04.06.22 CEC MinutesIOWN �F
SPER
Prosper is a place where everyone `natters.
1. Call to Order/Roll Call
This meeting was called to order at 6:01 p.m.
Committee Members Present:
Rodolfo Sierra, Chair
Christine Strobush, Vice -Chair
James Creedon
Brent Kirby
Grant Mendeljian
Maona Ngwira
Shy Tottress
Chris Wardlaw
Committee Members Absent:
Josh Carson
Kim Loveland
Councilmembers Present:
Councilmember Marcus Ray
Councilmembers Absent:
Councilmember Amy Bartley
Councilmember Jeff Hodges
Minutes
Community Engagement Committee
Wednesday, April 6, 2022 - 6:00 p.m.
Staff Members Present:
Robyn Battle, Executive Director of Community Services
Haley Alsabrook, Community Engagement Specialist
2. Approve Minutes from March 2, 2022 [Decide]
Rodolfo Sierra made a motion and Grant Mendeljian seconded the motion to
approve the minutes from March 2, 2022. The motion was approved.
3. CEC Work Plan/Activity Schedule [Discuss]
The idea of developing a work plan or activity schedule was presented at the
March 2, 2022 meeting. The consensus of the group was to divide events and
tasks by the seasons: Spring, Summer, Fall, and Winter. Outlier tasks and events
include the "CEC Top 3," engagement measuring, HOA Presidents Meeting, New
Resident Letter, and an annual review of the communication plan. The group
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proposed having at least one representative at the quarterly HOA Presidents
meetings on a rotating basis.
Christine Strobush will draft a work plan and activity schedule and present at the
May 2022 meeting.
4. Committee Attendance [Discuss]
Committee members agreed that active members should reach out to the
nonactive members to check in and make sure they are doing okay. The issue
will be escalated if no response is received. Rodolfo Sierra will draft and send a
message to all Committee members of attendance and involvement
expectations.
5. CEC Video Series [Discuss/Decide]
All videos have been filmed and are ready for publishing. The Committee
members agreed to posting once a month. Members who do not have a video or
are not comfortable being in front of the camera can choose to introduce the
group at Town events.
6. New Resident Letter [Discuss/Decide]
Rodolfo Sierra drafted the New Resident Letter. Positive feedback was received
after the drafted letter was read out loud. The Committee agreed that the New
Resident Mixer invitation should be a small card placed within the New Resident
Letter, allowing for the letter to remain identical each quarter. The letter will be
sent to the residents via direct mail over the new customer packets because it
would need to be a generic, non -personalized letter. Committee members will
upload their signatures, updated bi-annually, into a digital format.
Haley Alsabrook will find vendor options for printing bi-fold cards.
7. New Resident Mixer [Discuss]
Council approved the proposed New Resident Mixer details presented. The
group can proceed with planning the first mixer, aiming to hold the first one on a
weeknight in September 2022.
Brent Kirby will email the event idea notes he took during the March 2022
meeting to the group.
8. Discussion of Recent and Future Events [Inform/Discuss]
US Highway 380 Public Meeting
9. CEC "Top 3" [Discuss/Decide]
This month's CEC Top 3:
US Highway 380 Bypass Opposition
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10. Future Agenda Items [Discuss]
• New Resident Mixer
0 CEC Workplan/Activity Schedule
L Communication Plan Expansion
11. Adjourn
The meeting was adjourned at 7:33 p.m. on Wednesday, April 6, 2022.
Rodolfo Sierra, Committee Chair
Haley AI rook, Community Engagement Specialist
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