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20160614pptTown of Prosper Town Council Meeting June 14, 2016 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a check to Reynolds Middle School as the top participating school in the It’s Time Texas Community Challenge “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation by Library Director Leslie Scott on the Town of Prosper Book Trail “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5a. 5a.Consider and act upon minutes from the following Town Council meetings. (RB) •Regular Meeting –May 24, 2016 •Special Called Meeting –May 31, 2016 “a place where everyone matters” Town of Prosper Agenda Items 5b-5c. 5b.Receive April Financial Report. (BP) 5c.Consider and act upon a Resolution declaring the Town of Prosper as a hybrid entity,designating the Town’s health care components,and designating a HIPAA Privacy and Security Officer.(RB) “a place where everyone matters” Town of Prosper Agenda Item 5d. 5d.Consider and act upon approval of the Prosper Youth Sports Commission’s amended bylaws. (HW) “a place where everyone matters” Town of Prosper Agenda Item 5e. 5e.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any Site Plan or Preliminary Site Plan.(AG) “a place where everyone matters” Town of Prosper Agenda Item 6. Citizen’s Comments The public is invited to address the Council on any topic. However,the Council is unable to discuss or take action on any topic not listed on this agenda.Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon a request for a Special Purpose Sign District for Windsong Ranch Marketplace,on 46.6+acres,located on the northeast corner of US 380 and Gee Road.(MD16- 0002).(JW) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon an ordinance rezoning 2.6+acres,located on the east side of Preston Road,1,750+feet south of Prosper Trail from Single Family-15 (SF-15)to Retail (R).(Z16-0009) (JW) “a place where everyone matters” Town of Prosper Agenda Item 9. Consider and act upon appointing a Charter Review Commission.(RB) “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon cancelling the May 10,2016 award for the purchase of automated license plate readers from ARC Government Solutions,Inc.;and,approving the purchase of automated license plate readers from Trinity Innovative Solutions,LLC;and,authorizing the Town Manager to execute an Enterprise Service Agreement and Federal Bureau of Investigation Criminal Justice Information Services Security Addendum with Vigilant Solutions,Inc.,for the related software.(DK) “a place where everyone matters” Town of Prosper Agenda Item 11. Consider an act upon awarding Bid No.2016-51-B Prosper Road Improvement Project 2016,to SPI Asphalt, LLC,related to construction services for Prosper Trail (Coit Road to Custer Road);and,authorizing the Town Manager to execute a construction agreement for same. (FJ) “a place where everyone matters” Town of Prosper •Description On May 12,2016,at 2:00 PM,three bids were opened for the Town of Prosper Bid No.2016-51-B Prosper Road Improvement Project 2016 –Prosper Trail (Coit Road to Custer Road.) The verified bid totals from the bidders ranged between $347,767.42 and $443,717.90,with SPI Asphalt,LLC., being the low bidder. “a place where everyone matters” Town of Prosper Description Cont. The bid was $75,581.17 over the Engineer’s Estimate and approximately $75,367.42 over current funding. The main cause of the increase is due to the change from the original plan to close Prosper Trail to one-way eastbound during the construction,to the proposed utilization of a daily lane closure,which results in a loss of productivity. “a place where everyone matters” Town of Prosper Budget Impact The current budget of $272,400.00 for this project will be funded from the Streets Department FY 2015-2016 Budget Account 100-548-50-01 (Contract Services). The additional $75,367.42 is also recommended to be funded from the same account listed above. “a place where everyone matters” Town of Prosper Repairs “a place where everyone matters” Town of Prosper Repairs Cont. “a place where everyone matters” Town of Prosper Repairs Cont. “a place where everyone matters” Town of Prosper Repairs Cont. “a place where everyone matters” Town of Prosper Recommendation Town staff recommends that the Town Council award Bid No.2016-51-B to SPI Asphalt,LLC.,related to construction services for the Prosper Trail (Coit Road to Custer Road;)and authorize the Town Manager to execute a construction agreement for same. “a place where everyone matters” Town of Prosper Agenda Item 12. Consider and act upon a request for a façade exception for Windsong Ranch Townhomes mail kiosk,on 1.0+ acre,located on the southwest corner of Foxglove Lane and White Clover Lane.(MD16-0004).(JW) “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13c.551.071 –Consultation with the Town Attorney regarding legal issues associated with TABC permits for special events, and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13d.Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals,Parks and Recreation Board,Library Board,Prosper Economic Development Corporation Board,and Planning &Zoning Commission. “a place where everyone matters” Town of Prosper Agenda Item 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. •Town Hall/Multi-Purpose Facility. (HW) •Proposed Timeline for Solid Waste/Recycling RFP. (HJ) •Town Council Subcommittees.(RB) “a place where everyone matters” Town of Prosper Proposed Timeline for Solid Waste/Recycling RFP “a place where everyone matters” Town of Prosper Town Council Subcommittees Council VERF/Technology Subcommittee •Meigs Miller •Kenneth Dugger •Mike Davis Council Finance Subcommittee •Mayor Ray Smith •Curry Vogelsang •Mike Davis “a place where everyone matters” Town of Prosper Town Council Subcommittees Council Benefits Subcommittee •Curry Vogelsang •Jason Dixon •Mike Davis Executive Development Team (EDT) (Mayor, two Council members, P&Z Chair, staff) •Mayor Ray Smith •Jason Dixon •Meigs Miller “a place where everyone matters” Town of Prosper Agenda Item 16. Adjourn “a place where everyone matters”