06.11.2020 Parks & Rec MinutesI�SPER
OWN OF
P
"A Place Where Everyone Matters "
1. Call to Order / Roll Call.
The meeting was called to order by Rebekah Land at 6:00 p.m.
MINUTES
Regular Meeting of the
Parks and Recreation Board
Thursday, June 11, 2020
6:00 p.m.
Board members present: Rebekah Land, Chair; Gina Kern, Secretary; Henry Coleman; Shannon
Crawford; Cameron Reeves; and Matt Cely.
John Metcalf, Vice Chair, was absent.
Staff members present: Robyn Battle, Executive Director of Community Services; Dudley
Raymond, Director of Parks and Recreation; Paul Naughton, Senior Parks Planner; Trevor
Helton, Recreation Supervisor; Matt Furr, Parks Supervisor; and Patty Kendzie, Marketing
Coordinator.
2. Consider and act upon approval of the Minutes from the May 14, 2020, Regular Meeting of the
Parks and Recreation Board.
Motion to approve the Minutes by Kern. Second by Reeves. Approved 6-0.
3. Comments by the Public.
There were no comments by the public.
4. Discussion with the Board about revising the Recreational Scholarship Policy.
Raymond presented the proposed revamped Scholarship Application. Modifications are suggested in light
of COVID-19 to encompass residents who have been financially impacted and also to streamline the
process, making applying easier and approvals quicker. Modifications may be ongoing in response to the
environment. Applications are subject to approval by Raymond and Land, with the change being
Cornerstone Assistance Network will not be involved at this time. Scholarships will be revisited this
summer to gauge success. Staff will begin outreach to churches and expanded social media will be
scheduled. Designated funds are earmarked especially for scholarships. The program is funded through
website donations and gift sales from the Kids' Christmas Shoppe held during the annual Prosper
Christmas Festival. Raymond said the intent is to be able to offer scholarships to everyone who needs
help. The Board agreed that it is advantageous to simplify and expand the program at this time.
5. Informational items.
a) Recreation Services Update
Helton gave dates for re -openings and showed the corresponding flyer. He has met with the Youth
League representatives, who are great partners, to work through the process, discuss their needs, and to
keep facilities as safe as possible. Youth sport registrations have increased.
Virtual programming options via Zoom were offered in June for kids and Active Adults/Seniors.
Raymond said staff is working to fine-tune summer programming details regarding increased cleaning
needs, updated pick up and drop off procedures, and temperature checks. Parents will be expected to be
diligent, as well, and keep sick children home and self -quarantine when warranted.
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Staff is looking to offer fresh content this summer, something new that can't be found free online.
Crawford asked about a contingency plan if COVID resurfaces. Raymond said the department will follow
Governor Abbott's guidelines.
b) Parks Development Update
Naughton said Council approved the design contract with Dunaway for amenity upgrades at Pecan Grove
Park. Also, the Hike and Bike Trail Master Plan has been presented to Council. Next step is to present the
plan to the Prosper Development Council. After its input, a final plan will be brought back to the Parks
and Recreation Board, then go to Council for final approval. Kern indicated Council had valid questions
about the hike and bike trail map. Naughton said all input will be taken into consideration when creating
the new plan. He also showed photos of park updates at Windsong, Tanners Mill and Frontier Park.
c. Parks Operations Update
Furr said crews are in maintenance mode. The fountains at Folsom Park and Pecan Grove Park are in
operation. Parts are expected to arrive soon for the fountain at LaCima. Docks have been repaired again at
Town Lake. Sails at Windmill Playground have been replaced. Resident Chuck Washburn graciously
comes out and takes care of the bees at no charge. Additionally, the department contracts with a bee
expert to handle problems. Bagworms are a problem.
6. Miscellaneous business or items to place on a future Agenda.
Raymond said a Bond Committee is working through the Bond Proposition. Rick McGrath, previous
Parks and Recreation Board Chair, serves on the committee, which is still formulating information, He
said Board members should contact McGrath and provide input. Battle said she believes the Bond
Committee will present recommendations to Council on July 14. Raymond said roads, fire stations, parks,
and projects that need funding assistance are included in the general obligation bonds, which are sold for
projects to be completed specifically for the Town.
7. Adjourn.
Motion by Crawford. Second by Kern. Meeting adjourned at 7:05 pm. Approved 6-0.
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Gina Kern, Secretary
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8. Miscellaneous business or items to place on a future Agenda.
Raymond requested the Parks Tour be placed on a future Agenda.
Land asked to serve on the Scholarship Committee which was formed during the March Board meeting.
Raymond said the committee is tasked with assisting staff with new ideas for reaching potential
scholarship participants.
Land asked about the recent Town staff reorganization. Battle said Council's goal in re -organizing was to
consolidate departments and she is thrilled to become the Executive Director of Community Services.
Community Services consolidates the public -facing departments: library, parks and recreation,
communications and Town Secretary.
Crawford suggested the Board create a PSA-type video, similar to a home video with personal stories, to
be used to increase interest in recreational scholarships.
Coleman suggested a few virtual class ideas to Helton. He said this summer will present opportunities for
online programming and he is interested in seeing what Prosper offers.
9. Adjourn.
Motion by Coleman. Second by Crawford. Meeting adjourned at 7:10 pm. Approved 6-0.
Gina Kern, Secretary
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