11.03.21 CEC Minutes2.
3
17,
0 W N O F
P E
Prosper is a place where everyone .matters.
Call to Order/Roll Call.
The meeting was called to order at 6:02 p.m.
Committee Members Present:
Rodolfo Sierra, Chair
Christine Strobush, Vice -Chair
Josh Carson
Brent Kirby
Kim Loveland
Maona Ngwira
Committee Members Absent:
Shy Tottress
Grant Mendeljian
James Creedon
Ashleigh Hughes
Councilmembers Present:
Councilmember Amy Bartley
Councilmember Jeff Hodges
Councilmembers Absent:
Councilmember Marcus Ray
Minutes
Community Engagement Committee
Executive Conference Room
Prosper Town Hall
250 W. First Street, Prosper, .TX 75078
Wednesday, November 3, 2021
Staff Members Present:
Robyn Battle, Executive Director of Community Services
Haley Alsabrook, Community Engagement Specialist
Approve Minutes from October 6, 2021 (RB) [Decide]
Rodolfo Sierra made a motion and Josh Carson seconded the motion to approved the
minutes from October 6, 2021. The motion was approved unanimously.
CEC Video Project Update (CS) [Discuss/Decide]
Christine Strobush updated the Committee on the CEC video project. Several members
still need to complete their individual videos. Christine will email the Committee
members to schedule a time for video sessions with Tim Urban, preferably on December
1, if Tim is available. Robyn will follow up with Tim.
Page 1 of 3
4. Communications & Community Engagement Plan (RB) [Inform/Discuss]
The Committee discussed expanding the Ambassador Program to include community
organizations and other groups. When discussing communication efforts, it was noted
that the Monthly Development Report and the CIP Dashboard are difficult to locate on
the website.
The Committee devised a strategy to come up with a "Top 3" discussion points to talk
about with HOAs and residents each month. For December, the group decided to focus
on the Christmas Festival, the CIP Dashboard, and the Strategic Planning Dashboard.
Robyn Battle requested the Committee review the draft Communications & Community
Engagement Plan and provide any feedback by December 1. The updated three-year
plan will be completed by the end of the year.
5. Christmas Festival Preparations (RS) [Discuss/Decide]
CEC members are invited to spend time at the Council booth at the Prosper Christmas
Festival to visit with residents and answer questions. Committee members will share
information within their own networks to promote the festival and the Light the Night
Christmas decorating contest.
6. Update on CEC contact with assigned HOAs/neighborhoods (CS)
Members discussed strategies for communicating with their assigned neighborhoods. It
has been difficult to connect with neighborhoods that do not have HOA contacts.
Rodolfo noted that he has had success using social media to direct residents to
information resources. Kim suggested creating a resources page on the CEC shared
folder that all committees can access and edit. The group agreed to continue this
discussion at the next meeting.
7. Discussion of Recent and Future Events [Inform/Discuss/Decide]
• Prosper Tree Tour is November 4
• Prosper Christmas Festival is December 4
8. Discuss Future Agenda Items [Discuss]
• CEC Top 3
• HOA Success
• Communications & Community Engagement Plan Feedback
• Expanding the Ambassador Program to Community Organizations
• How do we measure success?
• New resident letter
• New resident mixer
9. Adjourn
The meeting was adjourned at 7:35 p.m. on Wednesday, November 3, 2021.
Page 2 of 3
These minutes were approved on Wednesday, December 1, 2021.
Rodolfo Sierra, Committee Chair
Community Services
Page 3 of 3