02.09.2021 Town Council Minutesi 1�
TOWN OF
APE
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:48 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Jason Dixon
Deputy Mayor Pro-Tem Craig Andres
Councilmember Marcus E. Ray
Councilmember Amy Bartley
Councilmember Jeff Hodges
Councilmember Meigs Miller
Minutes
Prosper Town Council Meeting
Council Chambers
Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, February 9, 2021
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Melissa Lee, Town Secretary
Robyn Battle, Executive Director of Community Services
Chuck Springer, Executive Director of Administrative Services
Betty Pamplin, Finance Director
January Cook, Purchasing Manager
Rebecca Zook, Executive Director of Development & Infrastructure Services
Hulon Webb, Engineering Services Director
Dan Heischman, Assistant Director of Engineering Services - Development
Alex Glushko, Planning Manager
Frank Jaromin, Director of Public Works
Leigh Johnson, Director of Information Technology
Dudley Raymond, Director of Parks and Recreation
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Invocation. Pledge of Allegiance and Pledge to the Texas Flag,
Pastor Jason McConnell of Prosper United Methodist Church led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Bartley read the announcements.
The Town is requesting public input for the design of Pecan Grove Park located at 831 Del
Carmen Drive. The Public Input Meeting will take place during the Regular Meeting of the Parks
and Recreation Board on Thursday, February 11 in Council Chambers. A Zoom link will be
provided on the Agenda for those who wish to attend virtually.
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The Community Library is offering a new virtual Book Club for this year's One Book, One Town
selection, "Here in the Real World," by Sara Pennypacker. Join the book club on the Prosper
Community Library's Youtube channel.
The Prosper Fishing Derby will be held on February 20 at Frontier Park. Bring the family to the
park for a day of fun, fishing, and prizes. More information is available on the Parks & Recreation
Facebook page or the Town website.
Residents are encouraged to Join the annual Mayor's Fitness Challenge and walk or run at least
100 miles or bike at least 300 miles in 90 days. Turn in your completed tracking sheet for a free
t-shirt and the opportunity to win a Fitbit. The Mayor's Fitness Challenge begins January 18 and
continues through April 18, with tracking sheets due by April 23.
Presentations.
1. Presentation of a Proclamation to the family of former Councilmember Ane
Casady in honor of her service to the Town of Prosper. (RB)
Mayor Smith presented a Proclamation to the family of former Councilmember Ane
Casady in honor of her service to the community and to honor her memory as a
beloved Prosper resident.
Discussion Items.
2. SmartSheet Demonstration (LH)
Hulon Webb, Engineering Services Director, provided an overview of the decision
process for selecting SmartSheet, discussing costs and customized dashboards, and
requesting feedback from the Town Council. Mr. Webb introduced Lindy
Higginbotham, Town of Prosper CIP Senior Engineer, and she reviewed the
functionality of SmartSheet by providing a demonstration of its automated workflows,
pay applications, and payment tracking features among others.
The Town Council discussed the overall functionality of SmartSheet and its
customized dashboards regarding weekly and monthly reporting functions. The
feedback provided from the Town Council included adding a notes section for
communication.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
3. Consider and act upon the minutes from the January 26, 2021, Town Council
meeting. (ML)
4. Consider and act upon Ordinance No. 2021-07 ordering a General Election to be
held on May 1, 2021, and authorizing the Town Manager to execute contracts
with the Collin County Election Administration, the Denton County Election
Administration, and the Prosper Independent School District for joint election
services. (ML)
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5. Consider and act upon Resolution No. 2021-08 designating The Prosper Press
as the official newspaper of the Town of Prosper, and The Dallas Morning News
and The Frisco Enterprise as alternative advertising sources, for Fiscal Year
2020-2021. (ML)
6. Receive the December Financial Report. (BP)
7. Receive the Quarterly Investment Report. (BP)
8. Consider and act upon Ordinance No. 2021-09 of the Town of Prosper, Texas
amending Chapter 13, "Utilities," Section 13.07.009(a), Penalties or
Disconnections During Coronavirus Public Health Emergency; and Creation of
Coronavirus Disaster Economic Relief Fund" establishing an effective date to
reinstate late payment fees or penalties and disconnection of services for non-
payment of utility customer accounts. (1313)
9. Consider and act upon approving the purchase of a Multi Pro 5800 chemical
spray unit from Professional Turf Products, through the Texas Local
Government Purchasing Cooperative; and authorizing the Town Manager to
execute documents for the same. (DR)
10. Consider and act upon authorizing the Town Manager to execute the First
Amendment to the Wastewater Impact Fees Reimbursement Agreement
between VP WINDSONG OPERATIONS LLC, and VP WINDSONG INVESTMENTS
LLC, both as successors -in -interest to TVG Texas I, LLC, and the Town of
Prosper, Texas, related to the extension of wastewater lines to serve the
Windsong Ranch development. (HW)
Councilmember Ray made a motion and Deputy Mayor Pro-Tem Andres seconded
the motion to approve all items on the Consent agenda.
The motion passed by a vote of 7 — 0.
CITIZEN COMMENTS:
There were no citizen comments.
REGULAR AGENDA:
Items for Individual Consideration:
11. Conduct a Public Hearing, and consider and act upon a request to amend
Subdistrict 2 of Planned Development-67 (PD-67), on 217.8± acres, generally to
modify the multifamily development standards for the Gates of Prosper, located
on the southwest corner of Coleman Street and Lovers Lane. (Z20-0022). (AG)
Alex Glushko, Planning Manager, provided an overview of the request that would
remove the minimum density regulations and build -to line regulations, as well as allow
for dead-end parking, related to the multifamily development within Subdistrict 2
(Lifestyle Center) of PD-67. The proposed amendment does not revise the location of
the proposed multifamily within the development, nor does it increase the maximum
allowable number of multifamily units.
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Mayor Smith opened the public hearing.
With no one speaking Mayor Smith closed the public hearing
Councilmember Hodges made a motion and Councilmember Miller seconded the
motion to approve the request to amend Subdistrict 2 of Planned Development-67
(PD-67), on 217.8± acres, generally to modify the multifamily development standards
for the Gates of Prosper, located on the southwest corner of Coleman Street and
Lovers Lane.
The motion passed by a vote of 7 — 0.
12. Consider and act to authorize the Town Manager to execute a Development
Agreement between Founders Classical Academy of Prosper and the Town of
Prosper, Texas, related to the Founders Classic Academy Charter School
development on the southwest corner of First Street and Custer Road. (AG)
Councilmember Hodges made a motion and Deputy Mayor Pro-Tem Andres seconded
the motion to table the Development Agreement between Founders Classical
Academy of Prosper and the Town of Prosper, Texas, related to the Founders Classic
Academy Charter School development on the southwest corner of First Street and
Custer Road until the February 23, 2021, Town Council Meeting.
The motion passed by a vote of 7 — 0.
Councilmember Ray made a motion, and Deputy Mayor Pro-Tem Andres seconded
the motion to reopen Item 12 for discussion.
The motion passed by a vote of 7 — 0.
Alex Glushko, Planning Manager, discussed tabling this item until the February 23,
2021, Town Council meeting to allow the applicant additional time to consider revisions
that would allow for enhancements to the north side building elevation, landscaping
berming along First Street and Custer Road, and the future use of temporary/modular
buildings.
The Town Council discussed the requested updates to the Development Agreement
from the February 9, 2021, Town Council Meeting specifically, the landscaping along
Custer Road. Lynn Tompkins, Vice President of Construction and Real Estate at
Responsive Education Solutions, discussed the requested changes to the
Development Agreement from the February 9, 2021, Town Council meeting.
After discussion, Mayor Pro-Tem Dixon made a motion and Councilmember Miller
seconded the motion to table the Development Agreement between Founders
Classical Academy of Prosper and the Town of Prosper, Texas, related to the
Founders Classic Academy Charter School development on the southwest corner of
First Street and Custer Road until the February 23, 2021, Town Council Meeting.
The motion passed by a vote of 7 — 0.
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13. Consider and act upon authorizing the Town Manager to execute the First
Amendment to the Development Agreement between Cook Children's Health
Care System and the Town of Prosper, Texas, related to the Cook Children's
Medical Center. (AG)
Alex Glushko, Planning Manager, provided an overview of the amendment requesting
to modify the building elevations for the Cook Children's Medical Center. As the
elevations were included in the approved Development Agreement, modifications to
the elevations require an amendment to the Development Agreement. The proposed
modifications do not increase the number of floors nor does it increase the building
square footage. The proposed building materials are the same as the approved
materials.
The Town Council discussed the proposed south and west building elevations and the
mechanical screening wall for the Cook Children's Medical Center. Jason Weeks of
Dunaway and Associates discussed the building renderings as presented to the Town
Council depicting the proposed modifications.
After discussion Deputy Mayor Pro-Tem Andres made a motion and Councilmember
Hodges seconded the motion to approve the First Amendment to the Development
Agreement between Cook Children's Health Care System and the Town of Prosper,
Texas, related to the Cook Children's Medical Center.
The motion passed by a vote of 7 — 0.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government
Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 - To discuss and consider economic development incentives.
Section 551.072 - To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
Section 551.074 - To discuss and consider personnel matters and all matters
incident and related thereto.
Section 551.074 - To discuss and review the Town Manager's performance
evaluation.
The Town Council recessed into Executive Session at 7:18 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened the Regular Session at 8:34 p.m.
Possibly direct Town staff to schedule topics) for discussion at a future meeting.
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14. Discussion on honoring former Councilmembers. (RB)
Robyn Battle, Executive Director of Community Services, discussed with the Town
Council a more permanent way to honor all Council members going forward. Staff
recommended the placement of framed photos of all Councilmembers in the hallway
leading to the Mayor's office at Town Hall. The Council favored the recommendation.
15. Discussion on Future Budget Amendment:
Public Safety and Veterans Honor Wall
Communications Manager Position (HJ)
Harlan Jefferson, Town Manager, discussed a future budget amendment regarding
the Public Safety and Veterans Honor Wall, Bureau Veritas, Development and
Permitting Software and the Communications Manager Position. The discussed
budget amendment will be presented at the February 23, 2021, Town Council meeting
for consideration.
Robyn Battle, Executive Director of Community Services, responded to questions
about the upcoming Council Strategic Planning Session to be held on February 13,
2021.
Adjourn.
The meeting was adjourned at 9:02 p.m. on Tuesday, February 9, 2021.
These minutes approved on the 23rd day of February 2021.
ATTEST:
Melissa Lee, Town ecretary
APPROVED:
Ray Smit , Mayor
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