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20161108Town of Prosper Town Council Meeting November 8, 2016 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation to the members of the Prosper Historical Society,the Veterans Memorial Committee,and local veterans proclaiming November 11 , 2016 as Veterans Day.(RB) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation to the members of the Pulmonary Hypertension Association proclaiming November 2016 as Pulmonary Hypertension Awareness Month.(RB) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation to members of the Town of Prosper Municipal Court staff proclaiming November 7-11 ,2016 as Municipal Court Week.(RB) “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of the National Procurement Institute’s Achievement of Excellence in Procurement Award to the members of the Town of Prosper Finance Department. (KN) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Items 5a. –5b. 5a.Consider and act upon minutes from the following Town Council meeting. (RB) •Regular Meeting –October 25, 2016 5b.Consider and act upon appointing a Town of Prosper representative to the McKinney Airport Master Plan Advisory Committee. (RB) “a place where everyone matters” Town of Prosper Agenda Item 5c –5e. 5c.Receive the September Financial Report. (KN) 5d.Receive the Quarterly Investment Report. (KN) 5e.Consider and act upon an ordinance for a Special Purpose Sign District for Windsong Ranch Marketplace, on 46+acres, located on the northeast corner of U.S. 380 and Gee Road. (MD16-0002). (JW) “a place where everyone matters” Town of Prosper Agenda Item 5f. “a place where everyone matters” 5f.Consider and act upon an ordinance rezoning a portion of Planned Development-65 (PD-65) and a portion of Planned Development-48 (PD- 48),on 198.4±acres,located on the southeast and southwest corners of existing and future Prairie Drive and Legacy Drive,to allow for the development of a single family detached,senior living development and to modify lot type requirements.(Z16-0011).(JW) Town of Prosper Agenda Item 5g. “a place where everyone matters” 5g.Consider and act upon an ordinance rezoning 1.7±acres from Office (O)and Retail (R)to Planned Development-Retail (PD-R),located on the west side of Hays Road,2,600±feet north of First Street.(Z16-0020).(JW) Town of Prosper Agenda Item 5h. 5h.Consider and act upon awarding Bid No.2017- 01-B Preston Lakes Park Playground Project,to APC Brands,Inc.(American Parks Company), related to construction services for a playground in Preston Lakes Park;and authorizing the Town Manager to execute a construction agreement for same.(PN) “a place where everyone matters” Town of Prosper Agenda Item 6. Citizen’s Comments The public is invited to address the Council on any topic. However,the Council is unable to discuss or take action on any topic not listed on this agenda.Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing, and consider and act upon an ordinance amending the architectural requirements of Windsong Ranch (Planned Development-40), generally located north of US 380 and west of Teel Parkway. (Z16-0022) (JW) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing, and consider and act upon an ordinance amending the Town’s Thoroughfare Plan revising a segment of the Commercial Collector (DNT Backer Road) located between Dallas Parkway and the BNSF railroad, from Prosper Trail to First Street. (CA16-0004) (HW) “a place where everyone matters” Town of Prosper Agenda Item 9. Conduct a Public Hearing to receive public comments concerning the amendment of the land use assumptions and capital improvements plan, and the imposition of an impact fee for water, wastewater, and roadway utilities. (MD16 -0012) (HW) “a place where everyone matters” Town of Prosper Agenda Item 10. Conduct a Public Hearing, and consider and act upon an ordinance amending the Future Land Use Plan, on the northwest corner of Second Street and Main Street, from Old Town –Green Space to Old Town –Public. (CA16-0003) (JW) “a place where everyone matters” Town of Prosper Agenda Item 11. Conduct a Public Hearing, and consider and act upon an ordinance rezoning 4.6±acres, from Single Family-15 (SF-15) to Planned Development- Downtown Office (PD-DTO), to facilitate the development of a governmental office -Town Hall, located on the northwest corner of Second Street and Main Street. (Z16-0023). (JW) “a place where everyone matters” Town of Prosper Agenda Item 12. Consider and act upon awarding CSP No. 2016 -72- B Town of Prosper Frontier Park North Field Improvements -Artificial Turf, to Hellas Construction, Inc., related to turnkey solution to design, construct and install artificial turf for five fields (3 baseball/softball, two multi-purpose fields) at Frontier Park; and authorizing the Town Manager to execute a construction agreement for same. (PN) “a place where everyone matters” Hellas Construction & Town of Prosper 6/6/16 Hellas Construction is the complete, one-stop solution for sports construction, offering long- term durability and unparalleled customer commitment. Since the company’s inception, Hellas has managed to impact more than 5 million students across the nation. With clients ranging from elementary schools and local parks, to the Home of the Dallas Cowboys, Hellas Construction delivers on time, every time, for every client. ABOUT HELLAS CONSTRUCTION CONSTRUCTION JASPER ISD SIMILAR PROJECTS GRUVER ISD SIMILAR PROJECTS VR EATON HIGH SCHOOL SIMILAR PROJECTS PROJECT RENDERINGS Rendering generated by Hellas. Final Design to be approved by Town of Prosper Town of Prosper Agenda Item 13. Consider and act upon authorizing the Town Manager to execute a Blue Cross Blue Shield Business Associate Agreement,Blue Cross Blue Shield Mandated Provisions Checklist,Benefit Program Application (“ASO BPA”),24/7 Call-A- Doc Business Associate Agreement,Telemedicine Corp.Benefit Services Agreement,Symetra Preliminary Excess Loss Insurance Application, Symetra Excess Loss Disclosure Statement,and Symetra Electronic Use Agreement,effective January 1,2017.(BR) “a place where everyone matters” Presented By: Baby Raley, Human Resources Director Lance Pendley, Senior Vice President, MSW, Inc. Cristina Palacios, Senior Account Manager, MSW, Inc. 45 Health Plan –Blue Cross Blue Shield (current carrier) Renewal: +34.45% Increase or $412,373.28 Medical claims combined loss ratio: 86.5% PPO claims loss ratio: 143.4% HDHP claims loss ratio: 54.1% Rate Guarantee until 12/31/2017 Dental Plan –Delta Dental (current carrier) No changes Rate Guarantee until 12/31/2017 Vision Plan –EyeMed (current carrier) No changes Rate Guarantee until 12/31/2017 Ancillary Benefit Plan –Mutual of Omaha (current carrier) No changes (Life, AD&D, and LTD) through 12/31/2017 46 Medical Carrier Medical (Fully-insured) Medical (Self-insured) Aetna X Declined to quote BCBS Renewal 34.45%X UHC X Declined to quote NOT CONSIDERED: Bridge Health Not considered –Center of Excellence Continental Benefits Late bid –not considered NO RESPONSE: Benefit Mall, Boon Chapman, Cigna, Gilsbar, Surgery Center of Oklahoma 47 48 Health Plan: Recommend moving from fully-insured to self-insured funding option Recommend Blue Cross Blue Shield as the medical plan administrator ; estimated annual cost $1,303,738.84 (8.92% from current) Recommend no change for HDHP and HSA contribution levels Recommend decreasing the PPO deductible from $5,000 to $1,500 per individual Recommend Symetra as the stop loss carrier; estimated annual cost $269,084.64 Recommend eliminating the MERP and applying funds to benefit enhancements Recommend 24/7 Call-A-Doc for basic medical services; estimated annual cost $4,968 Recommend continuation of the Wellness incentive amount of $50/mo. for employees who meet wellness program requirements 49 Claims Budget Recommended Δ Budget Projection 2008-2009 $42,363 $40,770 N/A 2009-2010 $36,502 $46,980 Increase 2010-2011 $48,826 $48,950 Decrease 2011-2012 $46,533 $44,050 Increase 2012-2013 $52,416 $57,201 Decrease 2013-2014 $45,722 $34,000 Increase 2014-2015 $4,069 $30,000 Decrease 2015-2016 $17,010 $25,000 Decrease Note: Reported claims on plan year. Budget is on fiscal year. PROPOSED 2017 PLAN DESIGN 50 CURRENT 2016 PLAN DESIGN 24/7 Call-A-Doc: Recommend benefit at no-cost to employees Estimated cost: $4,968/yr. Utilization cap over 18% -$0.25 pmpm for every additional percent 24/7 Call-A-Doc services: Member online portal 24/7 Member basic triage by a nurse over the phone and to schedule appointment within 3 hours of call Member’s medical information sent to a licensed Company Doctor in the member’s state for follow-up and diagnosis Company Doctor can write a prescription solely at his/her discretion where allowed by law with sufficient medical information is available, excluding narcotics or DEA controlled substances Monthly reporting Portable electronic health record 51 52 Note: *Assumes enrollment at 121; assumptions exclude projected new hires. Town Financials Current Negotiated Renewal Medical Premium*$1,196,921.04 $1,303,738.84 HSA Funding*$87,750 $87,750 HRA Funding*$25,000 $0.00 Compass*$7,260 $7,260 Total Cost $1,316,931.04 $1,398,748.84 % Change 6% $ Change $81,817.80 Medical ONLY Employee Cost $342,908 $342,908 % Change 0% $ Change $0.00 Medical ONLY Town Cost $854,013 $973,705 % Change 14% $ Change $119,692 53 BCBS Current Rates (2016) BCBS Renewal Rates (2017) HDHP Plan PPO Plan Employee Only $39.16 $83.48 Employee + Spouse $288.73 $448.04 Employee + Children $192.74 $309.96 Employee + Family $442.29 $668.91 HDHP Plan $ Δ from Current PPO Plan $ Δ from Current Employee Only $39.16 $0.00 $83.48 $0.00 Employee + Spouse $288.73 $0.00 $448.04 $0.00 Employee + Children $192.74 $0.00 $309.96 $0.00 Employee + Family $442.29 $0.00 $668.91 $0.00 54 Fully-insured to self-insured funding Blue Cross Blue Shield plan administrator Stop Loss Carrier –Symetra Decrease medical PPO in-network deductible from $5,000 to $1,500 Eliminate MERP and apply toward benefit enhancements Add Call-A-Doc telemedicine services Keep the medical premiums the same for employees and the Town absorb the 10.37% premium increase. Research and review the Oklahoma Surgery Center and wellness program vendors to determine cost-effectiveness and follow-up with the Employee Benefits Committee and Council Benefits Subcommittee prior to the 2nd quarter of 2017 Baby Raley, Human Resources Director Lance Pendley, Senior Vice President, MSW., Inc. 55 56 57 58 59 Town of Prosper Agenda Item 14. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 14a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 14. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 14b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 14. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 14c.Section 551.071 –Consultation with the Town Attorney regarding possible litigation regarding bond issues, and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 14. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 14d.Section 551.071 –Consultation with the Town Attorney regarding legal issues associated with utility siting issues,and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 15. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 16. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. “a place where everyone matters” Town of Prosper Agenda Item 17. Adjourn. “a place where everyone matters”