06.02.21 CEC Minutes Minutes
Community Engagement Committee
TOWN O F Via Zoom
SSPERWednesday, June 2, 2021
Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Committee Members Present:
Sekou Harris, Chair
Rodolfo Sierra, Vice-Chair
Brent Kirby
Damon Jackson
Shy Tottress
Christine Strobush
Kim Loveland
Grant Mendeljian
Josh Carson
Committee Members Absent:
D'Oyle Clark
Maona Ngwira
Councilmembers Present
Councilmember Marcus Ray
Councilmember Amy Bartley
Councilmembers Absent
Councilmember Jeff Hodges
Staff Members Present:
Robyn Battle, Executive Director of Community Services
Haley Alsabrook, Community Engagement Specialist
Leslie Scott, Director of Library Services
2. Consider and act upon the May 5, 2021 Meeting Minutes (RB)
Christine Strobush made a motion and Damon Jackson seconded the motion to approve
the May 5, 2021 minutes. The motion was approved by a vote of 9-0.
3. Summer Reading Program (Leslie Scott, Library Director)
Leslie Scott provided an overview of the Prosper Community Library's Summer Reading
Program. This year's theme is "Destination: 7-Continent Exploration." Library staff will
hold programs all summer to explore the literature, art, music, languages, geography,
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and culture of people living on all seven continents. Registration is exceeding
expectations this year, with 270 children signing up within the first two days. The Library
will hold an Independence Day Parade on July 1 on the Town Hall grounds. Ms. Scott
shared the latest Library brochure that lists all programs and activities. The CEC can
help the Library by promoting programs and activities and sharing information with
neighbors and through social media. Members may contact Leslie Scott, Robyn Battle,
or members of the Library Board if they have recommendations or suggestions for
programs and activities that may be of interest to the community.
4. YouTube Video Discussion
Christine Strobush presented information about a proposed video to introduce the CEC
and the Ambassador program to the community. Robyn Battle recommended using a
videographer the Town has used for other video projects. A subcommittee comprised of
Christine Strobush, Sekou Harris, Rodolfo Sierra, Damon Jackson, Brent Kirby, and Kim
Loveland agreed to discuss the details of the video in a separate meeting next week.
5. Citizens Academy (RB)
Robyn Battle updated the Committee on the upcoming Citizens Academy, which will
take place this fall. The ten-week program will provide participants with an interactive,
informative, comprehensive look at Town operations. Registration for the program will
open in July, and CEC members are welcome to participate.
6. 2021 Event Calendar(Shy Tottress)
Shy Tottress proposed an online shared event calendar for the CEC to keep track of
community events. The Committee discussed ways to share information about
community events with residents.
7. QR Handout(Kimberly Loveland)
Kimberly Loveland discussed various promotional items that can be handed out at the
BBQ and Blues event in September, where the CEC will have a booth. The Committee
discussed a handout with QR codes that would link residents to information about the
CEC and the Town. The Committee expressed an interest in creating a logo that can be
use in the video, and on promotional items and t-shirts. The Town's Communications
staff will work on draft logos for review.
8. Procedures for Motions and Votes (RB)
Robyn Battle shared information with the CEO members that all Town Boards and
Commissions have been asked to modify their procedures for taking votes by calling for
a show of hands, rather than a voice vote, to make it easier for viewers who are
participating virtually to observe how individual members are voting.
9. Events Recap Discussion
The Committee discussed participation in recent Town events, including the May HOA
Presidents Meeting and the Hot Dogs and Hot Rods event.
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10. Consider and act upon the appointment of a Chair and Vice-Chair of the
Community Engagement Committee (SH)
Sekou Harris has been appointed to the Planning and Zoning Commission and is
stepping down as Chair of the CEC. He asked the Committee to consider nominations
for a new CEC Chair.
After discussion, Shy Tottress made a motion and Christine Strobush seconded the
motion to appoint Rodolfo Sierra as Chair of the Community Engagement Committee.
The motion was approved by a vote of 9-0.
Rodolfo Sierra made a motion and Brent Kirby seconded the motion to appoint Christine
Strobush as Vice-Chair of the Community Engagement Committee. The motion was
approved by a vote of 9-0.
11. Discuss Future Agenda Items
• Inventory of community organizations by Brent Kirby
• Information on the Town's broadband service improvement efforts
12. Adjourn
The meeting was adjourned at 7:36 p.m. on Wednesday, June 2, 2021.
These minutes were approved on Wednesday, July 7, 2021.
Rodolfo Sierra, Committee Chair
Robyn Batt! , Executive Director o Community Services
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