20160322pptTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingMarch 22, 2016,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyIPldfAlldInvocation, Pledge of Allegiance, and Pledge to the Texas Flag.gg
Town of Prosper“a place where everyone matters”Salute to the Texas FlagpyHonor the Texas flag; I pledge allegiance to thee, dGdTexas, one state under God, one and indivisibleone and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of recent and upcoming eventsupcoming events.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyPresentation to the Prosper High School Documentary Film Team for winning ygthe state championship at the 2016 UIL Young Filmmakers Festival. (RB)Young Filmmakers Festival. (RB)
Town of Prosper“a place where everyone matters”Agenda Item 4.pyPresentation to Prosper High School senior Gabe Costa for winning the 2016 g5A State UIL Wrestling Championship. (RB)(RB)
Town of Prosper“a place where everyone matters”Agenda Items 5a-5b.py5a.Consider and act upon minutes fromthefollowingTownCouncilmeetingsthefollowingTownCouncilmeetings.(RB)•RegularMeetingFebruary232016•RegularMeeting–February23,20165bRihJ2016Fi i l5b.Receive theJanuary2016FinancialReport.(BP)
Town of Prosper“a place where everyone matters”Agenda Item 5c-5d.5cConsiderandactuponaresolutionpy5c.Considerandactuponaresolutioncanceling the May 7, 2016, GeneralElection and declaringeach unopposedgppcandidate elected to office.(RB)5d.Consider and act upon authorizing theTown Manager to execute the PlaygroundJiUAbhTfJointUseAgreementbetween theTown ofProsper, Texas, and Prosper IndependentSchoolDistrict(PISD)relatedtoSchoolDistrict(PISD),relatedtoWindsong Park.(WM)
Town of Prosper“a place where everyone matters”Agenda Items 5e.5eConsiderandactuponwhethertopy5e.Considerandactuponwhethertodirect staff to submit a written notice ofappealonbehalfoftheTownCounciltoappealonbehalfoftheTownCounciltothe Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)pp,()()and 1.6(B)(7) of the Town’s ZoningOrdinance, regarding action taken bythe Planning&ZoningCommission onany Site Plan or Preliminary Site Plan.(AG)(AG)
Town of Prosper“a place where everyone matters”Agenda Item 6. pygCitizen’s CommentsThe public is invited to address the Councilon any topic. However, the Council is unabletditktitittodiscuss ortakeaction on anytopicnotlisted on this agenda. Please complete a“PublicMeetingAppearanceCard”andPublicMeetingAppearanceCardandpresent it to the Town Secretary prior to themeeting.
Town of Prosper“a place where everyone matters”Agenda Item 7.pyPresentation of service plan and firstPublicHearingtoconsiderthePublicHearingtoconsiderthevoluntary annexation of 52.2± acresltdthtidfCitRdlocatedonthewestsideofCoitRoad,2,700± feet north of First Street. (A16-0001).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 8.pyConduct a Public Hearing, and considerandactuponarequestforaSpecialandactuponarequestforaSpecialPurpose Sign District for the Gates ofP930±ltdthProsper, on93.0±acres,locatedonthenortheast corner of US 380 and PrestonRoad. (MD16-0001).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 9.pyConduct a Public Hearing, and considerand act upon a request for a Specific UsepqpPermit (SUP) for a Child Day CareCenter(Primrose),on 2.9± acres,located(),,on the east side of Gee Road, 2,000± feetnorth of US 380. Thispropertyis zonedpp yPlanned Development-40 (PD-40). (S16-0002).(JW))(J )
Previously Proposed Elevations
Revised Elevations
Town of Prosper“a place where everyone matters”Agenda Item 10.pyConduct a Public Hearing, and considerand act upon an ordinance rezoningpg0.4± acre, located on the south side ofBroadwayStreet,650± feet east ofy,Coleman Street, from Single Family-15(SF-15)to Downtown Office(DTO).()()(Z16-0003).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 11.pyConsider and act upon a resolutionauthorizingthe Town Manager toggexecute an application to the FederalEmergencyManagement Agencygyggy(FEMA) for the 2016 Staffing forAdequate Fire & EmergencyResponseqgyp(SAFER) Grant.(RT)
Town of Prosper“a place where everyone matters”Agenda Item 12.pyConsider and act upon a resolutionacceptingthe Independent Audit Reportpgppand Comprehensive Annual FinancialReport(CAFR)for the Fiscal Yearp()Ended September 30, 2015, as presentedbyarepresentative of Davis Kinard &ypCo., PC, Certified Public Accountants.(BP)()
Town of Prosper“a place where everyone matters”Agenda Item 13.CiddtdifthpyConsider andactupon an ordinance oftheTown of Prosper amending Chapter 13,“UTILITIES”oftheCodeofOrdinancesofUTILITIESoftheCodeofOrdinancesofthe Town of Prosper, Texas, by adding anew Article 13.11 “Fats, Oils and Grease(FOG)OhPl”diAdi(FOG)OutreachPlan;”amendingAppendixA “Fee Schedule” to the Code ofOrdinancesoftheTownofProsperTexasOrdinancesoftheTownofProsper,Texas,by adding a new section XIX, “FOGOutreach and Enforcement Fees.”(FJ)(J)
Town of Prosper“a place where everyone matters”•PurposepyComply with Environmental Protection Agency (EPA)requirements.Protect the Public Water Supply.Provide information to customers about FOG.Prevention of SSOs and wastewater backups.Provide guidelines for the installation, cleaning, andmaintenance of grease traps/interceptors.
Town of Prosper“a place where everyone matters”Quality AssurancepyToassuretheappropriatecleaningandoassu eeapp op a ecea gadmaintenance takes place, staff will inspect greasetraps/interceptors monthlyfor the firstyear,andppyy,place the customer on an inspection rotation basedon findings duringthe firstyear of inspections.ggyp
Town of Prosper“a place where everyone matters”Budget ImpactpyLine Items FY 2016-2017 BudgetYearly CostSalary & Benefits$58,178.00 $58,178.00Office Equipment/Supplies$6,500.00 $2,500.00Vehicle$20,000.00$0.00Computer Replacement VERF$0.00$400.00Vehicle VERF$0 00$2 500 00Vehicle VERF$0.00$2,500.00Total$84,678.00 $63,578.00
Town of Prosper“a place where everyone matters”GoalsPtldlipyPreventcloggedlines.Prevent SSOs and backups.Provide preventative maintenance to protect thewastewater system.Educate customers.Retain accurate documentation on cleanings andmaintenance schedules for grease traps.Provide EPA with information neededto complywithpytheir requirements.
Town of Prosper“a place where everyone matters”RecommendationpyTown staff recommends that the Town Council approve an ordinance of the Town of Prosper approve an ordinance of the Town of Prosper amending Chapter 13, “UTILITIES” of the Code of Ordinances of the Town of Prosper, Texas, by p, ,yadding a new Article 13.11 “Fats, Oils and Grease (FOG) Outreach Plan;" amending Appendix A “Fee Schedule” to the Code of Ordinances of the Town of Prosper, Texas, by adding a new section XIX, “FOG Outreach and Enforcement Fees”Outreach and Enforcement Fees.
Town of Prosper“a place where everyone matters”Agenda Item 14.pyConsider and act upon authorizingtheTown Manager to execute a DevelopmentAbLEAgreementbetweenLegacyEstates atProsper Trail, Inc., West Prosper 76, Ltd.,BlueStarAllenLandLPandtheTownofBlueStarAllenLand,LP,andtheTownofProsper, Texas, related to the extension ofwastewaterlinestoservetheLegacyEstateswastewaterlinestoservetheLegacyEstatesat Prosper Trail, Legacy Creek Estates, andStarTraildevelopments(HW)StarTraildevelopments.(HW)
Town of Prosper“a place where everyone matters”Agenda Item 15.py2011 Bond Propositions update. (HW)
PROPOSITION NO 1PROPOSITION NO. 1Multi Purpose Municipal Facility(Design and Site Acquisition)PROPOSITION NO. 2Public Works Facility (Design and Site Acquisition)$450 000(g q )$1,250,000$450,000PROPOSITION NO. 3Public SafetyPROPOSITION NO 4 PROPOSITION NO 5Public Safety(including Fire and Police)$3,850,000PROPOSITION NO. 4 Parks, Trails and Recreation Facility $6 200 000PROPOSITION NO. 5Road Improvements(including Maintenance and Improvements)$13 290 000$6,200,000$13,290,000
PROPOSITION NO. 1 ($1,250,000)Site Acquisition/Design ‐Town Hall/Multi‐Purpose Facility$1,250,000SELL PROPOSED IN FY 2017 (FUNDS ALREADY ASSIGNED)BALANCE$1,250,000BALANCE $1,250,000PROPOSITION NO. 2 ($ 450,000)Site Acquisition/Design ‐Public Works FacilitySELL PROPOSED IN FY 2019+BALANCE $ 450,000$450,000PROPOSITION NO. 3 ($3,850,000)New Tower Site & Ancillary Equipment/Software$500,000SOLD $ 500,000 FY 2015 (SOLD ADDITIONAL $600,000 CO FY 2015)Site Acquisition/Design ‐Police Station Facility$1,000,000SELL PROPOSED IN FY 2019+Central Fire Station Completion (8,000 SF)$2,000,000REALLOCATED $2,000,000 TO WESTSIDE FIRE STATIONDesign ‐West Side Fire StationSOLD $ 600,000 FY 2012SOLD $ 1,750,000 FY 2015 (SOLD ADDITIONAL $3,313,000 CO FY 2015)BALANCE$1,000,000$350,000BALANCE$ 1,000,000 ‐$1,000,000 Site Acquisition/Design – Police Station FacilityPROPOSITION NO. 4 ($6,200,000)Site Acquisition/Design ‐Parks & Recreation FacilitySELL PROPOSED IN FY 2019+$450,000CkCiCitPk(90)$5 000 000Creek Crossing Community Park (90 acres)$5,000,000SOLD $ 320,000 FY 2012 (Parks Equipment)SOLD $ 3,480,000 FY 2013 (Sexton Park Land Acquisition)SOLD $ 400,000 FY 2014 (Frontier Park Field Lighting, SEC Lighting, Phase 1)SOLD $ 400,000 FY 2014 (Cockrell Park Land Purchase)Connections to Hike & Bike (9,600 LF)$750,000BALANCE $ 1,600,000‐$450,000 Site Acquisition/Design ‐Parks & Recreation Facility‐$750,000 Connections to Hike & Bike (9,600 LF)‐$400,000 Unassigned
PROPOSITION NO. 5 ($13,290,000)Coleman (Prosper Trail to HS) ‐2 lane concrete** COMPLETEFrontier (DNT to Preston) –4 lane concrete $3,650,000 –NOWFUNDED FROM IMPACT FEESProsper Trail (Preston to Custer) – asphalt COMPLETECiRd(FiSFi)hlCOMPLETECoit Road (First Street to Frontier) –asphalt COMPLETEColeman (Broadway to Prosper Trail) – asphalt COMPLETEFishtrap (FM 1385 to DNT) – asphalt TO BE COMPLETE SUMMER 2016 (Artesia –DNT); WEST PROSPER ROADS OTHERRhea Mills SubdivisionHays (Chandler – Ridgewood)Main Street (Broadway – First)COMPLETECOMPLETETO BEGIN SUMMER 2016Broadway (McKinley –Main)Fifth Street (Railroad –Coleman)McKinley Street (First – Fifth)First (Church – Craig) Seventh Street (Coleman – PISD Admin)Church Street (First –Broadway); Church Street (Broadway –Eighth)TO BEGIN FALL 2016TO BEGIN FALL 2016TO BEGIN FALL 2016COMPLETECOMPLETETO BE COMPLETE SUMMER 2016(y);(yg)Field Street (Third –Broadway)Pasewark (Preston – End)First Street (Townlake – Custer)Eighth Street (Church –PISD Admin)First (DNT to Coleman) – asphaltGeeRoad(US380toFishtrap)–asphaltSCHEDULED FY 2017SCHEDULED FY 2017TO BE COMPLETE SUMMER 2016SCHEDULED FY 2017COMPLETEBEINGIMPROVEDWITHWESTPROSPERROADSPROJECTGee Road (US 380 to Fishtrap) asphaltTeel Parkway (US 380 to Fishtrap) – asphaltParvin (Good Hope to FM 1385) – asphaltBEING IMPROVED WITH WEST PROSPER ROADS PROJECTBEING IMPROVED WITH WEST PROSPER ROADS PROJECTSCHEDULED FY 2017SOLD $ 3,810,000 FY 2012SOLD $ 1,783,750 FY 2015 (SOLD ADDITIONAL $ 3,968,250 CO FY 2015 for WEST PROSPER ROADS PROJECT AND $ 585,000 SH 289 MEDIAN LIGHTING)BALANCE$7 696 250BALANCE$ 7,696,250‐$ 2,669,570 Assigned to Proposition No. 5 ‐CIP Street Projects (REMAINING ISSUED DEBT)‐$ 1,373,180 Assigned to Proposition No. 5 ‐CIP Street Projects (UNISSUED DEBT)‐$ 6,323,070 Unassigned
PROPOSITION NO 1PROPOSITION NO. 1Multi Purpose Municipal Facility(Design and Site Acquisition)PROPOSITION NO. 2Public Works Facility (Design and Site Acquisition)$450 000(g q )$1,250,000$450,000PROPOSITION NO. 3Public SafetyPROPOSITION NO. 4 PROPOSITION NO. 5Public Safety(including Fire and Police)$1,000,000Parks, Trails and Recreation Facility $1,600,000Road Improvements(including Maintenance and Improvements)$7,696,250($400,000 Unassigned)($6,323,070 Unassigned)
PROPOSITION NO. 1Site Acquisition/Design ‐Town Hall/Multi‐Purpose*$1,250,000PROPOSITIONNO.2PROPOSITIONNO. 2Site Acquisition/Design ‐Public Works$450,000PROPOSITION NO. 3New Tower Site & Ancillary Equipment/Software$500,000Site Acquisition/Design ‐Police Station$1,000,000Central Fire Station Completion (8,000 SF)$2,000,000Design ‐West Side Fire Station$350,000$3,850,000PROPOSITION NO. 4Site Acquisition/Design ‐Parks & Recreation$450,000CreekCrossingCommunityPark(90acres)$5 000 000Creek Crossing Community Park (90 acres)$5,000,000Connections to Hike&Bike (9,600 LF)$750,000$6,200,000PROPOSITION NO. 5Coleman (Prosper Trail to HS) ‐2 lane concrete** $1,500,000Frontier (DNT to Preston) –4 lane concrete $3,650,000Prosper Trail (Preston to Custer) – asphalt $750,000Coit Road (First Street to Frontier) – asphalt $550,000Coleman (Broadway to Prosper Trail) – asphalt $375,000Fishtrap (FM 1385 to DNT) – asphalt $800,0002011 (Rhea Mills, Hays, Main) $2,136,000 2012(Broadway,McKinley,First,Fifth,Seventh)$1,277,5002012 (Broadway, McKinley, First, Fifth, Seventh) $1,277,500 2013 (Church, Field, Pasewark, First, Eight)$907,500 First (Greenspoint to Custer) – asphalt$420,000 First (DNT to Coleman) – asphalt$283,500 Gee Road (US 380 to Fishtrap) – asphalt$161,000 Teel Parkway (US 380 to Fishtrap) – asphalt$155,750 Par in(GoodHopetoFM1385)asphalt$323 750Parvin (Good Hope to FM 1385) –asphalt$323,750 *Potential Town Hall/Library/Community‐Senior Center$13,290,000**Signal at Prosper Trail includedGrand Total $25,040,000
Town of Prosper“a place where everyone matters”Agenda Item 16.Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551001etseqTexasGovernmentCodeasauthorized551.001et.seq.TexasGovernmentCode,asauthorizedby the Texas Open Meetings Act, to deliberateregarding:16a.Section 551.087 - To discuss and considereconomic development incentives.16b.Section 551.072 - To discuss and considerpurchaseexchangeleaseorvalueofrealpropertypurchase,exchange,lease,orvalueofrealpropertyfor municipal purposes and all mattersincident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 16.(con’t)Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551001etseqTexasGovernmentCodeasauthorized551.001et.seq.TexasGovernmentCode,asauthorizedby the Texas Open Meetings Act, to deliberateregarding:16c.Section 551.071 – Consultation with the TownAttorney regarding legal issues associated withtitiTETJannexation agreementsinTownETJareas,development issues associated with areas subjectto annexation agreements, and all mattersgincident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 16.(con’t)EtiSipyExecutive SessionRecess into Closed Session in compliancewithSection551001etseqTexaswithSection551.001et.seq.TexasGovernment Code, as authorized by theTexasOpenMeetingsAct,todeliberateTexasOpenMeetingsAct,todeliberateregarding:16dSection551071Consultationwiththe16d.Section551.071–ConsultationwiththeTown Attorney regarding property repairissuesandcontractualagreementregardingissuesandcontractualagreementregardingsame.
Town of Prosper“a place where everyone matters”Agenda Item 16.(con’t)EiSipyExecutive SessionRecess into Closed Session in complianceihSi551001TwithSection551.001et. seq.TexasGovernment Code, as authorized by theTexasOpenMeetingsActtodeliberateTexasOpenMeetingsAct,todeliberateregarding:16Sti551071Clttiithth16e.Section551.071–Consultation withtheTown Attorney regarding possible litigation withtheTexasPublicUtilityCommissionandalltheTexasPublicUtilityCommission,andallmatters incident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 16.(con’t)pyExecutive SessionRecess into Closed Session in compliance withpSection 551.001 et. seq. Texas GovernmentCode, as authorized by the Texas OpenMeetingsAct, to deliberate regarding:16f.Section551.074–Todiscussandreviewthe16f.Section551.074TodiscussandreviewtheTown Manager’s performance evaluation.
Town of Prosper“a place where everyone matters”Agenda Item 17.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 18.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.g Mdi L d i (HW)• Median Landscaping. (HW)
Total to change out all grasses to Dwarf Fountain Grass ‘Hameln’ggo$16,000 remove and replace (blue boxes)ColemanCook Ln.Prosper TrailCany Wayston RdlemanBrittaPresCol
Change out grassed to ‘Hameln’ only where site issues or too close to roadChange out grassed to Hameln only where site issues or too close to roado$3,000 - West of Coleman on Prosper Trail, remove weeping lovegrass that is within 2’ of the curb, on both sides of the median (leaving weeping lovegrass within the middle of the median)o$6,000 - Remove and replace at Entry Locations (i.e. Trail Dr., Sibyl Ln, Brittany Way, Robison Creek) along Prosper Trail. (yellow boxes)emanProsper TrailColek Ln.CookyRdanBrittany WayPreston RColema
Total to change out all grasses to Dwarf Fountain Grass ‘Hameln’ggo$20,000 remove and replace (blue boxes) emanColeaBlvdoit RdLa CimaCo
Change out grassed to ‘Hameln’ only where site issuesggyo$7,000 - Remove and replace the weeping lovegrass within First Street to provide a better site visibility of sidewalk crossing.emanColeaBlvdoit RdLa CimaCo
Total to change out all grasses to Dwarf Fountain Grass ‘Hameln’ggo$40,000 (remove and replace)(blue boxes)dCoit Rd
Change out grassed to ‘Hameln’ only where site issuesggyo$20,000 - Remove and replace half of the weeping lovegrasswithin Coit Rd Bed to provide a better site visibility of sidewalk crossing.gdCoit Rd
oTotal to change out old plant material with new standard:oLantana with Color Guard YuccaoKnock Out Rose with Dwarf Crape MyrtleoLiriope with River Rock and Mexican PetuniaoProsper Trail $0 (completed)oFirst Street $9,000oCoit Road $13,000TOTAL $22,000
Changing out grassed to ‘Hameln’ only where site issues VS allProsper Trail: $ 9,000 VS $16,000First Street: $ 7,000 VS $20,000Coit Road: $20,000 VS $40,000Total $36,000 VS $76,000Total to change out old plant material with new standard (previous slide)Total $22,000$,GRAND TOTAL = $58,000VS $98,000--------------------------------------------------------------------------------------------------oCurrent savings in FY16 budget for Parks Operations$25,000oProposed Budget Amendment 4/12/16$33,000
Town of Prosper“a place where everyone matters”Agenda Item 18.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.gPfid ili•Processfor consideringalternative,exterior construction materials.(JW)
Town of Prosper“a place where everyone matters”Agenda Item 18.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.gDi iMiilC•Discussion onMunicipalCourt as aCourt of Record.(TW)
Town of Prosper“a place where everyone matters”Agenda Item 18.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.g P f Ch i(RB)• Process for Charter review.(RB)
Town of Prosper“a place where everyone matters”Charter Review ProcesspyOn motion of CouncilorBy Charter Review CommissionBy Charter Review Commission
Town of Prosper“a place where everyone matters”Charter Review Commissionpy•Must meet at least every 10 yearsCidf10itifthT•Comprisedof10citizens oftheTown•Term of office no more than 6 months•Councilmembers may serve, but no staff
Town of Prosper“a place where everyone matters”Charter Review RecommendationClllChRCpy•CouncilcallsCharterReviewCommission,appoints Chair•Town Secretaryserves as administrativesupport•Commissionmeetsmonthlyforuptosixmonths•Proposed amendments presented toCouncil by December/January•Council calls election for May2017
Town of Prosper“a place where everyone matters”Agenda Item 19.pyAdjournAdjourn