20160629 Budget Work Session pptTown of Prosper“a place where everyone matters”T C ilT C ilpyTown CouncilTown CouncilBudget Work SessionBudget Work SessionBudget Work SessionBudget Work SessionJune 29, 2016
Town of Prosper“a place where everyone matters”pyCall to Order/Roll Call2
Town of Prosper“a place where everyone matters”Bd t O ipyBudget OverviewReview of FY 20162017 Budget Calendar FY 2016-2017 Budget Calendar and Processes3
Town of Prosper“a place where everyone matters”2016-2017 Budget CalendarJuly 27, 2016 Appraisal District Certifies Tax RollA t 9 2016T M t P d Bdt t T C ilAugust 9, 2016Town Manager presents Proposed Budget to Town CouncilAugust 18, 2016 Finance Committee Reviews Proposed BudgetAugust 23 2016Town Council Meeting First Public HearingAugust 23, 2016Town Council Meeting –First Public HearingSeptember 13, 2016 Town Council Meeting – Second Public HearingSeptember 27 2016Adopt Budget Tax Rate and Utility RatesSeptember 27, 2016Adopt Budget, Tax Rate, and Utility RatesOctober 1, 2016 New Fiscal Year Begins4
Town of Prosper“a place where everyone matters”General Fund Preliminary ProjectionsFY 14‐15 FY 15‐16 FY 16‐17Actual Estimates ProposedRevenuesPropertyTax6,825,591$8,492,058$9,549,263$Property Tax6,825,591$ 8,492,058$ 9,549,263$ Sales Tax 3,269,638 3,861,000 4,287,944 Other Revenues 6,200,831 6,055,460 6,293,714 Total Revenues 16,296,060$ 18,408,518$ 20,130,921$ ExpendituresSalaries and Benefits 8,374,960$ 10,108,407$ 11,738,737$ Other Expenditures 7,933,687 5,224,073 4,727,791 Non‐Discretionary Packages 346,512 Available for Compensation Plan and Decision Packages 3,317,881 Total Expenditures 16,308,647$ 15,332,480$ 20,130,921$ Net Change in Fund Balance (12,587) 3,076,038 EndingFundBalance7,575,407$10,651,445$7,575,407$Ending Fund Balance7,575,407$ 10,651,445$ 7,575,407$ 5
Town of Prosper“a place where everyone matters”General Fund Supplemental RequestspyTotalSupplementalNon‐Discretionary Discretionary RequestsFinance 31,200 79,079 110,279 HR‐ 131,452 131,452 IT 6,000 28,000 34,000 Police 18,720 958,646 977,366 Dispatch 1,500 69,272 70,772 Fi127 200131 631258 831Fire127,200 131,631 258,831 Fire Marshall 480 133,979 134,459 Streets 37,388 2,163,900 2,201,288 Library 1,400 7,700 9,100 ParkAdministration‐20 00020 000Park Administration 20,000 20,000 Park Ops 91,800 532,929 624,729 Park Rec‐$ 1,100$ 1,100 Court6,364 ‐ 6,364 Code Compliance‐ 30,570 30,570 Planning24,960 7,300 32,260 347,012$ 4,295,558$ 4,642,570$ 6
Town of Prosper“a place where everyone matters”Water/Sewer Fund Preliminary ProjectionspyFY 14‐15 FY 15‐16 FY 16‐17Actual Estimates ProposedRevenuesWater Charges6,531,629$ 7,890,107$ 7,970,107$ g,,$,,$,,$Wastewater Charges 2,929,520 3,222,000 3,544,000 Sanitation Charges 991,530 1,115,500 1,376,796 Other Revenues 319,835 345,270 372,270 Total Revenues 10,772,514$ 12,572,877$ 13,263,173$ ExpendituresSalaries and Benefits 1,226,101$ 1,428,634$ 1,519,304$ Other Expenditures 8,210,138 10,590,177 10,335,825 Non‐Discretionary Packages 991,174 Available for Compensation Plan and Decision Packages 416,870 Total Expenditures 9,436,239$ 12,018,811$ 13,263,173$ Net Change in Fund Balance 1,336,275 554,066 g,,,Ending Fund Balance 21,725,544$ 22,279,610$ 21,725,544$ 7
Town of Prosper“a place where everyone matters”Utility Fund Supplemental RequestspyTotalSupplementalNon‐Discretionary Discretionary RequestsWater509 269$897 858$1 407 127$Water509,269$ 897,858$ 1,407,127$ Wastewater 230,180 1,030,454 1,260,634 Utility Billing 251,725 ‐ 251,725 991 174$1 928 312$2 919 486$991,174$ 1,928,312$ 2,919,486$ 8
Town of Prosper“a place where everyone matters”RFP Timeline for Collection of Solid Waste and RecyclablesRates and Franchise Fees will be dependent on the new contract Release RFP06/13/16Advertisements06/15/16 and 06/22/16PP l Mti06/29/16Pre-Proposal Meeting06/29/16Questions Deadline07/06/16Proposals Due07/13/16Evaluation of Proposals07/15/16 - 07/22/16Interviews (if necessary)07/26/16 – 07/27/16Finalize Selection of Provider07/28/16Prepare Staff Report07/29/16 - 08/01/16Council - Approval to Negotiate Exclusive Franchise Agreement with Provider08/09/16pp ggNegotiations with Approved Provider08/10/16 - 09/02/16Finalize Agreement/Prepare Staff Report and Resolution09/05/16 - 09/19/16Council - Approval of Exclusive Franchise Agreement09/27/16Transition Plan/Information to Residents09/28/16 01/31/179Transition Plan/Information to Residents09/28/16 - 01/31/17Council - Amend Ordinance re solid waste fees/rates effect. 2/1/1701/24/17
Town of Prosper“a place where everyone matters”Discussion ItemsRi ttil bdt i litipyReview potential budget implications11Property Values and Discussion (BP)1.1.Property Values and Discussion (BP)2.2. Proposed Capital Improvement Plan (HW)3.3. Expanding Coit/Prosper Trail Intersection (HW)pg p4.4. Dynamic Speed Limit Signs (HW)5.5. Green Ribbon Funding for US HWY 380 (HW)6C t f R d (HJ)6.6.Court of Record (HJ)7.7. Mosquito Abatement Program (JW)8.10
Town of Prosper“a place where everyone matters”Discussion Items Cont’dpy1.8. IT Savings and Advancements (LJ)a. Free WiFi @ Frontier Parkb. Upgrade Cameras @ Frontier Parkc. Drone Programd. Town-wide App9Grant Writing (RT)2.9.Grant Writing (RT)3.10.Zucker Report (HJ)44.11
Town of Prosper“a place where everyone matters”py1. Property Values and Discussion (BP)py12
Town of Prosper“a place where everyone matters”Assessed ValuepyYearYearValueValueChangeChange2012 C tifi d V l$1 253 320 576 2012 Certified Value$1,253,320,576 2013 Certified Value $1,447,466,215 $194,145,639 (13%)2014 Certified Value$1,753,254,918 $305,788,703 (17%)$, , ,$,,()2015 Certified Value $2,129,311,118 $376,056,200 (18%)2016 Projected Value $2,425,584,815 $296,273,697 (12%)13
Town of Prosper“a place where everyone matters”Homestead ExemptionpyTexas Tax Code Section 11.13 (n)Adopted September 22, 2015Minimum Exemption $5,000Adopted Exemption 7.5%14
Town of Prosper“a place where everyone matters”Homestead Exemption AnalysispyHomestead Exemption AnalysisAssessedCalculated Minimum RevenueValue Homestead % Homestead Homestead DecreasePROPOSED $1,108,193,142 7.5% $83,114,486 $83,169,820 $432,483ACTUAL $1,815,483,471 7.5% $136,161,260 $136,180,961 $708,14115
Town of Prosper“a place where everyone matters”py2. Proposed Capital Improvement Plan (HW)16
CIP Projects STREETSCuster Road Turn Lanes @ Prosper Trail – Carry Over100,000DNT Southbound Frontage Road (Collin County) 9,500,000Downtown Enhancements –Carry Over490,000Eighth Street (Church - PISD) 260,000 Field Street (First - Broadway) 250,000 FrontierParkway (BNSF Overpass)–Carry Over3,650,000FrontierParkway (BNSF Overpass) Carry Over3,650,000 Main Street (First - Broadway) 1,025,000 Old Town Streets 2015 (Broadway, Fifth, McKinley) – Carry Over1,044,000Parvin Road (Good Hope - FM 1385) 270,000 Pasewark (Preston - Hickory)400,000West Prosper Road Improvements – Carry Over ($12.781M Overall)6,781,00023 770 0001723,770,000
CIP Projects Cont’d TRAFFICUS 380 Illuminated Street Signs25,000g,PARKSFrontier Park North ($10,451,225 Overall)9,601,225CSFACILITIESTown Hall - Professional Services ($1.8615M Overall)311,500 Town Hall - Construction ($18.813M Overall)8,813,000 Town Hall–Furniture Fixtures and Equipment1 362 000Town Hall Furniture, Fixtures, and Equipment 1,362,00010,486,50018
CIP Projects Cont’dWATERCounty Line Elevated Storage Tank (Design) 937,500 Lower Pressure Plane Pump Station and Transmission Line 22,902,900 23,840,400 WASTEWATER19
CIP Projects Cont’dDRAINAGEColeman Street Channel Improvements 282,500 Old Town DrainageFirst & Main Trunk Main800 000Old Town Drainage -First & Main Trunk Main800,000 Old Town Regional Detention - Land Acquisition 385,000 Old Town Regional Detention - Broadway (Design & Construction) 550,000 2,017,500 Total All CIP Projects 69,740,625 20
21
22
23
24
Town of Prosper“a place where everyone matters”py3. Expanding Coit/Prosper Trail Intersection (HW)25
Prosper Trail (Kroger – Coit)26
“a place where everyone matters”py27
Prosper Trail (Kroger – Coit)•Original Scope•4lanedividedconcrete curb andgutter roadwaywith intersectiongyimprovements at Coit Road (approx. 4,600 feet)•Includes design of median landscaping, irrigation and street lighting.•Estimated Construction Cost = $ 3.975M•Intersection Only Option•Additional design cost to breakout intersection only designplans,specifications, bidding, construction administration and as-builtplans = $ 49,280p•Estimated Construction Cost = $ 1.6M•Intersection Option Est. Design & Constr. Cost = $ 1.65M28
Town of Prosper“a place where everyone matters”py4. Dynamic Speed Limit Signs (HW)29
Current PolicySpeed and Volume Requirements:•Postedspeedlimitisappropriateforcorridor•Postedspeedlimitisappropriateforcorridor•85thpercentile speed exceeds posted speed by 10 MPHo(The speed at or below which 85% of observed vehicles do not exceed)•Average daily traffic exceeds 2,000 vehiclesLocation Requirements:•Transition zone from higherto lowerspeedlimit•Curves with radius less than design guidelines•Intersectionswithsightdistancelessthandesignguidelines•Intersectionswithsightdistancelessthandesignguidelines•Approaches to high-volume pedestrian crossings•Downhill roadway segments with grade of 5% or greater30
Options - TemporaryPurchase Costs:•Installation: $5,000•Includes radar sign and battery.•Lightweight battery holds chargeup to 4 weeks.•20 lbs, 2person setup, can beplaced on most existing sign posts.•Radarfeedbacksignmstbe•Radarfeedbacksignmustbeinstalled in conjunction withexisting speed limit sign31
Previous DirectionEvaluation:•Get speeding ticket information from Police Department todetermine areas of studyPltffi/ dttd•Placetraffic/speedcounters on study areas•Report back findings32
Town of Prosper“a place where everyone matters”pyPROSPER TRAIL 33
Town of Prosper“a place where everyone matters”pyCOIT ROAD34
Town of Prosper“a place where everyone matters”pyCOLEMAN 35
Town of Prosper“a place where everyone matters”py5. Green Ribbon Funding for US HWY 380 (HW)36
US 380, Phase 1 (Lovers Lane – Custer)Green Ribbon Funding:•Including first median of Preston Road over US 380 = 4 miles•UseLoversLaneasplantingbedstandardincludingplantingbed•UseLoversLaneasplantingbedstandard,includingplantingbedirrigationTAdditi lFdiTownAdditionalFunding:•Bermuda turf on Preston Road with turf irrigation = $215,000 (3miles)•Estimated Cost for US 380 and first median on Preston =$300,000•Median pavers and concrete to remain as constructed•No Town standard street lighting in median = $330,000/mile($1.32M)37
US 380, Phase 1 (Lovers Lane – Custer)Maintenance:•Annual cost for mowing, fertilization, and spraying:$12,000/mile/year$12,000/mile/year•Annual cost for mowing only = $6,700/mile/year•Full maintenance = $48,000/year•Possible cost participation from neighboring municipalities:•Frisco (Lovers Lane – Coit) mowing only = 1.5 miles =$5,025$,•McKinney (Coit – Custer) mowing only = 2.0 miles =$6,700Gateway Entry Feature Design:•Halff Associates: DesignEstimate=$45,000g$,38
Town of Prosper“a place where everyone matters”py6. Court of Record (HJ)39
Town of Prosper“a place where everyone matters”Court of RecordpyCourt of RecordHow is a Municipal Court of Record Created?How is a Municipal Court of Record Created?For any municipal court to become a municipal court of re-cord, an ordinance must be adopted by the Town Council authorizing the creation of a municipal court of record.40
Town of Prosper“a place where everyone matters”Court of Record Cont’dpyIf Prosper opts that its municipal court should fpppbecome a municipal court of record, will that impact current municipal court operations?Yes. The judge of a municipal court of record must be a licensed attorney who has at least “two or more years of yyexperience in the practice of law.”41
Town of Prosper“a place where everyone matters”Court of Record Cont’dpyWhat are the benefits of becoming a municipal court of record?municipal court of record?There are virtually no, or very few, appeals from the deci-sion of municipal courts of record The following reflects sion of municipal courts of record. The following reflects appeal and fine information for the past three years:Year201320142015Year201320142015No. of Appeals14 31 53Fines/Costs$3,626$9,073$16,21042Fines/Costs$3,626$9,073$16,210
Town of Prosper“a place where everyone matters”Court of Record Cont’dpyWhat are the potential negative impacts of pgpfbecoming a municipal court of record?The Town would be required to appoint a new municipal judge since the current municipal judge is not a licensed attorneyattorney.43
Town of Prosper“a place where everyone matters”py7. Mosquito Abatement Program (JW)44
Mosquito Abatement Program Current Contracted Services with Municipal Mosquito for West Nile Virus Surveillance•Traps set at three sites in the TownWt Fi ht Rd t f A t i•West –Fishtrap Rd, east of Artesia•Central – NE of Coleman/Broadway•East –Whitley PlaceEast Whitley Place•1 to 2 pools of mosquitoscollected and tested at each site onweekly basis •Testing will continue untilOctober 31stOctober 3145
Mosquito Abatement Program Cont’d•June 22ndTrapping Results•West site – 54 trapped; 50 tested; WNV negative•East site – 76 trapped; 50 tested; WNV negative•Downtown 289 trapped; 100 tested; WNV positive •Downtown –289 trapped; 100 tested; WNV positive for one pool•High number of mosquitos in Downtown indicates area(s) of breeding •Staff has increased surveillance of Downtown f t t tarea for stagnant water•Municipal Mosquito recommends no action with single positive test with single positive test 46
Mosquito Abatement Program Cont’d•Actions by Area Cities•Some do not spray•Frisco waits until second positive test•Other cities begin spraying ½ mile radius from test site (typical radius)•Increase Code surveillance looking for breeding Increase Code surveillance looking for breeding sites •Prefer to Larvacide over spraying47
Mosquito Abatement Program Cont’d•Larvaciding Stagnant Water•Other than placing “dunks” requires a Texas •Other than placing dunks, requires a Texas Dept. of Agriculture Applicators License•Impact on the “Waters of the U.S.”•State law allows government access to vacant residential properties to abate nuisance; notice must be posted on front door indicating action must be posted on front door indicating action taken48
Mosquito Abatement Program Cont’d•Larvaciding Stagnant Watergg•Municipal Mosquito charges $170/hr.•Initial estimate of 4-6 hours to treat Downtown A $680 $1 200Area -$680 -$1,200•May need to apply monthly if more rain49
Mosquito Abatement Program Cont’d•Truck-mounted Spraying (Fogging) in the Downtown AreaMunicipal Mosquito charges $42/mile with a minimum charge of $460/treatmentS i t ti i ht f ff ti Spraying on two consecutive nights for effective treatmentThere are approximately ten miles of streets within a half-mile radius of the Downtown trap site; the cost for fogging two nights will be a minimum of $84050
Mosquito Abatement Program Cont’dHalf-Mile Radius of Downtown Trap SiteTrap Site51Type of Public Notices in Advance of Spraying?
Mosquito Abatement Program Cont’dDiscussion and Direction52
Town of Prosper“a place where everyone matters”py8. IT Savings and Advancementsa. Free WiFi @ Frontier Parkb Upgrade Cameras @ Frontier Parkb. Upgrade Cameras @ Frontier Parkc. Drone Programd id d. Town-wide App53
Town of Prosper“a place where everyone matters”IT Savings and Advancements Th l M t Ct C ipyTechnology Management Cost Comparison54
Town of Prosper“a place where everyone matters”IT Savings and Advancements Th l M t Ct C ipyTechnology Management Cost Comparison55
Town of Prosper“a place where everyone matters”pyIT Savings and Advancements (cont’d)Public WiFi at Frontier ParkIn order to provide connectivity at the park, an internet ti i i d IT i i t t ith S d f connection is required. IT is in contact with Speed of Light Broadband and Time Warner Cable to see if they can provide internet connectivity in Frontier Park at no pyongoing cost to the Town.56
Town of Prosper“a place where everyone matters”pyIT Savings and Advancements (cont’d)Required InfrastructureTo effectively cover an area as expansive as the park several wireless access points are requiredpark, several wireless access points are required.Initial cost estimate: $13,000Ongoing cost: $1,600 annually57
Town of Prosper“a place where everyone matters”pyIT Savings and Advancements (cont’d)Surveillance Camera UpgradesExisting cameras at the park provide insufficient detail for useful alerting and analysis Staff redetail for useful alerting and analysis. Staff re-commends replacement with 720p or better cameras and DVR to enhance the security and decrease liability at the facility.58
Town of Prosper“a place where everyone matters”pyIT Savings and Advancements (cont’d)Required Infrastructure•DVR•16 HD IP Cameras•16 HD IP CamerasInitial cost estimate: $12,500Ongoing cost: $0.00 annually59
Town of Prosper“a place where everyone matters”IT Savings and Advancements (cont’d)Drone ProgrampyDrone ProgramAssist the Fire Department in unsafe situations and Assist the Fire Department in unsafe situations and locations inaccessible to personnel. The program will allow the department to visually identify and evaluate situational circumstances so that they can better mitigate the incident or its recovery.60
Town of Prosper“a place where everyone matters”py61
Town of Prosper“a place where everyone matters”py62
Town of Prosper“a place where everyone matters”py63
Town of Prosper“a place where everyone matters”IT Savings and Advancements (cont’d)What is needed?pyWhat is needed?•PolicyAircraft SystemLost CommunicationsEmergency ProceduresLost LinkLhdRLaunchandRecovery•Obtain COARegisterUAS•RegisterUAS64
Town of Prosper“a place where everyone matters”IT Savings and Advancements (cont’d)pyTown of Prosper Mobile AppAcquire and deploy a mobile citizen engagement app that will enable residents to report issues, find information, monitor daily utility usage, pay utility bills and contact Town officials from any mobile device. Town officials from any mobile device. The app will also enable Town employees to track issue status, respond to residents, and report on related metrics.65
Town of Prosper“a place where everyone matters”IT Savings and Advancements (cont’d)pyTown of Prosper Mobile App66
Town of Prosper“a place where everyone matters”IT Savings and Advancements (cont’d)Desired featuresDesired features•Branded•Platform-agnosticView utility usage•View utility usage•Pay utility bills•Report outagesReport issues (code iolations safet concerns)•Report issues (code violations, safety concerns)•FAQs•Announcements / Calendar of EventsCt iti•Customization•Simple content update procedures•Back office workflow and reporting67
Town of Prosper“a place where everyone matters”py9. Grant Writing68
Town of Prosper“a place where everyone matters”pyEmergency Management Coordinator/Grant WriterThe Emergency Management Coordinator will assist with all phases of Emergency Management for the Town as well as assist all departments with grant Town, as well as assist all departments with grant writing applications. 69
Town of Prosper“a place where everyone matters”py10. Zucker Report (HJ)70
ZUCKER REPORTAreas Receiving High Marksreas eceiving igh MarksBureau VeritasBuilding InspectionsgpStaffPermit CounterPlanning and Development ServicesPlanning and Development ServicesEngineeringConstruction Inspection (Public Works)71
ZUCKER REPORT Cont’dAreas Receiving Low MarksEngineering ReviewsEngineering ReviewsLandscape Architecture ReviewDi i i h t d b t tDivision who generated subsequent commentsDDIVISIONIVISIONPPERCENTERCENTWWITHITHSSUBSEQUENTUBSEQUENTCCOMMENTSOMMENTSCivilEngineers45%CivilEngineers45%Landscape Architects33%Planners33%Building Inspectors21%Building Inspection PlanReviewers14%PermitTechs10%72PermitTechs10%
ZUCKER REPORT Cont’dRecommendationsStaff concurs with many of the recommendations contained in the report and are currently in the process of evaluating the feasibility of a few of the recommendations. Some of the additional actions being taken are as follows:Creation of a Director of Engineering Services positionOnline payments for building inspection fees was recently On-line payments for building inspection fees was recently made available and there are plans to employ a mobile app next yearFull-time Fire Inspector/Investigator position is being requested in the FY 2016-2017 Proposed Budget73
ZUCKER REPORT Cont’dRecommendations Cont’dA Park Planner position was added this fiscal year and an Arborist position will be requested in the FY 2016-2017 Proposed BudgetProposed BudgetTwo full-time Construction Inspectors are being requested in the FY 2016-2017 Proposed BudgetTrack subsequent commentsRepeat survey in future years to monitor progressReview the purpose and use of EDT74
S d Summary and wrap up