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08.19.2021 Library Board Minutes�,: Minutes Regular Meeting of the P E R Library Board Virtual via Zoom Prosper- is Q place PAorea r-yone €n+mers Thursday, August 19th, 2021, 6:15 pm. I. Call to Order / Roll Call. The meeting was called to order at 6:15 pm by Danielle Philipson. Board members present: Lenorah Johnson, Andy Cartwright, Danielle Philipson, Jennifer Lawler, Catherine Kozul, Mandi Jackson, Mary Beth Randecker Staff: Leslie Scott Public: Sarah Reed 2. Consider and act upon approval of the minutes from the May 20', 2021 Library Board meeting. Motioned by Johnson, second by Lawler. All approved 3. Comments by the Public. Sarah Reed of North Star explained their non-profit 501c organization to help build up the arts opportunities in Prosper and north Texas. Dream of having a building and have spoken with members of town committees. Vision is productions of all types, collaborate with the town to get a building, amphitheater has been mentioned in town future, performing arts center is the goal. Reed asked that any board members interested in knowing more contact her. 4. Report from Library Director Summer successes: Programs, readers, circulation, and attendance Logo & Branding Guide: completed and beginning to implement Trailer: Prosper Lowes providing flooring, Prosper Body Shop doing minor work on electric, hitch, rusted areas, Kroger unknow, Friends of PCL covering cost of wrap. Estimated late fall unveiling and implementation. HOA presidents to be addressed to spread word. Fall plans: program will post on or before 8.25.21 on social media and link on web page, printed version available in library no later than 8.25.21, adding one -hour to open hours Monday — Thursday, many returning programs and many new programs for all ages. Budget: in process, budget hearing 8.26.21 will be present at, September approval/adoption, and October begins FY 2022. Staff changes: Jamie Pouster and Gabi Deeds leaving and two new PT library assistance will be added. Book sale on hold as COVID numbers have increased. Thank you to the board for their continued support and to the staff appreciation sub -group for the appreciation they shower on the staff. S. Discussion of Library Board Business Staff appreciation (Mandi Jackson & Mary Beth Randecker) — working on ideas Marketing/Community Engagement (Jennifer Lawler & Andy Cartwright) — suggested a comprehensive up to date calendar availability — Scott discussed possible web site upgrade and the possibility then. Johnson asked for utilization of HOAs and Scott said to contact Robyn Battle regarding HOA president's meetings. Foundation (Danielle Philipson & Lenorah Johnson) — refining and defining next steps Friends of the Prosper Community Library (Mandi Jackson & Mary Beth Randecker) — Mandi Jackson reached out and will again. Library Policies and Long -Range plan should be reviewed by board, individual questions may be sent directly to Leslie Scott and she will answer and relay Q & A to board. No conversations may take place, but information and updates will continue to be shared by Scott. Meeting date will be Thursday, September 23rd at 6:15 to discuss Policy document and Long -Range Plan document. This is to allow board recommendation of both documents to be on November meeting agenda. 6. Determine topics for review/discussion at future meetings. Jackson suggested the book sale have bundles of themes grouped for sale — will revisit idea when there is a book drive and sale planned. Johnson asked that the board consider lofty goals for long range plan, Scott asked that a next facility be included, and Johnson suggested more detailed objectives be added to the goals Special Called Meeting set for Thursday, September 231 at 6:15pm via Zoom 7. Informational Items. none 8. Adjourn. Motioned by Lawler, seconded by Johnson. Approved 7-0. Meeting was adjourned at 7:02 p.m. tilac l amel a Philips n bate 2