04.26.2022 Town Council MinutesPISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:46 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Craig Andres
Councilmember Marcus E. Ray
Councilmember Amy Bartley
Councilmember Charles Cotten
Council Members Absent:
Councilmember Jeff Hodges
MINUTES
Prosper Town Council Meeting
Council Chambers
Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, April 26, 2022
5:45 PM
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Robyn Battle, Executive Director of Community Services
Bob Scott, Executive Director of Administrative Services
Betty Pamplin, Finance Director
Rebecca Zook, Executive Director of Development & Infrastructure Services
Hulon Webb, Engineering Services Director
Khara Dodds, Development Services Director
Brady Cudd, Building Official
Jessika Hotchkin, Help Desk Technician/Broadband Support
Lindy Higginbotham, Senior Engineer
Todd Rice, Communications Manager
Frank Jaromin, Public Works Director
Stuart Blasingame, Fire Chief
Doug Kowalski, Police Chief
Invocations Pledge of Allegiance and Pledge to the Texas Flan.
Matt Boswell with The Trails led the invocation. The Pledge of Allegiance and the Pledge to the
Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Cotten made the following announcements:
Early Voting for the May 7, 2022, General Election has begun and runs through Tuesday, May 3.
Residents residing in Collin County, may vote at Prosper Town Hall and residents residing in
Denton County may vote at Fire Station No. 2. Vist the Elections page through the Town's website
for times, additional locations, and information.
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On Saturday, April 30, residents may dispose of prescription drugs through the National
Prescription Drug Take -Back Day at the Central Fire Station located at 1500 W. First Street from
10:00 a.m. until 2:00 p.m. For more information, click on Upcoming Events from the Town's
website homepage.
On Thursday, May 12 from 6:00 to 7:00 p.m., the Parks and Recreation Department will be doing
a site tour at Whitley Place Park, 4001 Glacier Point Ct. to learn more about Prosper's trees and
the importance of planting and maintaining trees. Residents may gather in the parking lot area
where the tour will begin.
Carter BloodCare will be at the Prosper Community Library on Friday, May 13 from 7:30 a.m. to
6:00 p.m. and on Saturday, May 14 from 9:00 a.m. to 2:00 p.m. for those wanting to donate.
Residents may sign up by visiting the Upcoming Events page from the Town's website homepage.
Friends of the Prosper Community Library will be hosting a book sale on Saturday May 14 from
10:00 a.m. to 3:00 p.m. and Sunday, May 15 from noon to 2:00 p.m. at Prosper Town Hall. Stop
by to purchase gently used fiction, nonfiction, children's titles and more.
Mr. Jefferson introduced Bob Scott, the Town's new Executive Director of Administrative Services.
Presentations.
1. Proclamation recognizing May 2022, as Building Safety Month. (KD)
Mayor Smith read and presented the Proclamation to the Building Inspections
Department.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
2. Consider and act upon the minutes from the April 12, 2022, Town Council
meeting. (MLS)
3. Consider and act upon Ordinance 2022-17 amending Appendix A, "Fee
Schedule" to the Town's Code of Ordinances by adding a new subsection (f),
"Proration of Annual Fees," to section XX, "Health and Sanitation Fees"
including the addition of late payment charges. (MB)
4. Consider and act upon approving a Cooperative Purchasing Agreement
between North Texas Municipal Water District (NTMWD) and the Town of
Prosper, for the purchase of Magnesium Hydroxide Treatment Implementation;
and authorizing the Town Manager to execute the same. (FJ)
5. Consider and act upon Ordinance 2022-18 abandoning a portion of Good Hope
Road prescriptive right-of-way, located north of Windsong Parkway, beginning
at a point approximately 300 feet north of Mill Branch Drive and extending
northward approximately 750 feet. (PC)
6. Consider and act upon approving Ordinance 222-19 amending Chapter 3
"Building Regulations" of the Town's Code of Ordinances by amending Section
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3.14.008 "Sign Specifications and Design" Subpart (1) of Subsection (c),
"Restrictions", and amendments to locational restrictions in Section 3.14.012
"Criteria for Permissible Signs", Subpart (B)(i)(b) "Banner Sign" of Subsection
1 "Attached Signage"; Subpart (A)(i)(a) "Development Sign" of Subsection 2
"Freestanding Signage"; Subpart (B)(i)(b) "Downtown Sign", of Subsection 2
"Freestanding Signage"; and Subpart (G)(i)(c)(2) "Monument Sign" of
Subsection 2 "Freestanding Signage". (BC)
7. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
Site Plans, including CHC Prosper Trail, Prosper Tollway Office Park, and
Prestonwood Temporary Buildings. (DS)
Councilmember Cotten made a motion to approve consent agenda items 2 thru 7. Mayor Pro -
Tern Miller seconded that motion, and the motion was unanimously approved.
CITIZEN COMMENTS
Thom Vars, 4191 Pepper Grass Lane, requested the Town Council to consider amending the
Town's Charter so that there are single member districts.
Connie Chatelain, 3980 Sweet Clover Drive, is in favor of amending the Town Charter to create
districts and assign Council to represent those areas.
Clint Ory, 4721 Bristleleaf Lane, would like there to be single member districts created for the
purposes of Council Member requirements.
A Blachowski stated she supports having districts in order to have representation throughout the
different areas of Town.
Nataly Huddleston, 16009 Alvarado Drive, stated her support for creating districts.
Items for Individual Consideration:
8. Conduct a public hearing and consider and act upon a request to amend
Planned Development-94 (PD-94), for the Westside Development, on 64.5±
acres, northeast corner of US 380 and FM 1385, regarding hotel uses and
development standards. (Z22-0001). (DS)
Ms. Dodds stated the purpose of the proposed PD amendment is to update the PD
with regard to the type of hotel, layout, elevations, and parking to accommodate the
proposed hotel. Ms. Dodds reviewed the current layout to the proposed layout which
depicts one extended stay hotel. The applicant is proposing a modification to the
parking to allow for the sharing of parking spaces between the hotel and multitenant
building, as well as considering general occupancy percentages. Staff recommends
approval of the request subject to an amendment to the existing Development
Agreement.
Ron Smith, Architect of the project, stated that the hotel is being customized for the
Town and presented design elevations, layouts of the hotel, building materials, and
how it will tie in with the overall development of that area.
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Mayor Smith opened the public hearing.
Joshua Franklin asked if there were any environmental impacts and would like to see
areas of open space within the development retained. Ms. Dodds replied that the
development has met and being built in accordance with the Town's requirements and
open space guidelines.
Mayor Smith closed the public hearing.
The Town Council discussed the landscaping, lighting, type of fencing around the sport
court and dog park, parking requirements, as well as the retail components of the
multitenant building.
Councilmember Bartley made a motion to amend Planned Development-94 (PD-94),
for the Westside Development, on 64.5± acres, northeast corner of US 380 and FM
1385, regarding hotel uses and development standards, subject to an amendment to
the existing Development Agreement, and further authorizing the Town Manager to
execute on behalf of the Town a Development Agreement limiting the retail/restaurant
component of the development on Lot 16 to family -friendly businesses.
Councilmember Cotten seconded that motion, and the motion was unanimously
approved.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
9. Discussion regarding First Street (Coleman -Craig). (LH)
Ms. Higginbotham presented two options regarding the roadway widening based on
previous feedback received by the Town Council.
The Town Council discussed the options presented including sidewalks, their
concerns for cross traffic turning, and having dedicated right and left turn lanes at the
intersections.
10. Receive an update regarding Phase 2 of the Matrix Report. (RZ)
Ms. Zook reviewed the findings of Phase 1 of the report, which surveyed external
customers and the opportunities presented for process improvement. Phase 2
surveyed internal submittals and responses from staff experiences. Ms. Zook outlined
the key findings and recommendations along with next steps to be taken.
The Town Council discussed the recommendations and any resources needed to
implement any new processes.
11. Receive an update on the Town Hall Balcony Receptions. (RB)
Ms. Battle provided an update of the first balcony reception held. And provided dates
of the upcoming balcony receptions for the remainder of the year.
The Town Council requested inviting two (2) to three (3) Community Engagement
Committee members to each reception.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
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Section 551.087 — To discuss and consider economic development incentives and all matters
incident and related thereto.
Section 551.072 — To discuss and consider purchase, exchange, lease or value of real property
for municipal purposes and all matters incident and related thereto.
Section 551.074 — To discuss and consider personnel matters and all matters incident and related
thereto.
Section 551.071— To consult with the Town Attorney regarding new United States Supreme Court
decision in City of Austin v. Reagan National Advertising relative to municipal sign regulation
authority and all matters incident and related thereto.
The Town Council recessed into Executive Session at 7:22 p.m.
Reconvene in Regular Session and take anv action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:10 p.m.
Mayor Pro-Tem Miller made a motion to authorize the Town Manager to execute on behalf of the
Town an Economic Development Corporation Incentive Agreement between the Town of Prosper
and Alpha3 Prosper RI, LLC, relative to the Residence Inn by Marriott Hotels to be located in the
Westside Development generally located on the NE corner of US Hwy 380 and FM 1385.
Councilmember Cotten seconded that motion, and the motion was unanimously approved.
Adjourn.
The meeting was adjourned at 8:11 p.m.
These minutes approved on the 10th day of May 2022.
ATTEST:
Michelle Lewis Sirianni, Town Secretary
APPROVED:
Ray Smit , Mayor
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