02.16.2010 Library Board Agenda1.
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ISPER
OWN OF
Call to Order / Roll Call.
Citizens Comments
AGENDA
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
300 Eagle Lane, Prosper, Texas
Tuesday, February 16, 2010 at 6:00 p.m.
Consider and act upon the minutes from the January 19, 2010 Board Meeting.
Review January 2010 budget and monthly report.
Discuss future operational plans and issues for the Community Library related to the opening of Reynolds
Middle School in August 2010.
Discuss short and long term planning strategies for the Prosper Community Library.
Receive a report from the Town of Prosper Board representative.
Receive a report from the PISD representative.
Receive a report from the Town Librarian.
Possibly direct Staff to schedule topic(s) for discussion at a future meeting.
Adjourn.
CERTIFICATION
I, the undersigned auth city, do certi this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place
convenient and a sible to the general p blic at all times, and said Notice was posted by the following date and time: Friday, November 13, 2009 at
5:00 p. Seto ' s_ osted at least 72 hours efore said meeting was convened.
/M hew D. Denton, TRMC Date Noticed Removed
7own Secretary
t®®roan
In addition to any specifically identified Executive Sessions, Council may convene into Executive Sess$ nd tig I epee Texas Government Code at any
point during the open meeting to discuss any item posted on this agenda. The Open Meetings Acide pe io tl�aryequire that a meeting be open.
Should Council elect to convene into Executive Session, those exceptions will be specifically ident Iied`and�nounce�° A,p�j�sa�ent action, as a result of this
Executive Session, will be taken and recorded in open session. Q" o,°"
i� d
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council MeetQs g�[[e Me I hWoh
e. Persons Oh disabilities who plan to
attend this meeting and who may need auxiliary aids or services such as Interpreters for petsons'�v�io are ng i�aWd,paders, or large print, are
requested to contact the Town Secretary's Office at (972) 346-2640 or by FAX (972) 347-2111 BRAILLE ISLA1311E.
Page 1 of 1
ISPER
OWN OF
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
300 Eagle Lane, Prosper, Texas
Tuesday, January 19, 2010 at 6:00 p.m.
Present — Mike Land, Town Manager
Stacy Cameron, PISD Librarian
Roger Flood, Friends of the Community Library
Linda Shaw, Community Librarian
Jerald Killion, President
Craig Moody, Vice President
Meeting Called to order at 6:00 p.m. by Jerald Killion
2. Citizens Comments — Roger Flood spoke regarding Librreeven\ts.
3. Consider and act upon the minutes from the' December 15, 2009 Boas
minutes by Jerald Killion, second by Craig Moody 'nutes approved 4-0.
4. Review December 2009 Budget andftnthly report.
Motion to accept the
5. Discuss future operational plans and R M, for the Community Library related to the opening of
Reynolds Middle School in August 200 According to Mrs. Cameron construction/remodeling within
Reynolds should begin within the next few weeks. The :existing conference room wall will be removed thus
eliminating this space as future meeting spac��`ec.for lib,/r�ayryanydyYy..)c�oym>�'ty patrons. Other options are being
explored including pofential classr�oVoym space, office: space or mtnor. modifications near the entry foyer to the
Library. It was confed that Liblrary patrons will be required*o check in through the front school office
during the daytime hourswhile sdhool is in session. Logistics regarding the remodeling were discussed
including the PISD providing boxes or�theremoval�/s orage of books from the shelves in advance of the new
carpeting big§g installed. The, � elves will�be imoved %IPISD staff.
Nk
6. Discusshort and longie plann,ng strategies for the Prosper Community Library. Potential space
conside'rattbn is being discussed including the possible remodeling of the Old School building located on
r P a g g P grant applications,
Main St. behind Town Hall ex ,Morin the potential of hiring a facilities Tanner for use in ant a lications
and conducting a Spmmunity neiE(&assessment for the Library.
7. Receive a report from the Town 6f Prosper Board representative.
8. Receive a report from
9. Receive a report from the Town Librarian. The Board received a report from Linda Shaw, Community
Librarian on the operations of the Library and an update on future plans and programs.
10. Possibly direct Staff to schedule topic(s) for discussion at a future meeting.
11. Adjourn.
Upon a motion by Craig Moody and second by Stacy Cameron the Board adjourned the meeting at 7:15 p.m.
LIBRARY DEPARTMENT JANUARY 2010 REPORT
GENERAL FUND
LIBRARY DEPARTMENT
Account Current
Current
Current
Year
Month
YTD
Adopted
Actual
Actual
Revenues
Current
Remaining
Budget
10-4910-45-00 Other Revenue 1 - 873.53 1 873.53
Revenues Total-873.53 873.53
Appropriations
Personnel
10-5110-45-00 Salaries & Wages
9750
856.25
3,141.91
6,608.09
10-5145-45-00 Social Security Expense
605
53.09
194.81
410.19
10-5150-45-00 Medicare Expense
142
12.41
45.56
96.44
10-5155-45-00 SUTA Expense
4.281
15.71
- 15.71
10-5175-45-00 Liability (TML)/Workers' Comp
300
7.671
15.341
284.66
10-5191-45-00 Hiring Cost
1 80.00
- 80.00
Personnel Subtotal 10,797.00 933.70 3,493.33 7,303.67
Materials & Suoolies
10-5210-45-00 Supplies
1 15001
360.021
682.861
817.14
10-5212-45-00 Building Supplies
1 15001
1 40.931
1,459.07
Materials & Supplies Subtotal 3,000.00 360.02 723.79 2,276.21
Contract/Professional Services
10-5190-45-00 Contract Labor
33000
6,650.92
15,668.68
17,331.32
10-5280-45-00 Printing and Reproduction
99.00
- 99.00
10-5525-45-00 Electricity
10900
908.33
3,633.32
7,266.68
Contract/Professional Services Subtotal 43,900.00 7,559.25 19,401.00 24,499.00
Appropriations Total 57,697.00 8,852.97 23,618.12 34,078.88