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20141209tcmTown of Prosper Town Council Meeting December 9, 2014 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Salute to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations. Presentation of a Blue Star Flag to the family of a Prosper service member currently deployed by the U.S.Armed Forces.(RB) “a place where everyone matters” •Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB)•Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB)•Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB) Airman 1st Class Erin R. Babis United States Air Force Town of Prosper Agenda Item 4. Presentations. Presentation to members of the Town of Prosper Parks and Recreation Department for receiving the “Excellence in Maintenance Award”from the Texas Recreation and Parks Society north region for creative approaches to problem solving and innovative means and methods of maintaining parks and recreation facilities.(WM) “a place where everyone matters” •Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB)•Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB)•Presentation of a Proclamation to members of the Clothe a Child program declaring October 2014 as Clothe a Child Month.(RB) Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5a. 5a.Consider and act upon minutes from the following Town Council meeting. (RB) •Regular Meeting –November 11, 2014 •Joint Town Council/Planning & Zoning Commission Work Session –December 2,2014 “a place where everyone matters” Town of Prosper Agenda Item 5b-5c. 5b.Receive the October 2014 financial report.(KA) 5c.Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement for the purchase of land on the south side of East Prosper Trail adjacent to Wilson Creek between the Town of Prosper and Collin County.(PN) “a place where everyone matters” Town of Prosper Agenda Item 5d. 5d.Consider and act upon an ordinance altering Section 12.09.003 "Speed Limits on Specific Streets"of Chapter 12 "Traffic and Vehicles"of the Town's Code of Ordinances to alter the prima facie speed limit on State Highway 289 within the Town.(MR) “a place where everyone matters” SPEED LIMIT 55 SPEED LIMIT 55 SPEED LIMIT 55 Town of Prosper Agenda Item 5e. 5e.Consider and act upon an ordinance altering Section 12.09.004 "Reduced Speed School Zones"of Chapter 12 "Traffic and Vehicles"of the Town's Code of Ordinances to alter the hours of operation for school zones at Rogers Middle School.(MR) “a place where everyone matters” SPEED LIMIT 20 SCHOOL 7:30–8:30 AM 3:00–3:45 PM Town of Prosper Agenda Item 5f. 5f.Consider and act upon approving the purchase of one VAC-TRON 500 gallon Vacuum/Jetter for the Public Works Department,from Vermeer Texas –Louisiana,through the Texas Local Government Purchasing Cooperative.(FJ) “a place where everyone matters” Town of Prosper Agenda Item 5g. 5g.Consider and act upon approving an Equipment Lease Agreement and Service Agreement for copiers,and a Managed Print Service Agreement for printers, between ImageNet Consulting,LLC,and the Town of Prosper,Texas,through a Texas Department of Information Resources (DIR)contract;and authorizing the Town Manager to execute same.(JC) “a place where everyone matters” Town of Prosper Agenda Item 5h. 5h.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4,Section 1.5(C)(7) and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any site plan or preliminary site plan.(AG) “a place where everyone matters” Town of Prosper Agenda Item 6. Citizen’s Comments The public is invited to address the Councilonanytopic.However,the Council is unabletodiscussortakeactiononanytopicnotlistedonthisagenda.Please complete a“Public Meeting Appearance Card”andpresentittotheTownSecretarypriortothemeeting. “a place where everyone matters” Town of Prosper Regular Agenda If you wish to address the Council during theregularagendaportionofthemeeting,please fillouta“Public Meeting Appearance Card”andpresentittotheTownSecretarypriortothemeeting.Citizens wishing to address the CouncilforitemslistedaspublichearingswillberecognizedbytheMayor.Those wishing to speakonanon-public hearing related item will berecognizedonacase-by-case basis,at thediscretionoftheMayorandTownCouncil. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon a request for a Specific Use Permit (SUP)for a Private or Parochial School,on 7.1±acres,located on the southwest corner of First Street and Coit Road.The property is zoned Planned Development-6 (PD-6).(S14- 0005).(JW) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon a request for a Specific Use Permit (SUP)for a Commercial Antenna,on 5.4± acres,located on the east side of Prosper Commons Boulevard,300±feet south of Richland Boulevard.The property is zoned Commercial (C).(S14-0004).(JW) “a place where everyone matters” Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distributi on of this material is not permitted to any unauthorized persons or third parties except by written agreement. Before and After Plots August 13th, 2014 Town of Prosper Agenda Item 9. Consider and act upon an amendment to the Capital Improvement Plan (CIP).(HW) “a place where everyone matters” Town of Prosper Funding Source: Thoroughfare Impact Fees $68,000 Expenditures: Powder Coating Pedestals $1,500 Irrigation Modification Design $6,500 Irrigation Installation $60,000 “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon an ordinance amending the FY 2013-2014 and FY 2014- 2015 budgets.(KA) “a place where everyone matters” Town of Prosper Agenda Item 11. Consider and act upon a request for an alternative type of screening of open storage for Railroad Prosper,Blocks 29 &30,Lots 1 &2 (CoServ),on 3.6±acres,located on the northwest corner of First Street and McKinley Street.The property is zoned Downtown Commercial (DTC).(D14-0067). (AG) “a place where everyone matters” Town of Prosper Agenda Item 12. Update on the Parks,Recreation and Open Space Master Plan.(WM) “a place where everyone matters” •TASK 1 –Base Map Preparation •TASK 2 –Inventory & Supply Analysis •TASK 3 –Population & Demographic Analysis •TASK 4 –Standards & Classification Analysis •TASK 5 –Demand Analysis & Needs Assessment PHASE 1Inventory & Needs Assessment Master Planning Process 1 •TASK 6 –Priority Ranking Analysis •TASK 7 –Parks Action Plan •TASK 8 –Expenditure Analysis •TASK 9 –Preliminary Master Plan •TASK 10 –Final Master Plan Master Planning Process 2 PHASE 2Parks Master Plan Q7a -FACILITY/AMENITY (All Responses N=594 to 628) % Highly Favor (Rated “4”) Mean Score* Hike/bike/walk/jog trails 62.7%3.50 Community/Recreation center 58.5%3.38 Add shade in parks 56.6%3.41 Add shade in park playgrounds 57.2%3.38 Lighting in Parks 45.5%3.20 Playgrounds 42.5%3.16 Aquatic center 48.3%3.14 Open spaces/natural areas 42.8%3.11 Picnic areas/pavilions 36.2%3.01 Spray grounds/splash pads 38.9%2.98 Bike lanes (along major roadways)44.5%2.97 Large nature area/preserve 36.4%2.92 *Calculation of Mean Scores excludes don’t know and not familiar responses. •The charts on the following pages represents the ranked facilities/amenities and athletic facilities among respondents. This data can assist the department in developing priorities in the parks and recreation open space master plan. Q7a FACILITY/AMENITY (All Responses N=594 to 628) % Highly Favored (Rated “4”) Mean Score* Water features (fishing pond, fountains, etc.) 35.9%2.94 Leisure outdoor swimming pool 34.1%2.70 Dog park 28.4%2.67 Veterans Memorial 25.3%2.67 Natural surface trails/tracks (for BMX, mountain biking, etc.)24.6%2.59 Amphitheater 20.3%2.47 Nature center 15.4%2.41 Community garden 14.6%2.21 Disc golf 9.3%2.05 Outdoor exercise equipment 11.0%2.00 Equestrian center and trails 8.0%1.93 *Calculation of Mean Scores excludes don’t know and not familiar responses Q8a. ATHLETIC FACILITY (All Responses N=540 to 564) % Definitely Needed (Rated “4”) Mean Score* Gymnasium/Indoor courts 27.3%2.76 Basketball courts 22.3%2.76 Tennis courts 24.1%2.75 Practice athletic fields 22.3%2.69 Softball fields 18.0%2.57 Soccer fields 20.0%2.54 Baseball fields 17.2%2.47 Football fields 14.3%2.30 Sand volleyball courts 10.0%2.25 Racquetball courts 8.4%2.00 Skate park 8.4%1.95 Lacrosse fields 7.1%1.95 Roller hockey 2.2%1.47 Rugby fields 0.7%1.36 *Calculation of Mean Scores excludes don’t know and not familiar responses All Respondents N=605 to 630 Funding Option Priorities 4-Strong Support 3 2 1-Low Support No Opinion Mean Score 1-Increased park improvement fees for developers 48.9%24.6%12.1%7.9%6.5%3.22 2-Voter approved bond programs 29.5%27.4%18.3%17.8%7.0%2.74 3-Increased user fees (paying a fee to use a facility/program) 27.5%19.6%20.9%29.6%2.3%2.46 4-Incorporate a half cent sales tax (4B) 27.5%21.6%12.2%35.1%3.6%2.43 5-Increased property taxes 3.5 %5.0%9.1%78.2%4.3%1.31 •The citizens reported strong support for increased park improvement fees for developers, voter approved bond programs, increased user fees and a half cent sales tax. Priority Rankings* High Priorities 1 Community / Recreation Center 2 Picnic Areas / Pavilions 3 Shade to Playgrounds 4 Hike / Bike / Walk Trails 5 Tennis Courts 6 Practice Athletic Fields 7 Softball Fields 8 Gymnasium 9 Baseball Fields 10 Shade in Parks 11 Basketball Courts 12 Lighting in Parks 13 Soccer Fields 14 Spraygrounds / Splash Pads 15 Playgrounds Town of Prosper Agenda Item 13. Discussion on the Frontier Park North and Sexton Park Conceptual Master Plans.(PN) “a place where everyone matters” TASK A –Data Gathering & Program Confirmation •Base Mapping•Initial Programming w/ Town Staff•Site Reviews •Programming Session w/ Council TASK B –Concept Master Planning •Concept Alternatives •Preliminary Budget Projections •Presentation to Town Staff & Leaders •Final Illustrative Master Plan •Budget Projections Planning Process Frontier Park North Existing Conditions Existing Conditions View South from Frontier Parkway Existing Pavilion and Playground Entry Drive Existing Conditions View East from park drive Existing Utilities Existing Utilities Initial Program Thoughts (from PROSMP Needs Assessment, Sport League Input, etc.) •Picnic Areas / Pavilions •Hike / Bike / Walk Trails •Youth Softball Fields •Youth Baseball Fields •Practice Fields •Sand Volleyball •Lighting •Parking FrontierPark North Sexton Park Existing Conditions Existing Conditions Coit RoadEast First Street Existing Conditions View East along First Street View North along Coit Road View NE from First Street Existing Conditions Open Understory GroveEroded Drainage Channel View West from Earthen DamExisting Agricultural Use Existing Conditions Duck Pond Adjacent Residential Creek Bluffs Adjacent Residence & Equestrian Center Opportunities & Constraints Circulation ARRIVAL / IDENTITY Opportunity for branded gateway &park identity at prominent intersection COLLECTOR ROADS Potential opportunities for secondary ingress and egress along two major / one minor adjacent roadways TRAILS Opportunities for on-site trail loop(s), nature trails along creek corridor, and connections to citywide trail network and sidewalks Utilities WATER Existing water line available along south edge of property SANITARY SEWER Existing lines available in adjacent developments to the south, east and west GAS Existing lines available in adjacent developments to the south, east and west ELECTRIC Existing overhead lines along Coit Rd. and E. First Street Drainage SITE SLOPES General range of 3%-4% slopes are appropriate for development of sports fields with moderate terracing CREEK CORRIDOR Wooded creek corridor provides a strong backdrop for park improvements and a nice setting for trails and passive park amenities EXISTING PONDS Provide opportunities for wildlife viewing and interpretive learning; earthen dam provides potential access to north in the event of future park expansion FLOODPLAIN Current floodplain falls outside of park property so should not directly influence park development ERODED DRAINAGE CHANNELS Present grading challenge to some types of park development and viewing opportunity of small bluffs Vegetation OPEN GRASSLAND Existing large open spaces will allow for park development with minimal tree removal WOODED AREAS Open understory and existing tree edges offer passive recreation opportunities (nature play, picnicking, trails, etc.) and a natural buffer for neighboring Equestrian Center and Private Residence EXISTING TREE CLUSTERS Tree species not significant in size & type for preservation TOPSOIL Apparent thin layer of topsoil in some areas may require imported fill for long term health of athletic field turf; possible opportunity to consider artificial turf Open Space NATURAL PARK “ROOMS” •Wide Open Space (+/-55 acres) •High Point w/ Long Views •Open Understory Grove •Duck Pond •Homestead Pond •Creek Bluffs SextonPark •Picnic Areas / Pavilions •Hike / Bike / Walk Trails •Practice Athletic Fields •Large Softball / Baseball Fields •Soccer / Football / Multi-Use Fields •Playground(s) •Lighting •Parking •Future Community / Recreation Center Initial Program Thoughts (from PROSMP Needs Assessment, Sport League Input, etc.) Discussion Town of Prosper Agenda Item 14. Update on Fire Department activities for 2015.(RT) “a place where everyone matters” Town of Prosper Agenda Item 15. Executive Session Recess into Closed Session in compliance with Section551.001 et.seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding: 15a.Section 551.087 -To discuss and consider economicdevelopmentincentives. 15b.Section 551.072 -To discuss and consider purchase,exchange,lease or value of real property for municipalpurposesandallmattersincidentandrelatedthereto. “a place where everyone matters” Town of Prosper Agenda Item 15. Executive Session Recess into Closed Session in compliance with Section551.001 et.seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding: 15c.Section 551.071 –To discuss possible litigationregardingclaimsrelatedtolandscapingandirrigationprojects,and all matters incident and related thereto. 15d.Section 551.071 -Consultation with Town Attorneyregardinglegalissuesassociatedwithproposedextraterritorialjurisdictionrelease,and all mattersincidentandrelatedthereto. “a place where everyone matters” Town of Prosper Agenda Item 15. Executive Session Recess into Closed Session in compliance with Section551.001 et.seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding: 15e.Section 551.071 -Consultation with the TownAttorneyregardinglegalissuesassociatedwithChapter551,Texas Government Code,and allmattersincidentandrelatedthereto. 15f.Section 551.071 -Consultation with the TownAttorneyregardingpossiblelitigationwiththeTexasPublicUtilityCommission,and all matters incidentandrelatedthereto. “a place where everyone matters” Town of Prosper Agenda Item 16. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 17. Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Discuss utility billing proration.(KA) “a place where everyone matters” Town of Prosper Agenda Item 17 (cont’d). Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Outline of Residential Design Standards.(JW) “a place where everyone matters” Town of Prosper Residential Design Standards Current Requirements 1.Required trees & shrubs (quantity per size of the lot) 2.Staggered front setbacks 3.Encourage front porches –reduced setbacks “a place where everyone matters” Town of Prosper Residential Design Standards Current Standards 4.100% masonry exterior; max. of 50% cementatious fiberboard allowed on upper stories 5.Roof pitch •Min. 8:12 pitch for at least 65% of roof surface •Min. 3:12 pitch for 75% of roof surface for clay/cement tile, slate, metal roofs “a place where everyone matters” Town of Prosper Residential Design Standards Current Standards 6.Enhanced thoroughfare screening (min. 25- foot buffer) 7.Uniform mailboxes within the subdivision 8.Screening of a/c & mechanical equipment “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 1.Increase setbacks 2.Alternating plan elevations (anti-monotony) 3.Trees in side yards adjacent to a street 4.Prohibit wood fencing adjacent to open space/hike & bike trails “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 5.Prohibit wood fencing on corner lots 6.Masonry chimneys “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 7.De-emphasize front entry garages/enhance garage doors “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 8.Enhance driveway/sidewalk paving 9.Landscape/structure lighting 10.Required detention shall have constant water level “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 11.Max. impervious area between street and main structure 12.Street trees “a place where everyone matters” Town of Prosper Residential Design Standards Summary of Possible Standards 13.Prohibit carports “a place where everyone matters” Town of Prosper Agenda Item 17 (cont’d). Possibly direct Town staff to schedule topic(s)for discussion at a future meeting. •Discussion on Cockrell Park Improvements.(PN) “a place where everyone matters” Town of Prosper Agenda Item 18. Adjourn “a place where everyone matters”