20140408tcmTown of Prosper
Town Council Meeting
April 8, 2014
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Town of Prosper
Agenda Item 1.
Call to Order/Roll Call.
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Agenda Item 2.
Invocation, Pledge of Allegiance and
Pledge to the Texas Flag.
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Town of Prosper
Salute to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
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Agenda Item 3.
Announcements of upcoming events.
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Agenda Item 4.
Proclamations.
Presentation of a Proclamation to members of
Prosper’s Police Dispatch Personnel declaring
the week of April 13-19,2014,as National
Telecommunicators Week.
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Agenda Item 4.
Proclamations.
Presentation of a Proclamation to members of
the Collin County Children’s Advocacy
Center declaring April 2014 as Child Abuse
Prevention Month.
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Agenda Item 5.
Consent Agenda
Items placed on the Consent Agenda are considered
routine in nature and non-controversial.The Consent
Agenda can be acted upon in one motion.Items may be
removed from the Consent Agenda by the request of
Council Members or staff.
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Agenda Item 5a-b.
5a.Consider and act upon minutes from the
following Town Council meeting.(RB)
•Regular Meeting –March 25,2014
5b.Consider and act upon awarding CSP No.
2014-30-A to V&A Lawn Service,at the
unit prices proposed,to establish an
annual fixed-price contract for Prosper
Parkland and Right-Of-Way Maintenance;
and authorizing the Town Manager to
execute same.(JC)
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Agenda Item 5c-d.
5c.Consider and act upon authorizing the Town
Manager to execute a service contract between
Superscapes,Inc.,and the Town of Prosper,
Texas,related to First Street and Coit Road
landscape maintenance services.(JC)
5d.Consider and act upon authorizing the Town
Manager to execute an agreement between Freese
and Nichols,Inc.,and the Town of Prosper,
Texas,related to the development of a new
Subdivision Ordinance.(JC)
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Agenda Item 5e-f.
5e.Consider and act upon a resolution declaring the
expectation to reimburse expenditures for the
design and construction of Town Hall with
proceeds of future debt;authorizing the
preparation of the documents associated with the
issuance,sale,and delivery of the debt
obligations;and providing an effective date.(KA)
5f.Consider and act upon authorizing the Town
Manager to execute an agreement between
Brinkley Sargent Architects,and the Town of
Prosper,Texas,related to the design of a new
Town Hall/Multi-Purpose Building.(JC)
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Agenda Item 5g.
5g.Consider and act upon whether to direct
staff to submit a written notice of appeal
on behalf of the Town Council to the
Development Services Department,
pursuant to Chapter 4,Section 1.5(C)(7)
and 1.6(B)(7)of the Town’s Zoning
Ordinance,regarding action taken by the
Planning &Zoning Commission on any
site plan or preliminary site plan.(CC)
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Prosper 4/1 P&Z Packet -Email 1 of 6
Prosper 4/1 P&Z Packet -Email 1 of 6
Town of Prosper
Agenda Item 5h.
5h.Consider and act upon an Ordinance
rezoning 357.3±acres,located on the north
side of U.S.380,3,800±feet west of Dallas
Parkway,from Planned Development-14
(PD-14)and Planned Development-43
(PD-43)to Planned Development-Single
Family/Retail/Commercial (PD-SF/R/C).
(Z13-0011).(CC)
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Agenda Item 6.
Citizen’s Comments
The public is invited to address the Council on anytopic.However,the Council is unable to discuss ortakeactiononanytopicnotlistedonthisagenda.Please complete a “Public Meeting AppearanceCard”and present it to the Town Secretary priortothemeeting.
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Regular Agenda
If you wish to address the Council during theregularagendaportionofthemeeting,please fillouta“Public Meeting Appearance Card”andpresentittotheTownSecretarypriortothemeeting.Citizens wishing to address the CouncilforitemslistedaspublichearingswillberecognizedbytheMayor.Those wishing to speakonanon-public hearing related item will berecognizedonacase-by-case basis,at thediscretionoftheMayorandTownCouncil.
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Agenda Item 7.
Conduct a Public Hearing,and consider and
act upon a request to rezone 29.5±acres,
located on the southeast corner of Coit Road
and Frontier Parkway,from Agricultural (A)
to 16.2±acres of Single Family-17.5 (SF-17.5)
and 13.3±acres of Retail (R).(Z14-0004).(CC)
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Agenda Item 8.
Conduct a Public Hearing,and consider and
act upon a request for a Specific Use Permit
(SUP)for a Child Day Care Center,on 2.3±
acres,located on the east side of Coit Road,
800±feet north of First Street.The property is
zoned Retail (R).(S14-0001).(CC)
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Agenda Item 9.
Consider and act upon a resolution reviewing,
updating,and adopting the Town of Prosper
and Prosper EDC Investment Policy and
Investment Strategy.(KA)
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Investment Policy Renewal
Investment objectives—S-L-Y
Investment officers
Authorized investments
Safekeeping and collateral
Reporting requirements
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Agenda Item 10.
Consider and act upon awarding Bid No.
2014-37-B to JLB Contracting,LLC,related to
construction services for the Prosper Road
Improvements Project 2014 -Rhea Mills
Pavement Replacement;and authorizing the
Town Manager to execute a construction
agreement for same.(MR)
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Agenda Item 11.
Discussion on the Town Council strategic
goal:Develop a plan for recreation programs
to be offered by the Town.(JS)
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Bricks 4 Kids
Summer Camp Registration has started, 5 weeks 2 sections each week, Lighthouse Fellowship Church
Prosper Tennis Academy
4 Weekly Summer camps, 2 morning and 2 evening
FIT4MOM
Stroller Strides, at 9:00am-10:00am, classes will be M,W,F, at Frontier Park Pavilion
Kindermusik
Summer Registration has started, 2 -5 weeks session and a total of 4 classes per session, at Lighthouse Fellowship Church
Zumba
Started April 1st, M & W 5:30-6:30pm, at
Lighthouse Fellowship Church
Adult Softball
Summer Season scheduled to start
June 5th, at Reynolds Fields, approved by
PLL
100 Mile Challenge
This will be a community program in
conjunction with the100 year celebration
July is National Park & Recreation Month
Staff will work to highlight Prosper
Parks and Recreation during this
month to provide public awareness
-Acknowledge at a council meeting
with a proclamation
Staff continues to work with other
organizations to add to our current recreational
programming to contribute to the overall
quality of life and well being of the community
as resources allow
Town of Prosper
Agenda Item 12.
Discussion on the Old Town Drainage Study.
(MR)
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Agenda Item 13.
Capital Improvement Projects update.(MR)
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First Street and Coit Road
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Frontier Parking Lot
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Racetrac Offsite Water
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First and Coit Landscaping
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Preston Road
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30” Upper Plane Water Line
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Oncor Pole Rehab
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Coleman Street
Current Project:
2-Lane Reconstruction
County Request:
4-Lane Widening
2-Lane Extension
Town of Prosper
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5-Year CIP Plan
STREET PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
Coit Road (US 380 -Frontier) ROW acquisition 101,990 101,990
ST1203 Hays Road (Ridgewood -Chandler) concrete maint. 460,000 460,000
ST1201 Prosper Trail (Preston -Custer) asphalt maint. 1,020,545 1,020,545
ST0803 First Street and Coit Rd Widening 4 lane concrete 8,250,000 (75,000)8,175,000
ST0605 Prosper/County Road Improvements design only 850,000 850,000
Broadway (McKinley -Main) concrete maint. 113,000 113,000
Coit Road (First Street -Frontier) asphalt maint. 818,500 818,500
Coleman Road (Broadway -Prosper Trail) asphalt maint. 321,900 321,900
Downtown Enhancements (Bway -Main) concrete maint. 475,000 475,000
First Street (Church -Craig) concrete maint. 380,000 380,000
First Street (DNT -Coleman) asphalt maint. 305,400 305,400
Main Street (Broadway -First) concrete maint. 181,000 181,000
Rhea Mills concrete maint. 824,000 824,000
Seventh Street (Coleman -PISD Admin) concrete maint. 740,000 740,000
ST1405 Coleman Road (Prosper Trail -HS) 2 lane concrete 1,000,000 1,000,000
Custer Road Turn Lanes @ Prosper Trail asphalt maint. 100,000 100,000
Fifth Street (Railroad -Coleman) concrete maint. 225,000 225,000
Fishtrap Road (FM 1385 -DNT) asphalt maint. 1,250,000 1,250,000
Gee Road (US380 -Fishtrap) asphalt maint. 160,000 160,000
McKinley Street (First -Fifth) concrete maint. 275,000 275,000
US380 ROW ROW acquisition 70,000 70,000
Church Street (First -Broadway) concrete maint. 170,000 170,000
First Street (Greenspoint -Custer) asphalt maint. 420,000 420,000
Frontier Parkway (DNT -Preston) 6 lane concrete 365,000 3,285,000 3,650,000
Church Street (Broadway -Eighth) concrete maint. 375,000 375,000
Eighth Street (Church -PISD Admin) concrete maint. 160,000 160,000
Field Street (Third -Broadway) concrete maint. 41,000 41,000
Parvin Road (Good Hope -FM 1385) asphalt maint. 270,000 270,000
Pasewark (Preston -End) concrete maint. 280,000 280,000
Teel Parkway (US380 -Fishtrap) asphalt maint. 182,655 182,655
DNT Southbound Service Road 2 lane concrete 2,500,000 7,000,000 9,500,000
DNT Southbound Braided Ramp 4,000,000 4,000,000
SUBTOTAL 10,682,535 5,548,800 5,265,000 3,090,000 8,308,655 0 0 4,000,000 36,894,990
Town of Prosper
“a place where everyone matters”
5-Year CIP Plan
TRAFFIC PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
Decorative Monument Street Signs 150,000 150,000
School Zone Flashers w/Radar 130,000 130,000
SH 289 Illuminated Street Name Signs 100,000 100,000
ST1405 Coleman/Prosper Trail 200,000 200,000
SH 289 Median Lighting 1,000,000 1,000,000
US380 Illuminated Street Signs 25,000 25,000
Coit Road / First Street 201,600 201,600
Coit Road /Richland Boulevard 201,600 201,600
Dallas North Tollway / Prosper Trail 390,000 390,000
Coit Road / Prosper Trail 201,600 201,600
Dallas North Tollway / First Street 390,000 390,000
SUBTOTAL 0 1,580,000 818,200 591,600 0 0 0 0 2,989,800
Town of Prosper
“a place where everyone matters”
5-Year CIP Plan
PARK PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
Frontier Park -Exercise Stations 34,000 34,000
PK1302 Preston Lakes Hike & Bike Trail 67,000 67,000
Preston Lakes Remediation 57,500 57,500
PK1301 Sextion Farms Park -Land Purchase 3,880,000 3,880,000
Windmill Park -Pavillion 270,000 270,000
Windmill Park -Restrooms 105,000 105,000
Windmill Park -Site Work 20,000 20,000
Windmill Park -Splash Ground 101,000 101,000
Windmill Playground 300,000 300,000
PK0613 Windmill Playground -Shade Structures 72,000 72,000
Frontier Park Temporary Parking Lot 75,000 75,000
First Street & Coit Road Landscaping 585,000 585,000
Frontier Park -Southwest Corner Practice Fields 292,000 292,000
PK1404 Frontier Park Field Lighting 400,000 400,000
Cockrell Park 100,000 658,000 758,000
Field Improvements/Backstops 220,000 220,000
Frontier Park -Southeast Corner Field Lighting 400,000 400,000
Pecan Grove Irrigation 100,000 75,000 175,000
SH 289 Landscaping (US380 -Frontier) 30,000 550,000 580,000
Richland Boulevard Landscaping (Prosper Commons -Coit) 175,000 175,000
Hike & Bike Trails 750,000 750,000
Frontier Park, Phase II (Community Park) 6,000,000 6,000,000
Preston Lakes Playground 90,000 90,000
Sexton Farms Park, Phase I 12,000,000 12,000,000
SUBTOTAL 5,006,500 2,140,000 1,245,000 175,000 750,000 0 0 18,090,000 27,406,500
Town of Prosper
“a place where everyone matters”
5-Year CIP Plan
FACILITY PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
Cook Lane Fire Station (Land Acquisition) 300,000 300,000
Public Works Temporary Building 203,000 203,000
Central Fire Station, Phase II 850,000 850,000
Motorola/Frisco System 1,900,000 1,900,000
Windsong Ranch Fire Station 300,000 4,400,000 4,700,000
Town Hall -Multipurpose Facility 50,000 1,200,000 3,750,000 5,000,000
Cook Lane Fire Station (station,training,admin,EOC) 14,670,000 14,670,000
Gentle Creek Fire Station 5,625,000 5,625,000
Library Facility 6,000,000 6,000,000
Parks and Recreation Maintenance Building 5,450,000 5,450,000
Police Station 7,000,000 7,000,000
Public Works Complex 5,450,000 5,450,000
Recreation Center 15,000,000 15,000,000
Senior Facility 5,000,000 5,000,000
SUBTOTAL 0 350,000 5,600,000 0 3,750,000 0 0 64,195,000 73,895,000
Town of Prosper
“a place where everyone matters”
5-Year CIP Plan
WATER PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
US380 West Side Water Line 3,310,000 3,310,000
US380 Racetrac Water Line 600,000 600,000
WA1202 Custer Pump Station, Phase II 5,060,000 528,000 5,588,000
Upper Plane 30/24-inch Water Line 5,072,000 (1,007,419)4,064,581
ST1405 Coleman Street 16-inch Water Line 180,000 180,000
PRV's at BNSF Railroad 582,200 582,200
Downtown Rehab 250,000 250,000 250,000 750,000
WA0407 Prosper Trail Elevated Storage Tank 165,000 352,300 4,403,300 4,920,600
Lower Pressure Plane Pump Station and Transmission Line 200,000 1,630,000 15,456,800 17,286,800
County Line Elevated Storage Tank 937,500 4,687,200 5,624,700
SUBTOTAL 14,207,000 (479,419)1,564,500 6,283,300 15,706,800 0 937,500 4,687,200 42,906,881
WASTEWATER PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
WW0410 Lacima Force Main 85,815 85,815
WW1203 US380 West Side Sewer Line 1,990,000 1,990,000
WW0808 Wilson Creek Interceptor 2,035,000 2,035,000
Blue Star (Doe Branch -Preston) 1,000,000 1,000,000
Generator for Lift Stations 30,000 30,000
LaCima LS#1 (Frisco) 245,000 245,000
Landplan (Coit -First) 300,000 300,000
Doe Branch WWTP 16,000,000 16,000,000
Downtown Rehab 250,000 250,000 250,000 750,000
Decommission Wastewater Plant 900,000 900,000
SUBTOTAL 20,685,815 1,000,000 250,000 250,000 250,000 0 0 900,000 23,335,815
Town of Prosper
“a place where everyone matters”
5-Year CIP Plan
DRAINAGE PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTSPrior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
Highland Meadows 220,000 220,000
Collin Green 10,000 10,000
Downtown Drainage Study 75,000 75,000
Gentle Creek (Crooked Stick/Winding
Creek) 33,000 33,000
Lakes of LaCima 250,000 250,000
Teel Road 30,000 30,000
Amberwood Farms 100,000 100,000
ST1405 Coleman Road 500,000 500,000
Frontier Parkway 25,000 25,000
Gentle Creek (Jones/Toney) 50,000 50,000
Talon Drive 25,000 25,000
SUBTOTAL 1,118,000 200,000 0 0 0 0 0 0 1,318,000
Town of Prosper
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Status of 2011 Bond Projects
Prop 1: Town Hall / Multi-Purpose Facility
($1,250,000)
•Needs Assessment Underway
•Construction Funding Needed
•Approx. $3,750,000
•Needs Assessment May Increase Cost
Prop 2: Public Works Facility ($450,000)
•Planned FY2018+
•Construction Funding Needed
•Approx. $5,000,000
Prop 3: Public Safety ($3,850,000)
•Under Design ($300,000 –8%)
•Windsong Ranch Fire Station -Design
•Land Acquisition ($300,000 –8%)
•Cook Lane Fire Station
•Funded FY2015 ($2,250,000 –58%)
•Radio System Upgrades
•Additional Funding Needed
•Approx. $1,400,000
•Windsong Ranch Fire Sta. –Construction
•Additional Funding Needed
•Approx. $2,650,000
•Funded FY2018+
•Police Station -Design
•Construction Funding Needed
•Approx. $6,000,000
Town of Prosper
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Status of 2011 Bond Projects
Prop 4: Parks, Trails & Rec Facility ($6,200,000)
•Completed Projects ($3,800,000 –61%)
•Parks Equipment
•Sexton Farms Land Acquisition
•Under Design ($400,000 –6%)
•Cockrell Park
•Funded FY2015 ($400,000 –6%)
•Frontier Park –SE Field Lighting
•Funded FY2017 ($750,000 –12%)
•Hike & Bike Trails
•Funded FY2018+ ($450,000 –7%)
•Parks Maintenance Facility
•Construction Funding Needed
•Approx. $5,000,000
Town of Prosper
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Status of 2011 Bond Projects
Prop 5: Road Improvements ($13,290,000)
•Completed Projects ($1,450,545 –11%)
•Hays Road (Chandler –Ridgewood)
•Prosper Trail (Preston –Custer)
•Under Construction ($2,214,800 –17%)
•Coit Road (First –Frontier)
•Coleman Street (Broadway –Prosper)
•First Street (DNT –Coleman)
•Rhea Mills Pavement Replacement
•Under Design ($1,200,000 –9%)
•Coleman Street (Prosper Trl –HS)
•Funded FY2014 ($966,000 –7%)
•Broadway (McKinley –Main)
•First Street (Church –Craig)
•Main Street (Broadway –First)
•Seventh Street (Coleman –PISD Admin)
•Funded FY2015 ($5,560,000 –42%)
•Fifth Street (Railroad –Coleman)
•Fishtrap Road (FM 1385 –DNT)
•Frontier Pkwy (DNT –Preston)
•Gee Road (US 380 –Fishtrap)
•McKinley Street (First –Fifth)
•Funded FY2016 ($590,000 –4%)
•Church Street (First –Broadway)
•First Street (Greenspoint –Custer)
•Funded FY2017 ($1,308,655 –10%)
•Church Street (Broadway –Eighth)
•Eighth Street (Church –PISD Admin)
•Field Street (Third –Broadway)
•Parvin Road (FM 1385 –Good Hope)
•Pasewark (Preston –End)
•Teel Parkway (US 380 –Fishtrap)
Town of Prosper
Agenda Item 14.
Executive Session
Recess into Closed Session in compliance with Section 551.001 et.seq.Texas Government Code,as authorized by the Texas OpenMeetingsAct,to deliberate regarding:
14a.Section 551.087.-To discuss and consider economicdevelopmentincentives.
14b.Section 551.072.-To discuss and consider purchase,exchange,lease or value of real property for municipalpurposesandallmattersincidentandrelatedthereto.
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Agenda Item 15.
Reconvene in Regular Session and take any
action necessary as a result of the Closed
Session.
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Agenda Item 16.
Possibly direct Town staff to schedule
topic(s)for discussion at a future meeting.
•Discussion on Capital Improvement
Project Process.(HW)
•Discussion on watering restrictions
and the Drought Contingency Plan.(FJ)
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Town of Prosper
Capital Improvement Project Process
Concerns:
•Reliability of Lowest Responsible Responsive Bidder
•Timeliness of Utility Relocations
•Managing the Project
•Completing the Project on Time
Strategies:
•Reliability of Lowest Responsible Responsive Bidder
•Hired Purchasing Agent that will conduct thorough check of vendors
•Tightening up the proposed specifications and proposal to minimize interpretation
•Timeliness of Utility Relocations
•Scheduling Utility Relocation Meetings with franchise companies
•Requiring Subsurface Utility Engineering (SUE) in engineering design contracts to evaluate and indentify potential utility conflicts by performing test bores in the field during design
•Managing the Project
•Recently Hired Senior Engineer to manage implementation of CIP Projects
•CIP Project Manager allowed more time to manage field operations
•Completing the Project on Time
•Developing monthly status reports with pay applications
•Evaluating the proposed contract documents to possibly include milestones and/or incentives to tighten up completion schedule of projects
•Include penalties for longer than expected traffic control interruptions.
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Agenda Item 17.
Adjourn
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Town of Prosper Roads and Subdivisions