20160127 Strategic Planning PresentationTown of Prosper“a place where everyone matters”TCilpyTown CouncilStrategic Planning SessionStrategic Planning SessionJanuary 27, 2016y,
Town of Prosper“a place where everyone matters”pyPriority Discussion ItemsPriority Discussion Items
Town of Prosper“a place where everyone matters”pyFund Balance Policy (HJ)Fund Balance Policy (HJ)Goal 8: Ensure Fiscal Stewardship
Town of Prosper“a place where everyone matters”Prior to 2006, the Town historically maintained a 60-day reserve (16%) in pyfund balance.In 2006 when the Town Charter was adopted, it required a 10% reserve of p, qthe total General Fund expenditures.In the FY 2009 Budget the Town added a 25% reserve of fund balance inIn the FY 2009 Budget, the Town added a 25% reserve of fund balance in addition to the 10% reserve required by the CharterWhen the Town Charter was revised in 2011 the reserve required by theWhen the Town Charter was revised in 2011, the reserve required by the Charter was increased to 20%. However, the Town maintained the 25% reserve initiated in the FY 2009 Budget in addition to the Charter requirement of 20% Since 2011, the Town has maintained both the 20%requirement of 20%. Since 2011, the Town has maintained both the 20% reserve requirement from the Charter plus the additional 25% reserve
Town of Prosper“a place where everyone matters”pyFY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015Actual General Fund Expenditures 3,231,137 3,641,195 6,695,968 5,737,739 8,139,132 8,044,141 8,576,902 9,275,811 10,760,454 15,551,503Reserve required by Charter 10% 10% 10% 10% 10% 20% 20% 20% 20% 20%ReserverequiredbyPolicy0%0%0%25%25%25%25%25%25%25%Reserve required by Policy0%0%0%25%25%25%25%25%25%25%Reserve BalancesReserve required by Charter 323,114 364,120 669,597 573,774 813,913 1,608,828 1,715,380 1,855,162 2,152,091 3,110,301Reserve required by Policy 0 0 0 1,434,435 2,034,783 2,011,035 2,144,226 2,318,953 2,690,114 3,887,876Additional Reserve 2,605,905 2,172,448 3,337,444 2,119,682 2,122,479 1,949,005 3,220,738 2,908,830 2,745,790 589,818Total Fund Balance 2,929,019 2,536,567 4,007,041 4,127,891 4,971,175 5,568,868 7,080,344 7,082,945 7,587,994 7,587,994
Town of Prosper“a place where everyone matters”pySurvey CityFund Balance ReserveNotesColleyville25%Colleyville25%Coppell 25%Fairview 25%Keller 20%Little Elm 25%tt e5%McKinney 25%Murphy 15%Prosper 45%Rockwall 25%Excess of 3.5 months can be used for capital projects%ppjSouthlake 15%University Park 8%
Town of Prosper“a place where everyone matters”Fund Balance PolicypyRecommendationTotal Fund Balance Reserve 25%Reserve Required by Charter–20%Reserve Required by Charter 20%Reserve Required by Policy – 5%Fund Balance in excess of Reserve PolicyUse to Cash Fund Capital ProjectsUse for Additional Reserves as Expenditures GrowCombination of the Above Two OptionsCombination of the Above Two Options
Town of Prosper“a place where everyone matters”pyMarch and July 2015 Tax Rate ForecastFinancing results as presented by First Southwest indicate that •the CIP can be financed with no increase in the current I&S rate of $0.1637CtiifI&Sfdblidtitith•Certain years require use of I&S fund balance in order to maintain the current I&S rateUtilityRatesUtility RatesThe Town has implemented rate recommendations that support the Town Council’s adopted Water and Wastewater Utility Comprehensive Business Plan. The Plan, as adopted in 2008, contains recommendations to enhance ,p,revenues, to establish maintenance reserves, and to fund an annual contribution of 2% to a capital replacement program. However, the Town has not increased water and sewer rates since FY 2012‐2013.
Town of Prosper“a place where everyone matters”pyFranchise Fees (HJ)Goal 8: Ensure Fiscal StewardshipGoal 8: Ensure Fiscal Stewardship
Town of Prosper“a place where everyone matters”pyFranchise FeesFranchise fees are essentiallyaformofyrent. It is the price or fee paid to amunicipalityto rent or usepublic right-of-pypgways.
Town of Prosper“a place where everyone matters”Franchise Fee pyCurrent Revenue SourcesAtmos Energy – 5% of Gross RevenueCoServ Electric – 2% of Gross RevenuefCoServ Gas – 2% of RevenueOncor Electric – 4% of Revenue,s plus 0.003476 of total kWhSouthwestern Bell Telephone – 5% of Gross ReceiptsSuddenlink Cable – 5% of RevenueIESI (P i ) S lid WRll ff l5%IESI (Progressive) Solid Waste –Roll off only –5%
Town of Prosper“a place where everyone matters”Franchise Fee Current Revenue SourcespyCurrent Revenue SourcesAtmos Energy Current Franchise Fee is 5% of gross revenueNo agreement foundCoServeCurrently paying a 2% Franchise Fee for both Gas and ElectricFranchise Fee payment is based on gross revenueAgreement dated 31098 for initial 5year period with one 5year extensionAgreement dated 3-10-98 for initial 5-year period with one 5-year extensionAgreement is between the Town and CoServ LLC “for the purpose of operating its communications business” and is referred to throughout the agreement as the“Telephone Company”agreement as the Telephone Company
Town of Prosper“a place where everyone matters”Franchise Fee Current Revenue SourcespyCurrent Revenue SourcesOncorCurrent Franchise Fee is 4% gross revenues from discretionary service hldldl (DDR)lhcharges related to retail delivery service (DD Revenue) plus a charge authorized by PURA Section 33.008(b) based on a factor of 0.003476 applied to total kWhO22553hf h f hTP&L dd lOn 2-25-53, the franchise fee agreement with TP&L was extended until 3-28-03On 9-10-02, the agreement was amended to the current franchise fee ratesIESI/Progressive Currently paying a 5% Franchise Fee of the gross receipts collected from roll-off billing ff g
Town of Prosper“a place where everyone matters”Franchise Fee Current Revenue SourcespyCurrent Revenue SourcesCebridge/Friendship Cable dbaSuddenlinkCommunicationsCebridge/Friendship Cable dba SuddenlinkCommunications Current Franchise Fee is 5% gross subscription rates excluding state sales tax, federal excise tax, and copyrightExpiration date of current agreement is 9816Expiration date of current agreement is 9-8-16Sourthwestern Bell and AT&T Currently paying franchise fee of 5% of gross receiptsNo agreement found
Town of Prosper“a place where everyone matters”pyCategory Providers% of Gross Revenues FY 15 Actual FY 16 Budget RecommendationAdditional RevenueCoServ 2% 178,1745% 267,261Oncor DD Revenue4% 4,354 5% 1,089Oncor kWh 206,926Total 389,454 400,000 268,350ElectricTelephone SW Bell 5% 141,959 190,000 5% 0Atmos 5% 40,371 5%0,CoServ 2% 57,847 5% 86,771Total 98,218 100,000 86,771RoadUsageIESI(Progressive)5%5 26855005%0GasRoad UsageIESI (Progressive)5%5,2685,5005%0Cable/Video Sudenlink 5% 22,440 24,200 5% 0
Town of Prosper“a place where everyone matters”Franchise FeesCoServService AreapyCoServService AreaCity/Town Franchise FeeDenton 5.000%*Flower Mound 5.000%Highland Village5 000%*Highland Village5.000%Lewisville 5.000%*Little Elm 5.000%*McKinney 5.000%*Northlake 5.000%Oak Point 4.025%Allen 4.000%Argyle 4.000%Aubrey 4.000%Bartonville4 000%Bartonville4.000%Carrollton 4.000%Coppell 4.000%Copper Canyon 4.000%Fort Worth 4.000%L k d Vill4 000%Lakewood Village4.000%Pilot Point 4.000%* Franchise Fee is on a kWh rate that was based on 5%
Town of Prosper“a place where everyone matters”Franchise FeesCoServService AreapyCoServService AreaCity/Town Franchise FeePlano 4.000%Sanger 4.000%gThe Colony 4.000%Cross Roads 3.000%Double Oak 3.000%Frisco 3.000%Krum3 000%Krum3.000%New Fairview 3.000%Corral City 2.000%Dish 2.000%Hackberry 2.000%Hickory Creek 2.000%Krugerville 2.000%Ponder 2.000%Prosper 2.000%
Town of Prosper“a place where everyone matters”Franchise Fee RecommendationpyRecommendationIncreaseCoServfranchise fee to 5%Increase CoServfranchise fee to 5%Hi i d d t fi hMiSitditHire independent firm such as MuniServicesto audit franchise fees – find out what other utilities are doing business in Prosper and not paying a franchise feebusiness in Prosper and not paying a franchise fee
Town of Prosper“a place where everyone matters”pyCIP Impact on Rates (HJ)CIP Impact on Rates (HJ)Goal 8: Ensure Fiscal Stewardship
Town of Prosper“a place where everyone matters”CIP Impact on RatespyRecommendationContract for a Utility Rate Study toContract for a Utility Rate Study to be performed in the current fiscal year
Town of Prosper“a place where everyone matters”pyEmergicon Fire/Hazmat Billing Service g/ g(RT)G l 8 E Fi l St w d hiGoal 8: Ensure Fiscal Stewardship
Town of Prosper“a place where everyone matters”pyPISD Growth Projections (JW)j(J)Goal 2: Ensure Quality Development
PISD LAND AREA EXHIBIT
PROSPER FUTURE LAND USE PLAN
SURROUNDING FUTURE LAND USE PLANS
PISD TOWN/CITY ZONING EXHIBIT
Town of Prosper“a place where everyone matters”pyDynamic Speed Limit Signsyp gand ll()Flashing Crosswalk Signs (HW)Goal 3: Safety and SecurityGoal 3: Safety and Security
Town of Prosper“a place where everyone matters”pyDynamic Speed Limit Signs
Current PolicySpeed and Volume Requirements:Pddli iiifid•Postedspeedlimitis appropriatefor corridor•85thpercentile speed exceeds posted speed by 10 MPHAdilffid2000hi l•Averagedailytraffic exceeds2,000vehiclesLocation Requirements:T itifhi htldli it•Transition zonefromhighertolower speedlimit•Curves with radius less than design guidelinesIt tiithihtdi tlthdiid li•Intersections withsightdistancelessthandesign guidelines•Approaches to high-volume pedestrian crossings•Downhillroadwaysegmentswithgradeof5%orgreater•Downhillroadwaysegmentswithgradeof5%orgreater
Current PolicyDeployment Options:•Permanent installation where all preceding requirements metoIntended to warn of potential hazard•Temporary installation where all preceding requirements not metoIntended to inform and adjust driver behavioroNot to exceed 2 weeks at a timeEvaluation:•Evaluate after one month of use and periodically thereafter•Remove andevaluate other options if no significant speedpgpreduction is noted
Proposed OriginallyPurchase Costs:•Permanent Installation: $10,000•Includes foundation, heavy-dutyitdidli itsignpost,radar sign, speedlimitsign, and solar panel and batteries.•Contractorinstallation•Contractorinstallation.
Options - MobilePurchase Costs:•Trailer Installation: $8,000•Includes radar sign, speed limitilldbttdsign, solarpanelandbattery, andcompact (4’) trailer.•1personsetup•1personsetup•Can be used anywhere: notrestrictedto locations with existinggposts and speed limit signs.
Options - TemporaryPurchase Costs:•Temporary Installation: $5,000•Includes radar sign and battery.•Lightweight battery holds chargeup to 4 weeks.•20 lbs, 2person setup, can beplaced on most existing sign posts.•Radarfeedbacksignmstbe•Radarfeedbacksignmustbeinstalled in conjunction withexisting speed limit sign
Benefits of Trailer or TemporaryOther Items:•Newer technology makes radar signs lighter, able to attach tostandard sign posts. Other advances include long-lasting (up to 4weeks)batteriesfortemporarystandaloneinstallations.weeks)batteriesfortemporarystandaloneinstallations.•Datacollectionequipmentcanbeincludedbutisnot•Datacollectionequipmentcanbeincludedbutisnotrecommended. Data can be gathered using other passive oractive observation methods. Additionally, each signfiffdlimanufacturer usesproprietary softwarefordata analysis.
Town of Prosper“a place where everyone matters”pyFlashing Crosswalk Signs
School Crossing: Coit Road at Rogers Middle Schooloit RoadCoSchool children cross at northern trail crossing due to unlocked gate bt ti t il ti itExisting 20 MPH School ZoneDuring School Drop-Off / Pick-Upobstructing trail continuityWooden bridge at lake outfall in poor conditionConstruct 80’ of sidewalk to bypass bridge and gate and reduce school ft il iExisting School Crossing Guardusage of trail crossing
Trail Crossing: Coit Road north of Rogers Middle SchoolCoit Road300’ in advance of crosswalkRectangular Rapid Fl h B50’ in advance of crosswalkFlash Beacon (RRFB) w/ Push Button Activationat CrosswalkNOTEImprovements should be constructed with eastward extension of trail system
Rectangular Rapid Flash Beacon Assemblies•Rapid-Flashing LED Warning Lights•Push-Button Activation•Solar Powered•4 Separate Assemblies (2 in Each Direction)•$25,000 per Location on Divided Roadway•Installation by Contractor•Added Annual Maintenance Cost for Active Traffic Control Devices (RRFBs, School Zone Beacons, Traffic Signals)
Recommended Flashing Crosswalk Signs & Marking Policy& Marking Policy •Improvements Should be Deferred or Phased at Locations Where Traffic and/or Pedestrian Volumes are Low but are Expected to Increase in the FutureIncrease in the Future•Hike & Bike Trail Crossing of Divided Roadway at Midblock•At Crosswalk: Marked Crosswalk (piano style) and Rectangular Rapid Flash Beacons (RRFB) with push buttonRectangular Rapid Flash Beacons (RRFB) with push button activation•50’ Before Crosswalk: “Yield Here to Pedestrians” Sign and Yield Line •300’Before Crosswalk: Pedestrian CrossingAhead Warning300 Before Crosswalk: Pedestrian Crossing Ahead Warning Sign•Hike & Bike Trail Crossing at Uncontrolled Intersection•Marked Crosswalk (piano style) and Pedestrian WarningMarked Crosswalk (piano style) and Pedestrian Warning Sign with Downward Arrow•Hike & Bike Trail Crossing at Controlled Intersection•Marked Crosswalk (piano style) OnlyMarked Crosswalk (piano style) Only
Trail Crossing: First Street west of Fire Station #1First StreetRectangular Rapid Flash Beacon (RRFB) w/ Push Button Activationat Crosswalk50’ in advance of crosswalkNOTEDue to overlap with Fire Station warning system, this location should be studied in more detail300’ in advance of crosswalk
Sidewalk Crossing: First Street east of Fire Station #1ny LaneRemove Mid-Block SunnFirst StreetCrossing and SidewalkFuture Hike & Bike Trailby La Cima Phase 7CInstall ADA Rampat Intersection
Town of Prosper“a place where everyone matters”pyTree Program and Tree Farm (HW)g()Goal 7: Maintain Community Character
Tree City USA is a national program sponsored by theArbor Day Foundation in cooperation with the USDAForest Service and the National Association of StateForesters.Itprovidesdirection,assistance,attentionandForesters.Itprovidesdirection,assistance,attentionandrecognition to urban forestry programs. To qualify, youmust meet the following four standards:Standard 1– A Tree Board or DepartmentStandard 2 – A Tree Care OrdinanceStandard 3– A Community Forestry Program with and Annual Budget of at Least $2 Per CapitaStandard 4– An Arbor Day Observation and Proclamation
Standard 1 –A Tree Board or Department –Standard 1 A Tree Board or Department Someone must be legally responsible for the care of all trees on town-owned property. By delegating tree care decisions to a professional forester, arborist, town department, citizen-led tree board or some combination, town leaders determine who will perform necessary tree work. pyThe public will also know who is accountable for decisions that impact community trees. Often, both professional staff d d i t b d t bli h d hi h i d and an advisory tree board are established, which is a good goal for most communities.
Standard 2 – A Tree Care Ordinance –Forms the foundation of the tree care program. It provides an opportunity to set good policy and back it with the force of law when necessary.yEstablishes the tree board or forestry department—or both—and gives one of them the responsibility for public tree care (as reflected in Standard 1). It should also assign the task of fi d i l i l f k f d i crafting and implementing a plan of work or for documenting annual tree care activities.Also provide clear guidance for planting, maintaining and i t f t t k d th bli removing trees from streets, parks and other public spaces as well as activities that are required or prohibited. Beyond that, the ordinance should be flexible enough to fit the needs and circumstances of the particular communitycircumstances of the particular community.
Standard 3 – A Community Forestry Program with yygand Annual Budget of at Least $2 Per Capita –By providing support at or above the $2 per capita minimum, a community demonstrates its commitment to grow and tend a community demonstrates its commitment to grow and tend these valuable public assets. Budgets and expenditures require planning and accountability, which are fundamental to the longterm health of the tree canopy and the Tree City to the long-term health of the tree canopy and the Tree City USA program.To meet this standard each year, the community must dl$ dhl ddocument at least $2 per capita toward the planting, care and removal of city trees—and the planning efforts to make those things happen. At first this may seem like an impossible barrier to some communities. However, a little investigation usually reveals that more than this amount is already being spent on tree care.
Standard 4 –An Arbor Day Observance and Standard 4 An Arbor Day Observance and Proclamation –Citizens join together to celebrate the benefits of community trees and the work accomplished to plant and maintain them. By passing and reciting an official Arbor Day proclamation, public officials demonstrate their support for the community tree program and complete the requirements for becoming a Tree City USA!This is the least challenging—and probably most enjoyable—standard to meet. An Arbor Day celebration can be simple and brief standard to meet. An Arbor Day celebration can be simple and brief or an all-day or all-week observation. It can include a tree planting event, tree care activities or an award ceremony that honors leading tree planters For children, Arbor Day may be their only exposure tree planters. For children, Arbor Day may be their only exposure to the green world or a springboard to discussions about the complex issue of environmental quality.
Standard 3A tree farm would be the first step to help enable Tree City USA statusby enabling documentation of a dedicated effort toward planting andcare ofcitytrees.y
Can grow trees from seeds. Saves money on the cost oftrees andplants over time. More efficient than buyingpygand waiting on needed product from other farms.Would allow staff to grow more native species givingthe best chance to have healthytrees. Prosper soilypvariations are different than most tree farm soils sohealthier start by growing trees in Town.Would enable staffto store extraplant material forlAlldkhlfhpreplacements.Also wouldknow thequality ofeachplant and exactly what species of plant on hand.TXU offers free trees to customers. The Town tree farmitldbdttdititfhsitecouldbeusedtostore andmaintaintreesfor suchopportunities.Goal would be to have the same species of plants andtth tdth h tthkttreesthatare usedthroughouttheparkssystem.
Approximately$105,000 initial budget.pp y,g$60,000 - Costs would be the rock base for the tree farmstorage area. Also includes irrigation and cable system,and firstyearplants.yp$45,000 - Investment for a chipper for clean up of areaand ongoing maintenance of parks and open space.Could also be used byTown for compostprogram andyppgclean up after storms.Water well already on site so minimal costs forwaterwater.Approximately $15,000 annual budget.(Standard 3 requires at least $2per capita)(qpp)
Goal of the initiative was to significantly raise thepercentageoftree canopyon bothpublic andprivatepgpyppproperty.On March 22, 2011, the Town Council passed aresolution toparticipate in the Tree North TexasppInitiative.Partnership with Texas Trees Foundation and 40 northTexas cities.Town goal to plant 18,000 trees over a ten year period.Town’s website has link to tracking system.TexasTreesFoundationiscurrentlyrevampingtheirTexasTreesFoundationiscurrentlyrevampingtheiron-line tree tracking system to make more userfriendly. They will be reaching out to north Texasmunicipalities to update them on system and requestppyqrenewed commitment to the program. EstimatedSummer 2016.
Town of Prosper“a place where everyone matters”pyWay Finding Signs (JW)ygg(J)Goal 7: Maintain Community Character
•Consider alternative to the weekendResidential Real Estate Signs (aka,banditsigns)banditsigns).•Migration to unified Kiosk Signs waspreviouslydiscussed,buttheprogrampreviouslydiscussed,buttheprogramwas never established.•Several DFW-area communitiesincludingFrisco, Little Elm, Wylie andrecently Celina have replaced thelti lkdiiththki kmultiple, weekendsigns withthekiosksigns.
Location and Number of Signs•Previous intent was to allow the signs within theTown’s right-of-way(ROW);with the exception ofgy();pany TxDOT-controlled road.•TxDOTdoesnotpermitnon-trafficcontrol-relatedsignswithinitsROWsignswithinitsROW.•In light of the recent U.S. Supreme Court decisionregarding a town or city’s ability to regulate thettfiithROWthki kildcontentofsignsintheROW;thekiosksigns wouldbe required to be located on private property.•Number of signs (restricted to major intersections)
Sign style•Size, color, content, and overall branding of thesignssigns.Sign content•Kiosk usage exclusivelyfor homebuilders,or ifgy,names of developments would also bepermitted and reservation of space forTown/PISDsitesway-findingTown/PISDsiteswayfinding.
Sign maintenance•The desire is to assign maintenanceresponsibility to the Prosper DevelopersCouncil (PDC) or to PDC’s agent.