06.08.2021 Town Council Minutes Minutes
Prosper Town Council Meeting
TOWN OF Council Chambers
S P E Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, June 8, 2021
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:45 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Craig Andres
Councilmember Jeff Hodges
Councilmember Marcus E. Ray
Councilmember Amy Bartley
Councilmember Charles Cotten
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Melissa Lee, Town Secretary
Robyn Battle, Executive Director of Community Services
Chuck Springer, Executive Director of Administrative Services
Betty Pamplin, Finance Director
January Cook, Purchasing Manager
Rebecca Zook, Executive Director of Development & Infrastructure Services
Khara Dodds, Development Services Director
Hulon Webb, Engineering Services Director
Dan Heischman, Assistant Director of Engineering Services - Development
Alex Glushko, Planning Manager
Leslie Scott, Director of Library Services
Leigh Johnson, Director of Information Technology
Dudley Raymond, Director of Parks and Recreation
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Councilmember Miller led the invocation. The Pledge of Allegiance and the Pledge to the Texas
Flag were recited.
Announcements of recent and upcoming events.
Councilmember Cotten read the announcements.
Mayor Smith and the Town Council, along with members of Town staff and the Prosper Economic
Development Corporation presented a Certificate of Appreciation to Congressman Van Taylor
earlier this afternoon for his support and assistance, which aided the Town of Prosper in receiving
a $3 million grant award from the Economic Development Administration. Funded through the
Page 1 of 6
CARES Act, the grant award will help expand our water infrastructure for new and existing
schools, businesses, and healthcare facilities in Prosper.
The Summer Reading Program at the Prosper Community Library began on June 1st, and
approximately 300 children signed up during the first week. This year's theme is "Destination: 7-
Continent Exploration." Summer reading participants will learn about all seven continents, their
cultures, foods, art, and natural beauty. Library staff will lead an exploration of a different
continent each week. Visit the Library's website or Facebook page for more information.
Traffic on Fishtrap Road will be reduced to one lane between Windsor and Stuber Elementary on
Thursday, June 10, while workers place asphalt for Segment 4 of Fishtrap Road. Town staff
anticipates switching to the new pavement about a week after the asphalt work is complete.
Traffic control personnel will be present at all affected intersections.
Summer camps and classes are now open for registration through the Prosper Parks and
Recreation Department. Classes available include Baseball Camp, Golf Camp, Soccer Sparks,
and Destination Science. Adult activities include yoga, tennis, outdoor Zumba at Frontier Park,
and a bowling league for Active Adults. Visit prosperparksandrec.org for a full list of programs.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
1. Consider and act upon the minutes of the May 25, 2021, Town Council
Meeting. (ML)
2. Receive the April Financial Report. (BP)
3. Consider and act upon a Resolution No. 2021-30 authorizing the Town Manager
to execute an application to the Collin County Parks & Open Space Project
Funding Assistance Program for the construction of Pecan Grove Park
Improvements. (DR)
4. Consider and act upon awarding CSP No. 2021-44-B to V&A Landscape and
Lawn for Installation of Plants and Related Materials; and authorizing the Town
Manager to execute documents for the same. (DR)
5. Consider and act upon approving an Amendment to the Facility Management
Services Agreement between TDlndustries, Inc., and the Town of Prosper Texas,
through the National Cooperative Purchasing Alliance (NCPA); and authorizing
the Town Manager to execute the same. (CS)
6. Conduct a Public Hearing, and consider and act upon a request to amend the
Future Land Use Plan from Medium Density Residential to Retail &
Neighborhood Services, generally located on the northwest corner of Legacy
Drive and Prosper Road. This is a companion case to Z20-0013. (CA20-
0003). (AG)
7. Conduct a Public Hearing, and consider and act upon a request to rezone 5.5±
acres, from Agriculture (A) to Planned Development-Retail (PD-R), for Legacy
Page 2 of 6
Storage, located on the west side of Legacy Drive, north of Prosper Road. This
is a companion case to CA20-0003. (Z20-0013). (AG)
8. Consider and act upon an Ordinance No. 2021-31 rezoning Planned
Development-86 (PD-86) to Planned Development-Multifamily (PD-MF), on 63.3±
acres, to allow for an age-restricted single family detached, condominium
development, located on the west side of Custer Road, south of First Street.
(Z20-0027). (AG)
9. Consider and act upon authorizing the Town Manager to execute a Development
Agreement between PR Ladera LLC, and the Town of Prosper, Texas, related to
the Brookhollow Ladera development. (AG)
10. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning &Zoning Commission on any
Site Plan or Preliminary Site Plan, including Encompass Health, Prosper Center
Office, and 805 E. First Street. (AG)
Councilmember Hodges made a motion and Deputy Mayor Pro-Tern Andres seconded
the motion to approve all items on the Consent Agenda.
The motion passed by a vote of 7 — 0.
CITIZEN COMMENTS:
There were no citizen comments.
REGULAR AGENDA:
Items for Individual Consideration:
11. Conduct a Public Hearing and consider and act upon a request to rezone 5.3±
acres from Downtown Commercial (DTC) to Planned Development-Multifamily
(PD-MF), to facilitate a townhome-style multifamily development, located on the
east and west sides of future McKinley Street, north of Fifth Street. (Z21-
0006). (AG)
Alex Glushko, Planning Manager, provided an overview of the request to rezone 5.3±
acres from Downtown Commercial (DTC) to Planned Development-Multifamily (PD-
MF), to facilitate a townhome-style multifamily development. This development is
generally being regarded as a townhome-style development as there are individual
two, four, and six unit attached buildings, typical of townhome structures. Each unit
has a ground floor garage with two stories above it, creating three story "vertical"
dwellings, as opposed to traditional multifamily units which are located on a single floor
and laid out "horizontally." Lastly, the architectural style is more townhome than
multifamily in nature.
Mayor Smith opened the Public Hearing.
Matt Moore with ClayMoore Engineering discussed the proposed townhome-style
development. It will be a lower density, for-lease project, with 30 units on 5.5 acres.
Page 3 of 6
Responding to a question from Deputy Mayor Pro-Tem Andres, Mr. Moore discussed
111 the ratio of 3-to-2-bedroom units. The proposal includes twelve 3-bedroom units and
eighteen 2-bedroom units. The Town Council had questions on the total combined
value of the proposed project and estimated tax payments. The size of the units and
resident amenities was then discussed.
With no one else speaking Mayor Smith closed the public hearing.
After discussion Councilmember Cotten made a motion and Mayor Pro-Tem Miller
seconded the motion to approve the request to rezone 5.3± acres from Downtown
Commercial (DTC) to Planned Development-Multifamily (PD-MF), to facilitate a
townhome-style multifamily development, located on the east and west sides of future
McKinley Street, north of Fifth Street.
The motion passed by a vote of 7 — 0.
12. Consider and act upon a Resolution No. 2021-32 directing publication of notice
of intention to issue Combination Tax and Surplus Revenue Certificates of
Obligation for the purpose of funding costs associated with the construction of
street improvements and the westside communications tower in the Town. (BP)
Betty Pamplin, Finance Director, presented Resolution No. 2021-32 directing
publication of notice of intention to issue Combination Tax and Surplus Revenue
Certificates of Obligation, to the Town Council. The Town's approved capital budget
for fiscal year 2020-2021 called for the issuance of $10,000,000 in Certificates of
Obligation. The planned sale was for the construction of street improvements
($8,500,000), a radio communications tower ($500,000), and drainage improvements
($1,000,000). The two street projects (Frontier Parkway and Fishtrap Road segment
4) have been reduced to $6.825 million as actual costs were below estimates and
savings from closed road projects are being applied to these projects. No debt will be
issued for drainage projects as the need and timing of planned projects have changed.
The drainage fund will use available cash to fund the remaining project needs of
approximately $260,000. The total amount of planned proceeds from the CO issuance
is $7,325,000. The Town's financial advisor recommends a maximum notice amount
of$7,450,000 to allow for flexibility in the debt sale bidding process.
Mayor Pro-Tern Miller made a motion and Councilmember Ray seconded the motion
to approve Resolution No. 2021-32 directing publication of notice of intention to issue
Combination Tax and Surplus Revenue Certificates of Obligation for the purpose of
funding costs associated with the construction of street improvements and the
westside communications tower in the Town.
The motion passed by a vote of 7 — 0.
13. Central Fire Station & Fire Administration 100% Schematic Design Project
Update (SB)
Stuart Blasingame, Fire Chief, began with introducing Fred Clifford, Garrett Barker,
and Carol Kesler representing BRW Architects, Inc. Additionally introduced, Roby
Bledsoe, Brandon Colquitt, and Sam Adams representing Pogue Construction. Chief
Blasingame continued with providing an update on the Central Fire Station & Fire
Administration 100% Schematic Design Project.
Page 4 of 6
Fred Clifford and Garrett Barker for BRW Architects Inc. reviewed the proposed
schematic drawings and floor plans for this site. Roby Bledsoe for Pogue Construction
discussed the preliminary budget of$14.3 million for construction costs regarding this
project.
The Town Council discussed the total project budget of$18 million and not exceeding
it. Further discussed, the categorical breakdown of the total project budget. The
Design Development Phase update will be presented to the Town Council in August
2021.
Chief Blasingame concluded with discussion on the total project budget remaining at
$18 million and commented both consultants and staff were working collectively as
team to build a facility that is both functional and beautiful in which everyone can be
proud of.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government
Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087- To discuss and consider economic development incentives.
Section 551.072 - To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
Section 551.074 - To discuss and consider personnel matters and all matters
incident and related thereto.
Section 551.076 — Deliberation of the deployment, or specific occasions for
implementation, of security personnel or devices at Town Hall.
The Town Council recessed into Executive Session at 6:31 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened the Regular Session at 7:33 p.m.
No action was taken as a result of the Closed Session.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
14. Discussion on Budget Work Session. (HJ)
Harlan Jefferson, Town Manager, discussed the Budget Work Session that will take
place during the June 22, 2021, Town Council Meeting to review the upcoming budget
process and receive Town Council priorities for incorporation into the FY 2021-2022
Proposed Budget.
15. Update on Sexton Park Interim Uses. (DR)
Dudley Raymond, Director of Parks and Recreation, provided the Town Council an
update on the interim uses of Sexton Park. Sexton Park is a community park, a larger
Page 5 of 6
park serving the entire Town with more intense uses. Other community parks include
Windsong Community Park, Star Trail Community Park, and Prosper Center
Community Park. Mr. Raymond discussed several possible interim uses including a
BMX/walking trail, sports practice areas, disk golf, a community garden, and camping
areas. Mr. Raymond provided cost estimates regarding the bike trail and camping
areas.
The Town Council discussed how the bike trail would be constructed, and what
maintenance the Dallas Off-Road Bicycle Association (DORBA) would conduct
regarding it. The Council was in favor of the options presented. Town staff will submit
a discretionary budget package for the proposed items in the FY 2021-2022 Proposed
Budget.
Adiourn.
The meeting was adjourned at 7:56 p.m. on Tuesday, June 8, 2021.
These minutes approved on the 22nd day of June 2021.
APPROVED:
Zet4/
Ray Smith, Mayor
ATTEST:
Melissa Lee, Tow Secretary
\" Or PRO
s �
*.
' 191�
TE% N ‘:
Page 6 of 6