10-054 - R TOWN OF PROSPER,TEXAS RESOLUTION NO. 10-054
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
PROSPER TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER
OF THE TOWN OF PROSPER, TEXAS, TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE
TOWN OF PROSPER, TEXAS AND STEWART AND BROWN, TO
PERFORM A LIBRARY NEEDS ASSESSMENT FOR THE PROSPER
COMMUNITY LIBRARY.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF PROSPER, TEXAS:
SECTION 1: The Town Manager of the Town of Prosper,Texas, is hereby authorized to
execute, on behalf of the Town Council of the Town of Prosper, Texas, a professional services
Agreement by and between the Town of Prosper, Texas and Stewart and Brown, to perform a
library needs assessment for the Town of Prosper Community Library, as hereto attached.
SECTION 2: This Resolution shall take effect immediately upon its passage.
RESOLVED THIS THE 22"d day of June, 2010.
mm
4Ry'Sini h,Mayor
ATTEST . I
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tliew D. Denton, TRMC
Town Secretary
PIN
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LIBRARY NEEDS ASSESSMENT
FOR THE
PROSPER COMMUNITY LIBRARY
Y
A PROPOSAL BY:
►ATEWAU ❖ BkOWN
Stewart ❖ Brown Library Consulting offers the following proposal for library
consulting services to the Prosper Community Library. All services will be
performed by Steve Brown in his capacity as a principal of the firm. His
background and experience information is included with the proposal.
Stewart ❖ Brown will conduct a thorough needs assessment for the Prosper
Community Library. He will evaluate the current state of library services and
collections, the capacity of the existing library facility, located within a school
campus, to support library services, conduct a benchmarking study of the library,
and develop a recommended plan for the Library designed to guide Library staff
and local leaders in their efforts to provide library services that are focused on
the educational, informational and recreational needs of the community it serves.
PROPOSED SCOPE OF SERVICES
Task 1: Data Collection and Analysis
Working with Library staff, the consultant will collect relevant information needed
to analyze the current state of library services in Prosper. He will examine a
range of community indicators, including demographic data and the community's
economic development trends and prospects. Additionally the consultant will
review existing planning information for the Prosper community, to identify
factors that may affect the service goals chosen for the library.
Task 2: Comparative analysis / Benchmarking
The Consultant proposes to develop benchmark comparisons for the Prosper
Community Library, measuring its resources and services against comparable
libraries serving similar size populations in Texas, and against state and national
averages, and to assess the Library in terms of the Texas Library Association's
Standards for Texas Public Libraries.
The resulting benchmarking data will assist in identifying areas of need and in
guiding library planning for the future.
Task 3: Site visit #1
Following the preliminary analytical work, the consultant will make an on-site
visit to the Prosper Community Library. During this on-site visit the consultant
will examine the library and assess its current layout and space utilization, its
location, and access issues. The facility assessment will focus on the aspects of
the building that support library services, and will not address architectural or
engineering concerns.
The consultant will examine the library's collections, seating capacity, public
access computing resources, accessibility, and other key characteristics, in order
to assess the library's capacity to serve the community. The consultant will meet
with library staff and Prosper community officials as appropriate to discuss
planning directions and priorities.
Task 4: Projection of Service and Resource Goals
Based on the information gathered to this point the consultant will prepare a
preliminary analysis of the long range needs for the library, including the
staffing, facilities, resources and services needed to achieve the Library's service
goals. The draft report will identify the Library's most critical needs, prioritize
them, and develop a proposed timeline for addressing those needs.
The interim report will be forwarded to the library director for review and
comments, in order to insure that the information from which the final
recommendations will be developed represents the Prosper community
accurately. The consultant will review comments on the interim report, and
develop final recommendations for the Prosper Community Library.
Task 5: Prepare consultant's final report: Needs Assessment and
Report of Findings for Prosper Community Library
Based on feedback from library and community officials, the Consultant will
prepare a final report of findings, including recommendations based on an
analysis of the library's collections and services. Analysis of the library's facility
will include evaluations of alternate possible configurations of the library,
including management recommendations designed to improve space utilization
and library effectiveness.
Task 6: (Optional) Site visit #2 — Review of Consultant's Findings
The purpose of this second site visit is to review with staff, library board and key
local officials the findings of the study, and the Needs Assessment and Report of
Findings for the Prosper Community Library. This site visit is at the option of the
Library. The preparation time, the time to be spent on site, and the associated
travel expenses have been priced separately, and will not be incurred unless at
the direction of the Prosper Community Library.
DELIVERY AND REPRODUCTION
OF' MATERIALS AND REPORTS
The primary methods of communication will be telephone and email, unless the
Prosper Community Library requests additional onsite meetings.
The consultant suggests, as a means of reducing printing and preparation costs,
that the final report be delivered electronically with a limited number of print
copies.
The consultant will deliver the interim and final reports and recommendations in
electronic format together with 3 presentation print copies of the final report,
plus electronic copies of any other presentation materials used in the delivery of
the final recommendations.
BASIC SERVICES AND RESPONSIBILITIES
The Consultant is responsible for completing the work described in this
Agreement in a timely fashion that will not impede the work of the Library. The
Library's staff is responsible for furnishing the requested information, services
and critiques relating to the Consultant's responsibilities as expeditiously as
necessary for the orderly progress of the Consultant to complete the scope of
professional services.
ADDITIONAL SERVICES
The following services are not included in the Agreement and will not be
provided unless the Library authorizes — in writing - one or more additional
services and agrees to compensate (i.e. fees and/or reimbursable expenses) the
Consultant for same:
1. Additional site visits not otherwise included in this Agreement.
2. Providing any other services not otherwise included in this Agreement or
not customarily furnished in accordance with generally accepted library
consultation services.
II t
PROPOSED COMPENSATION
Stewart ❖ Brown proposes to perform the consulting work described in this
agreement for a total compensation not-to-exceed $3,700.00.
See Attachment A for a detailed description of all costs including site visits and
the deliverables.
Stewart ❖ Brown shall submit a single invoice at the completion of the project.
Payment is requested within four weeks of receiving the invoice.
TERMINATION OF AGREEMENT
This Agreement may terminated by either the Library or the Consultant upon
seven (7) days' written notice should: 1) the other party fail substantially to
perform in accordance with the terms through no fault of the party initiating the
termination, 2) or if the project is permanently abandoned.
In the event of termination not the fault of the Consultant, the Consultant shall
be compensated for all services performed under the Agreement to termination
date, together with fees and reimbursable expenses then due.
AUTHORIZATION TO PROCEED
Prosper w ,WLibrary STEWART e• BROWN
great"re Signature
Printed Name Printed Name
Title Title
Da a Date
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ATTACHMENT A
TABLE I
PROFESSIONAL FEES, NUMBER OF ON-SITE AND OFF-SITE HOURS
Consulltant Tasks Hourly Site Number of Hours Total TOTAL FEES
Rate Visits On-Site Off-Site Hours
Data Collection&Analysis $100 1 Half-day 6 10 16 $1,600.00
Development of Needs $100 10 10 $1,000.00
Analysis and Report
Preparation
BASIC SERVICES TOTAL $2,600.00
Formal Presentation of $100 1 Half-day 4 5 9 $ 900.00
Needs Analysis(Optional)
TOTALS 10 25 35 $ 900.00
TABLE II
REIMBURSABLE EXPENSES,AND ADMINISTRATIVE COSTS
Descriotlon Sub-Totals Totals
Reimbursable Expenses $98.00 $ 98.00
Travel: 2 Round Trips, Mileage @ $0.50
Word Processing, Editing, Printing, Binding $80.00 $ 80.00
Total Reimbursable Expenses: $ 178.00
Administrative Costs $ 44.50
(25%of Reimbursable Costs)
Estimated Reimbursable Expenses $ 222.50
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