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20121127TCMTown of Prosper Town Council Meeting November 27, 2012 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, Pledge to the Texas Flag “a place where everyone matters” Town of Prosper Salute to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of upcoming events “a place where everyone matters” Town of Prosper Agenda Item 4. Presentation by Collin County Commissioner Matt Shaheen regarding a $400,000 grant from Collin County for Creek Crossing Community Park and a $35,000 grant for Pecan Grove Trail Connection. “a place where everyone matters” Town of Prosper Consent Agenda Items 5a.-5c. 5a.Consider and act upon minutes from the following Council meeting(s) (AP) •-November 13, 2012 5b.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or preliminary site plan. (CC) 5c.Consider and act upon 1) an Interlocal Agreement between the Town of Prosper and Collin County related to the construction of the Pecan Grove Park Trail Connection and 2) Resolution 12-78 authorizing the Town Manager to execute the same. (HW) “a place where everyone matters” Town of Prosper Consent Agenda Items 5d.-5g. 5d.Consider and act upon 1) an amendment to the contract with Collin County for Animal Control Services, extending the agreement through FY2012-13 at a cost of $38,598, and 2) Resolution No. 12-79 authorizing the Town Manager to execute the same. (TE) 5e.Consider and act upon 1) an amendment to the contract with Collin County for Animal Sheltering Services, extending the agreement through FY2012-13 at a cost of $26,754, and 2) Resolution No. 12-80 authorizing the Town Manager to execute the same. (TE) 5f.Consider and act upon Resolution No. 12-71, establishing energy conservation goals as required by Texas Health and Safety Code §388.005. (MG) 5g.Consider and act upon Resolution No. 12-81, accepting and approving the 2012 Tax Roll. (MG) “a place where everyone matters” 5c. Town of Prosper Agenda Item 6. Citizen’s Comments (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Comments Form” and present it to the Town Secretary prior to the meeting.) “a place where everyone matters” Town of Prosper Regular Agenda (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Speaker Request Form” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) “a place where everyone matters” Town of Prosper Agenda Item 7. Consider and act upon a proposal from the Prosper Independent School District to conduct two (2) softball tournaments. (HW) “a place where everyone matters” 1) Proposed Tournament Fee:  $100 per day per field, $10 per hour per field, a $25 per team entry fee, a $20 per hour for field light usage, requiring a $500 minimum charge for any tournament, to require a $500 deposit only refundable due to inclement weather, and to require a $1,000,000 insurance policy naming the Town on the policy. Tournament 1: 3 days, 2 fields, 38 hours, 13 teams, 12 hours light usage, $500 deposit = $2,045 Tournament 2: 1 day, 1 field, 6 hours, 6 teams, 3 hours light usage, $500 deposit = $ 870   TOTAL FEES == $2,915 2) Current Park User Fee Ordinance: $30/hour per field with no lights and $45/hour per field with lights.Cost for non lighted field ($30*29 hours) =$ 870Cost for lighted field hours ($45*15 hours) =$ 675 TOTAL FIELD USAGE FEE = $1,545 Staff has also included staff time for additional maintenance during the tournament. Field preparations (materials) =$ 75Staff Hours = $ 500 TOTAL MAINTENANCE FEE =$ 575 TOTAL FEES =$2,120 Town of Prosper Agenda Item 8. Appointment of a Board Member to the Library Board to fill a vacant unexpired term. (AP) “a place where everyone matters” Town of Prosper Agenda Item 9. Executive Session Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, as authorized by the Texas Open Meetings Act to deliberate regarding; 9a.Section 551.087. To deliberate regarding Economic Development Negotiations regarding property located south of Frontier, west of Custer Road, north of 380 and east of 1385. 9b. Section 551.072. To deliberate the purchase, exchange, lease, or value of real property generally located on Prosper Trail west of Preston Road and east of Coleman Street. 9c.Section 551.074. To deliberate the appointment employment and/or duties of the interim Town Manager and/or permanent Town Manager. “a place where everyone matters” Town of Prosper Agenda Item 10. To reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 11. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. “a place where everyone matters” Town of Prosper Agenda Item 12. Adjourn “a place where everyone matters” Town of Prosper Town Council Meeting November 27, 2012 “a place where everyone matters” Town of Prosper Adjournment “a place where everyone matters”