20140624tcmTown of Prosper
Town Council Meeting
June 24, 2014
“a place where everyone matters”
Town of Prosper
Agenda Item 1.
Call to Order/Roll Call.
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Town of Prosper
Agenda Item 2.
Executive Session
Recess into Closed Session in compliance with Section551.001 et.seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding:
2a.Section 551.087 -To discuss and consider economicdevelopmentincentives.
2b.Section 551.072 -To discuss and consider purchase,exchange,lease or value of real property for municipalpurposesandallmattersincidentandrelatedthereto.
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Town of Prosper
Agenda Item 3.
Reconvene in Regular Session and take any
action necessary as a result of the Closed
Session.
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Town of Prosper
Agenda Item 4.
Invocation, Pledge of Allegiance and
Pledge to the Texas Flag.
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Town of Prosper
Salute to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
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Town of Prosper
Agenda Item 5.
Announcements of upcoming events.
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Town of Prosper
Agenda Item 6.
Proclamations.
Presentation of a Proclamation to a
representative of The Initiative Cheer &
Gymnastics declaring June 27,2014,as
Olympic Day.
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Town of Prosper
Agenda Item 7.
Consent Agenda
Items placed on the Consent Agenda are considered
routine in nature and non-controversial.The Consent
Agenda can be acted upon in one motion.Items may be
removed from the Consent Agenda by the request of
Council Members or staff.
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Agenda Item 7a-7b.
7a.Consider and act upon minutes from the
following Town Council meeting.(RB)
•Regular Meeting –June 10,2014
7b.Receive the May 2014 Financial Report.
(KA)
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Town of Prosper
Agenda Item 7c.
7c.Consider and act upon authorizing the
Town Manager to execute a Storm Water
Management Agreement between Prosper
Partners,LP,and the Town of Prosper,
Texas,related to the construction of a
detention pond and pump to serve the
Parks at Legacy development.(HW)
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Town of Prosper
Agenda Item 7d.
7d.Consider and act upon authorizing the
Town Manager to execute a Reservation of
Rights and Encroachment on Easement
Agreement between Atmos Energy
Corporation and the Town of Prosper,
Texas,related to the dedication of right-of-
way for Mahard Parkway.(MR)
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Town of Prosper
Agenda Item 7e-7f.
7e.Consider and act upon an Ordinance
amending the Town’s Future Land Use
Plan.(CA14-0001).(CC)
7f.Consider and act upon an Ordinance
amending 46.6±acres of Planned
Development-40 (PD-40),located on the
northeast corner of Gee Road and U.S.380.
(Z14-0010).(CC)
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Town of Prosper
Agenda Item 8.
Citizen’s Comments
The public is invited to address the Council on anytopic.However,the Council is unable to discuss ortakeactiononanytopicnotlistedonthisagenda.Please complete a “Public Meeting AppearanceCard”and present it to the Town Secretary priortothemeeting.
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Town of Prosper
Regular Agenda
If you wish to address the Council during theregularagendaportionofthemeeting,please fillouta“Public Meeting Appearance Card”andpresentittotheTownSecretarypriortothemeeting.Citizens wishing to address the CouncilforitemslistedaspublichearingswillberecognizedbytheMayor.Those wishing to speakonanon-public hearing related item will berecognizedonacase-by-case basis,at thediscretionoftheMayorandTownCouncil.
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Town of Prosper
Agenda Item 9.
Conduct a Public Hearing,and consider and
act upon a request to rezone 33.2±acres,
located on the northeast corner of Preston
Road and Prosper Trail,from Single Family-
15 (SF-15)to Planned Development-Retail
(PD-R).(Z14-0007).(CC)
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Town of Prosper
Agenda Item 10.
Conduct a Public Hearing,and consider and
act upon a request to rezone 80.7±acres,
located on the southeast corner of Dallas
Parkway and Frontier Parkway,from Single
Family-15 (SF-15)to Planned Development-
Single Family/Retail (PD-SF/R).(Z14-0006).
(CC)
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Town of Prosper
Agenda Item 11.
Consider and act upon authorizing the Town Manager toenterintocontractsforemployeebenefitswithBlueCrossBlueShieldforgroupmedicalinsurance,DeltaDentalforgroupdentalinsurance,EyeMed for groupvisionservices,Mutual of Omaha for group andvoluntaryLife/Accidental Death and Dismemberment(AD&D)/Short-term Disability (STD)/Long-termDisability(LTD)insurance,Stanley,Hunt,Dupree &Rhine (SHDR)for section 125,Cafeteria Plan,MedicalExpenseReimbursementPlan(MERP)-HealthReimbursementAccount(HRA)claims administration,Allstate for voluntary work-life benefits,and Health PlanOneExchangeSolutions’services for retiree exchangeservices.(BR)
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28
Presented By:
Baby Raley, Human Resources Director
Lance Pendley, Vice President, MSW, Inc.
Cristina Palacios, Account Manager, MSW, Inc.
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Health Plan –United Healthcare (current vendor)
Renewal: +26.87% Increase or $200,587.56
Renegotiated to +20.63% or $154,037.76
Dental Plan –United Healthcare (current vendor)
Renewal:+27% Increase or $17,164.56
Renegotiated (no change)
Ancillary Benefit Plan –Sun Life (current vendor)
Basic Life –AD&D
Voluntary Life –AD&D
Long Term Disability
Medical Dental Vision Life, STD,&
LTD
FSA, HRA &
H S A
Aetna Aetna Eyemed Sun Life Aetna
BCBS BCBS UHC UHC Corporate
Coverage
UHC Delta Dental Declined to quote:
Humana, VSP Mutual of
Omaha
Discovery
Benefits
Declined to quote:
Cigna, Humana Guardian Late submission:
Block Vision,
Lincoln
Declined to quote:
Aetna,Assurant,
BCBS, Cigna,
Humana
Stanley, Hunt,
Dupree &
Rhine
UHC Late submission:
Lincoln, UNUM TASC
Declined to quote:
Humana
Declined to quote:
BCBS
Late submission:
Lincoln, UNUM 30
31
Health Plan:
Switching medical providers from United Healthcare to Blue Cross Blue Shield for more cost-effective renewal
Recommend: BCBS +13.60% (12-month contract, plus five additional months with no increase at renewal)
Recommend increasing Wellness Incentive from $35/mo. to $50/mo.
Implementation of Tobacco Premium Surcharge at $50/mo.
Dental:
Switching carriers from United Healthcare to Delta Dental for cost-effective renewal
Recommend: Delta Dental +6.02% (12-month contract, plus five additional months with no increase at renewal)
Ancillary Benefits (Life/AD&D/STD/LTD):
Switching carriers from Sun Life to Mutual of Omaha
Recommend: Mutual of Omaha (match current; LTD decrease)
Implement Group Voluntary Short-Term Disability with Mutual of Omaha
Work-life Voluntary Benefits
Switching carriers from AFLAC to Allstate
Cease AFLAC new enrollments and keep current
Implement Allstate ancillary plans
Accident
Cancer / Critical Illness
32
Section 125 / Cafeteria Plan / MERP HRA Administration
Switching service providers from Corporate Coverage to SHDR
Retirement service
Add Health One Plan Solutions
33
CURRENT WELLNESS PROGRAM
Employee/Spouse annual
wellness check-up
Online health risk assessment
Premium discount $35/mo.
Current participation –56%
Program Cost: $25,200
2015 WELLNESS PROGRAM
Employee/Spouse annual
physical exam
Online health risk assessment
Participate in at least 2 Town-
sponsored employee activities
Tobacco-free declaration
Premium discount $50/mo.
Estimated Program Cost: $43,200
EstimatedTobacco Premium
Surcharge: $6,000
34
35
Claims Budget
Recommended
Δ Budget Projection
2008-2009 $42,363 $40,770 N/A
2009-2010 $36,502 $46,980 Increase
2010-2011 $48,826 $48,950 Decrease
2011-2012 $46,533 $44,050 Increase
2012-2013 $52,416 $57,201 Decrease
August 2013-May 2014 $45,722 $34,000 Increase
Note: Reported claims on plan year. Budget is on fiscal year.
36
Note: Assumes current Subsidy levels and 20% shift to HDHP/HSA enrollment
Town Financials Current Re-Negotiated Renewal
Medical Premium $746,519.64 $847,106.00
HSA Funding $48,750.00 $62,250.00
Compass $6,060.00 $6,060.00
Total Cost $801,329.64 $915,416.00
% Change 15%
$ Change $114,086.36
Medical ONLY Employee Cost $256,462.00 $272,705.00
% Change 7.00%
$ Change $16,243
Medical ONLY Town Cost $490,058.00 $574,401.00
% Change 17%
$ Change $84,344
37
UHC Current Rates (FY2013-2014)
BCBS Renewal Rates (FY2014-2015)
HDHP Plan PPO Plan
Employee Only $35.00 $74.40
Employee + Spouse $258.02 $399.32
Employee + Children $172.24 $276.26
Employee + Family $395.26 $596.18
HDHP Plan
$ Δ from
Current PPO Plan
$ Δ from
Current
Employee Only $35.00 $0.00 $118.89 $44.49
Employee + Spouse $258.02 $0.00 $501.67 $102.35
Employee + Children $172.24 $0.00 $356.35 $80.09
Employee + Family $395.26 $0.00 $698.11 $101.93
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Other Lines of Coverage Financials
Current
Vendors
Renewal from
Current Vendors
Renewal
Recommendation
Dental Premium $28,666.00 $36,364.68 $30,353.00
Life $23,058.00 $27,669.60 $23,058.00
LTD $16,468.13 $20,928.25 $13,037.27
Total $68,192.13 $84,962.53 $66,448.27
% Change 24.59%-2.56%
$ Change $16,770.40 -$1,743.86
Town Paid Only
39
Health Plan –Blue Cross Blue Shield
Dental Plan –Delta Dental
Vision Plan –EyeMed
Ancillary Benefits –Mutual of Omaha
Work-life Benefits –Allstate
Section 125/Cafeteria Plan/MERP HRA Administration –SHDR
Retirement –Health Plan One Solutions
Wellness Program
It is recommended to continue the wellness incentive and
increase it by $15 per month.
Add wellness activities and tobacco non-use for incentive
eligibility.
Add tobacco use premium surcharge of $50/mo. to medical
premium
Baby Raley, Human Resources Director
Lance Pendley, Vice President, MSW, Inc.
41
42
Member Pays PPO Plan HDHP Option
Deductible -Individual $1,000 $3,000
Coinsurance Then 30% up to Out
of Pocket Maximum
Then 0%
Total Out of Pocket –
Individual
$2,200 –This
amount includes the
deductible
$4,000 –This amount
includes the
deductible
Maximum MERP / HSA
Reimbursement
Up to $2,800 $750
Preventive Care
PCP Copay
Specialist Copay
ER Copay
$0
$30
$60
$250
$0 no Deductible
Deductible Applies
Deductible Applies
Deductible Applies
Drug Copays $10 / $35 / $60
x 2.5 Mail
Deductible applies
then $15 / $35 / 60
x 3 Mail
Town of Prosper
Agenda Item 12.
Consider and act upon an alternative type of open
storage screening for Warren/Avant Garde Addition,
Block A,Lot 1R (The Body Shop),on 2.5±acres,
located on the west side of Business Park Drive,400±
feet south of First Street.The property is zoned
Commercial (C).(D14-0017).(CC)
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Town of Prosper
Agenda Item 13.
Consider and act upon authorizing the Town
Manager to execute Change Order #1 to JLB
Contracting,LLC,related to construction services for
the Prosper Road Improvements Project 2014 -Rhea
Mills Pavement Replacement.(FJ)
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Town of Prosper
Agenda Item 14.
Consider and act upon authorizing the Town
Manager to execute an agreement between Wier &
Associates,Inc.,and the Town of Prosper,Texas,
related to the design of the Downtown
Enhancements project.(MR)
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Town of Prosper
Agenda Item 15.
Executive Session
Recess into Closed Session in compliance with Section551.001 et.seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding:
15a.Section 551.087 -To discuss and consider economicdevelopmentincentives.
15b.Section 551.072 -To discuss and consider purchase,exchange,lease or value of real property for municipalpurposesandallmattersincidentandrelatedthereto.
“a place where everyone matters”
Town of Prosper
Agenda Item 16.
Reconvene in Regular Session and take any
action necessary as a result of the Closed
Session.
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Town of Prosper
Agenda Item 17.
Possibly direct Town staff to schedule
topic(s)for discussion at a future meeting.
• Presentation regarding budgeting process
• Board and Commission appointment
process
• SH 289 monument signage
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Previously Discussed Monument Sign Locations: Frontier Pkwy. (1), N. Coleman
St. (2), Prosper Trl . (2), First St. (2), Lovers Ln. (2), Richland Blvd. (2) .
Monument signs are subject to TxDOT approval of each location. TxDOT has
denied Town’s request. They will consider a gateway type monument at the ends of
the Town limits instead.
Town of Prosper
Agenda Item 18.
Adjourn
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Town of Prosper Roads and Subdivisions