06.22.16 Charter Commission Minutes2.
3.
ISPE
MINUTES
Charter Review Commission
OWN OF Prosper Municipal Chambers
108 W. Broadway
Prosper, TX 75078
Wednesday, June 22, 2016
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:08 p.m.
Commission Members in Attendance:
Kenneth Dugger
Roger Thedford
Bill Beavers
Tom Aiken
Teague Griffin
Robert Griffis
Charles Cotten
Cameron Reeves
Commission Members Absent:
J.D. Sanders
Mike Goddard
Mike Korbuly (Alternate)
Staff Members Present:
Robyn Battle, Town Secretary/Public Information Officer
Terry Welch, Town Attorney
Presentation by the Town Attorney on the Charter review procedures.
Terry Welch provided a handout to the Commission with information about charters in
Texas, the charter review process, and sample charters from nearby municipalities. The
Commission is an ad hoc committee appointed by the Town Council that consists of ten
members and one alternate. Six members of the Commission shall constitute a quorum.
Mr. Welch gave a brief overview of the Open Meetings Act and the Public Information
Act.
Discussion on meeting schedule, timeline, and work plan for the Charter Review
Commission.
The Commission will review the Prosper Town Charter in its entirety, and make
recommendations to the Town Council on proposed amendments. Recommendations
for amendments from the Town Council, Town staff, and the Town Attorney will be taken
into consideration. There are some provisions in the Charter that will need to be
amended in order to address inconsistencies with state law. The Commission will
complete its review and submit recommendations to the Town Council by the end of
2016. The Town Council may call an election to vote on the proposed amendments,
which would be held on May 6, 2017.
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The Town Secretary will serve as staff support for the review process by coordinating
meetings, distributing correspondence, taking minutes, and compiling the Commission's
recommendations throughout the review process.
The Town Attorney will provide legal counsel during the review process, address any
inconsistencies with state law, and draft language for recommended changes to the
Charter.
The Commission agreed to meet on the second and fourth Wednesdays of each month
at 6:00 p.m. in Prosper Municipal Chambers. Meetings should generally last no more
than two hours.
The Commission was asked to read Articles 1-4 of the Town Charter in preparation for
the next meeting, which will be held on July 13, 2016.
4. Adjourn.
The meeting was adjourned at 6:42 p.m. on Wednesday, June 22, 2016.
These minutes approved on the 13th day of July, 2016.
APPR¢JVED:
Kenneth Dugger,
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