08.25.2020 Town Council MinutesISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:46 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Marcus E. Ray
Councilmember Craig Andres
Councilmember Jeff Hodges
Councilmember Meigs Miller
Minutes
Prosper Town Council Meeting
Council Chambers
Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, August 25, 2020
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Melissa Lee, Town Secretary
Robyn Battle, Executive Director of Community Services
Chuck Springer, Executive Director of Administrative Services
Betty Pamplin, Finance Director
January Cook, Purchasing Manager
Rebecca Zook, Executive Director of Development & Infrastructure Services
John Webb, Development Services Director
Hulon Webb, Engineering Services Director
Dan Heischman, Assistant Director of Engineering Services - Development
Alex Glushko, Planning Manager
Frank Jaromin, Director of Public Works
Leigh Johnson, Director of Information Technology
Dudley Raymond, Director of Parks and Recreation
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Invocation Pledge of Allegiance and Pled a to the Texas Flag.
Pastor Jim Lugar, Life Journey Church, led the invocation. The Pledge of Allegiance and the
Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
The Town of Prosper is holding a general Town Hall meeting to share information on the proposed
budget for next fiscal year. The 90-minute meeting will be held on August 27 at 6:30 p.m. at
Prosper Town Hall, with appropriate social distancing, or via Zoom. Town staff will present
highlights from the FY 2020-2021 budget, and will be available to answer questions. A copy of
the Proposed Budget is available on the Town website.
Page 1 of 7
Residents are invited to "Light Our Town Blue" in support of the Prosper Police Department. The
Town of Prosper, Prosper ISD, and local community groups are showing support for our Police
Department through the month of September, and ending on October 6 with the Town's annual
National Night Out celebration. Prosper Town Hall, the Gateway Monument on Preston Road,
and the PISD Football Stadium will be illuminated in blue each night, and we encourage residents
to do the same by adding blue light bulbs to your front porch light and/or landscape lighting to
show your support.
Collin County is launching the Collin CARES Small Business Grant Program for businesses
located within Collin County. Using CARES Act funds, the County will award up to $25,000 to
eligible businesses that have experienced a revenue loss of greater than 15% due to the COVID-
19 pandemic. Applications may be submitted September 4th through September 25th, and
awards will be granted on a first -come, first -served basis. More information is available on the
Collin County website.
The Prosper Fire Department will host its annual 9/11 Remembrance Ceremony at Town Hall on
Friday, September 11, at 7:30 a.m. outside Town Hall. Attendees are asked to wear masks and
maintain social distance. A blood drive will be held on September 10th and 11th as part of our
annual 9/11 Ceremony. More details will be available soon on the Town website and Facebook
page.
Governor Abbott has called a special election on September 29 to fill the State Senate District 30
seat, previously held by Pat Fallon. Fallon will run in an election this November to fill the seat of
U.S. Representative John Ratcliff, who has been appointed as the director of national intelligence.
Early voting begins on September 14. The Town Hall Community Room will serve as a polling
place for early voting and election day.
Presentations.
I. Presenting Life Saving Awards to Firefighter Paramedics and Communication
Officers. (SB)
Stuart Blasingame, Fire Chief, presented awards for two life saving instances. The
first, awarded to Tiffany McDorman, Public Safety Communications Officer,
Lieutenant/Paramedic Dwayne Norvell, Driver/Engineer/Paramedic Colby Rogers,
Firefighter/Paramedic David Weimer, Firefighter/Paramedic Oliver Bradley, and
Firefighter/Paramedic Jaycob Miller for their outstanding performance and lifesaving
actions on April 24, 2020.
The second, awarded to Katherine Hickman, Public Safety Communications Officer,
Lieutenant/Paramedic Dwayne Norvell, Driver/Engineer/Paramedic Colby Rogers,
Firefighter/Paramedic David Weimer, Firefighter/Paramedic Jeremy Hunt, and
Firefighter/Paramedic Taylor Kyles for their outstanding performance and life saving
actions on July 27, 2020.
2. Prosper Fire Department received recognition for Best Practices. (SB)
Stuart Blasingame, Fire Chief, spoke on the recognition awarded to the Prosper Fire
Department for Best Practices Recognition Status by the Texas Fire Chiefs
Association on May 5, 2020. The TFCA Best Practices program provides a pathway
for a fire department to push its service to a level of excellence that is validated by
Page 2 of 7
independent experts. This designation demonstrates to customers of these
organizations that their fire department is among the very best in the Texas Fire
Service.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.
3. Consider and act upon the minutes from the August 11, 2020, Town Council
meeting. (ML)
4. Consider and act upon approving an Amendment to the Facility Management
Services Agreement between TDlndustries, Inc., and the Town of Prosper Texas,
through the National Cooperative Purchasing Alliance (NCPA); and authorizing
the Town Manager to execute the same. (CS)
6. Consider and act upon approving the purchase and installation of a modular
building for Public Works, from Vanguard Modular Building Systems, LLC,
through The Interlocal Purchasing System (TIPS) Cooperative Purchasing
Program; and authorizing the Town Manager to execute the same. (FJ)
7. Consider and act upon Ordinance No. 2020-63 amending Section 12.09.004
"School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code
of Ordinances by modifying the limits and hours of operation of such
zones. (HW)
8. Consider and act upon authorizing the Town Manager to execute a First
Amended Development Agreement between Matthew Clarke, and the Town of
Prosper, Texas, related to the Downtown Office development, located at 603 E.
Broadway Street. (AG)
9. Consider and act upon authorizing the Town Manager to execute a License,
Maintenance and Hold Harmless Agreement between 1000 N. Preston, LLC, and
the Town of Prosper, Texas, related to the installation and maintenance of
angled parking stalls within the right-of-way of Hays Road adjacent to the
development at 1000 N. Preston Road. (DH)
11. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
Site Plan or Preliminary Site Plan. (AG)
Mayor Smith removed Item 10 from the consent agenda.
10. Consider and act upon an ordinance amending the Zoning Ordinance regarding
Permitted Uses and Definitions, and Development Requirements, including but
not limited to Landscaping, Parking, Screening, and Non -Residential Design and
Development Standards. (Z20-0010). (AG)
Page 3 of 7
Staff recommended tabling this item until the September 8, 2020, Town Council
meeting.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Miller seconded
the motion to table Item 10 until the September 8, 2020, Town Council meeting.
The motion was approved by a vote of 7-0.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Andres seconded
the motion to approve Items 3, 4, 6 - 9, and 11 on the consent agenda.
The motion was approved by a vote of 7-0.
Councilmember Ray removed Item 5 from the consent agenda.
5. Consider and act upon approving a Standard Form of Agreement with Pogue
Construction Co., LP, for the build -out of existing shell space in Town Hall; the
purchase and installation of furniture for the renovated spaces from Workspace
Interiors by Office Depot, through the Omnia Partners Cooperative; and
authorizing the Town Manager to execute the same. (RB)
Councilmember Ray opposed Item 5.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Hodges seconded
the motion to approve the Standard Form of Agreement with Pogue Construction Co.,
LP, for the build -out of existing shell space in Town Hall; the purchase and installation
of furniture for the renovated spaces from Workspace Interiors by Office Depot,
through the Omnia Partners Cooperative; and authorizing the Town Manager to
execute the same.
The motion was approved by a vote of 6-1 with Councilmember Ray opposed.
CITIZEN COMMENTS
There were no citizen comments.
REGULAR AGENDA:
Items for Individual Consideration:
12. Discussion on current and proposed Emergency Medical Services (EMS) Fee
Schedules for medical transports by the Fire Department. (SB)
Stuart Blasingame, Fire Chief, presented information the rate adjustment which will
allow the Town to maintain a financially responsible process and budgeting plan more
in line with equivalent EMS systems, and support our annual EMS expenditures.
Council discussed the EMS billing structure and rates of comparator cities. Mayor
Pro -Tern Vogelsang requested a standardized cost of service and discussed resident
rates versus non-resident rates.
13. Conduct a Public Hearing to consider and discuss the FY 2020-2021 Budget as
proposed. (BP)
Page 4 of 7
Betty Pamplin, Finance Director, discussed FY 2020-2021 Proposed Budget with
highlights that include no increase in property tax rate or utility rates for Town
customers. Continued growth in property tax and sales tax was noted, as was
continued staff additions to Public Safety. Hulon Webb, Engineering Services
Director, provided information on the Capital Improvement projects included in the FY
2020-2021 Proposed Budget. Street, traffic and facility project funding was discussed.
Dudley Raymond, Director of Parks and Recreation, provided information on the park
projects included in the FY 2020-2021 Proposed Budget.
Mayor Smith opened the public hearing.
With no one speaking, Mayor Smith closed the public hearing.
Ms. Pamplin continued with a request for direction on the Broadband Committee
recommendations of an additional Help Desk Technician for residents, loaner cellular
hot spots, and Wi-fi for the exterior of Town Hall and Library. Council favored the
recommendations.
14. Consider and act upon Ordinance No. 2020-64 amending Chapter 4, "Business
Regulations," of the Code of Ordinances by adding a new Article 4.11, Single -
Family Dwelling Transient Rentals," to prohibit the short term rental of single-
family dwellings in the Town. (JW)
John Webb, Development Services Director, provided an overview of a short term
rental (STR) as a type of lodging where a home, or part of a home, is rented for a fee
for fewer than thirty (30) consecutive nights. Over the past several years, the number
of STR's has increased significantly. In the United States, there are over 2,700 cities
and counties with at least 50 STR's. In Prosper, there have been as many eight (8)
homes marketed as a STR. The influx of out-of-town visitors upsets the peaceful
enjoyment of long-standing residential neighborhoods as short-term renters have no
stake in the community.
Mayor Smith asked for any citizen comments. Chester Johnson, 5451 Exeter Dr.,
Prosper, submitted a Public Meeting Appearance Card expressing his support for Item
14.
Council discussed the updates to the business regulations, specifically how the
approved ordinance would affect current rentals on the market in Prosper.
After discussion, Councilmember Hodges made a motion and Councilmember Ray
seconded the motion to approve Ordinance No. 2020-64 amending Chapter 4,
"Business Regulations," of the Code of Ordinances by adding a new Article 4.11,
Single -Family Dwelling Transient Rentals," to prohibit the short term rental of single-
family dwellings in the Town.
The motion was approved by a vote of 7-0.
15. Discussion on Speed Limit Ordinance. (HW)
Hulon Webb, Engineering Services Director, discussed the Speed Limit Ordinance.
Since the last ordinance updating the speed limits in 2017, the Town has added
Page 5 of 7
several new roadways, and there are some other roadways currently being
constructed that all require speed limits be established. Additionally, staff has
analyzed several traffic accidents around the Gates of Prosper development and is
recommending lowering speeds in the vicinity of the commercial development from 45
mph to 40 mph to improve safety. Lastly, staff is recommending the speed limit along
existing Windsong Parkway be lowered to be more conducive of a residential
neighborhood environment.
Council discussed the location and spacing of speed limit signs when there is a speed
limit change along a roadway. Deputy Mayor Pro-Tem Dixon requested to leave
existing Lovers Lane as 45-mph from US 380 to Coleman St. Councilmember Andres
questioned the proposed 45-mph speed limit on Victory Way. Mr. Webb discussed
Victory Way's classification as major thoroughfare and the intent for consistency on all
major and minor thoroughfares.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government
Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider economic development incentives.
Section 551.072 — To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
The Town Council recessed into Executive Session at 7:47 p.m.
Reconvene in Regular Session and take any action_ necessary as a result of the Closed
Session.
The Town Council reconvened the Regular Session at 8:33 p.m.
Possibly irect Town staff to schedule topic(s) for discussion at a future meeting
Mayor Smith requested an agenda item on submitting an official ballot for the election of Places
1-4 of the Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool.
Town Manager Jefferson discussed a joint meeting opportunity with the Planning and Zoning
Commission and the Parks and Recreation Board on Tuesday September 1, 2020. Council
agreed to the joint meeting on Tuesday September 1, 2020.
Adjourn.
The meeting was adjourned at 8:40 p.m. on Tuesday, August 25, 2020.
These minutes approved on the 8th day of September 2020.
APPROVED:
R,0�1 I
Page 6 of 7
ATTEST:
Melissa Lee, town Secretary
Ray Smith, Mayor
Page 7 of 7