20160412pptTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingApril 12, 2016p,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyIPldfAlldInvocation, Pledge of Allegiance, and Pledge to the Texas Flag.gg
Town of Prosper“a place where everyone matters”Salute to the Texas FlagpyHonor the Texas flag; I pledge allegiance to thee, dGdTexas, one state under God, one and indivisibleone and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of recent and upcoming eventsupcoming events.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyPresentation of a Proclamation declaring April 18-22 as pDiabetes Walk For A Cure Week.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyPresentation of a Proclamation to members of the Town of Prosper Police pDepartment declaring April 10-16 as Public Safety TelecommunicatorsWeek.Public Safety TelecommunicatorsWeek.
Town of Prosper“a place where everyone matters”Agenda Items 5a-5b.py5a.Consider and act upon minutes fromthefollowingTownCouncilmeetingsthefollowingTownCouncilmeetings.(RB)•RegularMeetingMarch222016•RegularMeeting–March22,20165bRihFb2016Fi i l5b.Receive theFebruary2016FinancialReport.(BP)
Town of Prosper“a place where everyone matters”Agenda Item 5c.py5c.Consider and act upon an ordinance fora Special Purpose Sign District for theGates ofProsper, on 93.0± acres, locatedon the northeast corner of US 380 andd()()Preston Road.(MD16-0001).(JW)
Previously Proposed Signage
Revised Signage
Previously Proposed Signage
Revised Signage & Location
Town of Prosper“a place where everyone matters”Agenda Items 5d.5dConsiderandactuponwhethertopy5d.Considerandactuponwhethertodirect staff to submit a written notice ofappealonbehalfoftheTownCounciltoappealonbehalfoftheTownCounciltothe Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)pp,()()and 1.6(B)(7) of the Town’s ZoningOrdinance, regarding action taken bythe Planning&ZoningCommission onany Site Plan or Preliminary Site Plan.(AG)(AG)
SUP Exhibit
SUP Exhibit
SUP Exhibit
Site Plan
Existing Building – East Facade
Existing Building – West Facade
Proposed Elevations
Town of Prosper“a place where everyone matters”Agenda Item 6. pygCitizen’s CommentsThe public is invited to address the Councilon any topic. However, the Council is unabletditktitittodiscuss ortakeaction on anytopicnotlisted on this agenda. Please complete a“PublicMeetingAppearanceCard”andPublicMeetingAppearanceCardandpresent it to the Town Secretary prior to themeeting.
Town of Prosper“a place where everyone matters”Agenda Item 7.pyPresentation of service plan and secondPublicHearingtoconsiderthePublicHearingtoconsiderthevoluntary annexation of 52.2± acresllltdthtidfgenerallylocatedonthewestsideofCoit Road, 2,700± feet north of FirstStreet. (A16-0001).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 8.pyConduct a Public Hearing, and considerand act upon a request for a Specific UsePi(SUP)fChildDCCPermit(SUP)for aChildDayCareCenterand Private Athletic Stadium or Field (withnolights)forStMartindePorresCatholicnolights)forSt.MartindePorresCatholicChurch, on 51.7± acres, located on the northsideofUS3801400±feetwestofTeelsideofUS380,1,400±feetwestofTeelParkway. This property is zoned PlannedDevelopment-40(PD-40)(S16-0004)(JW)Development40(PD40).(S160004).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 9.pyConsider and act upon an ordinance foraSpecific Use Permit(SUP)for a Childp()Day Care Center (Primrose), on 2.9±acres,located on the east side of Gee,Road, 2,000± feet north of US 380. Thispropertyis zoned Plannedpp yDevelopment-40 (PD-40). (S16-0002).(JW)(J )
Previously Proposed Elevations
Staff Interpreted Revised Elevations
Applicant Interpreted Revised Elevations
Town of Prosper“a place where everyone matters”Agenda Item 10.pyConsider and act upon amendingOrdinanceNo1558(FY20152016OrdinanceNo.15-58(FY2015-2016Budget) with a net budget impact of$380890(BP)$380,890.(BP)
General Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)Expenditures:Street Department $ 2,014,984 $ 2,014,984 $ 2,142,874 $ 127,890 Total $ 2,014,984 $ 2,014,984 $ 2,142,874 $ 127,890 AmendedIncreaseWater Impact Fee Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)Expenditures:Impact Fee Study $ 35,000 $ 71,700 $ 67,473 $ (4,227)Ttl$ 35 000$ 71 700$ 67 473$ (4 227)Total$ 35,000 $ 71,700 $ 67,473 $ (4,227)Sewer Impact Fee Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)g()Expenditures:Impact Fee Study $ 35,000 $ 108,410 $ 112,993 $ 4,583 Total $ 35,000 $ 108,410 $ 112,993 $ 4,583
AmendedIncreaseEast Thoroughfare Impact Fee Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)Expenditures:Median Landscaping$ - $ - $ 33,000 $ 33,000 pg,,Impact Fee Study 35,000 17,500 17,322 (178)Total $ 35,000 $ 17,500 $ 50,322 $ 32,822 West Thoroughfare Impact Fee Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)Expenditures:First Street at Dallas North Tollway Traffic$$$ 220 000$ 220 000First Street at Dallas North Tollway Traffic Signal$ - $ - $ 220,000 $ 220,000 Impact Fee Study - 17,500 17,322 (178)Total$ - $ 17,500 $ 237,322 $ 219,822 $$,$,$,
CIP Fund Original Budget Current BudgetAmended BudgetIncrease (Decrease)g()Revenues:Transfer from General Fund - Public Works/Street - - 12,890 12,890 Total$$$12890$12890Total$ - $ - $ 12,890 $ 12,890 Expenditures:Harper Road Repair - 40,860 53,750 12,890 Total $ - $ 40,860 $ 53,750 $ 12,890 Total Revenue12,890$ Total Expenditures393 780Total Expenditures393,780 Net Effect All Funds(380,890)$ Mid-Block Sidewalk Flashers55,000 Wi d R h El S h l Z (Si d Fl h )60 000Windsong Ranch Elementary School Zone (Signage and Flashers)60,000 Harper Road Repair12,890 First Street at DNT Traffic Signal220,000 Median Landscaping33,000 pg,Increased Expenditures this Budget Amendment - All Funds 380,890$
Town of Prosper“a place where everyone matters”Agenda Item 11.pyConsider and act upon awarding BidNo. 2016-36-B to McMahon Contracting,g,L.P., related to construction services forthe Harper Road Repairproject;andpppj;authorizing the Town Manager toexecute a construction agreement forgsame.(FJ)
Town of Prosper“a place where everyone matters”•Descriptionpy•On January 12, 2016, five bids were opened for the Harper Road Repair Project 2016-10-B.•On January 26, 2016, Town Council rejected all bids received.•On February 19, 2016, three bids were opened for the Harper Road Repair Project.Bid d f $53 734 67 t $70 150 00•Bids ranged from $53,734.67 to $70,150.00.•McMahon Contracting, L.P. was the apparent low bidder.
Town of Prosper“a place where everyone matters”Budget ImpactpyThe FEMA application was submitted on October 27, 2015, in the amount of $40,860.00.The additional $12,890.00 necessary to complete the project is being proposed in a subsequent budget amendment agenda item on this co ncil meeting agendaamendment agenda item on this council meeting agenda.
Standard Notes1.95% compaction and 0 -+ 4% moisture+ 4% moisture2.Contractor is responsible to inspect site.3.Detail is for graphical representation and may vary due to elevations.4.Existing excavation may be used for embankment if properly conditionedconditioned.5.Tree removal may be required and will be subsidiary to yexcavation.
Damageg
Town of Prosper“a place where everyone matters”RecommendationT t ff d th t th T C il d BidpyTown staff recommends that the Town Council award Bid No. 2016-36-B to McMahon Contracting, L.P., related to construction services for the Harper Road Repair project;construction services for the Harper Road Repair project; and authorize the Town Manager to execute a construction agreement for same.
Town of Prosper“a place where everyone matters”Agenda Item 12.Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551001etseqTexasGovernmentCodeasauthorized551.001et.seq.TexasGovernmentCode,asauthorizedby the Texas Open Meetings Act, to deliberateregarding:12a.Section 551.087 - To discuss and considereconomic development incentives.12b.Section 551.072 - To discuss and considerpurchaseexchangeleaseorvalueofrealpropertypurchase,exchange,lease,orvalueofrealpropertyfor municipal purposes and all mattersincident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 12.(con’t)Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551001etseqTexasGovernmentCodeasauthorized551.001et.seq.TexasGovernmentCode,asauthorizedby the Texas Open Meetings Act, to deliberateregarding:12c.Section 551.071 – Consultation with the TownAttorney regarding legal issues associated withtitiTETJannexation agreementsinTownETJareas,development issues associated with areas subjectto annexation agreements, and all mattersgincident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 13.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 14.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.g P Lk Pl d Di• Preston Lakes Playground Design
Playground equipmentTrash CanTwo Bay Swing Set (ColorstoComplementPlayground)Bench(Colors to Complement Playground)Preston Lakes Park Playground Equipment
Preston Lakes Park Concept Plan (2009)
Town of Prosper“a place where everyone matters”Agenda Item 15.pyAdjournAdjourn