20170110 V3Town of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingJanuary 10, 2017y,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyInvocation Pledge of Allegiance andInvocation, Pledge of Allegiance, and Pledge to the Texas Flag.
Town of Prosper“a place where everyone matters”Pledge to the Texas FlagpyHonor the Texas flag; I pledge allegiance to thee, dGdTexas, one state under God, one and indivisibleone and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of recent and iupcoming events.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyPresentation2017 It’s Time TexasCommunity Challenge
PROSPERPROSPERPROSPERPROSPER
The 2017IT’S TIMETEXASThe 2017ITS TIMETEXASCommunity Community ChallengeChallenge
What is the Community What is the Community Challenge?The Community Challenge is a one‐of‐a‐kindstatewidecompetitionthatspans12weeksandstatewidecompetitionthatspans12weeksandchallenges communities of all sizes across Texas todemonstrate their commitment to healthyliving!yg2017 Dates:January 9th through March 31st
2016Community Challenge2016Community ChallengeProsper WINS!Prosper’s total points: 439,120What we won:$1,500 for school healthy initiativesTrophyTrophyCommunity banner SchoolbannerSchool bannerCertificate from Governor Abbott
How to Participate and Win AgainHow to Participate and Win Again1. Website:ITTCommunityChallenge.com2. Register and select your community.(Each participant receives 1,000 points for registering!)3. Earn points for your community by completingactivitiesasanindividualand/orasaactivitiesasanindividualand/orasarepresentative of a school, business, organization,ormayor.ormayor.
Waysto EarnPoints:Waysto EarnPoints:50pointsTrackYourPhysicalActivity(2X/day)50pointsTrackYourPhysical Activity(2X/day)100 pointsTrackYour Weight (1X/week)200 pointsTake a H ealthy Selfie (unlimited)
Examples of Healthy SelfiesExamples of Healthy Selfies
Other Waysto EarnPoints:Oeaysoaos5,000 pointsHostaneventwiththe Mayor.10,000pointsSignthe Mayor’s Pledge.pgyg15,000 pointsShoot a ChallengeVideo.20,000 pointsEstablish or strengthen aMayor’sHealth & Fitness Council or comparable citywide health collaborative.
Schools EarnPoints:Schools EarnPoints:100pointsSnapaStaffShoutOutPhoto100points500pointsSnapaStaffShoutOutPhoto.ImplementTeach HealthierActivity.p200 pointsOrganize a Healthy Staff Activity.1002000i100-2,000pointsSign Campus/District Pledges.
Organizations Earn Points:CHURCHES, CHURCHES, 250pointsSigntheWorkplace Pledge.pgpg500 pointsComplete the Work HealthierAssessmentAssessment.200 pointsPhotograph a Healthy Workplace Activity.
Bi&OitiBusinesses&OrganizationsSchoolDistrictAdministratorsPrincipalsSchoolDistrictAdministrators,Principals,Educators, PTA & School Board MembersThe PeopleYou Know & Love!
OSOSPROSPERPROSPERwww.ITTCommunityChallenge.com
Town of Prosper“a place where everyone matters”Agenda Item 5.pyConsent AgendaItemsplacedon the Consent Agendaare consideredroutine in nature and non-controversial. The ConsentAgendacanbeacteduponinonemotionItemsmaybeAgendacanbeacteduponinonemotion.Itemsmayberemoved from the Consent Agenda by the request ofCouncilMembersorstaff.CouncilMembersorstaff.
Town of Prosper“a place where everyone matters”Agenda Items 5a. – 5b.py5a.Consider and act upon minutes from the following Town Councilmeeting(RB)following Town Council meeting.(RB)•Regular Meeting – December 13, 20165b.Receive the November Financial Report.(KN)
Town of Prosper“a place where everyone matters”Agenda Item 5c.pyConsider and act upon ratifying a renewal to the BankDepositoryServicesAgreementbetweenIndependentDepositoryServicesAgreementbetweenIndependentBank and the Town of Prosper; and authorizing theTownManagertoexecutesame.(KN)TownManagertoexecutesame.(KN)
Town of Prosper“a place where everyone matters”Agenda Item 5d.pyConsider and act upon approving the purchase of fivetrucksforthePublicWorksDivisionandtwotrucksfortrucksforthePublicWorksDivisionandtwotrucksforthe Park Operations Division, from Caldwell CountryChevrolet,throughtheTexasLocalGovernmentChevrolet,throughtheTexasLocalGovernmentPurchasing Cooperative; and seven public safety ratedsport utility vehicles for the Police Department, fromHoliday Chevrolet, through a Tarrant County contract.(JC)
Town of Prosper“a place where everyone matters”Agenda Item 5e.pyConsider and act upon approving the purchase ofmappingandglobalpositioningsystemsoftwareforthemappingandglobalpositioningsystemsoftware,forthePolice Department, from Integrated Computer Systems,asolesourceprovider.(DK)asolesourceprovider.(DK)
Town of Prosper“a place where everyone matters”Agenda Item 5f.pyConsider and act upon ratifying an application to FEMAfortheAssistancetoFireFightersGrant;andfortheAssistancetoFireFightersGrant;andauthorizing the Town Manager to execute same.(RT)
Town of Prosper“a place where everyone matters”Agenda Item 5g.pyConsider and act upon an ordinance amending a portionofPlannedDevelopment40(PD40)on119+acresofPlannedDevelopment–40(PD-40),on11.9+acres,located on the west side of Windsong Parkway, 400+feetnorthofUS380,toallowforthedevelopmentofafeetnorthofUS380,toallowforthedevelopmentofabig box home improvement retail store (The HomeDepot). (Z16-0016)(JW)
Town of Prosper“a place where everyone matters”Agenda Item 5h.pyConsider and act upon whether to direct staff to submit awritten notice of appeal on behalf of the Town Council tothe Development Services Department, pursuant to Chapter4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s ZoningOdidiikbhPl i&Ordinance, regarding action takenbythePlanning&Zoning Commission on any Site Plan or Preliminary SitePlan(AG)Plan.(AG)
Town of Prosper“a place where everyone matters”Agenda Item 6. pyCitizen’s CommentsThe public is invited to address the Council on any topic.However, the Council is unable to discuss or take actiontitli t dthidPllton anytopicnotlistedonthisagenda.Please completea“Public Meeting Appearance Card” and present it to theTownSecretarypriortothemeetingTownSecretarypriortothemeeting.
Town of Prosper“a place where everyone matters”Agenda Item 7. pygenda tem 7.Conduct a Public Hearing, and act upon andii05fSi lFil15ordinance rezoning0.5+acre,fromSingleFamily-15(SF-15) to Planned Development Downtown SingleFamily(PDDTSF)locatedonthesouthwestcornerFamily(PD-DTSF),locatedonthesouthwestcornerof Third Street and Field Street. (Z16-0026).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 8. pygenda tem 8.Conduct a Public Hearing, and consider and act upon anordinance amending Planned Development-38 (PD-38)on 83.6+acres, located on the northeast corner of US 380dCitRd(Z160027)(JW)andCoitRoad.(Z16-0027).(JW)
Proposed Development StandardsA maximum of three (3) restaurants with drive-thru service arepermittedonLots,5,7,10,and12.Inaddition,arestaurantpermittedonLots,5,7,10,and12.Inaddition,arestaurantwith drive-thru service shall also be permitted on Lot 9 with thecondition that the minimum size of the interior tenant space of arestaurantwithdrivethruserviceshallbe3500squarefeetonrestaurantwithdrive-thruserviceshallbe3,500squarefeetonLot 9. A restaurant with drive-thru service shall not bepermitted on Lot 11.Site Plans, including façade plans and landscape plans shall berequiredtobeapprovedbytheTownCouncilforLots3457requiredtobeapprovedbytheTownCouncilforLots3,4,5,7,9, 10, 11, and 12.
Town of Prosper“a place where everyone matters”Agenda Item 9.pyAgenda Item 9. ConductaPublicHearingandconsiderandactuponConductaPublicHearing,andconsiderandactupona request to rezone 14.1+acres, from PlannedDevelopment-43(PD-43)to PlannedDevelopment -p()pCommercial (PD-C), on the north side of US 380,700+feet west of Mahard Parkway to facilitate thedevelopment of an automobile sales and/or leasingfacility (Ford). (Z16-0025). (JW)
Town of Prosper“a place where everyone matters”Agenda Item 10. pyg1.Conduct a Public Hearing, and consider and act upon arequest foraSpecific Use Permit (SUP) for mini-warehouses or public storage buildings, on 5.0+acres,locatedontheeastsideofCookLane830+feetsouthlocatedontheeastsideofCookLane,830+feetsouthof Prosper Trail. This property is zoned PlannedDevelopment-26(PD-26).(S16-0011).(JW)Development26(PD26).(S160011).(JW)
View from North
View from Northeast
View from Southwest
Applicant’s Presentationpp
Town CouncilTOWNOFPROSPERTEXASTOWN OF PROSPER, TEXASSpecific Use Permit Request for All StorageJanuary 10th, 201764
OldGiSUiOlder Generation Storage UnitsAllSEZDiTh65All Storage EZ Drive ThruCompletely Enclosed
Project General LocationProsper TrailarkwayCook Ln.SITEDallas PaApprox. 950 Ft. South of Residential PropertyApprox. 838 Ft. to South Prosper Trail66
Property Use Adjacent to Project SiteFuture Growth and DevelopmentExampleLand Use: VacantDevelopment ExampleFuture Land Use:Business ParkWATER TANKSLand Use: IndustrialFuture Land Use:Business ParkLand Use: ChurchFuture Land Use:Business ParkLand Use: CommercialFuture Land Use:67Business Park
Aerial Overlay Over Project SiteZoned: PD‐26dLand Use: VacantFuture Land Use:Business ParkWATER TANKSSolid Evergreen Living Screen On:NorthEast&SouthBoundariesNorth, East, & South Boundaries 68
Trade Area69
70
North Solid Living ScreenSouth Solid Living Screen1 Large Evergreen Tree (Live Oak) Planted Every 30 Ft. 1 Evergreen Shrub Planted Every 6 Ft. –8Ft. Tall at PlantingProposed Solid Living Screen on North, South & East Landscape Buffers. 71
Landscape ExhibitSouthern Live OakHeight: 40‐50 FtWidth: 88 Ft72Planted every 6 Ft. Min. 8 Ft. tall. N,S, E Buffers.
Line of Sight DiagramProsper Til26’ Tall Example Building Shown Trail200 ft. •Distance From Prosper Trail R.O.W. to Site = 838.04 ft. •Visibility will be completely screened from Prosper Trail with Future Development on North Lots.73
Site Easements70’ Wide Gas Easement74
Facility Features:y••EZ DRIVE THRU ACCESSEZ DRIVE THRU ACCESS••Loading Areas on Interior of Building Loading Areas on Interior of Building ••Extra Large ElevatorsExtra Large Elevators••CLIMATE CONTROLLED UNITSCLIMATE CONTROLLED UNITS••No exterior access units onNo exterior access units on‐‐sitesite75
Conceptual Elevation•Modified Accent Color 76
Conceptual Elevation•Modified Accent Color•Added 8 Win. To East Side 77
78
Recently Completed Class A Project – 3000 S. Watson Rd. Arlington, TX79
Recently Completed Class A Project – 3000 S. Watson Rd. Arlington, TX80
Recently Completed Class A Project – 3000 S. Watson Rd. Arlington, TX81
All Storage Is Becoming Part of the Community In:•McKinney, TX (Approved SUP)•Plano, TX (Approved Site Plan)•RowlettTX(ApprovedPD)•Rowlett, TX (Approved PD)Positive Community Reception and Press:STORAGE CENTER ROLLING UP THE DOORS WITH CONVENIENCE AND APPEALWhite Settlement, TX“ All Storage is opening their doors and giving the building a purpose at long last……All Storage knew they were taking on the challengeoftransformingsomethingthathasbeenaneyesorebychallenge of transforming something that has been an eyesore by most in the city for many years.”‐Hall, A.C. (2015, Aug. 20) Storage Center Rolling Up The Doors With Convenience and Appeal. The Detail Newspaper, Retrieved from http://grizzlydetail.worldpress.com82pp ,p //g y p
ASTORAGEEXPERIENCEA STORAGE EXPERIENCESO GALL STORAGEPROSPER,TXPROSPER, TX83
Town of Prosper“a place where everyone matters”Agenda Item 11.pyUpdate on Roadway Projects. (HW)
Dallas North Tollway Phasing Plan
Dallas North Tollway Overpass at US 380
US 380 (Collin County/Denton County Line to Lovers Lane
Windsong Parkway / Hollyhock Road @ US 380Traffic Signal
Town of Prosper“a place where everyone matters”Agenda Item 12.pyConsider and act upon approving a GuaranteedMiPi(GMP)AddSdMaximumPrice(GMP)Amendment andSecondAddendum to the Standard Form of Agreement AIADocumentA1332009betweenDeanElectricIncdbaDocumentA133-2009betweenDeanElectric,Inc.,dbaDean Construction, and the Town of Prosper, related toConstruction Manager-at-Risk services for the Town ofgProsper Frontier Park North Field Improvements Project;and authorizing the Town Manager to execute same.(DR)
Preliminary Site Plan
Project TimelineApprove GMP January 2017Notice-to-ProceedJanuary 2017Notice-to-ProceedJanuary 2017Ground Breaking February 2017Open for Public Use January 2018
Town of Prosper“a place where everyone matters”Agenda Item 13.pyConsider andact upon an ordinance amending the FY 2016-2017 Budget and Capital Improvement Plan.(KN)EXHIBIT "A"EXHIBIT ABUDGET AMENDMENTFISCAL YEAR 2016-2017January 10, 2017Special Revenue Fund Park DedicationOriginal Current Amended Increase Special Revenue Fund -Park DedicationBudgetBudgetBudget(Decrease)Expenditures:Parks DeptFrontier Park Field Improvements CIP ProjectGrant Revenue $ 10,451,225 $ 10,451,225 $ 10,826,225 $ 375,000 GMP Award $ 10,451,225 $ 10,451,225 $ 11,360,815 $ 909,590 Total $ 10,451,225 $ 10,451,225 $ 11,360,815 $ 909,590 Total Expenditures909,590 Net Effect All Funds$ 534,590
Town of Prosper“a place where everyone matters”Agenda Item 14.pygConsider and act upon an ordinance amending theT’CdfOdiAdiA“FTown’sCodeofOrdinances,AppendixA,“FeeSchedule,” Section XI, “Rates for Collection of SolidWasteandRecyclables”(KN)WasteandRecyclables.(KN)
Town of Prosper“a place where everyone matters”Agenda Item 15.pygPresentation on Waste Connections “Third Eye” featurestthS lidWthi l(KN)totheSolidWastevehicles.(KN)
Fleet Vehicles with GPS Tracking •Waste Connections’ goalis to eliminate any collection challengein a helpful and customer friendly way to ensure that each pick upoccurs seamlessly.•This new technology allows us to focus on continual improvementwithin Waste Connections as well as pinpointing educationopportunities to communicate to residents and businesses.•3rd Eye onboard computer system places up to 8 cameras oneach fleet vehicle for live GPS tracking. The extra views aroundthe entire truck keepother vehicles,people andpropertysafer.p,pppp y•Each waste and recycling vehicle is tracked and recordedcontinuously by truck number and can report serviced addresseswithtimeofserviceandrateofspeedItisusefultomaintainwithtimeofserviceandrateofspeed.Itisusefultomaintainefficient routes and ensure the timely completion of Prosperroutes.
Fleet Vehicles with GPS Tracking •Waste Connection’s 3rd Eye GPS tracking was implemented toimprove the customer service and safety of the Town’s residents.•For any customer with service questions, the video can be vieweddirectly by the Town of Prosper.•From the GPS video feed, drivers can capture photos of serviceissues which can be proactively communicated to residents andcommercial customers.•For example: blocked or overloaded containers to late set outs•ThiscanalsohelpWasteConnectionsdevelopcommunicationThiscanalsohelpWasteConnectionsdevelopcommunicationstrategies with the Town to publicize any helpful education thatwill lead to more efficient collections.
3rdEye Feed Example: http://awti.3rdeyecam.com/tem/awti/main?e=eMa2ukcZaDWF1KAh7wzSt8mrGjdky6rWDn3toccPCoaching Features:https://www.youtube.com/watch?v=Xu7sF0eM9CE&feature=youtu.be
Town of Prosper“a place where everyone matters”Agenda Item 16.pygConsider and act upon a resolution approving the TownfPdPEDCIttPlidofProsper andProsperEDCInvestmentPolicy andInvestment Strategy, and Addendum B of the InvestmentPolicy:Banks/BrokerDealerQuestionnaire(KN)Policy:Banks/BrokerDealerQuestionnaire.(KN)
Town of Prosper“a place where everyone matters”Agenda Item 17.pygConsider and act upon a request for a Variance to theS bdi i iOdidith hfiSubdivisionOrdinance regardingthoroughfare screening,for the Villages at Legacy, located on the northwest andsouthwestcornersofPrairieDriveandLegacyDrivesouthwestcornersofPrairieDriveandLegacyDrive.(V16-0004).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 18.pygConsider and act upon authorizing the Town Manager totPf i lEi iSiAtexecuteaProfessionalEngineeringServicesAgreementbetween Teague Nall and Perkins, Inc., and the Town ofProsperrelatedtothedesignoftheMedianLighting–Prosper,relatedtothedesignoftheMedianLightingCoit Road (US 380 – First Street) project.(SG)
Town of Prosper“a place where everyone matters”py
Town of Prosper“a place where everyone matters”pyUnder this contract, Teague Nall and Perkins Inc., will design ,glighting in the median of Coit similar to that on Preston RoadPreston Road.
Town of Prosper“a place where everyone matters”Town staff recommends pythat the Town Council authorize the Town Manager to execute a Manager to execute a Professional Engineering Services Agreement between Teague Nall and between Teague, Nall, and Perkins, Inc., and the Town of Prosper, Texas related to the design of the Median Lighting Project -Coit Road (US 380 - First)()the amount of $35,300.
Town of Prosper“a place where everyone matters”Agenda Item 19.pyExecutive SessionRecessintoClosedSessionincompliancewithSectionRecessintoClosedSessionincompliancewithSection551.001 et seq. Texas Government Code, asauthorizedbytheTexasOpenMeetingsAct,toauthorizedbytheTexasOpenMeetingsAct,todeliberate regarding:19Sti551087Tdidid19a.Section551.087–Todiscuss andconsidereconomic development incentives.
Town of Prosper“a place where everyone matters”Agenda Item 19.EiSipyExecutive SessionRecess into Closed Session in compliance with Sectionp551.001 et seq. Texas Government Code, asauthorized by the Texas Open Meetings Act, todeliberateregarding:deliberateregarding:19b.Section 551.072 – To discuss and considerhhllfltpurchase, exchange,lease or value ofrealpropertyfor municipal purposes and all matters incident andrelatedthereto.
Town of Prosper“a place where everyone matters”Agenda Item 20.pyReconvene in Regular Session andtake anyactiongynecessary as a result of the Closed Session.
Town of Prosper“a place where everyone matters”Agenda Item 21.pyPossibly direct Town staff to schedule topic(s) fordiscussion at a future meeting.g•Maintenance Bonds(SG)()•Update on Town Hall and Town Hall InfrastructureProjects(HW)j()
Town of Prosper“a place where everyone matters”pyMaintenance Bonds
Current PolicyMaintenance Bond (Ord. No. 07-022)Each request for finalacceptance shall be accompanied by a bond executed by asurety company holding a license to do business in the StateofTexasandacceptabletotheCommissioninanamountofTexas,andacceptabletotheCommission,inanamountequal to ten percent (10%) of the cost of the publicimprovementsrequired as approved by the Town,conditioned that the Subdivider will maintain suchiiddi ifidf(2)improvementsingoodconditionfor a periodoftwo(2)years after final acceptance of the completed constructionby the Town, as provided in Section 9.4 of this Section. SuchbondshallbeapprovedastoformandlegalitybytheTownbondshallbeapprovedastoformandlegalitybytheTownAttorney.
Maintenance Bond Policy in other Cities/TownsCity/Town % of Construction Period of Maintenance BondAddi1002Addison1002Allen 10 2Celina 100 2Colleyville102Colleyville102The Colony 10 2Coppell 50 2Fairview‐‐Flower Mound 10 2Frisco 110 2Highland Park 100 1Lewisville 100 2Little Elm 10 2McKinney 15 2Murphy1002Murphy1002Plano 10 1Richardson 100 2Rockwall102Rockwall102Rowlett 20 2Southlake 100 2Wylie 100 2
2 Year Maintenance Bond CostsContract Size 10% Bond % of Contract 100% Bond % of Contract$ 300,000 $ 825 0.28% $ 6,200 2.07%$ 700,000$ 1,925028%$ 12,0501 72%$ 700,000$ 1,9250.28%$ 12,0501.72%$ 1,000,000 $ 2,750 0.28% $ 15,560 1.57%
Maintenance Bond (Ord. No. 07-022)Each request for finalacceptance shall be accompanied by a bond executed by a suretycompany holding a license to do business in the State of Texas,dblhlandacceptabletothe Commission, in an amount equalto onehundred percent (100%) of the cost of the public improvementsrequired as approved by the Town, conditioned that theSubdi iderillmaintainsuchimpro ementsingoodconditionSubdividerwillmaintainsuchimprovementsingoodconditionfor a period of two (2) years after final acceptance of thecompleted construction by the Town, as provided in Section 9.4 ofthisSectionSuchbondshallbeapprovedastoformandlegalitythisSection.Suchbondshallbeapprovedastoformandlegalityby the Town Attorney.
Town of Prosper“a place where everyone matters”pyUpdate on Town Hall and Town Hall pInfrastructure Projects
TOWN HALL
TOWN HALL
Design: Contract Amendment - 01/24/17$32,400TOWN Construction: Change Order - 04/11/17Cost TBD but estimate $550,000 for permanent HALLbut estimate $550,000 for permanent drainage pipe + $50,000 for replacement of old sanitary sewer in alley.Prelim Savings on Constructionest. $200,000 now; $50,000 futureFuture First Street: Proposed Stormwater Utility Drainage Fee to FundPermanent Underground Drainage in Alley
Main Street Construction:April 2017 – August 2017Broadway ConstructionSeptember 2017 –January 2018September 2017 January 2018(conflicts with Christmas Festival 2017)Recommend Broadway Shift to:J 2018M 2018January 2018 –May 2018
Town of Prosper“a place where everyone matters”Agenda Item 22.pyAdjAdjourn.