09.05.2019 Town Council Minutes SpecialPISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 5:47 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro -Tern Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Marcus E. Ray
Councilmember Craig Andres
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Minutes
Prosper Town Council
Special Called Meeting
Council Chambers
Prosper Town Hall
200 S. Main Street, Prosper, Texas
Thursday, September 5, 2019
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
Leigh Johnson, IT Director
Dudley Raymond, Parks and Recreation Director
Leslie Scott, Director of Library Services
Hulon Webb, Engineering Services Director
Aubrey Smith, Water and Sewer Superintendent
John Webb, Development Services Director
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.
1. Consider and act upon a request to permit open fencing in the front yard of
Block A, Lot 21, Whispering Farms, Phase 2, located at 741 Broadmoor Lane.
(V19-0002). (JW)
2. Consider and act upon a request to permit open fencing in the front yard of
Block A, Lot 19, Whispering Farms, Phase 2, located at 791 Broadmoor Lane.
(V19-0001). (JW)
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Deputy Mayor Pro -Tern Dixon made a motion and Councilmember Miller seconded
the motion to approve all items on the Consent Agenda. The motion was approved by
a vote of 7-0.
REGULAR AGENDA:
If you wish to address the Town Council, please fill out a "Public Meeting Appearance
Card" and present it to the Town Secretary, preferably before the meeting
begins. Pursuant to Section 551.007 of the Texas Government Code, individuals wishing
to address the Council for items listed as public hearings will be recognized when the
public hearing is opened. For individuals wishing to speak on a non-public hearing item,
they may either address the Council during the Citizen Comments portion of the meeting
or when the item is considered by the Town Council.
3. Conduct a Public Hearing to consider and discuss the FY 2019-2020 Budget, as
proposed. (KN)
4. Conduct a Public Hearing to consider and discuss a proposal to increase total tax
revenues from properties on the tax roll in the preceding tax year by 15.16 percent.
(KN)
Mayor Smith opened Items 3 and 4 concurrently.
Finance Director Kelly Neal presented this item before the Town Council. She reviewed
the Town's major sources of revenue, and General Fund expenditures by function. Ms.
Neal provided an overview of the changes to the Proposed Budget since it was first
presented to Council on August 13, 2019. The Town Council specifically discussed the
discretionary packages for the Frontier Park storage units. Parks and Recreation Director
explained the cost estimate and specifications for the storage units.
The Town Council recessed the meeting at 6:30 p.m. to conduct the Board and
Commission Interviews.
The Town Council reconvened the Special Called Meeting at 8:31 p.m.
The Town Council discussed the discretionary package for the CCTV camera truck. Hulon
Webb, Director of Engineering, explained the cost estimate for the truck, noting that the
Town is providing increased service levels by providing camera inspections prior to final
acceptance of a project, and prior to the expiration of maintenance and warranty periods
to identify potential problems.
Aubrey Smith, Water Superintendent, provided additional information about water quality
sampling procedures, and the number of samples conducted each month. Public Works
has requested an additional position to ensure the Town has qualified personnel to keep
up with the sampling requirements.
Development Services Director John Webb briefed the Council on service levels related
to Health Inspections, noting that Town Health/Code staff does plan review in addition to
inspections. Town staff typically spends two to four hours per inspection to provide a high
level of customer service.
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Parks and Recreation Director Dudley Raymond provided additional information on the
request for contract services for the Parks and Recreation Department. The Town is
working toward achieving accreditation for the Parks and Recreation Department. Funds
for this request would be used to hire a professional consultant to assit staff with
developing best practices, policies and programs to achieve accreditation.
Town Manager Harlan Jefferson responded to a question about the proposed
Communication Manager, noting that the Town's public and media relations consultant
intends to continue service through FY 2020-2021.
Mayor Smith opened the Public Hearing for Items 3 and 4
With no one speaking, Mayor Smith closed the Public Hearings. No further action was
taken.
Adjourn.
The meeting was adjourned at 9:26 p.m. on Thursday, September 5, 2019.
These minutes approved on qip Widay of September 2019.
O.
p APPROVED:
Ray Smit , Mayor
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