03.31.2015 Town Council Minutes Work SessionMINUTES
Town Council Work Session
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, March 31, 2015
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Curry Vogelsang, Jr.
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Leslie Scott, Library Director
Kim Galvin, Interim Finance Director
Baby Raley, Human Resources Director
Doug Kowalski, Police Chief
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
2. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
2a. Section 551.087 — To discuss and consider economic development
incentives.
2b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
2c. Section 551.071 — Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all
matters incident and related thereto.
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The Town Council recessed into Executive Session at 6:02 p.m.
Mayor Smith left the Executive Session at 6:24 p.m.
3. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 6:48 p.m. No action was taken
as a result of Executive Session.
Mayor Smith skipped to Item No. 6.
6. Update on Fire Station No. 2. (RT)
Fire Chief Ronnie Tucker presented this item before the Town Council. Town staff still
plans to present the Construction Bid for Town Council's consideration at the April 28
Town Council meeting. Significant cost as been added to the project due to soil analysis
requiring unforeseen additional foundational support for the building. Chief Tucker
reviewed the anticipated timeline for completion for Fire Station No. 2.
4. Discussion on Town Hall/Multi-Purpose Facility. (HW/KG)
Hulon Webb, Executive Director of Development and Community Services, began this
presentation. The Town hired Brinkley Sargent Wiginton Architects to perform a needs
assessment that originally projected the Town's space and personnel needs out to the
year 2040, but since the Strategic Planning Session in January 2015, the Architectural
Firm has narrowed its focus to a projection for 2020. Mr. Webb introduced Hal Sargent
of the Architectural Firm who explained the facility options summary, cost comparisons
of similar facilities in other cities and towns, and the site concept with options for
expansion at the Main Street site.
5. Upcoming bond issue. (KG)
Following Mr. Sargent's presentation, Kim Galvin, Interim Director of Finance, gave a
presentation on the forecast for the Town's revenues, expenditures, and fund balance
through FY 2018-2019. She then introduced Jason Hughes from FirstSouthwest, the
Town's Financial Advisor, who reviewed the Town's proposed Capital Improvement Plan
and Series 2015 Issuances. It was determined that the Town Hall/Multi-Purpose Facility
could be funded without an increase in the Interest and Sinking tax rate, or the necessity
of a bond election.
The Town Council was in general agreement that while they are still concerned with the
cost per square foot estimated by the architectural firm, they do feel that the Town is in
need of a facility that will meet the immediate needs of the staff and the Town, but also
offer flexibility to build a future Town Hall on a different site, perhaps at the Blue Star
site, with the potential to convert the Main Street site into a different type of municipal
facility in the future. Town staff was directed to move forward with the design of the
Town Hall/Multi-Purpose Facility on the Main Street site, with a target size of
approximately 35,700 square feet, with options for expansion. The project should have
a turnkey budget of approximately $17 million.
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7. Adjourn.
The meeting was adjourned at 8:48 p.m.
These minutes approved on the 14th day of April, 2015.
G
F
APPROVED:
/r
L
Ray Smith, Mayor
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