10.28.2014 Town Council MinutesProsper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon
Council Members Absent:
Councilmember Curry Vogelsang, Jr.
MINUTES
Meeting of the Prosper Town Council
Prosper Independent School District
Central Administration Building
Board Room
605 East 7th Street, Prosper, TX 75078
Tuesday, October 28, 2014
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Alex Glushko, Senior Planner
Matt Richardson, Senior Engineer
Will Mitchell, Parks & Recreation Manager
Kent Austin, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
Gary McHone, Assistant Police Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Councilmember Korbuly led the invocation. The Pledge of Allegiance and the Pledge
to the Texas Flag were recited.
3. Announcements of upcoming events.
Councilmember Dixon made the following announcements:
Early voting for the November 4 General Election will be held in Municipal Chambers
through October 31 for Collin County voters. On Election Day, Collin County voters
may vote at the Prosper ISD Central Administration Building located at 605 E. 7th
Street. Election information is available on the Town's website, or by contacting the
Collin County or Denton County Election Offices.
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The Prosper Police Department is kicking off their annual "Cops with a Claus"
campaign to assist families in need during the holiday season by providing them with
gift cards for grocery stores, department stores, and a variety of merchants. Tax-
deductible donations of any amount may be dropped off at Prosper Town Hall, or the
Prosper Police Dispatch Office through December 6. For more information, please
contact Assistant Police Chief Gary McHone.
The Landscaping Project for the Preston Road Median has begun, and should be
complete within about four months. Landscape contractors will add a combination of
drought -resistant native plants, grass, shrubs, and trees to the median from Highway
380 north to FM 455 in Celina. Motorists should expect some lane closures during
the landscape project, and should use caution when driving near work areas.
4. Proclamations.
• Proclamation presented to members of the Prosper Police Department
declaring October 23-31, 2014, as Red Ribbon Week.
Mayor Smith presented the Proclamation to Police Chief Doug Kowalski,
Assistant Police Chief Gary McHone, and Officer Rachel Fallwell of the Prosper
ISD Police Department.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
5a. Consider and act upon minutes from the following Town Council
meeting. (RB)
• Regular Meeting — October 14, 2014
5b. Receive the September 2014 Financial Report. (KA)
5c. Receive the Quarterly Investment Report for the quarter ending
September 30, 2014. (KA)
5d. Consider and act upon Resolution No. 14-73 accepting and approving
the 2014 tax roll. (KA)
5e. Consider and act upon approving a Priority Support Agreement between
VP Imaging, Inc., dba DocuNav Solutions, and the Town of Prosper,
Texas, related to the upgrade and maintenance of the Town's Laserfiche
software; and authorizing the Town Manager to execute same. (RB)
5f. Consider and act upon approving Amendment Eight to the Interlocal
Agreement between Collin County and the Town of Prosper, extending
the agreement through FY 2014-2015, relating to Animal Control
Services; and authorizing the Town Manager to execute same. (TE)
5g. Consider and act upon approving Amendment Eight to the Interlocal
Agreement between Collin County and the Town of Prosper, establishing
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the service fee for FY 2014-2015 relating to Animal Sheltering Services;
and authorizing the Town Manager to execute same. (TE)
Councilmember Dixon made a motion and Deputy Mayor Pro-Tem Dugger
seconded the motion to approve all items on the Consent Agenda. The
motion was approved by a vote of 6-0.
6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable to discuss or take action on any topic not listed on this
agenda. Please complete a "Public Meeting Appearance Card" and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public -
Jack Dixon, 810 Long Valley Court, Prosper, thanked Mayor Smith and Library
Director Leslie Scott for attending the Lakes of Prosper chili cook -off, and encouraged
residents to attend the Prosper Historical Society Veterans Day event on November
6, 2014.
Irwin "Cap" Parry, 850 Kingsview Drive, Prosper, thanked the Council for the
opportunity to voice his concerns, and encouraged the Council to appoint a
committee of citizens to study the development of the downtown area.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a "Public Meeting Appearance Card" and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized
on a case -by -case basis, at the discretion of the Mayor and Town Council.)
7. Discussion of the Prosper Youth Sports Commission (PYSC) inaugural bylaws.
(WM)
Will Mitchell, Parks and Recreation Manager, gave a brief overview of the PYSC
bylaws, and then introduced Troy Brock, President of the PYSC. Mr. Brock explained
that the bylaws were developed using model bylaws from other communities, and
soliciting input from members of the local sports leagues and the Town Council. The
proposed bylaws were further modified recently, and a red -line version of the most
recent changes was provided to the Town Council. The Town Council discussed the
process for equitably deciding field and facility use, the Town Council's role in the
appeal process, the rule requiring 80% of players on each team to live within Prosper
ISD boundaries, and financial reporting that would be required of each member
league.
Councilmember Dixon left the meeting at 6:53 p.m.
Mr. Brock informed the Town Council that the PYSC would meet again on November
10, and he invited the Town Council to submit feedback on the proposed bylaws prior
to that meeting.
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8. Consider and act upon an amendment to the Capital Improvement Plan (CIP).
(MR)
Senior Engineer Matt Richardson presented this item before the Town Council. The
Seventh Street project (Coleman Street to PISD Admin) was approved for
construction of drainage, water, sewer and paving improvements, and incidental
engineering and easement acquisition. Bid proposals have been reviewed for the
project, and Town staff is requesting an amendment to the CIP in the additional
amount of $196,345 for a total project cost of $990,000.
After discussion, Deputy Mayor Pro-Tem Dugger made a motion and Councilmember
Korbuly seconded the motion to approve an amendment to the Capital Improvement
Plan (CIP), in the additional amount of $196,345 for the Seventh Street (Coleman to
PISD Admin) project. The motion was approved by a vote of 5-0.
9. Consider and act upon awarding Bid No. 2015-03-B to P.C. Contractors, LLC,
related to construction services for the Prosper Road Improvements Project
2015: Seventh Street (Coleman Road to PISD Admin.) Pavement Replacement
and Water Line Installation; and authorizing the Town Manager to execute a
construction agreement for same. (MR)
Senior Engineer Matt Richardson presented this item before the Town Council. The
contract will replace the existing asphalt pavement on Seventh Street and parts of
Church Street with new concrete pavement, including incidental work on driveways
and drainage culverts. An 8" water line along the south side of Seventh Street, and
four additional fire hydrants will be installed, increasing the ability of the Fire
Department to respond in that area. After reviewing thirteen bids, Town staff
recommended that the Town Council award the bid to P.C. Contractors for a total
project cost of $990,000.
Councilmember Korbuly made a motion, and Councilmember Davis seconded the
motion to award Bid No. 2015-03-B to P.0 Contractors, LLC, related to construction
services for the Prosper Road Improvement Project 2015 — Seventh Street —
Coleman Road to PISD Pavement Replacement and Water Line Installation; and
authorize the Town Manager to execute a construction agreement for the same. The
motion was approved by a vote of 5-0.
10. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087 — To discuss and consider economic development
incentives.
10b. Section 551.072 -To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
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10c. Section 551.071— To discuss possible litigation regarding claims related
to landscaping and irrigation projects, and all matters incident and
related thereto.
10d. Section 551.074 — To discuss appointments to the Planning & Zoning
Commission, Parks & Recreation Board, Prosper Economic
Development Corporation Board, Board of Adjustment/Construction
Board of Appeals, and Library Board.
10e. Section 551.071 - Consultation with Town Attorney regarding legal
issues associated with proposed extraterritorial jurisdiction release, and
all matters incident and related thereto.
The Town Council recessed into Executive Session at 7:15 p.m.
Councilmember Dixon returned to the meeting and joined the Executive Session at
8:13 p.m.
11. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:17 p.m. The following action
was taken as a result of Executive Session:
Mayor Pro-Tem Miller made a motion and Deputy Mayor Pro-Tem Dugger seconded
the motion to appoint John Alzner to Place No. 4 on the Planning and Zoning
Commission, to replace Klaus Hillman who resigned from the position. The motion
was approved by a vote of 6-0.
12. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
• Discuss the Town Council meeting schedule for the Thanksgiving and
Christmas holidays.
The Town Council directed Town staff to cancel the November 25, 2014, and the
December 23, 2014, Town Council meetings due to the Thanksgiving and
Christmas holidays.
• Discuss the proposed agenda for the Town Council/Planning and Zoning
Commission Joint Work Session.
Town staff was provided with direction on the proposed agenda, which includes
discussion of the Town's Comprehensive Plan.
13. Adjourn.
The meeting was adjourned at 8:28 p.m.
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These minutes approved on the 11th day of November, 2014.
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ATTEST:
Robyn ttle, Town Secretary
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APPROVED:
Ray Smi�h, Mayor
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