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20130514tcmTown of Prosper Town Council Meeting May 14, 2013 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Salute to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentation by members of Girl Scout Troop #1968 on their recent recycling project. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial.The Consent Agenda can be acted upon in one motion.A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record .) “a place where everyone matters” Town of Prosper Agenda Items 5a.-5c. 5a.Consider and act upon minutes from the following Council meeting.(RB) •Regular Meeting –April 23,2013 5b.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department,pursuant to Chapter 4, Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any site plan or preliminary site plan.(CC) 5c.Consider and act upon the monthly financial reports for March 2013.(MG) “a place where everyone matters” Town of Prosper Agenda Item 6. Citizen’s Comments (The public is invited to address the Council on any topic.However,the Council is unable to discuss or take actiononanytopicnotlistedonthisagenda.Please complete a“Public Comments Form”and present it to the TownSecretarypriortothemeeting.) “a place where everyone matters” Town of Prosper Regular Agenda If you wish to address the Council during the regularagendaportionofthemeeting,please fill out a “SpeakerRequestForm”and present it to the Town Secretary priortothemeeting.Citizens wishing to address the CouncilforitemslistedaspublichearingswillberecognizedbytheMayor.Those wishing to speak on a non-publichearingrelateditemwillberecognizedonacase-by-casebasis,at the discretion of the Mayor and Town Council. “a place where everyone matters” Town of Prosper Agenda Item 7. A Public Hearing to consider and act upon a request to rezone 0.3±acres,located on the north side of First Street,1,500±feet east of Legacy Drive from Agricultural (A)to Planned Development-Agricultural (PD-A) (Z12-0004).(CC) “a place where everyone matters” Town of Prosper Agenda Item 8. Consider and act upon Resolution No. 13-29 to protect and defend the Second Amendment constitutional right to keep and bear arms. (RB) “a place where everyone matters” Town of Prosper Agenda Item 9. Consider and act upon Ordinance No.13-30approvingthefinalProjectandFinancingPlanfortheTownofProsperTaxIncrementFinancingReinvestmentZoneNumberTwo.(HJ) “a place where everyone matters” Town of Prosper Agenda Item 10. Presentation from IPS Advisors anddiscussionregardingbothanupdateontheinsurancerenewalprocessandalsotheexpectedfinancialimpactofthehealthcarereformactontheTownofProsperemployeebenefits.(MG) “a place where everyone matters” Health Reform –A Look Ahead 28 Presented By: Brent Weegar &Jay Huminsky Principal Producer IPS Advisors Health Reform –The Road Ahead •March 1, 2013 –Exchange Notice to Employees (Template Pending) DELAYED •July 31, 2013 –Comparative Effectiveness Research Fee Due ($1 Per Participant) •January 1, 2014 –State / Federal Exchanges Open (Texas Opting to Use Federal) –Play or Pay Mandates –Reinsurance Fee –Est. 1.5% of Premium Cost ($63 Per Member) 29 Healthcare Reform –3 Part Test •Eligibility Requirements •The Town of Prosper’s 30 hours per week for health plan eligibility meets health care reform’s requirement of 30 hours per week definition. •Additional administration to determine eligibility for the health plan is required. •Minimum / Actuarial Value of Plans •The Town of Prosper’s plan options meet the definition of Actuarial Value •Definition: The Base Plan must meet at minimum 60% Actuarial Value. •Affordability of Plans •The Town of Prosper’s base plan meets the definition of Affordable Coverage. •Definition: Employees health insurance premium for the Base Plan may not exceed 9.5% of an Employees W-2 Earnings. 30 Part 1 –Eligibility Impact •Coverage must be expanded to employees working over 30 hours per week or 130 hours per month. •Key Terms: •Measurement Period (Look-Back Period) •Employers select a fixed 3-to -12 month measurement period for determining whether an employee has averaged at least 30 hours of service per week. •Administrative Period •Employers may need time after the Measurement Period ends to decide which employees must be offered coverage during the ensuing stability period. The Administrative Period cannot exceed 90 days. •Stability Period (Coverage Period) •After meeting the minimum-hours threshold during the measurement, employees must be treated as full-time, regardless of actual hours worked, during a subsequent “Stability Period”, provided they remain employed. 31 Step 1 –Eligibility Impact –Full Time Employee •IPS has an automated solution for our clients to analyze current liability and assist management of future liability •Tracks employees and their hours through various measurement periods •Recommendation will be provided for length of measurement period •Fully integrated with enrollment software •The Measurement Period begins for a new hire based on their start date. This may overlap the new hires Initial measurement and stability period with the standard measurement and stability periods for ongoing employees. •Non-Calendar Year Transition relief: No liability will occur whether or not a full- time employee is offered coverage during the portion of the 2013 plan year falling in 2014 if following are met: •Health plan must have been a fiscal year plan as of December 27, 2012 and the plan meets Minimum Value and its Affordable by the 1st day of the 2014 fiscal plan year. •One of the following (as of December 27, 2012) –The fiscal year plan was offered to at least 1/3 of the employer’s employees (full- time and part-time) at the most recent open season –The fiscal year plan covered at least 25% of the employer’s employees 32 Ongoing Tracking and Management Report –Benefit Connector 33 Listing of Variable Hour Employees Ongoing Tracking Report Processed: 05/1/2013 Measurement Period = 1/1/2013 - 12/31/2013 SSN Last Name First Name Hours Worked % of Fulltime XXX-XX-XXXX Franklin Benjamin 380 21.92 73% XXX-XX-XXXX Carver George 410 23.65 79% XXX-XX-XXXX McClintock Barbara 480 27.69 92% XXX-XX-XXXX Curie Marie 550 31.73 106% XXX-XX-XXXX Turning Alan 525 30.29 101% XXX-XX-XXXX Bohr Niels 500 28.85 96% XXX-XX-XXXX Planck Max 460 26.54 88% XXX-XX-XXXX Darwin Charles 490 28.27 94% XXX-XX-XXXX Tesla Nikola 420 24.23 81% XXX-XX-XXXX Galilei Galileo 410 23.65 79% XXX-XX-XXXX da Vinci Leonardo 316 18.23 61% XXX-XX-XXXX Einstein Albert 460 26.54 88% XXX-XX-XXXX Hodgkin Dorothy 470 27.12 90% Average Hours per Week Step 2 –Determining Value of Plans •An employer’s actuarial value of its base plan must at a minimum fall into a “bronze” level category •Calculators released by HHS used for determining actuarial value •Actuarial Value –Small Group and Individual Market •Available today –Some revisions pending •Minimum Value –Large Group and Self Insured Market •Recently Released –Currently under IPS evaluation •Safe Harbor List will also be released to determine minimum value for Large Group and Self Insured Market •Release date TBD 34 Metallic Level Examples •Most employer plan designs are falling within Silver and Gold categories •Based off AV Calculator available from HHS 35 Bronze Plan Silver Plan Gold Plan Platinum Plan Deductible $5,000 $2,000 $1,000 $250 Maximum Out of Pocket $6,500 $6,000 $2,000 $750 Coinsurance 55%80%80%80% Office Visit Copay if applicable n/a n/a $35 $25 60%70%80%90% 0% 50% 100% Bronze Silver Gold Platinum Actuarial Value •Affordable Coverage: health insurance premium does not exceed 9.5% of household income (base plan, all tiers) •Penalty to employers only applies when an employee receives a subsidy AND employee-only coverage is deemed unaffordable as determined by his/her W-2 earnings (base plan, employee only tier) •Subsidies apply only to employees with household income falling between 100% and 400% of FPL (Texas) 36 Step 3 –Affordability and Plan Option Analysis •Annualized loss ratios have increased from 78%.0 to 120.7% since year end 2011 –2012. •7 Claimants have paid claims above $10,000. They account for 63.7% of all paid claims year to date. •The preliminary projected renewal increase is +33%. An RFP has been released to leverage negotiations and is due May 8th along with the renewal. 37 Health Plan Renewal Update $3,392 $3,611 $6,549 $4,318 $4,631 $5,431 $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Claims Premium 78.6% L/R 78.0% L/R 120.7% L/R QUESTIONS? 38 Town of Prosper Agenda Item 11. Consider and act upon Resolution No.13-31providingforanddirectingpublicationofanoticeofintenttoissueTownofProsperCombinationTaxandSurplusRevenueCertificatesofObligationtofundtheconstructionofwatersystemimprovements.(MG) “a place where everyone matters” Town of Prosper Agenda Item 12. Discussion on Stage 3 Drought ContingencyandWaterEmergencyResponseMeasures,proposed water conservation programs andpotentialenforcementprogram.(FJ) “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et.seq.Texas Government Code,as authorized by the Texas OpenMeetingsAct,to deliberate regarding: 13a. Section 551.072. To deliberate the purchase, exchange, lease or value of real property generally located north of U.S. Highway 380, south of Prosper Trail, west of Preston Road and east of the Dallas North Tollway. 13b.Section 551.074. Discuss and consider Town Attorney applicants and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 15. Possibly direct Town Staff to schedule topic(s)for discussion at a future meeting. “a place where everyone matters” Town of Prosper Agenda Item 16. Adjourn “a place where everyone matters”