03.08.2022 Town Council MinutesISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:46 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Craig Andres
Councilmember Marcus E. Ray
Councilmember Jeff Hodges
Councilmember Amy Bartley
Council Members Absent:
Councilmember Charles Cotten
MINUTES
Prosper Town Council Meeting
Council Chambers
Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, March 8, 2022
5:45 PM
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Robyn Battle, Executive Director of Community Services
Todd Rice, Communications Manager
Rebecca Zook, Executive Director of Development and Infrastructure Services
Alex Glushko, Planning Manager
James Edwards, Human Resources Director
Leigh Johnson, IT Director
Betty Pamplin, Finance Director
Dan Baker, Parks and Recreation Director
Trevor Helton, Recreation Supervisor
Doug Kowalski, Police Chief
Scott Brewer, Assistant Police Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flacl.
Mayor Pro-Tem Miller led the invocation. The Pledge of Allegiance and the Pledge to the Texas
Flag were recited.
Announcements of recent and_upcoming events.
Councilmember Bartley made the following announcements:
Join the Prosper Historical Society and the Town of Prosper for the Prosper Historical Marker
Rededication Ceremony on Friday, March 11 at 10:00 a.m. outside the Prosper Community
Library entrance located at 200 S. Main Street. to celebrate the move of the marker to its new
home.
The Prosper Spring Cleanup will be held Saturday, March 19 from 8:00 a.m. to noon at Prosper
Town Hall. Residents are able to dispose of bulk trash items, electronic waste, and even have
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documents shredded. No Hazardous Waste or Tires will be accepted. Just bring a valid Driver's
License or Utility Bill. Cornerstone Resale will also be on site accepting donations. For more
information visit the Town's website by clicking on 'Upcoming Events'.
Join the Parks and Recreation Department at 10:00 a.m. on Thursday, March 24 for a ribbon
cutting ceremony to mark the official opening of Hays Park in honor of Chester G. Hays,
Prosper's fourth Mayor. This family -friendly neighborhood park is located at 9008 Prestonview
Drive.
TxDOT will be hosting a public meeting on Tuesday, March 22 from 5:30 p.m. to 7:30 p.m.
regarding the US 380 environmental impact statement and schematic design. Details regarding
the meeting will be shared this evening.
The City of Celina will be hosting a public meeting on Tuesday, March 29 from 5:30 p.m. to 7:30
p.m. regarding the reconstruction and widening of Parvin Road from Farm Market (FM) 1385 to
the Dallas Parkway South at the Dallas North Tollway (DNT). Parvin Road is split between the
Town and the City of Celina. The meeting will take place in Celina's Council Chambers located
at 112 N. Colorado in Celina.
The Mayor's Fitness Challenge continues through April 18. If you successfully track an average
of 90 minutes per week over the course of the Challenge and turn in a completed tracking sheet
you will earn a free t-shirt and be entered to win a Fitbit. Any type of exercise qualifies as
trackable minutes, and all ages are eligible to participate. Tracking sheets are available on the
Parks and Recreation Department page of the Town's website.
Presentations.
1. Receive a presentation on the Prosper THRIVES Program. (JE)
Mr. Edwards presented the new on -the -spot recognition program. THRIVES stands
for Teamwork, Heart, Respect, Integrity, Vision, Excellence, and Service, and
recognizes employees who embody these qualities. Those recognized are given a
THRIVES coin which can be redeemed for a gift card in addition to being able to
keep the coin. Human Resources plans on incorporating the program into their
recruiting efforts as well as performance evaluations.
2. Receive an update regarding the US 380 Environmental Impact Statement
being completed by TxDOT and the planned Public Meeting on March 22, 2022,
at Collin College. (RZ)
Ms. Zook provided an update of the upcoming public meeting being held by TxDOT.
She indicated the meeting will be an open house format allowing citizens to attend
anytime between the posted times. Citizens may also attend virtually which will take
place from March 22 to April 6. Citizens are encouraged to submit their comments
regarding the proposed schematic designs. Ms. Zook also reviewed the Town's main
points and what would be less impactful to the Town.
The Town Council strongly encouraged residents to attend the upcoming meeting
and submit their comments in -person as well as requested staff to draw up a
comparison of how each proposed alignment affects the Town in order to submit to
TxDOT.
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Bill Darling, 3362 N. Custer Rd, Co-founder of ManeGait Therapeutic Horsemanship,
thanked the Council for their support on this item and shared their plans of
expansion, which will allow them to double in size.
Ben Pruett, 4311 Whitley Place, emphasized and encouraged citizens to attend in
person and submit their comments to show their support for the Town.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
3. Consider and act upon the minutes from the February 22, 2022, Town Council
meeting. (MLS)
4. Consider and act upon moving the Tuesday, March 22, 2022, regular Town
Council meeting to Tuesday, March 29, 2022. (MLS)
5. Receive the January Financial Report. (BP)
6. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning and Zoning Commission on
any Site Plan or Preliminary Site Plan, including CHC Prosper Trail, PISD,
Preston Commons, and Prosper Wine House. (AG)
Councilmember Bartley requested to pull item #6.
Mayor Pro -Tern Miller made a motion to approve consent agenda item 3 thru 5. Deputy Mayor
Pro -Tern Andres seconded that motion, and the motion was unanimously approved.
Councilmember Bartley asked about the landscaping specifically the dumpster enclosure. She
requested that staff ensures that it is disguised from view due to its location.
Councilmember Bartley made a motion to approve item 6. Councilmember Ray seconded that
motion, and the motion was unanimously approved.
CITIZEN COMMENTS:
No comments were made.
Items for Individual Consideration:
7. Consider an act upon Ordinance No. 2022-11 amending Field User Fees as
contained in Section XIII of the Appendix to the Town Code of Ordinances. (DB)
Mr. Baker stated the proposed ordinance increases fees for ballfield light use, mound
adjustment, and filed maintenance between games. It also removes the residency
requirement for tournament teams playing out of season dates. Mr. Baker noted that
partner organizations were amendable to the changes and fees are in line with
comparable municipalities.
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The Council discussed non-league play and practicing times with priority given to
current leagues, how the mound adjustment/change out is done, as well as the
proposed fees.
Deputy Mayor Pro -Tern Andres made a motion to approve Ordinance No. 2022-11
amending Field User Fees as contained in Section XIII of the Appendix to the Code
of Ordinances. Councilmember Hodges seconded that motion, and the motion was
unanimously approved.
8. Discuss and consider approving a covered parking structure for the Police
Department. (DK)
Chief Kowalski presented an overview and objectives for maintaining operation
readiness while remaining fiscally responsible with their fleet. Covered parking
structure options were presented with a fabric and aluminum canopy, as well as with
or without lighting and will be consistent with the overall design and components of
the current facility. Based on the return on investment and keeping a high level of
operational readiness, staff recommends the aluminum canopy with lighting.
The Council discussed the costs associated with the proposed options, when the
quote expired, the benefits of adding lighting, and the importance of protecting the
Town's assets.
Councilmember Hodges made a motion to approve option four (aluminum canopy
with lighting) for the covered parking structure. Councilmember Ray seconded that
motion, and the motion was unanimously approved.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
9. Honor Walls. (DB)
Mr. Baker provided an update regarding the Honor Walls project including the
funded amount versus the bids acquired. Due to the increasing labor and material
costs, in order to complete the project, staff is requesting a budget amendment to
fund the project.
The Council discussed concerns of the additional cost(s) associated to the project
and whether to delay or move forward with the project. The consensus of the
Council was to proceed with the project.
10. Downtown events. (DB)
Mr. Baker stated the Parks and Recreation Department are planning four newly
funded events and introduced dates and preliminary event titles and ideas regarding
the events.
11. Downtown Christmas decorations. (DB)
Mr. Baker provided an update to the Council regarding interest in adding additional
Christmas decorations to the downtown area. He reviewed a list of options and
costs associated with each.
The Council discussed their preferences and desire to see more lighting added
along Main and Broadway, as well as incorporating the downtown businesses.
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12. Regional leadership opportunities. (RB)
Ms. Battle reviewed numerous regional boards and councils the Town Council
currently serve as well as the Town Council subcommittees.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider Economic Development Incentives and all
matters incident and related thereto.
Section 551.072 — To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 — To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.074 — To discuss appointments to the Board of AdjustmenuConstruction
Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic
Development Corporation Board, and Planning and Zoning Commission.
The Town Council recessed into Executive Session at 7:33 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened the Regular Session at 8:23 p.m.
No action was taken.
Adjourn.
The meeting was adjourned at 8:23 p.m.
These minutes approved on the 29th day of March 2022.
APPROVED:
Ray Smith, Ma or
ATTEST:
(Mo.,
fMichelle Lewis Sirianni, Town Secretary 914
XAS
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