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20170808Town of Prosper Town Council Meeting August 8, 2017 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper “a place where everyone matters” Agenda Item 4a. –4c. 4a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –July 25,2017 4b.Receive the Monthly Financial Report.(KN) 4c.Receive the Quarterly Investment Report. (KN) Town of Prosper “a place where everyone matters” Agenda Item 4d. –4e. 4d.Consider accepting the submission of the certified collection rate of 100 percent for FY 2017-2018.(KN) 4e.Consider and act upon an ordinance establishing the 2017 certified appraisal roll. (KN) Town of Prosper “a place where everyone matters” Agenda Item 4f. –4g 4f.Consider accepting submission of the 2017 effective tax rate of $0.450157 per $100 taxable value and the rollback tax rate of $0.508702 per $100 taxable value.(KN) 4g.Consider and act upon an ordinance for a Special Purpose Sign District for Prosper Town Center,located on the northeast corner of Preston Road and First Street.(MD17- 0005).(AG) Subject to: 1.Remove from Exhibit B the following unified developmentsigns:UDS-7A on Hays Street,UDS-1A on First Street,andUDS-4C on Preston Road. 2.Only one additional monument sign along First Street isallowed. 3.Only one additional monument sign along Hays Street isallowed. 4.One monument sign on the lot with the 3-story officebuildingisallowed. 5.Any sign along Preston Road,First Street,and Hays Roadshallbeatleast15feetfromanystreetright-of-way,exceptforthecurvedwallsignattheintersectionofPrestonRoadandFirstStreetandthecurvedwallsignattheintersectionofFirstStreetandHaysStreet,for which a setback variancereducedto5feetisallowed. APPROVAL RECOMMENDATION Town of Prosper “a place where everyone matters” Agenda Item 4h. Consider and act upon an ordinance establishing a reduced speed limit for US Highway 380 (University Drive)from Lovers Lane to the Denton County line within the Town of Prosper.(DK) Town of Prosper Agenda Item 5. Citizen’s Comments The public is invited to address the Council on any topic. However,the Council is unable to discuss or take action on any topic not listed on this agenda.Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 6. Conduct a Public Hearing,and consider and act upon a request for a Variance to Section 1.09 of the Sign Ordinance regarding Wood Frame Signs for Tribute Senior Living in the Prosper Town Center development, located on the northeast corner of Preston Road and First Street.(V17-0004).(AG) “a place where everyone matters” •Subject to removal of the wood frame signs from the property at or before issuance of a Certificate of Occupancy,or at or before issuance of a permit for a unified development sign which provides advertising for the Tribute Senior Living facility,whichever occurs first. APPROVAL RECOMMEDATION Applicant Provided Pictures Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon a request for a Variance to Section 1.09 of the Sign Ordinance,regarding Subdivision Monuments, Subdivision Entry Signs,and Wood Frame Signs,for Lakewood Subdivision,located on the northwest corner of US 380 and Lakewood Drive.(V17-0005).(AG) “a place where everyone matters” WOOD FRAME SIGN SUBDIVISION ENTRY SIGN SUBDIVISION MONUMENT Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon an ordinance for a Specific Use Permit (SUP)for a Child Day Care Center (Kiddie Academy),on 2.7±acres, located on the southwest corner of Hays Road and Highpoint Drive.This property is zoned Retail.(S17- 0003).(AG) “a place where everyone matters” Town of Prosper Agenda Item 9. Consider and act upon an ordinance amending the FY 2016-2017 Budget and Capital Improvement Plan to provide funding for the Acacia Parkway (Gee Road - Windsong Parkway)Project and First Street (Dallas North Tollway -Coleman)project.(KN/SG) “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon authorizing the Town Manager to execute Contract Amendment #1 to the Professional Services Agreement between Specialty Land Services LLC,and the Town of Prosper,Texas,for easement and ROW acquisition services.(SG) “a place where everyone matters” Town of Prosper Agenda Item 11. Consider and act upon authorizing the Town Manager to execute Contract Amendment #2 to the Professional Engineering Services Agreement between Graham Associates,Inc.,and the Town of Prosper,Texas,related to the Prosper Trail (Kroger -Coit)project and the First Street (Dallas North Tollway -Coleman)project.(SG) “a place where everyone matters” Town of Prosper Agenda Item 12. Consider and act upon awarding Bid No.2017-58-B to Groves Electrical Services,Inc.,related to construction services for the Coit Road Median Lighting (US 380 - First Street)project;and authorizing the Town Manager to execute a construction agreement for same.(SG) “a place where everyone matters” Town of Prosper “a place where everyone matters” Town of Prosper Agenda Item 13. Submission of the FY 2017-2018 Proposed Budget and Budget Message by the Town Manager.(KN) “a place where everyone matters” Town of Prosper Agenda Item 14. Consider and act upon a proposed FY 2017-2018 property tax rate.(KN) “a place where everyone matters” Town of Prosper Agenda Item 15. Consider and act upon scheduling Public Hearings on the FY 2017-2018 Proposed Budget.(KN) “a place where everyone matters” Town of Prosper Agenda Item 16. Consider and act upon scheduling Public Hearings for the FY 2017-2018 proposed tax rate.(KN) “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17c.Section 551.071 –Consultation with the Town Attorney regarding possible litigation regarding bond issues,and all matters incidents and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 17d.Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 18. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 19. Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Discussion on Data-Driven Approaches to Crime and Traffic Safety (DDACTS)(DK) •Grand Opening Signage (JW) •High Weeds and Grass (JW) •Tournaments (DR) “a place where everyone matters” Town of Prosper WHAT IS DDACTS? Data Driven Approaches to Crime and Traffic Safety Law enforcement operational model supported by a partnership with: •Department of Transportation National Highway Traffic Safety Administration and •Department of Justice –Bureau of Justice Assistance (BJA) and National Institute of Justice (NIJ). Integrates location based traffic crash, crime, calls for service and enforcement data to establish methods for deploying law enforcement resources. •Using geo-mapping, the model identifies hot spots (areas of high incidences) of crashes, traffic violations and crimes. “a place where everyone matters” Town of Prosper WHAT IS DDACTS? Data Driven Approaches to Crime and Traffic Safety Drawing on the deterrent value of highly visible,targeted traffic enforcement and the knowledge that crime often involves the use of motor vehicles,the goal of DDACTS is to reduce crime,crashes and traffic violations across the country. The model relies on the prompt collection and analysis of data to provide actionable reports that inform tactical and strategic decisions of the law enforcement agency. “a place where everyone matters” Town of Prosper WHY DDACTS? •Ensures accountability and provides a dynamic, evidence based problem solving approach to crashes and crimes •Grounded in community oriented and evidence based policing.Time/place based policing vs.traditional person based policing results in: More stable target for law enforcement activity Stronger evidence base Fewer ethical and legal problems “a place where everyone matters” Town of Prosper WHY DDACTS? •Highly visible traffic enforcement is a proven and effective countermeasure that addresses both crashes and crime whether they occur simultaneously or independently in time and/or location •Reliance on analysis to identify the nexus of crashes and crime provides a scientifically based method for law enforcement to plan its efforts “a place where everyone matters” Town of Prosper 7 GUIDING PRINCIPLES DDACTS relies on 7 guiding principles,starting with building communitypartnershipstoestablishsupportforhighlyvisibletrafficenforcementandtoaidinthedevelopmentofstrategiccountermeasures.As Prosper PoliceDepartmentemployDDACTSoperationalplans,routine informationsharingsessionswithstakeholdersreinforcethecollectiveownershipoftheinitiative.Regular monitoring,evaluation,and analysis of outcomesprovidedatadrivenfeedbackforadjustmentstoDDACTSoperationalplans. Partners and Stakeholders Participation Data collection Data analysis Strategic operations Information sharing and outreach Monitoring, evaluation and adjustments Outcomes “a place where everyone matters” Town of Prosper Grand Opening Signage •Desire for additional on-site and off-site temporary signage •Sign Code permits one 48 sq. ft. banner prior to opening for 6 weeks. The business then can obtain another permit for additional 6 weeks after opening •Off -site signs (permanent) only permitted per approved Special Purpose Sign District “a place where everyone matters” Approved off-site signs (8) per Special Purpose Sign District Preston Rd,south of Lovers US 380 @ Lovers Ln Lovers Ln, west of Site Approved on-site signs Town of Prosper Request •Six (6) Banner Signs •Two (2) on Front Façade facing Richland •Two (2) on Rear Façade facing US 380 •Two (2) on Side Façade facing Lovers Ln •Two (2) Wood Frame Signs •Preston Rd @ US 380 •Preston Rd @ Richland (currently installed) •Keep all signs up until January 2, 2018 (per code, banner signs can remain until October 17th) •Staff removed 30 bandit signs from the ROW of US 380 and Preston Rd on Aug 2nd “a place where everyone matters” Town of Prosper High Grass and Weeds •For Agricultural and Uncultivated Areas, Code requires grass and weeds to be moved to a height of 12” or less 100 feet from the pavement •Staff tries to get property owner to mow entire ROW –both sides of the ditch •Cost of mowing both sides of deep ditches along rural roads “a place where everyone matters” Mowing to Center of Ditch Town of Prosper Agenda Item 20. Adjourn. “a place where everyone matters”