20150127tcppTown of Prosper“a place where everyone matters”pyTown Council MeetingTown Council MeetingJanuary 27, 2015y,
Town of Prosper“a place where everyone matters”Agenda Item 1.pyCall to Order/Roll Call.
Town of Prosper“a place where everyone matters”Agenda Item 2.pyInvocation, Pledge of Allegiance, and Pl d h T FlPledge to the Texas Flag.
Town of Prosper“a place where everyone matters”Salute to the Texas FlagpySalute to the exas lagHonor the Texas flag; I pledge allegiance to thee, Texas one state under GodTexas, one state under God, one and indivisible.
Town of Prosper“a place where everyone matters”Agenda Item 3.pyAnnouncements of upcoming events.
Town of Prosper“a place where everyone matters”Agenda Item 4.pyConsent AgendaIldhCAdItems placedon theConsentAgendaareconsidered routine in nature and non-ilThCAdbdcontroversial.TheConsentAgendacanbeactedupon in one motion. Items may be removed fromthCtAdbthtfCiltheConsentAgendabythe requestofCouncilMembers or staff.
Town of Prosper“a place where everyone matters”Agenda Items 4a.-4b.py4a.Consider and act upon minutes fromthe followingTown Council meeting.gg(RB)•Regular Meeting–January13,ggJy,20154b.Considerandactuponaresolution4b.Considerandactuponaresolutionapproving the exclusion of land fromthe boundaries of Prosper ManagementpgDistrict No. 1.(RB)
Town of Prosper“a place where everyone matters”Agenda Item 4c.-4d.py4c.Receive the December 2014 financialreport.(KA)report.(KA)4dRithQtlItt4d.ReceivetheQuarterlyInvestmentReport for the quarter endingDb312014(KA)December31,2014.(KA)
Town of Prosper“a place where everyone matters”Agenda Item 4e.py4e.Consider and act upon approvingthepurchaseoftwopublicsafetyratedthepurchaseoftwopublicsafetyratedsport utility vehicles for the PoliceDepartment,fromHolidayChevrolet,Department,fromHolidayChevrolet,through a Tarrant County contract.(DK)
Town of Prosper“a place where everyone matters”Agenda Item 4f.py4f.Consider and act upon authorizingthe Town Manager to execute a Licensegand Irrigation/Landscape MaintenanceAgreement between D.R. Horton-Texas,gLtd., Hawk Ridge CommunityAssociation, and the Town ofProsper,pTexas, related to the perimeterlandscapingimprovements within thepgpHawk Ridge development.(HW)
Town of Prosper“a place where everyone matters”Agenda Item 4g.py4g.Consider and act upon adopting theStormwater Management Program require-ment to meet conditions of the TCEQGeneral Permit to discharge under the TexasPllDi hEli i iSPollutantDischargeEliminationSystem.(DH)
Town of Prosper“a place where everyone matters”Agenda Item 4h.py4h.Consider and act upon an ordinancerezoning56.5± acres, located on the westgside of Teel Parkway, 300± feet south ofFishtrapRoad, amendingPlannedpgDevelopment-40 (PD-40), Exhibit C,Section 3., c., c.(Townhouse Uses),andd.()(Residential Development Standards).(JW)
Town of Prosper“a place where everyone matters”Agenda Item 4i.py4i.Consider and act upon an ordinanceamendingChapter 3, “BuildingRegu-gpgglations,” of the Town’s Code of Ordi-nances, byaddinga new Article 3.19,yg“Fence Regulations,” and repealingOrdinance No. 12-01.(JW)
Town of Prosper“a place where everyone matters”Agenda Item 4j.py4j.Consider and act upon whether todirect staffto submit a written notice ofappeal on behalf of the Town Council tothe Development Services Department,pppursuant to Chapter 4, Section 1.5(C)(7)and 1.6(B)(7)ofthe Town’s Zoning()()gOrdinance, regardingaction taken bythePlanning&ZoningCommission on anyggysite plan or preliminarysite plan.(AG)
Town of Prosper“a place where everyone matters”Agenda Item 5. pygCitizen’s CommentsThe public is invited to address the Council onany topic. However, the Council is unable toditktititli t ddiscuss ortakeaction on anytopicnotlistedonthis agenda. Please complete a “Public MeetingAppearanceCard”andpresentittotheTownAppearanceCardandpresentittotheTownSecretary prior to the meeting.
Town of Prosper“a place where everyone matters”Regular AgendapyIf you wish to address the Council during theregularagendaportionofthemeetingpleasefillregularagendaportionofthemeeting,pleasefillout a “Public Meeting Appearance Card” andpresent it to the Town Secretary prior to theiCi iihiddhCilmeeting.Citizens wishingto address theCouncilfor items listed as public hearings will berecognizedbytheMayorThosewishingtospeakrecognizedbytheMayor.Thosewishingtospeakon a non-public hearing related item will berecognized on a case-by-case basis, at thedi ifhMdTCildiscretion oftheMayor andTownCouncil.
Town of Prosper“a place where everyone matters”Agenda Item 6.pygDiscussion on updating of utility billingpolicies(KA)policies.(KA)
Section Title Description of Change13.07.001(a) Procedures/Utility Bill Payments Removes check re‐present reference; replace "checks" with "payments"13.07.001(b) and ( c)Procedures/Request for New Service and Meter RereadsReferences to Appendix A (Fee Schedule) for service initiation fee added.13.07.001 (d) Procedures/Transfer of Service Reference to transfer application and fee added.13.07.001 (e) Procedures/Transfer of Service at Same DwellingReference to transferee's drivers license added.13.07.002 Adjustment of Bill as Result of Defect in Customer's LineClarifies which defects (leaks) are eligible for adjustment application and which are not. Underground leaks in the customer's service line qualify as "excusable defects" eligible for leak adjustment; swimming pools, faucet, sprinklers, toilets and fixtures do not. Requires customer to sign statement that facts are true and correct. Makes UB official determination final. Limits adjustments to minimum of $5.13.07.003 Adjustment of an Unexplainable/Unusually Large BillDescribes process for adjusting unexplained/unusually high water bills. Increases eligibility percentage from 200% to 300% of average monthly bill. Customer's 12‐month average is computed, and bill is adjusted to average amount plus 50%. Adjustment may be granted once every 24 months per customer. UB Official is responsible for investigating request and determining eligibility.
Section Title Description of Change13.07.004 Penalty/Termination/Disconnection of ServiceAllows waiver of penalty once every 24 months. Requires notice of service discontinuation. Enumerates grounds for disconnection of service.13.07.005ProrationofUtilityBills(NEW)Establishesprorationofwaterandsewerbasechargesforcustomershavingserviceforlessthanafullmonth.13.07.005Proration of Utility Bills (NEW)Establishes proration of water and sewer base charges for customers having service for less than a full month. Proration rates are: 1‐10 days of service, 40%; 11‐20 days of service, 70%; 21‐31 days of service, 100%.13.07.006 Winter Averaging for Residential Wastewater Services (NEW)Describes winter averaging, related service initiation issues, and process for adjustment.13.07.007 Dispute of Utility Bill (NEW) Establishes dispute process: 1) customer notifies UB Department in writing of dispute; 2) before bill due date, customermustmakepaymentequalto12‐monthaverageusage,sothatservicewillnotbediscontinued;3)UBcustomer must make payment equal to 12month average usage, so that service will not be discontinued; 3) UB Official reviews the dispute notice within 10 days of receipt and presents recommendation to Finance Director; 4) Finance Director makes a determination within 20 days and notifies the customer in writing within 30 days of 13.07.008 Senior Affordability Discount and Penalty Exemption (NEW)Establishes Senior Citizens credit for storm drainage charges and first 2,000 gallons water included as part of the minimum bill. Late payment penalties may be waived for customers at least age 65 or totally disabled.
Town of Prosper“a place where everyone matters”Agenda Item 7.pygConsider and act upon an amendment to theCapitalImprovementPlan(CIP)(MR)CapitalImprovementPlan(CIP).(MR)
Town of Prosper“a place where everyone matters”Agenda Item 8.pygConsider and act upon authorizing the TownManagertoexecuteaProfessionalManagertoexecuteaProfessionalEngineering Services Agreement betweenFreeseandNicholsIncandtheTownofFreeseandNichols,Inc.,andtheTownofProsper, related to the Lower Pressure Plane42InchTransmissionLineAlignmentStudy42-InchTransmissionLineAlignmentStudyProject.(MR)
Town of Prosper“a place where everyone matters”Agenda Item 9.pygConsider and act upon awarding Bid No.201519BtoGrovesElectricalServiceInc2015-19-BtoGrovesElectricalService,Inc.,related to construction services for the SH289MedianLightingproject;and289MedianLightingproject;andauthorizing the Town Manager to execute aconstructionagreementforsame(MR)constructionagreementforsame.(MR)
Prosper ospe Brown
Town of Prosper“a place where everyone matters”Agenda Item 10.pygDiscussion on Park Development and Open Space opportunities(HW)Space opportunities.(HW)
Southwest Corner Frontier Park – multi-purpose field, backstops, batting cages
Southwest Corner Frontier Park – multi-purpose field, backstops, batting cages
Cedar Grove Park (Frontier Estates) – parking, multi-purpose field: Summer 2015
Cedar Grove Park (Frontier Estates) – parking, multi-purpose field: Summer 2015
•Community and neighborhood park areas in yg pvarious stages of development:oFrontier Park North:15 acresworking on updated master planoFrontier Park North:15 acres working on updated master plan oSexton Park:70 acres working on master planoLandplan:12.5 acres preliminary plan approved oCockrell Park (Patin):17 acres parkland dedicatedoCoc e a ( at ):7acespa a d ded catedoParks of Legacy:7 acres 2016 completeoTanner’s Mill:9 acres 2017 completeoWindsongRanch:7.5 acres 2017 completegp
Cockrell Park
90 ft275 ftHays Park
150 ft150 ftPecan Grove Park
150 ft150 ftBACKSTOPPecan Grove Park
~ 1 ACRE~ 1 ACREFolsom Park
275 ft~.5 acresFire Station Park
Town of Prosper“a place where everyone matters”Agenda Item 11Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:11a.Section 551.087 - To discuss and consider economicdevelopment incentives.11b.Section 551.072 - To discuss and consider purchase,exchange,lease,orvalueofrealpropertyforexchange,lease,orvalueofrealpropertyformunicipal purposes and all matters incident andrelated thereto.
Town of Prosper“a place where everyone matters”Agenda Item 11.Executive SessionpyExecutive SessionRecess into Closed Session in compliance with Section551.001et.seq.TexasGovernmentCode,asauthorizedby551.001et.seq.TexasGovernmentCode,asauthorizedbythe Texas Open Meetings Act, to deliberate regarding:11c.Section 551.071 - Consultation with Town Attorneyregarding legal issues associated with proposedextraterritorialjurisdictionrelease,andallmattersextraterritorialjurisdictionrelease,andallmattersincident and related thereto.
Town of Prosper“a place where everyone matters”Agenda Item 11.pyExecutive SessionRecess into Closed Session in compliance with Sectionp551.001 et. seq. Texas Government Code, as authorized bythe Texas Open Meetings Act, to deliberate regarding:11dSection551074TodiscussandreviewtheTown11d.Section551.074–TodiscussandreviewtheTownManager’s performance evaluation.
Town of Prosper“a place where everyone matters”Agenda Item 12.pyReconveneinRegularSessionandtakeReconveneinRegularSessionandtakeany action necessary as a result of theCl dSiClosedSession.
Town of Prosper“a place where everyone matters”Agenda Item 13.pyPossibly direct Town staff to scheduletopic(s)fordiscussionatafuturemeetingtopic(s)fordiscussionatafuturemeeting.•IlluminatedStreetNameSigns(HW)•IlluminatedStreetNameSigns(HW)
Illuminated Street Name Signs (ILSN’s)•Internally Illuminated by LED Lights•Brown Sign Face with Windmill Logo•Black Housing matches Signal Faces•30 inches Tall by 8 feet LongPotential Variations•Single Sided vs. Double SidedMti Lti•Mounting LocationoAbove Mast ArmoOn Mast ArmoBelow Mast ArmoBelow Mast Arm
Frisco (Preston Road at Rockhill Road)Double SidedDouble SidedMounted above Mast Arm(**SIMILAR TO FUTURE PROSPER TRAIL & COLEMAN ROAD)
Tall poles on Preston Road allowmounting abovegthe mast armShort poles onside streets prohibitmounting abovemounting abovethe mast arm
Staff Recommendation•Double Sided - Mounted Above Mast Arm where taller pole allows
Staff Recommendation•Mounted Single Sided On Mast Arm where conflicts with overhead utilities Mounted Single Sided On Mast Arm where conflicts with overhead utilities or existing conditions prohibit above
Town of Prosper“a place where everyone matters”Agenda Item 13. (cont’d).pyPossibly direct Town staff to scheduletopic(s)fordiscussionatafuturemeetingtopic(s)fordiscussionatafuturemeeting.•ZoningImprovementProcess(JW)•ZoningImprovementProcess(JW)
Town of Prosper“a place where everyone matters”Agenda Item 13. (cont’d).py•Zoning Improvement ProcessRdTiRP1.ReduceTime toRezoneProperty -AdoptOrdinance on Same Agenda as PublicHearingHearing•Limited to Non-Controversial Cases•P&ZandStaffApprovalP&ZandStaffApproval•Ordinance can be Amended During theMeetingg•Reduces Number of Future Agenda Items
Town of Prosper“a place where everyone matters”Agenda Item 13. (cont’d).py2.Consistent Approach - ZoningC/FLdUPlCases/FutureLandUsePlan•Consideration of Rezoning Cases not inCfihFLdUPlConformance withFutureLandUsePlan•Establish Policy for Applications forFlAdttFtLdUFormalAmendmenttoFutureLandUsePlan
Town of Prosper“a place where everyone matters”Agenda Item 13. (cont’d).py2.Consistent Approach - ZoningC/FLdUPlCases/FutureLandUsePlan•A “Future Land Use Plan Amendment”AliidRiAliiApplication andRezoningApplicationcan be Placed on Same AgendaDlCit ifAdith•DevelopCriteriaforAmendingtheFuture Land Use Plan
Town of Prosper“a place where everyone matters”Agenda Item 13. (cont’d).py2.Consistent Approach - ZoningCases/FutureLandUsePlanCases/FutureLandUsePlan•Identify Conditions that have Changed toWarrant Plan Amendment•Why is Current DesignationNo LongerAppropriate?•WhyisRequestedChangeMoreWhyisRequestedChangeMoreAppropriate?•Compatibility with SurroundingDl ?Development?
Town of Prosper“a place where everyone matters”Agenda Item 14.pyAdjourn