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05-25- R TOWN OF PROSPER, TEXAS RESOLUTION NO. 05-25 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY DESIGNATING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE BASIS FOR ALL INCIDENT MANAGEMENT IN THE TOWN OF PROSPER. WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System(NIMS), which would provide a consistent nationwide approach for Federal, State, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause,size or complexity; WHEREAS, the collective input and guidance from all Federal, State, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; WHEREAS, it is necessary and desirable that all Federal, State, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; WHEREAS,to facilitate the most efficient and effective incident management it is critical that Federal, State, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the cities ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes; WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the city, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The National Interagency Incident Management System (NIMS) is designated as the Town standard for incident management. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 24th day of May,2005. Charle i anger, r ATTEST TO: hanae Jennings, T Secretary L � VilOSPER 1 TOWN OF P PER THIS IS A LETTER OF NOTICE ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM(NIMS)AS THE STANDARD FOR INCIDENT MANAGEMENT BY THE PROSPER FIRE DEPARTMENT. WHEREAS, on February 28, 2003,the President issued Homeland Security Presidential Directive(HSPD)—5 that directed the Department of Homeland Security, in cooperation with representatives of federal, state, and local government,to develop a National Incident Management System(NIMS)to provide a consistent approach to the effective management of situations involving natural disasters, man-made disasters or terrorism; and WHEREAS,the final NIMS was released on March 1, 2004, and WHEREAS,the NIMS contains a practice model for the accomplishment of the significant responsibilities associated with prevention, preparedness, response, recovery, and mitigation of all major and national hazards situations, and WHEREAS,the HSPD-5 requires that state and local governments adopt the NIMS by fiscal year 2005 as a pre-condition to the receipt of federal grants,contract and activities related to the management and preparedness for certain disaster and hazard situations; and WHEREAS,the Governing Body of the Prosper Fire Department desires to adopt the NIMS as required by HSPD-5. NOW, THEREFORE, BE IT RESOLVED BY THE CHIEF OF THE PROSPER FIRE DEPARTMENT. Hereby adopts the National Incident Management System dated March 1, 2004. 4/.21)e, (- Chief Ronnie Tucker Date Prosper Fire Department P.O. Box 307 Prosper Texas 75078 972-347-2424 Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 1of12 Purpose: To officially adopt the use of the National Incident Management System (NNIMS) to allow emergency operations to be conducted in such a manner that hazards will be recognized and accidents and injuries will be prevented. Policy: The Prosper Fire Department shall implement the National Incident Management System at all emergency incidents, drills, exercises and any other situations that involves hazards similar to those encountered at actual emergency incidents. National Incident Management System Policy: A. Major emergency incidents include,but are not limited to,the following: 1. Structure fires. 2. Rescues. 3. Hazardous material incidents. 4. EMS/Mass casualty incidents. B. On small-scale incidents, such as still alarms and EMS alarms, the assumption of command is informal but the principal of one individual in overall command of the incident will always apply. C. The Incident Commander(IC)shall have the authority to modify standard assignments in order to meet the needs of an incident. The IC is responsible to clearly identify the parameters of an assignment when deviating from the standard assignment. D. All personnel are subject to be assigned a functional role in the NIMS. Therefore, all officers shall see that their assigned personnel become familiar with the system. It is the responsibility of all personnel to effectively understand and use the system. E. Upon receipt of any order that is in conflict with a previous order, one shall inform the officer who issued the conflicting order and be governed by his instruction. The member giving the new order shall inform the member who provided the initial order. F. The Prosper Fire Department requires all Fire Protection Personnel to be trained in and use the National Incident Management System. II. National Incident Management System Overview: A. The initial response commander assumes responsibility for five functional areas and three command staff functions. B. The five major NIMS Functional Areas and their responsibilities are: Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 2 of 12 1. Command: Command is responsible for all incident activities including the development and implementation of strategic decisions and for approving the ordering and releasing of resources. 2. Operations: Operations reports directly to Command and is responsible for the management of all operations directly applicable to the primary mission. 3. Planning: Planning reports directly to Command and is responsible for the collection, evaluation, dissemination and use of information about the development of the incident and status of resources. 4. Logistics: Logistics reports directly to Command and is responsible for providing facilities, services, materials,and other resources in support of the incident. 5. Finance: Finance reports directly to Command and is responsible for all financial and cost analysis of the incident. C. The three Command Staff Functions and their responsibilities are: 1. Information: Information reports directly to Command and is responsible for the formulation and release of information about the incident to the news media and other appropriate agencies and organizations. 2. Safety: Safety reports directly to Command and is responsible for monitoring and assessing hazardous and unsafe situations and developing measures for assuring personnel safety. 3. Liaison: Liaison reports directly to Command and is responsible for being the point of contact for the assisting and cooperating agencies representatives. III. Command: A. The IC is responsible for the Command function at all times. As the identity of the IC changes,through transfers of Command,this responsibility shifts with the title. B. All Command guidelines are designed to accomplish the following objectives: Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 3 of 12 1. Fix the responsibilities for Command on a certain individual through a standard identification system depending on arrival sequence of members, companies, and officers. 2. Insure that strong, direct, and visible Command will be established as early as possible in the operation. 3. Establish an effective framework outlining the activities and responsibilities assigned to Command. 4. Provide a system for the orderly transfer of Command to subsequent arriving officers. 5. Effectively utilize department resources. C. Command is responsible for the following as required by the incident circumstances: 1. Initial responsibilities: a) Assume an effective Command position. b) Rapidly evaluate (Size up) the situation and transmit a brief initial radio report. c) Develop an overall strategy for the incident and communicate this strategy and any changes to all levels of the NIMS structure. d) Assign units as required. 2. Continuing responsibilities: a) Provide continuing overall Command and progress reports within the framework of the department's standard operating guidelines until relieved by a higher-ranking officer. b) Review and evaluate efforts and revise plan as needed. c) Request and assign additional units as necessary. d) Return companies to service and terminate Command. D. Responsibilities assigned to Command include the following specific outcomes: 1. Provide for the safety and survival of personnel. 2. Remove endangered occupants and treat the injured. 3. Confine the fire. 4. Conserve property after fire control is achieved. IV. Establishing Command: A. The first arriving officer shall establish Command at a major emergency incident. B. Command must decide on an appropriate commitment of resources. This will usually fall into one of three basic modes of operations as listed below. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 4 of 12 1. Nothing Showing Mode: These situations generally require investigation by the first arriving engine, while other arriving units stand-by uncommitted until assigned duties by Command. Normally the officer can investigate with his company while utilizing a portable radio to continue Command. 2. Fast Attack Mode: Situations that require immediate action to stabilize and require the assistance or direct involvement of the officer, such as interior fire attack or rescue. Where a fast interior attack is critical, he can take advantage of his portable radio to permit the necessary involvement in the attack without neglecting Command responsibilities. This mode should not last more than a few minutes and will end with one of the following: a) Situation is stabilized. b) Command is transferred to a higher-ranking officer. c) Situation is not stabilized and the officer must withdraw to the exterior and establish a command post. 3. Command Mode: Situation that by virtue of the size or complexity of the incident requires strong, direct, overall Command from the outset. In such cases, the officer will initially assume a Command position and maintain that position until relieved by a higher-ranking officer. C. While the officer establishing Command has a choice of modes and degree of personal involvement in the attack, he continues to be fully responsible for the responsibilities assigned to the Command function. D. The importance of an on-going plan of action initially developed by the first arriving officer and continued by other officers taking Command cannot be over emphasized. Professional results will be obtained with minimum confusion, maximum efficiency, and safety. V. Transferring Command: A. Before a transfer of Command is executed, a face-to-face meeting should be held between the relieving officer and the officer being relieved. B. The officer being relieved shall brief the relieving officer indicating the following: 1. Conditions of the incident, such as fire location and extent,number of patients, etc. 2. Progress of control efforts. 3. Safety considerations 4. Deployment and assignments of operating companies. 5. Appraisal of needs for additional resources. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 5 of 12 C. When a face-to-face meeting cannot be held, the transfer of Command by a higher- ranking officer shall be transmitted over the incident radio channel and directed to the officer in Command. The officer being relieved shall report to the new Command for reassignment. D. All transfers of Command shall be transmitted to the Communications Center. E. Higher-ranking Chief officers assume responsibility whether or not they assume Command. F. Command may transfer Command down the chain of command if the Command officer needs to clear to respond to another incident. VI. Termination of Command: A. Command should be terminated when the Command function is no longer required to manage the incident. B. The following example demonstrates Termination of Command: Coleman Command: "Coleman Command to Dispatch" Dispatch: "Go ahead Coleman Command" Coleman Command: "Fire is Under Control,215 Coleman,Fire is Out" "Coleman Command Terminated" Command is terminated and all apparatus will use their assigned apparatus numbers. VII. Supervisory Personnel: A. Supervisors shall assume responsibilities for activities within their span of control, and for the safety and health of personnel within their span of control. B. Supervisors shall be alert to recognize conditions and actions that create a hazard and shall have the authority and responsibility to take immediate action to correct imminent hazards within their span of control. C. Supervisors shall work toward assigned objectives within the overall strategy defined by the IC. They shall regularly report progress, or lack of progress, in meeting those objectives and any deviation from established plans. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 6 of 12 D. When supervisors are in a position to recommend changes in strategy or tactics, these recommendations shall be communicated to the IC through supervisory levels. VIII. Command Post: A. A formal Command Post will be established in a conspicuous location. B. When establishing a formal Command Post, Command shall announce its location on the incident radio channel. C. There should be only one Command Post per incident. D. The Command Post should be stationary. Command may be mobile if necessary for gathering of information or monitoring progress and conditions. E. The Command Post should have a good view,preferably two sides,of the incident. F. Exceptions to the above rules on location of Command Post will be Hazardous Material incidents. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 7 of 12 IX. Sectoring System: A. A sectoring system shall be used on an emergency incident for the purposes of coordinating incident operations. B. Exterior Walls: 1. The front side of the building shall be defined as the side of the building containing the primary street address and designated as Side Alpha. 2. If the front side of a building cannot be determined, Command shall designate one particular side as Side Alpha. 3. Moving in a clockwise direction from Side Alpha, the remaining sides shall be designated Bravo,Charlie, and Delta,respectively. 4. An external geographic location designated by Command may have a Division Officer assigned. The Division Officer will be designated by his geographic location. For example: If an officer were assigned responsibility for Side Charlie,he would be designated Division Charlie. C. Interior floors: 1. When someone has been assigned responsibility for a floor,that floor shall be known as a Division and shall be numbered according to the floor number. 2. The interior floor area of each floor may be divided into 4 sections. 3. The floor sections are divided into four equal quadrants starting with section Alpha at the front left and proceeding clockwise with Bravo,Charlie,and Delta. 4. Example: an officer operating in Division 3, section Charlie is called Division 3 Charlie. D. Roof Area: 1. The roof of a structure shall be designated as the Roof Division. 2. The roof may also be divided into Roof Division Alpha, Bravo,Charlie, and Delta. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 8 of 12 E. Basement Area: 1. The basement of a structure shall be designated as Basement Division. 2. The basement may also be divided into Basement Division Alpha, Bravo, Charlie, and Delta. F. Exposures: 1. Each structure adjacent to the fire building is considered an exposure. 2. Each exposure shall be numbered according to the side of the fire building. The closest exposure on Side Delta of the fire structure is called Exposure Delta. The second exposure building on Side Delta is Exposure Delta 2, etc. G. Sectoring System Diagram: Exposure Charlie-2 Exposure Charlie -1 Side Charlie EB EB xa ! xa Bravo Charlie D D p v pv s o 0 o Side Side PI PI Sections o t o t U2 � 1 Bravo Delta sa sa re e Alpha Delta r 1 r 2 e e Side Alpha Exposure Alpha-1 Exposure Alpha-2 Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 9 of 12 Roof Division Division 5 Division 1 Basement Division X. Incident Status Reporting: A. Initial Report: 1. The first arriving fire officer shall transmit over the incident radio channel an initial size-up to include the following: a) Unit number b) Address and side of the structure where the apparatus is positioned c) Occupancy type and construction if known d) Description of smoke and fire conditions e) Action the company is taking f) Assume and name command g) Assignments for responding apparatus—"Note: Command will acknowledge units on scene" B. Updating Reports: 1. The information to be included in the updated report includes: a) Life Safety (1) Number and type of injuries to fire personnel. (2) Number and type of injuries to occupants or civilians. (3) Disposition of injured parties. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 10 of 12 XI. Hazardous Material Incidents: A. Operating at Hazardous Material Incidents presents additional areas of scene management. B. When the Hazardous Material Response Team (HMRT) has designated operation zones, the officer in charge of the HMRT will be responsible for the hot and warm zones. C. This officer will be referred to as HAZ-MAT OPERATIONS and his responsibilities include: 1. Safety and functional control within the operational zones. 2. Assessment of the hazard and reporting assessment to Command. 3. Conducting and coordinating Haz-Mat operations within the operational zones to minimize the effect of the incident. 4. Giving progress reports,recommendations and technical assistance to Command. 5. Requesting resources from Command. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 11 of 12 XII. Emergency Medical Services: A. Emergency Medical Services can be broken down into four distinct categories: 1. Routine: The emergency that is handled by the fire department's existing resources. 2. Multiple Casualty: The emergency that stresses field resources but does not overwhelm them. 3. Mass Casualty: The incident that overwhelms not only field resources but one that would even overwhelm a single medical facility. 4. Disasters: An incident so large it would require state and federal assistance to handle the incident. It would also involve long-term recovery efforts. B. The National Incident Management System will be used to create an effective management system at mass casualty and disaster incidents. C. The IC will assign a qualified person to be in charge of the Medical Branch, if needed. The Medical officer will report to the IC. D. This officer shall be referred to as MEDICAL and his responsibilities include: 1. Advise the IC of changes in the situation, number of victNIMS, and progress of medical operations. 2. Assign triage,treatment,and transportation functions as required. 3. Alert the hospital network of total number of victNIMS and estimates of the number of minor and serious injuries. 4. Coordinate and allocate arriving resources. E. TRIAGE shall be in charge of all activities relating to the control and coordination of evaluating and sorting of the victNIMS and this functional area must: 1. Determine priority of treating victNIMS. 2. Assess each victim and assign a priority by using the proper triage tag. Prosper Fire Department Standard Operating Guideline 1000.0 Operations Manual National Incident Management System Issued: 04/2004 (NNIMS) Revised: Page 12 of 12 F. TREATMENT shall be in charge of all treatment activities prior to transportation of victNIMS to medical facilities and this functional area must: 1. Organize medical supplies and equipment. 2. Establish areas closest to transportation for high priority victNIMS. 3. Organize treatment teams. 4. Keep the medical officer advised of status and keep proper records. G. TRANSPORTATION shall be in charge of all transportation needs and this functional area must: 1. Establish transportation area accessible to the treatment area. 2. Select victNIMS for transport. 3. Select appropriate hospitals so as not to overburden any one facility. 4. Notify medical officer concerning transportation needs for victim removal from the scene. 5. Keep the medical officer advised of progress and keep proper records.