2022-24 - R - Authorize VERF Replacement Vehicles FY22-23 06.14.22TOWN OF PROSPER, TEXAS
RESOLUTION NO. 2022-24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING THE PLACEMENT OF ORDERS FOR THE PURCHASE
OF REPLACEMENT VEHICLES IN FY 2022-2023 TO REALIZE CURRENT
INCENTIVES RELATED TO SAID PURCHASE WITH PAYMENT TO BE MADE
FROM THE TOWN'S VEHICLE EQUIPMENT AND REPLACEMENT FUND
(VERF) IN FY 2022-2023; MAKING FINDINGS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Town previously has established a Vehicle Equipment and Replacement
Fund (VERF) to accumulate sufficient resources to replace existing vehicles and equipment
when such vehicles and equipment reached or exceeded their useful life; and
WHEREAS, the VERF was designed for departments to contribute annual payments to
the fund based on the number, type, average life expectancy and the projected replacement
cost of the vehicle/equipment; and
WHEREAS, on or about September 25, 2018, the Town Council authorized the Town
Manager to execute a Master Equity Lease Agreement with Enterprise FM Trust ("Enterprise")
and related documentation to implement a full spectrum fleet management program; and
WHEREAS, Enterprise has notified the Town that it now may place orders on certain
vehicles to capitalize on current dealer or related incentives for vehicles that are scheduled for
replacement in Fiscal Year 2022-2023, with said vehicles more particularly described in Exhibit
A, attached hereto and incorporated by reference; and
WHEREAS, while Enterprise would expeditiously order the foregoing vehicles as an agent
for the Town, the Town would not be billed for such vehicles until after October 1, 2022, and
further, delivery also would occur after such date; and
WHEREAS, the Town wishes to authorize Enterprise to place such vehicle orders with the
full understanding that payment and delivery will occur after October 1, 2022, with payment to
be made from the VERF.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Resolution as if fully set
forth herein.
SECTION 2
The Town Council hereby authorizes Enterprise to place orders for those vehicles
referenced in attached Exhibit A with the understanding that Enterprise will not bill or deliver said
vehicles until after October 1, 2022.
SECTION 3
Any and all resolutions, rules, regulations, policies, or provisions in conflict with the
provisions of this Resolution are hereby repealed and rescinded to the extent of any conflict
herewith.
SECTION 4
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 14TH DAY OF JUNE, 2022.
David F. Bristol, Mayor
ATTEST:
OF P��
Michelle Lewls Sirianni, Town Secretary cp
APPROVED AS TO FORM AND LEGALITY:.
1914
Torrence S. Welch, Town AttorneyXAS
Resolution No, 2022-24, Page 2
SECTION 3
Any and all resolutions, rules, regulations, policies, or provisions in conflict with the
provisions of this Resolution are hereby repealed and rescinded to the extent of any conflict
herewith.
SECTION 4
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 14TH DAY OF JUNE, 2022.
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
Terrence S. Welch, Town Attorney
/OFpRO�
hO '�
1914 /
�XAS/
Resolution No. 2022-24, Page 2
IMM
TOWN OF PROSPER: FY 2022-2023 SCHEDULED VEHICLE AND EQUIPMENT REPLACEMENTS
110m
Oeg Unit
Department
Unit
Mode$
Year
Make
Model
Classification Estimated
Life
{Y4ara
Aga Failrtlaled
(in 2023) UN
Current
Mileage
Esdmated
Mileage at
Time of
Replacement
Condition Code
Curram
Markelvelun
£al rnrSad
FEe,-
,:cei
Remarks
'SiriEiiF )("Wr11r1tittrP
liacorvttneak70ttfon I
REPLACEMENT
VEHICLES
S
IW-10.99
1 Non-Dapprinneqial
9J62
2015
Ford
Explorer
SUV towing ack e
8
B
1 125.000
43.851
48.000
A
s 16 5e0.00
34 000.00
No current damn o outn Aa of normal w ar and tear.
Replace with o uivakinl
2
100-20-01
Police
2131
2019
Chevrolet
Tahoe
Truck -Sport UtilityS is Unit
4
4
125 000
45 944
80.396
R
32 500.00
73 500A0
No current damacia outskta of normal wear and tear.
Replace with equivalent
3
100-20A1
Police
2132
2019
Chevrolet
Tahoe
T(ucK-Sporl Uillily
4
4
125,000
52,476
91,833
B
2 00000
73. 00.00
No current damage plllaldo of normal wear and tear.
Replace WIh equivalent
4
%0 20-01
(Police
2134
2019
Chevrolet
Taboo
Truck-S d utlkl Palm)
4
4
125 000
58 342
1D2 091
B
73 500.00
No currant damn a outside of nomme€ wear and tear.
Replace with equivalent
5
100-20-01
(Police
2135
2019
Chevrolet
Tahoe
Truck -Sal Utldl Patrol
4
4
125,00
60 934
105,627
a
Pff
73500.00
No currant dame a oulslde of nnrmat wear and tear.
Ra ce wllh a valent
6
100-20.01
Police
2137
2019
Chevrolet
Tahoe
Truck-S rt Up14 K-9 Pakal
4
4
125 000
38647
67 27
B
2 000.00
No currant damage outside of normal weer and tear.
Replace with eoulvalw
7
100-30-01
Fire
3104
2008
Caro
Unknown
'Trailer
15
15
B
$ 4.000.00
13,400.00
It's galling old at 15 years but still working. I would recommend
replacement to avoid any additional costs on axle maintenance or
rermips would be the 14pbast cost
Replace with equivalenl
8
100-40.01
Bu9dl [n9pecljons
4103
2015
Ford
F-150
Pickup Field
a
a
125.000
50 923
67.000
B
S 14 000.00
36 WO.00
No current damaue outside of ixKm ll wear and tear.
Replace w4h tigulvaleril
9
200-50-02
Public Works/Water
5201
1 2008
GMC
08500
Truck-Dump12.14 CY
is
15
50,000
19,807
21,000
C
5 49.000.00
1 165,000,00
The air bag light and brake lights stay on constantly. The AC and
healer Is out most of the time. Its been repaired three times Its been
to the shop for front end alignment multiple limes. Passenger door
latch is broken. It has trouble starting most of the time. There is
constant draw on the battery even when the truck Is off, so the battery
gets drained. There is a leak on the airline system. There Is also a
hydraulic oil leak on Ina durng cylinder.
Replace w4h equivalent
10
211D -02
Pwic WorOlMaier
521
2015
Ford
F-150 Suporoub 4X2 SS
P
8
8
125,000
5&930
! W
A
27ADCLOD
MarDqfaT
11
200-50-02
Public Works/Water
5211
2015
Ford
F-35t14X2 Reg Chas Cab DRW
Pk:ku , Flatbed Field
8
8
125,000
63,762
73,000
C
c 20.000.00
43,500.00
Been in the shop multiple [Imes for reglnsraban made. AC 15 out. It
III rows check engllle lighN rnuillple times a year. Bean in MA shop for
engine control Issues, air fdler element, feel pressuro sonar, fuel
Replace with equivalent
12
42
Public WorkWAaler
U12
2015.
Ford
E irforCkL47E4
%X S
8
8
125;000
57 5
126
A
35 000.0g.
}
M
13
200-50-02
Public Works/Water
5214
2015
Ford
F-156 Supercab 4* 55
Pickup Field
a
B
.25,00D
93 939
125 09D
A
5 12.SOU.00
$6,500.00
No current dame o outald6 of normal wear and Sear.
Replace vwlh equivalent
14
2100.50.02
PublicWonbYWater
5215
2015
Ford
F-150
Plc Fie
6
a
126 001r
40246
125 000
A
27,000.00.
.. . .. . .
Defer
15
200-50-02
(Public Works/Water
5216
2015
Ford
F-150
Pickup Field
e
8
125.000
❑
c 12 500.00
36,500.00
Tru as lot led IrLq wrack. We no Ion ar have po5isessioll of it
Replace with equivalent
16
,200-50-03
Public Works/W W
5303
2008
(Best Built
18 Fool Flatbed
'Trailer
15
15
B
$ fi 750.00
12.700.00
Trailer longue has been repklc¢d Boards are in fair condition. [rs just
oWjjr Irailar.
Replace with equivalent
M
tfirg'Uit Y
Doparlmont
Unit
Model
Year
Make
Model
I ftwMCAWD
Eatimmod
Ufa
rYpn151
Aga
{fn2023)
Condition Code
Cur mnf
Ma*,ItVa3up
F.stftrm"
RaWAkwuspi
1�,pft
Ramarks
1
REPLACE
ENT
EQUIPMENT
]
I00-80.02 1
Park p ratios
PARKS05
2011
Kubota
Tractor
Tractor
12
12
A
5 10 480.c0
40.828.00
No current dame a outside of normal wear and tear.
Replace with a uryatenl
2
100-CO-02
Park ❑ ions
I-ARKS06
2011
Kubota
Tractor
Tractor
12
12
A
S 10480.00
40,828.00
No cumernl da a outside of norrm wear and tear.
Replace will u uivalent
9
T 6p p2.
13[k Operg9ciift
PARKS08
2011
.
AaiiBer
Slicer
12
12
A
7'000.00
tWor. We do not wish de aft.unll at 1401mer.
Dery
4
10D-60-02
Park Operations
I-ARKS09
2011
Weidman
Verticutter
Vacuum
12
12
A
S 20 560.00
51.250.00
No current da a outside of nwmat wear aril rear.
Re lace with eaulvaleni
5
100b0.02
Park Operations
PARKSAI
2013
.John Deere
Gator
10
10
C
$ 1,500.00
11,0D0.00
Poor condaion. Mulbp4a [allures and rapajr,5 neaded.
Replace with equivalent
6
2ODAOdl
Public Works/Water
WATEROB
2008
Bush Hoo
Mower
Model 2715
6
15
A
6,750.00
27 000.00
No currant danwqe nutsidu of ner mat woar and tear.
Replace with equKralont
7
200-50-03
Public Works/Wastewater
5308
2015
VAC -IRON
500 Gallon VacJJetter
iWC533SDT
8
8
B
$ 10,00D.00
148.000.00
Re ced blower motor and the water pump, recently. Irs [man in lha
shop IwIce in lho st r.
Replace with nqLdyalenl
-------------
OTAL VEHICLES
VERF Balance
Estimated
Difference
100-10-99
Non -De artmental
$ 27,711.00
$ 34,000.00
$ (6,289.00)
100- 0-01
Police Dspartment
364 915.00
376 000,00
11 085.00
100-00-01
Fire
5,998.00
13 400.00
5 J7,40Z00
100-40-01
Building inspections
27 719.00
$ 36 5DD-00
$ (8,781.00
200-50-02
Public Works/Water
S 368.104.00
$ 334.000,00
$ 34,104.00
1200-50-03
Public Works/WW
$ 14.299.00
$ 12.700,00
$ 1.599.00
5 608,746.00
$ 806.60D.00
It 2.146.00
TOTAL VERF BUDGET $983,243.00
TOTAL ESTIMATED COST $1,132,506.00
DIFFERENCE S149.263.00
Condition Codes:
A = Good
B = Fair
C = Poor
D = Non -Operable
VERF Committee Members in Attendance: Stuart Blasingame
January Calhoun
Khara Dodds
Frank Jaromin
Matt Furr
Bryan Golden
David Stover
VERF Committee Members Absent: