20150224tcppTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingFebruary 24, 2015y,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyInvocation, Pledge of Allegiance, and Pl d h T FlPledge to the Texas Flag.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of upcoming events.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyConsent AgendaIldhCAdItems placedon theConsentAgendaareconsidered routine in nature and non-ilThCAdbdcontroversial.TheConsentAgendacanbeactedupon in one motion. Items may be removed fromthCtAdbthtfCiltheConsentAgendabythe requestofCouncilMembers or staff.
Town of Prosper“a place where everyone matters”Agenda Items 4a.py4a.Consider and act upon minutes from thefollowingTown Council meetings.(RB)gg•Regular Meeting – February 10, 2015
Town of Prosper“a place where everyone matters”Agenda Items 4b.py4b.Consider and act upon a resolutionorderinga General Election to be held ongMay 9, 2015, and authorizing the TownManager to execute contracts with theClliCtEl tiAd i i t tiCollinCountyElectionAdministration,the Denton County ElectionAdministrationtheProsperIndependentAdministration,theProsperIndependentSchool District, and the Collin CollegeDistrict forjoint election services.(RB)j()
Town of Prosper“a place where everyone matters”Agenda Items 4c.py4c.Consider and act upon canceling theMarch 10, 2015, Town Council meeting.g(RB)
Town of Prosper“a place where everyone matters”Agenda Items 4d.py4d.Receive the January 2015 Financial Report.(KG)
Town of Prosper“a place where everyone matters”Agenda Items 4e.py4e.Consider and act upon approving thepurchase and installation of a centralirrigation controller system for the Parksand Recreation Department, fromItLLCth hthTLlInterspec,LLC,throughtheTexasLocalGovernment Purchasing Cooperative.(MF)(MF)
Town of Prosper“a place where everyone matters”Agenda Items 4f.py4f.Consider and act upon authorizing theTown Manager to execute a ChannelgMaintenance Agreement between Two-JPartners, LLLP, and the Town of Prosper,Tltdtthitfff itTexas, relatedtothemaintenance ofoffsitedrainage improvements to serve the ParksatLegacydevelopment(HW)atLegacydevelopment.(HW)
Town of Prosper“a place where everyone matters”Agenda Items 4g.py4g.Consider and act upon authorizing thecontinued use of a Professional ServicesAgreement with Bureau Veritas NorthAmerica, Inc., related to third-partyb ildiitlidbuilding permitplan review andinspection services.(JW)
Town of Prosper“a place where everyone matters”Agenda Items 4h.py4h.Consider and act upon authorizing theTown Manager to execute a LicensegAgreement between TVG Texas I, LLC,Windsong Ranch Community Association,IdthTfPTInc., andtheTown ofProsper,Texas,related to the installation and maintenanceobligationsofimprovementsconsistingofobligationsofimprovementsconsistingoflandscaping, trees, root barriers, irrigation,and/or drainage facilities within the right-/ggof-ways of the public roads in WindsongRanch, Phase 1A and Phase 1B.(DH)
Town of Prosper“a place where everyone matters”Agenda Item 4i.py4i.Consider and act upon approving thepurchase and installation of illuminatedttifiit tistreetname signsfor variousintersectionson Preston Road and Coleman Street fromConsolidatedTrafficControlsIncConsolidatedTrafficControls,Inc.,through the Houston-Galveston AreaCouncil(HGAC)Cooperative Purchasing()pgProgram.(MR)
Town of Prosper“a place where everyone matters”Agenda Item 4j.py4j.Consider and act upon authorizing theTown Manager to execute a FirstAdttthTPkiAmendmenttotheTemporaryParkingLot Agreement between the ProsperIndependentSchoolDistrictandtheIndependentSchoolDistrict,andtheTown of Prosper, Texas, related tooverflowparkingat Frontier Park.(WM)pg()
Town of Prosper“a place where everyone matters”Agenda Item 4k.py4k.Consider and act upon whether to directstaff to submit a written notice of appealbhlffthTCiltthonbehalfoftheTownCounciltotheDevelopment Services Department,pursuanttoChapter4Section15(C)(7)pursuanttoChapter4,Section1.5(C)(7)and 1.6(B)(7) of the Town’s ZoningOrdinance,regardingaction taken bythe,ggyPlanning & Zoning Commission on anysite plan or preliminary site plan.(AG)
Town of Prosper“a place where everyone matters”Agenda Item 5. pygCitizen’s CommentsThe public is invited to address the Councilon any topic. However, the Council is unabletditktitittodiscuss ortakeaction on anytopicnotlisted on this agenda. Please complete a“PublicMeetingAppearanceCard”andPublicMeetingAppearanceCardandpresent it to the Town Secretary prior to themeeting.
Town of Prosper“a place where everyone matters”Agenda Item 6.pygConduct a Public Hearing, and consider andactuponanordinanceamendingSpecificactuponanordinanceamendingSpecificUsePermit-4(SUP-4),toallowforOffice/Showroomuseson54±acresOffice/Showroomuses,on5.4±acres,located on the east side of Prosper CommonsBoulevard300±feetsouthofRichlandBoulevard,300±feetsouthofRichlandBoulevard. (S15-0001).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 7.pygConsider and act upon awarding Bid No.201522BtoTiseoPavingCorelatedto2015-22-BtoTiseoPavingCo.relatedtoconstruction services for the Coleman StreetImprovements(ProsperTrailtoTalonLane)Improvements(ProsperTrailtoTalonLane)project; and authorizing the Town Managertoexecuteaconstructionagreementfortoexecuteaconstructionagreementforsame.(MR)
Coleman Street: Construction ScheduleColeman Street: Construction ScheduleApril 6 Begin Construction130 C l d D130 Calendar DaysJune 6 Begin Closure of Coleman StreetAugust 14 End Closure of Coleman StreetSubstantially Complete ConstructionSubstantially Complete ConstructionAugust 24 First Day of School (Tentative)
Town of Prosper“a place where everyone matters”Agenda Item 8.pygConsider and act upon authorizing the TownManagertoexecuteaRoadImprovementsManagertoexecuteaRoadImprovementsand Construction Agreement (“West ProsperRoads”)betweenTVGTexasILLCM/IRoads )betweenTVGTexasI,LLC,M/IHomes of DFW, LLC, Prosper EconomicDevelopmentCorporationandtheTownofDevelopmentCorporation,andtheTownofProsper, Texas, related to the design andconstructionoftheWestProsperRoadsconstructionoftheWestProsperRoadsproject.(HW)
Town of Prosper“a place where everyone matters”Agenda Item 9.pygConsider and act upon authorizing the TownManagertoexecuteaDevelopmentManagertoexecuteaDevelopmentAgreement between M/I Homes of DFW,LLCandtheTownofProsperTexasLLC,andtheTownofProsper,Texas,related to the extension of water lines toservethePreserveatDoeCreekservethePreserveatDoeCreekdevelopment.(HW)
Town of Prosper“a place where everyone matters”Agenda Item 10.pygDiscuss Residential Design andDevelopmentStandards(JW)DevelopmentStandards.(JW)
1. Alternating Single Family PlanElevations (Anti-Monotony)A i i f f (4) di ti tl diff t h•A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. •Similar elevations shall not face each otherSimilar elevations shall not face each other.•The same elevation shall not be within three homes of each other on the same side of the street.oDifferent roof forms/profilesoDifferent façades consisting of different windowanddoorstyleandplacementanddoorstyleandplacementoDifferent entry treatment such as porches andcolumnsoDifferent number of stories
2. Masonry Construction for SingleFamily Facades FacingaStreet•Excluding windows, any portion of an upper story facing a street shall be constructed of 100% 100% masonry.
•The cumulative area of any driveway plus any The cumulative area of any driveway plus any impermeable surface area located between the front property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front b ildi ll building wall. •The front wall of a j-swing wall can be used to meet the requirementmeet the requirement.
•A minimum of two (2), four (4) caliper inch A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot.•Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement.•Street trees planted adjacent to the side yard of l b d h a corner may also be used to meet the requirement.
•In no instance shall a garage door directly facing a gg y gstreet be less than 25 feet from the property line.•Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width py y p ( )of the front façade of the house.•Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main located a minimum of five (5) feet behind the main front façade of the house.•Where a home has three (3) or more garage/enclosed parking spaces no more than two garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage doors are located behind the main structurestructure.
•Stamp and stain/patterned concrete, shall be Stamp and stain/patterned concrete, shall be dust-on color application to wet concrete.•Acid-etched colored concrete for the field with scored colored borders, shall use dust-on color application to wet concrete.•Colored concrete with scored smooth border, shall use dust-on color application to wet concrete.•Brick or interlocking pavers or pave stone.
•The exterior of chimneys shall be 100% clay The exterior of chimneys shall be 100% clay fired brick, natural or manufactured stone or stucco.
•The support structures of a carport shall be of the same material as the main structure. The the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material as the main structure.
•Wooden fences shall be board-on-board with a Wooden fences shall be boardonboard with a top rail.
•Fences adjacent to open space and hike and Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail.
•Fences on corner lots shall be ornamental Fences on corner lots shall be ornamental metal. Existing non-ornamental metal fences may be replaced with a similar material in accordance with the standards for those fences as they exist or may be amended.
•All required detention areas shall be designed All required detention areas shall be designed for constant water level wet detention with a fountain
•Increasing Side YardsIncreasing Side Yards•Enhanced Exterior Lighting
•Increasing Side YardsIncreasing Side Yards•Enhanced Exterior Lighting
Town of Prosper“a place where everyone matters”Agenda Item 11Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:11a.Section 551.087 - To discuss and consider economicdevelopment incentives.11bSection551072Todiscussandconsiderpurchase11b.Section551.072-Todiscussandconsiderpurchase,exchange, lease, or value of real property formunicipal purposes and all matters incident andltdth trelatedthereto.
Town of Prosper“a place where everyone matters”Agenda Item 11.Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:11c.Section 551.071 – Consultation with Town Attorneyyregarding legal issues associated withproposedextraterritorial jurisdiction release, and all mattersincident and related thereto.11d.Section 551.071 – Consultation with Town Attorneyregardinglegalissuesassociatedwitheasements,landregardinglegalissuesassociatedwitheasements,landuse designations, and rezoning matters, and allmatters incident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 12.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 13.P ibldiTffhdli()fpyPossiblydirectTown staffto scheduletopic(s)fordiscussion at a future meeting.• Update on Website Improvements.(RB)•UpdateonTownCouncilSubcommittees(RB)•UpdateonTownCouncilSubcommittees.(RB)•Update on Strategic PlanningSession(HJ)pgg(J)
Town of Prosper“a place where everyone matters”Website Improvements•DevelopmentServicesisnowpostingtheentirePlanning&ZoningpyDevelopmentServicesisnowpostingtheentirePlanning&ZoningCommission packets on the website; not just the agenda.•TheTownSecretary’s Office has codified Supplement No. 6 of theyppCode of Ordinances. Future Supplements will be codified onaregular basis to keep the Code current on the Town website.•ThereisnowalinktotheCodeofOrdinancesontheHomepage•ThereisnowalinktotheCodeofOrdinancesontheHomepage,under the “I Want To” section.•TownCouncilPowerPointpresentationsarenowavailableontheTownCouncilPowerPointpresentationsarenowavailableonthewebsite, along with the Packet, Agenda, and Minutes.• Town staff is workingwith our current website contractor to makegaudio of the Town Council meetings available on the website.
Town of Prosper“a place where everyone matters”Council Technology Subcommittee• Shall periodically review the Town’s existing technologicalcapabilitiesandmakerecommendationsforimprovementspycapabilities,andmakerecommendationsforimprovements• Shall periodically review and make recommendations on theTown’s Vehicle and Equipment Replacement Fund (VERF) as itlttthiitiil ttiitdrelatestotheacquisition,implementation, maintenance andupgrading of the Town’s technology, software, and computerequipmentSh llkdifhii•Shallmake recommendationsfor thecontinuousimprovementof the Town’s website and use of social media• Shall make recommendations topromote the use of technologypgyto increase efficiency of operations within the TownThe current subcommittee consists of three Councilmembers(MeigsMiller,KennethDugger,andMikeDavis),aswellasstaff(MeigsMiller,KennethDugger,andMikeDavis),aswellasstaffsupport.
Town of Prosper“a place where everyone matters”Council Finance Subcommittee• Shall review the Town’s annual Audit/CAFR prior to presentation to the Town Councilpyto the Town Council• Shall periodically review and make recommendations to the Town’s employee compensation and classification plan• Shall periodically review and make recommendations to the Town’s Vehicle and Equipment Replacement Fund (VERF) as it relates to the acquisition, replacement and upgrading of the Town’s vehicles and equipmentvehicles and equipment• Shall review and make recommendations to the investment policy annually• Shall make recommendations on various Town-related financial mattersThe current subcommittee consists of three Councilmembers(Mayor The current subcommittee consists of three Councilmembers(Mayor Ray Smith, Curry Vogelsang, and Mike Davis), as well as staff support.
Town of Prosper“a place where everyone matters”Council Benefits Subcommittee• Shall review significant changes to employee benefits that pyggpymay impact the Town’s ability to attract and retain employees Sh ll d ll d d b f • Shall periodically review and provide input on benefit plans offered to employees• Shall periodically review and provide input on the • Shall periodically review and provide input on the employee wellness program• Shall provide advice and direction to ensure Town Shall provide advice and direction to ensure Town benefits are cost-effectiveThe current subcommittee consists of three Councilmembers (Curry Vogelsang, Jason Dixon, and Mike Davis), as well as staff support.
Town of Prosper“a place where everyone matters”Agenda Item 14.pyAdjourn