20160223pptcombinedTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingFebruary 23, 2016y,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyIPldfAlldInvocation, Pledge of Allegiance, and Pledge to the Texas Flag.gg
Town of Prosper“a place where everyone matters”Salute to the Texas FlagpyHonor the Texas flag; I pledge allegiance to thee, dGdTexas, one state under God, one and indivisibleone and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of recent and upcoming eventsupcoming events.
Town of Prosper“a place where everyone matters”Agenda Items 4a-4c.4Ciddtitfthpy4a.Consider andactupon minutesfromthefollowing Town Council meeting.(RB)RlMiFb92016•RegularMeeting–February9,20164b.Receive the Quarterly Investment Reportending December 31, 2015.(BP)4c.Consider and act upon cancelingthepgMarch 8, 2016, Regular Meeting.(RB)
Town of Prosper“a place where everyone matters”Agenda Item 5d.py4d.Consider and act upon authorizingtheTown Manager to execute thePlayground Joint Use Agreementbetween the Prosper IndependenthldhfSchoolDistrict andtheTownofProsper, Texas, related to Windsongk()Park.(WM)
Est. Cost: $168,578
Town of Prosper“a place where everyone matters”Agenda Items 4e.4e.Considerandactuponauthorizingthepy4e.ConsiderandactuponauthorizingtheTown Manager to execute a FirstAmendment to License AgreementbetweenTVGTexasILLCWindsongbetweenTVGTexasI,LLC,WindsongRanch Community Association, Inc., andthe Town of Prosper, Texas, related to theillidibli ifinstallation andmaintenance obligations ofimprovements consisting of landscaping,trees,rootbarriers,irrigationand/ortrees,rootbarriers,irrigationand/ordrainage facilities within the right-of-waysof the public roads in Windsong Ranch,Phase2AandPhase3B(DH)Phase2AandPhase3B.(DH)
ArtesiaWindsong Ranch
ArtesiaWindsong Ranch
Town of Prosper“a place where everyone matters”Agenda Items 4f.py4f.Consider and act upon a resolutionauthorizing the Town Manager tohexecute an application to theTexasStateLibrary and Archives Commission forh()the FY 2016- 2017 Impact Grant.(LS)
Town of Prosper“a place where everyone matters”Agenda Items 4g.4gConsiderandactuponwhethertopy4g.Considerandactuponwhethertodirect staff to submit a written notice ofappeal on behalf of the Town Council toppthe Development Services Department,pursuant to Chapter 4, Section 1.5(C)(7)d16(B)(7)fthT’Ziand1.6(B)(7)oftheTown’sZoningOrdinance, regarding action taken by thePlanning&ZoningCommissiononanyPlanning&ZoningCommissiononanySite Plan or Preliminary Site Plan.(AG)
Town of Prosper“a place where everyone matters”Agenda Item 5. pygCitizen’s CommentsThe public is invited to address the Councilon any topic. However, the Council is unabletditktitittodiscuss ortakeaction on anytopicnotlisted on this agenda. Please complete a“PublicMeetingAppearanceCard”andPublicMeetingAppearanceCardandpresent it to the Town Secretary prior to themeeting.
Town of Prosper“a place where everyone matters”Agenda Item 6.pyConsider and act upon authorizing theTown Manager to execute a Memorandumgof Understanding (MOU) between theTownofLittleElm,Texas,andtheTownofTownofLittleElm,Texas,andtheTownofProsper, Texas, related to the physical useandcompensationofProsperFireStationandcompensationofProsperFireStationNo. 2 by Little Elm for the purpose offacilitatingAutomaticAssistance(RT)facilitatingAutomaticAssistance.(RT)
Town of Prosper“a place where everyone matters”Agenda Item 7.pyProvideanupdateandprojectstatusregardingthedevelopmentofaregardingthedevelopmentofaRegional Capacity, Management,OtidMit(CMOM)Operations, andMaintenance(CMOM)Program.(FJ)
Town of Prosper“a place where everyone matters”Agenda Item 8.Di iddifthpyDiscussion on a proposedordinance oftheTown of Prosper amending Chapter 13,“UTILITIES”oftheCodeofOrdinancesofUTILITIESoftheCodeofOrdinancesofthe Town of Prosper, Texas, by adding anew Article 13.11 “Fats, Oils and Grease(FOG)OhPl ”ddi(FOG)OutreachPlan”andamendingAppendix A “Fee Schedule” to the Code ofOrdinancesoftheTownofProsperTexasOrdinancesoftheTownofProsper,Texas,by adding a new section XIX, “FOGOutreach and Enforcement Fees.”(FJ)(J)
Town of Prosper“a place where everyone matters”Agenda Item pyFats, Oils, and Grease (FOG) Outreach Plan
Town of Prosper“a place where everyone matters”•PurposepyComply with Environmental Protection Agency (EPA)requirements.Protect the Public Water Supply.Provide information to customers about FOG.Prevention of SSOs and wastewater backups.Provide guidelines for the installation, cleaning, andmaintenance of grease traps/interceptors.
Town of Prosper“a place where everyone matters”Quality AssurancepyToassuretheappropriatecleaningandoassu eeapp op a ecea gadmaintenance takes place, staff will inspect greasetraps/interceptors monthlyfor the firstyear,andppyy,place the customer on an inspection rotation basedon findings duringthe firstyear of inspections.ggyp
Town of Prosper“a place where everyone matters”Budget ImpactpyLine Items FY 2016-2017 BudgetSalary &Benefits$58 178 51Salary &Benefits$58,178.51Office Equipment/Supplies$6,500.00Vehicle$20,000.00Total$84,678.51
Town of Prosper“a place where everyone matters”GoalsPtldlipyPreventcloggedlines.Prevent SSOs and backups.Provide preventative maintenance to protect thewastewater system.Educate customers.Retain accurate documentation on cleanings andmaintenance schedules for grease traps.Provide EPA with information neededto complywithpytheir requirements.
Town of Prosper“a place where everyone matters”RecommendationpyTown staff recommends that the Town Councilidfdbkthil ttifthFOGprovidefeedbackontheimplementation oftheFOGOutreach Plan by proceeding with the creation of anordinanceadoptingtheprogramatafuturecouncilordinanceadoptingtheprogramatafuturecouncilmeeting and submittal of a Decision Package in theFY2016-2017Budgetfor$84679tofundthenewFY2016-2017Budgetfor$84,679,tofundthenewposition and associated equipment effective October1,2016.1,2016.
Town of Prosper“a place where everyone matters”Agenda Item 9.Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:9a.Section 551.087 - To discuss and consider economicdevelopment incentives.9bSection551072Todiscussandconsiderpurchase9b.Section551.072-Todiscussandconsiderpurchase,exchange, lease, or value of real property formunicipal purposes and all matters incident andltdth trelatedthereto.
Town of Prosper“a place where everyone matters”Agenda Item 9.(con’t)EtiSipyExecutive SessionRecess into Closed Session in compliance with Section551001etseqTexasGovernmentCodeasauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:9c.Section551071–ConsultationwiththeTown9c.Section551.071ConsultationwiththeTownAttorney regarding legal issues associated withannexation agreements in Town ETJ areas,developmentissuesassociatedwithareassubjecttodevelopmentissuesassociatedwithareassubjecttoannexation agreements, and all matters incident andrelated thereto.
Town of Prosper“a place where everyone matters”Agenda Item 9.(con’t)EtiSipyExecutive SessionRecess into Closed Session in compliance withpSection 551.001 et. seq. Texas GovernmentCode, as authorized by the Texas OpenMeetingsActtodeliberateregarding:MeetingsAct,todeliberateregarding:9d.Section 551.071 – Consultation with the TownAttorneyregardingpropertyrepairissuesandAttorneyregardingpropertyrepairissuesandcontractual agreement regarding same.
Town of Prosper“a place where everyone matters”Agenda Item 9.(con’t)EtiSipyExecutive SessionRecess into Closed Session in compliance withpSection 551.001 et. seq. Texas GovernmentCode, as authorized by the Texas OpenMeetingsActtodeliberateregarding:MeetingsAct,todeliberateregarding:9e.Section 551.074 – To discuss appointments to theBoardofAdjustment/ConstructionBoardofAppealsBoardofAdjustment/ConstructionBoardofAppeals,Parks & Recreation Board, Library Board, ProsperEconomic Development Corporation Board, andPlanning&ZoningCommissionPlanning&ZoningCommission.
Town of Prosper“a place where everyone matters”Agenda Item 9.(con’t)EtiSipyExecutive SessionRecess into ClosedSessionincompliancepwith Section 551.001 et. seq. TexasGovernment Code, as authorized by theTOMtiAttd lib tTexasOpenMeetingsAct,todeliberateregarding:9f.Section 551.074 – To discuss and review theTown Manager’s performance evaluation.
Town of Prosper“a place where everyone matters”Agenda Item 10.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 11.pyPossibly direct Town staff to scheduletopic(s) for discussion at a futuremeeting.g•HSi••HumanSigns
Town of Prosper“a place where everyone matters”Agenda Item 12.pyAdjournAdjourn
North Texas Municipal Water District“Regional Service Through Unity … MeetingourRegion’sNeedsTodayandTomorrow”Meeting our Region s Needs Today and Tomorrow
R li bilitfi’ttReliability of our region’s wastewater systems is critical to:•Safeguard public health•Protect ourdrinking•Protect our drinking water supplies•Sustain our thriving geconomy•Support outdoor irecreation•Protect the environment
M t fthtildiMany parts of the country, including our region, experience sanitary sewer system unauthorized overflowsC C•Common Causes–Aging pipes–Illegal storm & roof gdrain connections–Grease clogs–Roots–Roots–Debris–Pipe collapse–Poor construction
CMOM Is Used To Address These CausesExamples•CapacityoMonitoring oModelingM•ManagementoTrainingoFats, Oils, & Grease PlanOti•OperationsoFlow meteringoOverflow emergency responsep•MaintenanceoMaintenance management systemoCondition assessmentoSewer cleaning
EPANi lEfIii iEPA National Enforcement Initiative: Sanitary Sewer Systems Improvementhttp://www2.epa.gov/enforcement/national‐enforcement‐initiative‐keeping‐raw‐sewage‐and‐contaminated‐stormwater‐out‐our
EPA Inspected NTMWD’s and Member Cities’ Sanitary Sewer Systems in 2014/2015NTMWD Regional WW MembersNTMWD Regional WW CustomersNTMWD Sewer System ParticipantsAllenAnnaFarmersvilleAllenAnnaFarmersvilleForneyFairview FateFriscoLucas FriscousHeathMelissa LavonMcKinneyParker MurphyA FocMesquiteRockwallPlanoRoyse CityPrincetonSeisLagosUDnt EPAPrincetonSeisLagos UDProsperWylieRichardsonCurreRockwallSeagovilleC
llhPotential EPA Compliance Approaches•SelfguidedimplementationofcorrectivemeasuresSelf‐Developed Approach•Self guided implementation of corrective measures• Participation in regional approachpp• Administered by EPA Region 6•Short document, tailored to specific situationAdministrative Order• Individual agreements •CMOMprogram req, in collaboration with Region•Negotiated with EPA (Region 6 and DC) and DOJ•Long, detailed, starts with DOJ requirements list•Typicallymoreexpensivetoimplement(2–20x)Consent Decree•Typically more expensive to implement (2 20x), little flexibility
lll bddRegional Collaboration Avoided Consent Decrees•MOU executed by all demonstrated commitment of parties (cities & NTMWD) toeachotherandEPAto each other and EPA•Work together to develop a model Regional CMOM program•Focuses on regional wastewater system members•Provides a forum to work regionallytoestablishregionally to establish desired outcomes of enforcement action•Model program establishes iihconsistency with understanding all parties’ implementation unique
H hCMOMPlRl dHow the CMOM Plans are RelatedCommunity 2CMOM PlanCommunity 1CMOM PlanCommunity3Regional CMOM Plan Regional CMOMPlanCommunity 3CMOM Plandocuments linkages between NTMWD & Communities: Reporting, monitoring, etc.Community 4NTMWD9CMOM Plan…CMOM Plan
Helpful Guidance to Develop CMOM PlanCMOM PlansCMOM Plans with information unique to each entity(Communitytodevelop)Model CMOMentity (Community to develop).Satisfies 360 day AO submittal requirement.CMOMModel CMOM (guidance document) early Feb.Provides structure and guidance for developing CMOM Plan.CMOM OutlineExample Outline provided by NTMWD in early Feb.Sifi120dAObi li10Satisfies 120 day AO submittal requirement.
Developing a CMOM PlanCorrective Actions LetterCMOM OutlineModel CMOMDetailed AssessmentAO: 30 day submittalEPAAO: 120 day submittalAO: 360 day submittalWorkshopsPrioritizeCMOM PlanWill provideawrittenprogramtooperateandmaintainthe11Will provide a written program to operate and maintain the collection system in accordance with industry practice
Cllb tiRi lAhICollaborative Regional Approach Is Yielding Positive Results•Demonstrated to EPA that right steps are being taken•Administrative Order requirements align with regionally developed solution•Saved hundreds of millions of dollars compared with consentdecreesconsent decrees•Next steps in 2016:–ContinuecollaborationwithNTMWD&MemberCitiesContinue collaboration with NTMWD & Member Cities–Develop detailed CMOM Plan consistent with regional approach–Document implementation needs and estimate costsWkithtfftbd tfil ttit–Work with your staff to budget for implementation costs