20150623tcppTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingJune 23, 2015,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyInvocation, Pledge of Allegiance, and Pl d h T FlPledge to the Texas Flag.
Town of Prosper“a place where everyone matters”Salute to the Texas FlagpyHonor the Texas flag; I pledge allegiance to thee, dGdTexas, one state under God, one and indivisibleone and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of upcoming events.
Town of Prosper“a place where everyone matters”Agenda Items 4a-b.py4a.Consider and act upon minutes from thefollowingTown Council meeting.(RB)gg• Regular Meeting – June 9, 20154b.Receive the April 2015 Financial Report.(CD)
Town of Prosper“a place where everyone matters”Agenda Items 4c-d.py4c.Consider and act upon a resolutionauthorizingvarious individuals as signersggof specific accounts and certain investmentmatters.(CD)4d.Consider and act upon approving andhdSamendment to theITManagedServicesAgreement between NCC Data, LLC, andtheTownofProsper;andauthorizingthetheTownofProsper;andauthorizingtheTown Manager to execute same.(JC)
Town of Prosper“a place where everyone matters”Agenda Items 4e.py4e.Consider and act upon approving anamendment to the Tower Site LeaseAgreement between T-Mobile West LLC, aDelaware corporation, as successor init ttVi tGSMIOtiinteresttoVoicestreamGSMIOperatingCompany LLC, and the Town of Prosper;andauthorizingtheTownManagertoandauthorizingtheTownManagertoexecute same.(JC)
Town of Prosper“a place where everyone matters”Agenda Items 4f.py4f.Consider and act upon a resolutionauthorizingthe Town Manager to executeggan application to the Collin County Parks& Open Space Project Funding AssistancePfthdifFtiPkProgramforthedesign ofFrontierParkNorth.(PN)
Town of Prosper“a place where everyone matters”Agenda Item 5. pygCitizen’s CommentsThe public is invited to address the Councilon any topic. However, the Council is unabletditktitittodiscuss ortakeaction on anytopicnotlisted on this agenda. Please complete a“PublicMeetingAppearanceCard”andPublicMeetingAppearanceCardandpresent it to the Town Secretary prior to themeeting.
Town of Prosper“a place where everyone matters”Agenda Item 6.pygConduct a Public Hearing, and consider andactuponarequesttoamendtheFutureLandactuponarequesttoamendtheFutureLandUse Plan, located on the northwest corner ofProsper Trail and future Shawnee Trail,fromp,Medium Density Residential to Dallas NorthTollway District. The property is zonedSingle Family-15 (SF-15) and CommercialCorridor (CC). (CA15-0002). [CompanionCZ140005](JW)CaseZ14-0005](JW)
Town of Prosper“a place where everyone matters”Agenda Item 7.pygConduct a Public Hearing, and consider andttt677actupon a requesttorezone67.7±acres,located on the northwest corner of ProsperTildDllPkfSi lTrailandDallasParkway,fromSingleFamily-15 (SF-15) and Commercial Corridor(CC)tPl dDl tSi l(CC)toPlannedDevelopment-SingleFamily/Office/Retail (PD-SF/O/R). (Z14-0005)[C iCA150002](JW)0005).[Companion caseCA15-0002](JW)
Town of Prosper“a place where everyone matters”Requested modifications whichpyhave been addressed:CarportsprohibitedCarportsprohibitedIncreased landscaping alongthoroughfaresthoroughfaresRelocation of northern drivewaySUP required for gas pumpsSUPrequiredforoutdoorsalesandSUPrequiredforoutdoorsalesanddisplay
Town of Prosper“a place where everyone matters”Requested modifications whichpyhave notbeen addressed:Minimum15,000squarefootlotMinimum15,000squarefootlotsize for residential tractRoofpitchrequirementfornonRoofpitchrequirementfornon-residential tractsBigbox location and orientationArchitecturalplan requirementspq
Previous Exhibit
Revised Exhibit
Previous Exhibit
Revised Exhibit
Town of Prosper“a place where everyone matters”Agenda Item 8.pyConduct a Public Hearing, and consider and actupon a request to amend Chapter 2, Zoning DistrictsdCh4DlRifhandChapter4,DevelopmentRequirements oftheZoning Ordinance regarding Alternating SingleFamilyPlan Elevations,Exterior Residential Masonryy,yConstruction, Impervious Coverage of ResidentialFront Yards, Single Family Corner Lot Landscaping,ResidentialGarageStandardsResidentialDrivewayResidentialGarageStandards,ResidentialDrivewayStandards, Carports and Size of Garages; and amendChapter 3, Building Regulations of the Code ofdddlfdOrdinances regardingresidentialfences andexteriormasonry construction. (Z15-0005).(JW)
1. Alternating Single Family PlanEl ti(A tiMt)Elevations(Anti-Monotony)•A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. •Similar elevations shall not face each other.•The same elevation shall not be within three homes of each other on the same side of the street.oDifferentroofforms/profilesoDifferentroofforms/profilesoDifferent façades consisting of different window and door style andplacementoDifferent entry treatment such as porches and columnsDiff t b f t ioDifferent number of stories
2. Masonry Construction for Single FamilyFdFiSt t.FacadesFacing aStreetExcluding windows, any portion of an upper story facing a street shall be street shall be constructed of 100% masonry
•The cumulative area of any driveway plus any impermeable surface area located between the front t li d f t b ildi ll h ll t property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. •The front wall of a j-swing wall can be used to meet the requirement.Area excluded from calculation
•A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot.•Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement.•Street trees planted adjacent to the side yard of a corner may also be used to meet the requirement.
•In no instance shall a garage door directly facing a gg y gstreet be less than 25 feet from the property line.•Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width py y p ( )of the front façade of the house.•Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main located a minimum of five (5) feet behind the main front façade of the house.•Where a home has three (3) or more garage/enclosed parking spaces no more than two garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage doors are located behind the main structurestructure.
•Stamp and stain/patterned concrete, shall be dust-on color application to wet concrete.Aidt h d l d t f th fi ld ith d l d •Acid-etched colored concrete for the field with scored colored borders, shall use dust-on color application to wet concrete.•Colored concrete with scored smooth border, shall use dust-on color application to wet concrete.color application to wet concrete.•Brick or interlocking pavers or pave stone.
•The exterior of chimneys shall be 100% clay The exterior of chimneys shall be 100% clay fired brick, natural or manufactured stone or stucco.
•The support structures of a carport shall be of the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material as the main structure.
•Wooden fences shall be board-on-board with a Wooden fences shall be boardonboard with a top rail.
•Fences adjacent to open space and hike and Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail.
F lt hll b tl tl Eiti d f •Fences on corner lots shall be ornamental metal. Existing wood fences may be replaced with a wood fence in accordance with the standards for wood fences as they exist or may be amended. Existing wooden fences may be replaced with wooden fence in compliance with the yp pboard-on-board requirement.
•Thetotalareaofenclosedgaragespaceshallbea•Thetotalareaofenclosedgaragespaceshallbeaminimum of 426 square feet. The requirement can be metby a garage area separate from the two-car garage.Standard, minimum two cargarage is approx. 370 sq. ft.Recommend an additionalRecommend an additional15% of area
Town of Prosper“a place where everyone matters”Agenda Item 9.pygDiscussion of the Town of Prosper RecordsMtMtPl(RB)ManagementMasterPlan.(RB)
Town of Prosper“a place where everyone matters”Section I - Introductionpy• What is Records Management?g• Life Cycle of a Record• Authority and Governance• Retention Schedules
Sample Retention Schedule
Town of Prosper“a place where everyone matters”Creation/Receipt: Information created, maintained, or received by the Town regarding public businessCreation/Receipt: Information created, maintained, or received by the Town regarding public businessLife Cycle of a RecordpyyCreation/Receipt: Active Records:Inactive Records:Final Creation/Receipt: Information created, maintained, or id b h Active Records:Records maintained, stored and used ihi idiid l Inactive Records:Records transferred from departments to ffFinal Disposition:Destruction of eligible records, received by the Town regarding public businesswithin individual Town departmentsoff-site storage or records centeror permanent storage
Town of Prosper“a place where everyone matters”Section II –Assessment Processpy• Overview of current conditions• Status of storage units• Statistics and annual expenses
Town of Prosper“a place where everyone matters”Section III – Current Conditions pyand Needs1 R d I d R i 1. Records Inventory and Retention 2. Records Storage3. Records Retrieval4. Records Destruction and Dispositionp5. Vital Records6 Disaster Prevention and Recovery6. Disaster Prevention and Recovery7. Program Administration
Town of Prosper“a place where everyone matters”Section IV – Implementationpy• Three-year timeline for major objectivesobjectives• Ongoing process once system is in placeplace• Color-Coded Implementation Chart (Red, Green, Blue)•Budgetary items submitted Budgetary items submitted through Decision Packages
Town of Prosper“a place where everyone matters”Section V – Conclusionpy• Self-sustaining system once major objectives are completedobjectives are completed• Ongoing support from Town Secretary’s Office (training Secretary s Office (training, oversight)Goal: an efficient, functional Records Management Program that meets or exceeds TSLAC standards
Town of Prosper“a place where everyone matters”Agenda Item 10.pygConsider and act upon approving aGuaranteedMaximumPrice(GMP)GuaranteedMaximumPrice(GMP)Amendment between Pogue ConstructionCoLPandtheTownofProsperrelatedtoCo.,L.P.andtheTownofProsper,relatedtoConstruction Manager-At-Risk services forProsperFireDepartmentStationNo2;andProsperFireDepartmentStationNo.2;andauthorizing the Town Manager to executesame(RT)same.(RT)
Town of Prosper“a place where everyone matters”Agenda Item 11.pygUpdate on the Parks, Recreation, and OpenSpaceMasterPlan(PN)SpaceMasterPlan.(PN)
Town of Prosper“a place where everyone matters”Agenda Item 12.pyConsider and act upon an ordinance amendingSubsection 4.10.006, “Charitable, Religious,EducationalFraternalGovernmentalorNonprofitEducational,Fraternal,GovernmentalorNonprofitOrganizations,” of Article 4.10, “Garage Sales,” ofChapter 4, “Business Regulations,” oftheCodeofgOrdinances byamendingthe permitted number ofgarage sales conducted by a Charitable, Religious,Educational,Fraternal,GovernmentalorNonprofitEducational,Fraternal,GovernmentalorNonprofitOrganizations that may be conducted in a calendaryear and the amount of time between garage sales ontht(JW)the same property.(JW)
Proposed Amendment:p“AnonprofitorganizationispermittedAnonprofitorganizationispermittedto conduct a maximum of twelve (12)garagesalespercalendaryearforeachgaragesalespercalendaryearforeachproperty. At least twenty eight (28)dlbldaysmustelapsebetweengaragesalesoccurring on the same property.
Town of Prosper“a place where everyone matters”Agenda Item 13.pygConsider and act upon awarding Bid No.201530BtoDickersonConstruction2015-30-BtoDickersonConstructionCompany, Inc., related to constructionservicesfortheLakesofLaCimaOutfallservicesfortheLakesofLaCimaOutfallRepair project; and authorizing the TownManagertoexecuteaconstructionManagertoexecuteaconstructionagreement for same.(FJ)
Town of Prosper“a place where everyone matters”Agenda Item 14Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:14a.Section 551.087 - To discuss and consider economicdevelopment incentives.14bSection551072Todiscussandconsiderpurchase14b.Section551.072-Todiscussandconsiderpurchase,exchange, lease, or value of real property formunicipal purposes and all matters incident andltdth trelatedthereto.
Town of Prosper“a place where everyone matters”Agenda Item 15.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 16.pyPossibly direct Town staff to scheduletopic(s)fordiscussionatafuturemeetingtopic(s)fordiscussionatafuturemeeting.Di ifBkflPiP•Discussion ofBackflowPreventionProgram(FJ)
Town of Prosper“a place where everyone matters”•PurposepyProtect the public potable water supply.Eliminate/control existing cross connections.Continue maintenance of the Backflow PreventionProgram.Establish requirements for Prosper Backflow PreventionAssembly Testers (BPAT).Comply with Chapter 290, Water Hygiene, of the TexasCommission on Environmental Quality (TCEQ) RulesdRltifPbliWtStandRegulationsforPublicWaterSystems.
Town of Prosper“a place where everyone matters”Quality AssurancepyTo assure the quality of the backflow preventiontests being performed, each month, at least one butno more than five Prosper BPATs will berandomly selected to be observed by the PublicWorks Director or by his designee.
Town of Prosper“a place where everyone matters”Backflow Assemblies TestedpyTo assure the quality of the backflow preventiondevice, all initial installations of irrigationgdouble check valves on single family units andRPZ valves on private wells and commercialillbttduses willbetested.hhdllbdlHighhazardareas willbe retestedyearlytoensure devices are functioning properly.
Town of Prosper“a place where everyone matters”Local Schedule of Backflow FeespyCity Registration Fee Testing FeeCity of Carrollton $75 $35City of Celina $75 $25City of Frisco $100 $25City ofLittle Elm$100$30 SE TrackCity ofLittle Elm$100$30 SE TrackCity of McKinney $100 PendingCity of Murphy $100 Tracking Co Feefl$$City of Plano$100$35City of Wylie $100 $25Town of Prosper $100 $25p
Town of Prosper“a place where everyone matters”Agenda Item 16.pyPossibly direct Town staff to scheduletopic(s)fordiscussionatafuturemeetingtopic(s)fordiscussionatafuturemeeting.• CIP Projects (HW) CIP Projects (HW)▪Town Hall/Multi-Purpose FacilityCl R d R t ti P j t▪Coleman Road Reconstruction Project▪West Prosper Road ImprovementsSH 289 M di Li hti d L d i▪SH 289 Median Lighting and Landscaping
Town of Prosper“a place where everyone matters”Agenda Item 17.pyAdjourn