03.03.21 CEC Minutes Minutes
Community Engagement Committee
TOWN OF Council Chambers and Via Zoom
P Prosper Town Hall
s P E 250 W. First Street, Prosper, Texas
Wednesday, March 3, 2021
Prosper is a place where everyone matters. 6:00 p.m.
1. Call to Order/Roll Call. (AB)
The meeting was called to order at 6:00 p.m.
Committee Members Present:
Brent Kirby
Damon Jackson
Rodolfo Sierra
Sekou Harris
Shy Tottress
Maona Ngwira
Josh Carson
Grant Mendeljian
Christine Strobush
Kim Loveland
D'Oyle Clark
Jeff Hodges
Marcus Ray
Amy Bartley
Staff Members Present:
Robyn Battle, Executive Director of Community Services
2. Welcome & Introductions
• Committee Background and Overview (AB)
Councilmember Bartley welcomed the committee and spoke about the Council's intent
for the committee.
• Member Introductions (AB)
Each Committee member introduced themselves and provided a brief background of
their experience living in Prosper.
• Proposed Scope & Purpose (RB)
Robyn Battle provided an overview of the Town's communication and community
engagement efforts, then reviewed the proposed purpose and scope for the group.
3. Discussion
• Framework Exercise (MR)
Councilmember Ray asked the Committee to consider what issues they would like to
be involved in and what structure the committee would like to have. Committee
members suggested they learn more about the Town's current communication and
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community engagement efforts, and then create some milestones, goals, and
objectives in order to measure their success.
The Committee raised some questions about legal obligations following a discussion
on the Open Meetings Act and Public Information Act. Robyn Battle will follow up with
the Town Attorney and provide the Committee with information at a later date.
• The Committee discussed a proposed structural framework, and decided to hold
regular meetings on the first Wednesday of every month. Meetings will be held in
person, with the option to attend via Zoom. An interim meeting to decide on meeting
structure will be held on March 24. Robyn Battle will provide sample meeting
structures from the other Town Boards and Commissions for the Committee to review
prior to the next meeting. Brent Kirby offered to create a draft framework for the next
meeting. Rodolfo Sierra offered to create a map showing the various neighborhoods
represented by each Committee member. Ms. Battle will create a web page for the
Committee and set up Town email accounts for all members. A suggestion was made
to discuss each committee members' strengths and capabilities to determine how they
can best contribute to the group. Robyn Battle will present information on the Town's
current Communication and Community Engagement Activities at a future meeting,
and also present the monthly Communication Report. The committee also requested
an inventory of Special Events, and assets for community gathering spaces.
• Importance of Community Engagement (JH)
Councilmember Hodges expressed his appreciation to the group for participating on
the committee. He encouraged committee members to share their ideas, stay
connected in the community, and bring to light any issues or concerns they hear about
that may need to be addressed by the Town.
4. Discuss Future Agenda Items (AB)
• Community Picnic
• Communication Plan
• Feedback on special events
• Roundtable discussion on Committee strengths and capabilities
Time will be set aside on each meeting agenda to propose items for discussion at future
meetings. Agendas and any advance materials will be emailed to the Committee on the
Friday before each meeting.
5. Adjourn
The meeting was adjourned at 7:40 p.m. on Wednesday, March 3, 2021.
These .nut s were approved on Wednesday, March 24, 2021.
ou Harris, Committee Chair
Robyn B le, Executive Director of Community Services
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