01.14.2021 Parks & Rec MinutesPlllrOW'N OF
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1. Call to Order / Roll Call.
The meeting was called to order by Rebekah Land at 6:00 p.m.
MINUTES
Regular Meeting of the
Parks and Recreation Board
Prosper Town Hall
Council Chambers
250 W. First Street, Prosper, Texas
Thursday, January 14, 2021
6:00 pm
Board members present: Rebekah Land, Chair; John Metcalf, Vice Chair; Gina Kern, Secretary; Ty Bledsoe;
Matt Cely; Matt Furay; and Cameron Reeves
Staff members present: Dudley Raymond, Director of Parks and Recreation; Paul Naughton, Senior Park
Planner; Trevor Helton, Recreation Supervisor; and Patty Kendzie, Marketing Coordinator
Also in attendance: Clint Richardson, VP of Development, Greater Texas Land Resources.
2. Consider and act upon approval of the Minutes from the November 12, 2020, Regular Meeting of the
Parks and Recreation Board.
No action was taken.
3. Comments by the Public
There were no comments by the public.
4. Consider and act upon the approval of the Park Improvement Fee Agreement (Villages of Legacy).
Naughton described the work with the developer on Phase 2 of the Prairie Park project. The Fee Agreement is to
capture Park Improvement Fees from the developer to add amenities which will bring the park up to Town
standards. Naughton showed slides of the scheduled improvements and the breakdown of the cost estimate
Metcalf asked if this was the final agreement for the project. Naughton said there will be another agreement for an
additional park; staff is currently working on the design with the developer. Bledsoe asked when the Town will
take over park maintenance. Richardson responded that buildout has reached 70%, so the announcement may
be as early as February 1. Raymond thanked Richardson for his hard work on the project.
Motion to approve by Bledsoe. Second by Cely. Approved 7-0.
5. Discussion with Parks Staff as it relates to Parks and Recreation Department Strategic Plan.
Raymond informed the Board the Department is beginning work for accreditation from the National Recreation
and Park Association's Commission for Accreditation of Park and Recreation Agencies (CAPRA). The standards
are considered best practices and divided into categories containing various pieces. For accreditation, 80% of the
standards must be met. The process is benchmarking individual departments nationally against other
departments, a lengthy and difficult process. Prosper Parks and Recreation currently does not have an
overarching strategic plan, which is a required standard. Staff will be meeting to begin the process of
understanding the components. The Board components include visioning and SWAT analysis. Raymond asked
for Board input on how to proceed with their piece of the strategic planning. Cely suggested an additional meeting
be called, as this will require a discussion that is "bigger picture" than a Regular Meeting. The Board agreed and
stated a preference to meet on a Thursday in February or March in addition to their Regular Meeting. Kendzie will
email a few dates as options for consideration. Raymond looks for the strategic planning pieces to be completed
this spring and the intent is to submit for accreditation in the fall. Land noted she is not able to attend the Regular
Meeting on February 11. Raymond said the updated Master Plan will provide additional strategic planning data
from the general public. The youth sports associations are also stakeholders. Cely suggested conducting an open
question resident survey.
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6. Informational items
a. Recreation Update
Helton described the Light Up the Night! Christmas display contest sponsored by CoSery and presented by the
department in December 2020. Nearly 50 entries were received.
The next event will be the 2021 Mayor's Fitness Challenge, running from January 18 to April 18. Those who
complete a tracking sheet will receive a free t-shirt, one entry into the Fitbit drawing, and be recognized by Town
Council. New this year: participants may post a selfie in the Facebook Event page showing them with a Prosper
parks or trail sign to receive an additional entry into the Fitbit drawing. Land suggested adding hours as an option
for future tracking sheets so Zumba, Crossfit and those type workouts can be included as part of the Challenge.
The Prosper Fishing Derby will be February 20, from 9:00 am to 11:00 am, at Frontier Park. The pond will be
stocked in advance and TWPD will grant an exemption to the fishing license law for the event The event is free.
Prizes will be awarded in various categories in several age groups. Title Sponsors are Pondmedics and Academy
Sports and Outdoors. Pondmedics will provide volunteers. Accommodations will be made for social distancing
and masks will be required for anyone over the age of 10 years old. Land suggested a photo backdrop be added.
The PHS Fishing Team has a tournament the same day as the Derby, so unfortunately, they are not able to
attend
b. Park Development Update
Naughton said the 150 ft. bridge of the Whitely Place Trail Extension has been installed. Project completion is
scheduled for January 2021. Also, the Whitley Place Powerline Easement Trail Project is set to begin this month.
The project is funded by a $90,000 grant from the Collin County Open Space Assistance Fund.
C. Park Operations Update
Raymond said it is noteworthy that Hellas is conducting the required yearly maintenance on the synthetic fields at
Frontier Park, which includes safety testing. Parks crews are mainly focused on tree trimming and median
maintenance. The Lacrosse season opened this week.
Unless something changes, youth sports will move forward with the spring seasons. Last year, staff met with the
PYSC to discuss pandemic guidelines. The responsibility was placed on the youth organizations to meet/exceed
standards and they stepped up to comply. They are great partners. Not one complaint was received. The youth
sports organizations will remain responsible for the health and safety of youth sports in 2021 Land asked if
registrations were down due to the pandemic. Raymond said, with homebuilding at a record pace and record
numbers interested in youth sports, the growth is backfilling any losses. He also noted that Celina fields should be
ready soon and this will take pressure off Prosper.
Reeves exited the meeting at 6:58 pm
7. Discussion regarding any miscellaneous business or items to be placed on future Agendas.
Metcalf requested that the plans for the bonds be included on the February 2021 Agenda.
8. Adjourn.
Motion by Cely. Second by Kern. Meeting adjourned at 7:00 pm. Approved 6-0
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Gina Kern, Secretary
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