMcKinneyPlanoSouthlakeAvg62 Avg $0 $100 $200 $300 $400 $500 $600 ProsperBV AllenColleyvilleCoppellFlower MoundFriscoPlanoSouthlakeAvgFairviewMcKinney63 Avg $0 $50 $100 $150 $200 $250 $300 $350 ProsperBV AllenColleyvilleCoppellFlower MoundFriscoSouthlakeAvgFairviewMcKinney64 Avg Town of Prosper Recommend No Fee Changes for: •Restaurants •Temporary permits •Grocery Stores •Mobile Food Units •Swimming Pools and Spas 65 “a place where everyone matters” Town of Prosper Recommended Fee Changes & BV Comparison 66 “a place where everyone matters” Use Current Fee Proposed Fee*BV Fee Convenience Store $200/yr $275/yr $400/yr Day Care $200/yr $350/yr $400/yr Plan Review $75 $175 $150 * Based on avg. of other cities Town of Prosper Agenda Item 16. Discussion on proposed Public Works Fees. (FJ) “a place where everyone matters” Town of Prosper Sec. XIV –(B) Damages to meters/equipment “a place where everyone matters” Item Existing (2011)Proposed (2017) 5/8-inch PD $322.00 $340.00 3/4-inch PD $322.00 $340.00 1-inch PD $398.00 $412.00 1-1/2-inch PD $570.00 $614.00 2-inch PD $775.00 $800.00 1-1/2-inch turbine (irrigation)$622.00 $625.00 2-inch turbine (irrigation)$797.00 $797.00 14 x 18 inch meter small box $151.00 $ 164.00 14 x 18 inch meter small box & MTU $266.00 $279.00 18 x 24 inch meter large box $264.00 $267.00 Town of Prosper Sec. XIV –(B) Damages to meters/equipment “a place where everyone matters” Item Existing (2011)Proposed (2017) 18 x 24 meter box large & MTU $379.00 $382.00 Replace readable register $181.00 $239.00 Replace damaged/unreadable register $500.00 $500.00 Transmitter (MTU)$236.00 $239.00 Transmitter (MTU) dual $266.00 $269.00 3-inch turbine meter $878.00 $881.00 4-inch turbine meter $1,436.00 $1,439.00 6-inch turbine meter $ 2,460.00 $2,463.00 3-inch compound meter $2,203.00 $2,206.00 4-inch compound meter $2,911.00 $2,911.00 6-inch compound meter $4,707.00 $4,711.00 Town of Prosper Sec. XIV –(B) Damages to meters/equipment –New Proposed Charges “a place where everyone matters” Item Existing Proposed (2017) Replace 5/8 & 1-inch meter, MTU, register & box $890.00 $559.00 Replace MTU, register & box $568.00 $394.00 Replace 5/8 & 1-inch meter register & box $654.00 $444.00 Replace 5/8 & 1-inch meter MTU & box $709.00 $444.00 Replace 5/8 & 1-inch meter & MTU $558.00 $404.00 Replace 5/8 & 1-inch meter & box $473.00 $329.00 Town of Prosper Sec. XIV –(B) Damages to meters/equipment –New Proposed Charges “a place where everyone matters” Item Existing Proposed (2017) Replace MTU & small box $387.00 $277.00 Replace register & box $322.00 $279.00 Replace 5/8 & 1-inch meter & register $503.00 $404.00 Replace register & MTU $417.00 $354.00 Replace unreadable register, MTU and small box $887.00 $770.00 Replace unreadable register & MTU $736.00 $710.00 Town of Prosper Sec. XIV –(C) Fire hydrant meter fee “a place where everyone matters” Item Number Item Existing (2011)Proposed (2017) 1.Deposit (based upon approved conditions)$1500.00 $1500.00 2.Relocate fire hydrant meter $50.00 $64.00 3.Repair hydrant meter 3a.Back flow valve $150.00 N/A 3b.Hydrant meter $800.00 N/A 3c.Valves gate $110.00 N/A Town of Prosper Sec. XIV –(C) Fire hydrant meter fee –New Proposed Charges “a place where everyone matters” Item Number Item Existing Proposed (2017) 3a.Replace hydrant meter with register $960.00 $1,197.00 3b.Repair hydrant -meter RPZ Not Used $528.00 3c.Replace backflow on hydrant $150.00 $372.00 3d.Repair hydrant -broken collar No Charge $224.00 3e.Repair hydrant -meter valves $110.00 $166.00 Town of Prosper Sec. XIV –(D) Water/wastewater fee (1)Water Taps. (2)Wastewater Taps. “a place where everyone matters” Item Number Item Existing (2011)Proposed (2017) (i)1-inch water service $1,577.00 $1,537.00 (ii)1-1/2 inch water service $1,773.00 $1,836.00 (iii)2-inch water service $1,870.00 $1,941.00 Item Number Item Existing (2011)Proposed (2017) (a)4-inch sewer service $1,596.00 $1,612.00 (b)6-inch sewer service $1,624.00 $1,840.00 Town of Prosper Sec. XIV –(E) Meter moves Sec. XIV –(F) Curb stop repair “a place where everyone matters” Item Number Item Existing (2011)Proposed (2017) (1)1-inch water service move $550.00 $554.00 (2)1-1/2 inch water service move $591.00 $595.00 (3)2-inch water service move $765.00 $771.00 Item Number Item Existing (2011)Proposed (2017) (1)1-inch curb stop repair $256.00 $237.00 (2)1-1/2 inch curb stop repair $348.00 $350.00 (3)2-inch curb stop repair $396.00 $398.00 Town of Prosper Sec. XIV –(G) Callback or second time call “a place where everyone matters” Item Existing (2011)Proposed (2017) Callback or second time call $75.00 $86.00 Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17c.Section 551.071 –Consultation with the Town Attorney regarding possible litigation regarding bond issues,and possible litigation regarding substandard structures,and all matters incidents and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17d.Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17e.Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. “a place where everyone matters” Town of Prosper Agenda Item 18. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 19. Rogers Middle School Update “a place where everyone matters” Town of Prosper Agenda Item 19. Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Rogers Middle School Study Update (SG) “a place where everyone matters” Town of Prosper 85 “a place where everyone matters” Town of Prosper 86 “a place where everyone matters” Students Crossing Coit Road with Crossing Guard at School Driveway Town of Prosper 87 “a place where everyone matters” Students Traveling to Northern Pedestrian Crossing through Empty Lot Town of Prosper 88 “a place where everyone matters” Midblock Pedestrian Crossing 1,150 feet North of School Driveway Town of Prosper 89 “a place where everyone matters” (May 16, 2017) Town of Prosper 90 “a place where everyone matters” Short-Term Improvements-Coit Road •Consider restriping the crosswalk on Coit Road with “piano-key” or “ladder”-style markings to improve visibility for drivers. -Complete •Update school zone sign time panel on the apartment driveway approach to reflect the correct school zone times. -Complete •Consider installation of school signs with diagonal arrows in the median on Coit Road at the crosswalk. School crossing signs would need to be installed on a new sign post. There is an existing ‘Keep Right’ sign on the median nose. -Complete •Install custom signing on the northeast corner of the intersection directing students to “Cross Coit Road Here” rather than continuing north along the east side of Coit Road to cross at the northern crosswalk outside the 20 mph reduced speed school zone. -On PISD property.The Lee Engineering Study sent to PISD. •Re-mount the existing pedestrian warning signs higher on their existing posts so that the bottom of the signs is at least 7 feet above the top of curb. -No, they are within acceptable configuration. •Consider re-mounting the Rapid Rectangular Flashing Beacon (RRFB) control boxes at a different elevation to optimize visibility between drivers and approaching pedestrians. -No, they are within acceptable configuration. •A few of the existing yield pavement markings on northbound Coit Road may require repainting. -No, they are not bad enough to be replaced at this time. •‘Yield Here to Pedestrian’ signs (R1-5L and R1-5R) should be installed on the northbound and southbound approaches of Coit Road at the yield pavement markings on the right-hand side of the road and on the median. -Complete •As trees continue to grow, branches may require trimming to maintain visibility of the pedestrian signs for drivers. -Staff will monitor. •Install ‘Pedestrian Ahead’ (W11-2, W16-9P) signs on the northbound and southbound approach of Coit Road in advance of the crosswalk -Complete Town of Prosper Short-Term Improvements-Coit Road (Continued) •To account for slower student walking speed (assumed 2.5 feet/sec) and pedestrian start-up and delay time, it is recommended to increase the time that the RRFB system is activated after each pushbutton press to fifty-seven (57) seconds (an increase of approximately 20 seconds). -Timing checked and long enough.This crossing is not being encouraged for use by students. •Alternatively, pedestrian push-buttons could be added in the median to allow for a two-stage crossing of Coit Road. If the RRFBs for the northbound and southbound approaches of Coit Road were operating separately, each set would need to be activated for approximately 19 seconds ( = 9 seconds of pedestrian delay/start-up time + 9.6 sec to walk 24 feet at 2.5 ft/sec). -Not needed •Install custom signs directing student pedestrians on school days and during school arrival and dismissal hours to cross ¼ mile south at the middle school entrance intersection. -Complete. •Consider providing a law enforcement officer at this location during the morning arrival period in the days after the sign is installed and intermittently thereafter to direct students to the intended crossing. “a place where everyone matters” Town of Prosper “a place where everyone matters” Long-Term-Coit Road Monitor student behavior to verify that students are not crossing at the northern crosswalk. •If students continue to cross at the northern crosswalk, either: o Extend the Coit Road reduced speed school zone north (as shown in Figure 18), or o Construct a fencing or landscaping barrier along the north edge of the school driveway to channelize student pedestrians toward the intended crosswalk (as shown in Figure 19). As previously stated, in order to include the northern midblock pedestrian crossing in the 20 mph school zone, the school zone would have to be extended by approximately 1,100 feet to the north. While vehicle speeds would be expected to increase by 5 mph by the end of the school zone, vehicles would experience only an approximate 21-second increase in travel time. o If the school zone is extended north as described in item 6.b above, then implement the following additional improvements (as shown in Figure 18): §The pedestrian (W11-2) signs at the midblock crossing must be replaced with school signs (S1-1). §Relocate the existing school zone flasher and signs to a point 300 feet north of the midblock crossing. §Install transverse 12” white pavement markings on Coit Road. §Install ‘School Ahead’ signs (S1-1 and SW16-9P) 320 feet prior to the start of the school zone on southbound Coit Road and 320 feet prior to the midblock crossing on northbound Coit Road. §Install a school zone sign on the apartment driveway approach located 450 feet south of the midblock crossing. On the new residential street being constructed as the west leg of the same intersection (Meadowbrook Boulevard), install a school zone assembly with flashing beacon, and end school zone sign, and transverse white pavement marking approximately 200 feet east of Coit Road. •Consider either or both of the following improvements at the intersection of Coit Road and the school entrance driveway (as shown in Figure 19): o Install a pedestrian hybrid beacon for additional conspicuity of pedestrian crossings and to reduce conflicts when crossings occur outside of peak school arrival and dismissal periods, such as after extra-curricular activities or for evening school events. This improvement may become more important to consider as Coit Road traffic grows and/or when Coit Road is widened to its ultimate six-lane cross section as per the Town’s thoroughfare plan. o Extend the median on the north leg of the intersection to provide a defined refuge area for pedestrians making a t wo-stage crossing of Coit Road. La Cima ·Town staff has adjusted the crossing time at Arrowhead to allow students from Rogers Middle School more time to cross with a crossing guard and has restriped the crossing at La Cima and Amistad. Town of Prosper Agenda Item 20. Adjourn. “a place where everyone matters”