05.28.19 Town Council Regular Meeting PacketPage 1 of 4
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Prosper is a place where everyone matters.
AGENDA BRIEFING – EXECUTIVE CONFERENCE ROOM – OPEN TO THE PUBLIC
1. Call to Order/Roll Call.
2. Questions about items listed on the Regular Meeting Agenda.
3. Discussion Items:
• Discussion on Prosper Downtown Live!
THE REGULAR TOWN COUNCIL MEETING WILL CONVENE IN COUNCIL
CHAMBERS IMMEDIATELY FOLLOWING THE AGENDA BRIEFING, AT
APPROXIMATELY 6:15 P.M.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of recent and upcoming events.
4. Presentations.
• Presentation of a Proclamation to members of the Prosper Eagle Lacrosse Team
declaring May 28, 2019, as “Prosper Eagle Lacrosse Day.”
5. CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and
non-controversial. The Consent Agenda can be acted upon in one motion.
Items may be removed from the Consent Agenda by the request of Council
Members or staff. Zoning-related Public Hearing items on the Consent
Agenda have received a unanimous recommendation for approval by the
Planning & Zoning Commission, and no written opposition was received
prior to the posting of this agenda. Those wishing to speak on a Public
Hearing item on the Consent Agenda should complete a “Public Meeting
Appearance Card” and present it to the Town Secretary prior to the meeting.
5a. Consider and act upon minutes from the following Town Council meeting. (RB)
• Special Meeting to Canvass Election – May 13, 1019
• Regular Meeting – May 14, 2019
5b. Receive the March Financial Report (KN)
AGENDA
Agenda Briefing and Regular Meeting of the
Prosper Town Council
Council Chambers
Prosper Town Hall
200 S. Main Street, Prosper, Texas
Tuesday, May 28, 2019
5:45 p.m.
Page 2 of 4
5c. Receive the Quarterly Investment Report (KN)
5d. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement and a Business Associate Agreement between Columbia
Medical Center of Plano Subsidiary, L.P., dba Medical City Plano, and the Town
of Prosper, Texas, related to medical director/control services; and authorizing the
Town Manager to execute same. (SB)
5e. Consider and act upon awarding Bid No. 2019-49-B to DDM Construction
Corporation, related to construction services for the East Fifth Street, North Street,
Lane Street,and Related Water Lines project; and authorize the Town Manager to
execute a construction agreement for same. (FJ)
5f. Consider and act upon awarding Bid No. 2019-55-B to Anderson Asphalt &
Concrete Paving, LLC, related to construction services for the Miscellaneous
Asphalt Patching project; and authorizing the Town Manager to execute a
construction agreement for same. (FJ)
5g. Consider and act upon approving a resolution supporting the U.S. Census
Bureau’s 2020 Decennial Census program and pledging participation in local
initiatives including a Complete Count Committee. (AG)
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is unable
to discuss or take action on any topic not listed on this agenda. Please complete a “Public
Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting, please
fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town
Council.
ITEMS FOR INDIVIDUAL CONSIDERATION:
7. Discussion on the Downtown Monument Sign. (DR)
8. Consider and act upon amending Ordinance No. 18-71 (FY 2018-2019 Budget) and
Capital Improvement Plan. (KN)
9. Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment, First
Amendment to Addendum A133 of the Standard Form of Agreement AIA Document A133-
2009, and First Amendment to Addendum A210 of the General Conditions of the Contract
for Construction AIA Document A201-2007 between Pogue Construction Co., L.P., and
the Town of Prosper, related to Construction Manager-At-Risk services for the Town of
Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility; and
authorizing the Town Manager to execute same. (DK)
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10.Consider and act upon authorizing the Town Manager to execute a Professional Services
Agreement between Alliance Geotechnical Group, and the Town of Prosper, Texas,
related to construction materials testing for the Town of Prosper Public Safety Complex
Phase 1 (Police Station and Dispatch) Facility project. (HW)
11.Consider and act upon approving Change Order Number 01 for Bid No. 2019-26-B to
Mario Sinacola & Sons Excavating, Inc., related to construction services for the E-W
Collector Roadway Improvement project; and authorizing the Town Manager to execute
Change Order Number 01 for same. (PA)
12.Consider and act upon authorizing the Town Manager to execute a Professional Services
Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas,
related to the design of Fishtrap Road (Sections 1 and 4) and the schematic design of
Fishtrap Road (Elementary to DNT) project. (PA)
13.EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 – To discuss and consider economic development incentives.
13b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
13c. Section 551.071 – Consultation with the Town Attorney about legal issues
associated with TABC and related permits for functions and events on Town
property, and all matters incident and related thereto.
14.Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
15.Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
16.Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall,
located at 200 S. Main Street, Prosper, Texas 75078, a place convenient and readily accessible to the
general public at all times, and said Notice was posted by 5:00 p.m., on Friday, May 24, 2019, and remained
so posted at least 72 hours before said meeting was convened.
_________________________ _______________________________
Robyn Battle, Town Secretary/PIO Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
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NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1.Call to Order/Roll Call.
The meeting was called to order at 7:30 a.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Councilmember Mike Korbuly
Councilmember Craig Andres
2.Consider and act upon an ordinance canvassing the returns and declaring the
results of the May 4, 2019, General Election, and ordering a Run-off Election to be
held on June 8, 2019. (RB)
Town Secretary/PIO Robyn Battle presented this item before the Town Council. The Town
of Prosper held a General Election on May 4 2019, in accordance with the Texas Election
Code. The Collin County and Denton County Early Voting Ballot Boards have reconvened
and completed their count of provisional ballots. Ms. Battle presented the final totals of
votes cast in the May 4, 2019, General Election.
Mayor Ray Smith ran unopposed in the General Election, therefore, he is automatically
re-elected to the position of Mayor. Marcus E. Ray received the majority of votes cast for
Place 1, therefore, he is duly elected to Town Council Place 1.
Because no candidate received at least 50% of the votes for Town Council Place 4, Ms.
Battle recommended the Town Council call a runoff election between Steve Thomas and
Meigs Miller, the two candidates who received the highest number of votes for Place 4.
A motion was made and seconded to approve Ordinance No. 19-23 canvassing the
returns and declaring the results of the May 4, 2019, General Election, and ordering a
Run-off Election to be held on June 8, 2019. The motion was approved by a vote of 5-0.
3.Discuss Town Council subcommittee membership. (RB)
This item will be brought forward for Council discussion following the Runoff Election.
MINUTES
SPECIAL CALLED MEETING
TO CANVASS ELECTION
Council Chambers
200 S. Main Street, Prosper, Texas
Monday, May 13, 2019
Itam 5a (i)
4. Adjourn.
The meeting was adjourned at 7:35 a.m. on Monday, May 13, 2019.
These minutes approved the 28th day of May, 2019.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Itam 5a (i)
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
as of March 31, 2019
Budgetary Basis
Prepared by
Finance Department
May 28, 2019
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
MARCH 2019
Table of Contents
Dashboard Charts 1 - 3
General Fund 4
Water-Sewer Fund 5
Debt Service Fund 6
Crime Control and Prevention Special Purpose District 7
Fire Control, Prevention, and Emergency Medical Services Special Purpose District 8
Vehicle and Equipment Replacement Fund 9
Storm Drainage Utility Fund 10
Park Dedication and Improvement Fund 11
TIRZ #1 - Blue Star 12
TIRZ #2 - Matthews Southwest 13
Water Impact Fees Fund 14
Wastewater Impact Fees Fund 15
Thoroughfare Impact Fees Fund 16
Special Revenue Fund 17
Capital Projects Fund-General 18
Capital Projects Fund-Water/Sewer 19
Detail All Funds 20
Item 5b
December sales tax was the first month Special Purpose Districts received
the 0.50% sales tax that in previous years was reported in the General Fund.
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 14/15 FY15/16 FY 16/17 FY 17/18 FY 18/19
1
Item 5b
$32.284
$16.142
$13.580
$27.877
$13.939
$20.902
$- $5 $10 $15 $20 $25 $30 $35
Total Budget
YTD Budget
YTD Actual
In Millions
General Fund Revenues and Expenditures
Revenues Expenditures
$20.754
$10.377
$9.939
$20.022
$10.011
$7.986
$- $5 $10 $15 $20 $25
Total Budget
YTD Budget
YTD Actual
In Millions
Water-Sewer Fund Revenues and Expenditures
Revenues Expenditures
2
Item 5b
Prosper is a place where everyone matters.
GENERAL FUND AT A GLANCE
%% Year
Passed
Resources 50.00%
Revenues 74.98%
Other Resources-Beginning Fund Balance 100.00%
Uses 50.00%
Expenditures 42.06%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
UTILITY FUNDS AT A GLANCE
%% Year
Passed
Resources 50.00%
Revenues 40.21%
Other Resources-Beginning Fund Balance 100.00%
Uses 50.00%
Expenditures 47.89%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
OTHER MAJOR IMPACT FEE FUNDS AT A GLANCE
%% Year
Passed
Resources 50.00%
Revenues 54.63%
Other Resources-Beginning Fund Balance 100.00%
Uses 50.00%
Expenditures 35.75%
Ending Fund Balance 100.00%
Resources Over (Under) Uses $0 $7,241,975
$18,499,473 $6,614,416
$1,973,471 $1,973,471
$10,234,000 $5,590,918
$10,238,944 $10,238,944
$0 -$1,373,222
Category Budget YTD Actual
$21,010,686 $10,062,602
$7,427,434 $7,427,434
$20,606,853 $8,285,547
$7,831,267 $7,831,267
$0
Category Budget YTD Actual
$3,732,556$3,732,556
$13,579,758$32,283,854
$11,728,788
Category Budget YTD Actual
$27,877,145
$8,139,265
$20,901,837
$8,139,265
Town of Prosper
Monthly Financial Report FY 2018/2019
Through the Month Ended March 2019
Unaudited -Intended for Management Purposes Only
The following is a summary of the Town's financial results for operating funds. This information is
summarized from financial statements for the monthly period that ended March 2019.
3
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
GENERAL FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior Year
REVENUES
Property Taxes 14,361,960$ -$ 14,361,960$ 14,235,855$ -$ 126,105$ 99%1 11,841,171$ 20%
Sales Taxes 4,460,015 - 4,460,015 2,824,525 - 1,635,490 63%2,927,343 -4%
Franchise Fees 1,425,650 - 1,425,650 569,501 - 856,149 40%2 398,103 43%
Building Permits 4,200,000 - 4,200,000 1,546,211 - 2,653,789 37%3 2,231,083 -31%
Other Licenses, Fees & Permits 1,199,159 - 1,199,159 479,302 - 719,857 40%2 731,769 -35%
Charges for Services 345,615 - 345,615 193,597 - 152,018 56%192,225 1%
Fines & Warrants 427,224 - 427,224 234,771 - 192,453 55%245,297 -4%
Intergovernmental Revenue (Grants)- - - 7,247 - (7,247) 18,979
Investment Income 212,194 - 212,194 159,540 - 52,654 75%96,553 65%
Transfers In 881,541 - 881,541 440,771 - 440,770 50%448,317 -2%
Miscellaneous 103,887 - 103,887 97,684 - 6,203 94%73,531 33%
Park Fees 259,900 - 259,900 112,834 - 147,066 43%2 72,358 56%
Total Revenues 27,877,145$ -$ 27,877,145$ 20,901,837$ -$ 6,975,308$ 75%19,276,730$ 8%
EXPENDITURES
Administration 6,122,012$ -$ 6,122,012$ 3,892,689$ 351,631$ 1,877,693$ 69%4 2,123,515$ 83%
Police 4,742,276 51,690 4,793,966 1,823,522 413,026 2,557,418 47%2,295,687 -21%
Fire/EMS 7,675,378 181,095 7,856,473 3,337,340 1,364,521 3,154,612 60%4 3,130,861 7%
Public Works 3,698,019 923,411 4,621,430 1,032,502 320,722 3,268,206 29%1,408,237 -27%
Community Services 3,951,808 321,194 4,273,002 1,687,114 150,997 2,434,890 43%1,611,987 5%
Development Services 3,028,688 69,524 3,098,212 1,297,233 347,678 1,453,302 53%4 1,077,581 20%
Engineering 1,236,308 282,451 1,518,759 509,358 21,600 987,801 35%444,303 15%
Total Expenses 30,454,489$ 1,829,365$ 32,283,854$ 13,579,758$ 2,970,174$ 15,733,922$ 51%12,092,171$ 12%
REVENUE OVER (UNDER) EXPENDITURES (2,577,344)$ (1,829,365)$ (4,406,709)$ 7,322,079$ 7,184,559$
Beginning Fund Balance October 1-Unassigned/Unrestricted 8,139,265$ 8,139,265$ 11,852,142$
Ending Fund Balance 3,732,556$ 15,461,344$ 19,036,701$
Notes
1
2 Franchise fees and other various license and fees are paid quarterly or annually. Finance is seeing a reduction in Construction fees collected. Revenue is not tracking as strong as projected.
Park fees are seasonal and the Town should see an uptick as the season changes. Parks is estimating revenue to come in lower than budget.
3 Buillding permits issued through February compared to this time last year is down by 29% which is reflected in collected revenue reported. Finance will continue to monitor.
4
For example: Fire encumbering for the ladder truck and Administration encumbering for audit and lobbyist services. Development Services: BV contract services encumbered.
Departments encumber funds for contracts that usually reflect the entire budget. That is why we see budgets exceed 33.33% to date for encumbrances.
Property taxes are billed in October and the majority of collections occur December through February. November 30, the Town received a large current property tax deposit.
4
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
WATER-SEWER FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Water Charges for Services 11,780,047$ -$ 11,780,047$ 3,774,764$ -$ 8,005,283$ 32%1 3,678,105$ 3%
Sewer Charges for Services 6,271,457 - 6,271,457 3,200,649 - 3,070,808 51%2,407,625 33%
Sanitation Charges for Services 1,627,947 - 1,627,947 570,804 - 1,057,143 35%1 541,707 5%
Licenses, Fees & Permits 42,052 - 42,052 75,053 - (33,001) 178%55,230 36%
Water Penalties 1,850 - 1,850 675 - 1,175 36%1 600 13%
Utility Billing Penalties 99,225 - 99,225 70,349 - 28,876 71%49,713 42%
Investment Income 98,752 - 98,752 78,238 - 20,514 79%44,171 77%
Other 100,775 - 100,775 215,379 - (114,604) 214%694,257 -69%
Total Revenues 20,022,105$ -$ 20,022,105$ 7,985,912$ -$ 12,036,193$ 40%7,471,407$ 7%
EXPENDITURES
Administration 2,121,521$ 143,274$ 2,264,795$ 1,165,553$ 40,380$ 1,058,862$ 53%2 803,488$ 45%
Debt Service 3,493,726 - 3,493,726 1,768,385 1,724,741 600 100%2 1,398,536
Water Purchases 5,349,510 (25,000) 5,324,510 2,543,182 - 2,781,328$ 48%2,100,533 21%
Public Works 9,586,605 84,250 9,670,855 4,461,575 230,969 4,978,311 49%3,753,435 19%
Total Expenses 20,551,362$ 202,524$ 20,753,886$ 9,938,696$ 3,720,830$ 8,819,101$ 66%8,055,991$ 23%
REVENUE OVER (UNDER) EXPENDITURES (529,257)$ (202,524)$ (731,781)$ (1,952,784)$ (584,584)$
Beginning Working Capital October 1 7,869,816 7,869,816 9,110,072
Ending Working Capital 7,138,035$ 5,917,032$ 8,525,488$
Notes
1 Rate increases are reflected. Revenue history has shown the average cumulative through February is at 31%. See new stats being tracked on rainfall below.
Nov 15 through Feb 15 is wastewater averaging months. This is also why we are seeing less water revenue billed to date due to customers watching water usage that affects wastewater charge for the next year.
2
For example: Debt service payments have been encumbered for the year. Administration reflects one time capital project transfer to CIP fund.
Average Monthly
Average
Cumulative
October 9.9%9.9%
Mar-19 Mar-18 Growth % November 7.5%17.4%
WATER SEWER WATER SEWER Change December 5.2%22.6%
# of Accts Residential 8,023 7,344 7,174 6,504 12.35%January 4.4%27.0%
# of Accts Commercial 329 245 291 221 12.11%February 4.4%31.4%
Consumption-Residential 43,590,250 47,230,487 41,267,830 45,680,399 4.45%March 4.5%35.9%
Consumption-Commercial 8,927,330 4,594,690 4,958,300 3,689,130 56.37%April 6.5%42.4%
Average Residential Water Consumption 5,433 5,752 -5.55%May 7.2%49.6%
Billed ($) Residential $347,697.76 $300,711.74 June 8.6%58.2%
Billed ($) Commercial $79,657.66 $42,275.32 July 12.6%70.8%
Total Billed ($) $427,355.42 $476,586.53 $342,987.06 $381,061.84 24.85%August 15.4%86.3%
September 13.7%100.0%
Sep-18 12.69 Sep-17 0.47
Oct-18 15.66 Oct-17 2.12
Nov-18 0.86 Nov-17 0.81
Dec-18 4.55 Dec-17 4.56
Jan-19 1.58 Jan-18 0.85
Feb-19 1.29 Feb-18 11.31
Mar-19 2.01 Mar-18 2.90
2nd year rate change will be reflected in November, 2018 billing
Average rainfall for March is 3.47
Departments encumber funds for contracts that usually reflect the entire budget. That is why we see budgets exceed 66% to date for encumbrances.
Rainfall
5
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
DEBT SERVICE FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes-Delinquent 168,392$ -$ 168,392$ 74,364$ -$ 94,028$ 44%1 16,536$ 350%
Property Taxes-Current 5,725,328 - 5,725,328 5,816,610 - (91,282) 102%1 4,946,080 18%
Taxes-Penalties 65,000 - 65,000 22,604 - 42,396 35%1 8,878 155%
Interest Income 40,000 - 40,000 45,666 - (5,666) 114%23,088 98%
Total Revenues 5,998,720$ -$ 5,998,720$ 5,959,244$ -$ 39,476$ 99%4,994,583$ 19%
EXPENDITURES
Professional Services 8,400$ -$ 8,400$ -$ -$ 8,400$ -$
2008 CO Bond Payment - - - - - - 558,000
2010 Tax Note Payment - - - - - - -
2011 Refunding Bond Payment - - - - - - 117,000
2012 GO Bond Payment 185,000 - 185,000 185,000 - - 100%2 -
2012 0O Bond Payment 58,650 - 58,650 58,650 - - 100%2
2013 GO Refunding Bond 160,000 - 160,000 - 160,000 - 100%2 -
Bond Administrative Fees 9,600 - 9,600 - - 9,600 0%800 -100%
2014 GO Bond Payment 265,000 - 265,000 - 265,000 - 100%2 -
2015 GO Bond Payment 175,000 - 175,000 175,000 - - 100%2 170,000
2015 CO Bond Payment 60,000 - 60,000 60,000 - - 100%2 60,000
2016 GO Debt Payment 946,800 - 946,800 946,800 - - 100%2 374,100
2016 CO Debt Payment 90,000 - 90,000 90,000 - - 100%2 115,000
2017 CO Debt Payment 355,000 - 355,000 355,000 - - 100%2 575,000
2017 GO Debt Payment 35,000 - 35,000 35,000 - - 100%2 -
2018 GO Debt Payment 115,000 - 115,000 115,000 - - 100%2 -
2018 CO Debt Payment 895,000 - 895,000 895,000 - - 100%2 -
Bond Interest Expense 2,839,989 - 2,839,989 1,413,704 1,426,285 - 100%2 1,113,809
Total Expenditures 6,198,439$ -$ 6,198,439$ 4,329,154$ 1,851,285$ 18,000$ 100%3,083,709$
REVENUE OVER (UNDER) EXPENDITURES (199,719)$ -$ (199,719)$ 1,630,090$ 1,910,873$
Beginning Fund Balance October 1 2,558,230 2,558,230 2,147,248
Ending Fund Balance Current Month 2,358,511$ 4,188,320$ 4,058,121$
Notes
1
2
Property taxes are billed in October and the majority of collections occur December through February. On November 30, the Town recorded a large current property tax payment.
The Town has encumbered the annual debt service payments that are paid in February and August.
6
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
CRIME CONTROL AND PREVENTION SPECIAL PURPOSE DISTRICT
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Sales Tax - Town 1,227,504$ -$ 1,227,504$ 388,770$ -$ 838,734$ 32%1 -$
Interest Income 5,000 - 5,000 - - 5,000$ 0%1 -
Other - - - - - - -
Total Revenue 1,232,504$ -$ 1,232,504$ 388,770$ -$ 843,734$ 32%-$
EXPENDITURES
Personnel 1,149,504$ -$ 1,149,504$ 626,598$ -$ 522,907$ 55%2 -$
Other 83,000 - 83,000 16,362 7,261 59,378 28%2 -
Total Expenditures 1,232,504$ -$ 1,232,504$ 642,959$ 7,261$ 582,284$ 53%-$
REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$ (254,189)$ -$
Beginning Fund Balance October 1 - - -
Ending Fund Balance Current Month -$ (254,189)$ -$
Notes
1 Both Special Purpose Districts have received two months of sales tax for the reported months of October and November. First sales tax receipt was received in December.
Due to expenditures starting October 1 for salaries and sales tax receipts did not start until December, the fund reflects a negative balance. Therefore, no interest
earnings are reflected until the fund shows a positive balance.
2 Finance will monitor expenditures as it relates to funds available. Personnel is high due to overtime expenses associated with the 12 sworn officers paid out of this district.
7
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES SEPCIAL PURPOSE DISTRICT
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Sales Tax - Town 1,227,504$ -$ 1,227,504$ 388,667$ -$ 838,837$ 32%1 -$
Interest Income 5,000 - 5,000 - - 5,000$ 0%1 -
Other - - - - - - -
Total Revenue 1,232,504$ -$ 1,232,504$ 388,667$ -$ 843,837$ 32%-$
EXPENDITURES
Personnel 1,160,004$ -$ 1,160,004$ 651,103$ 11,000$ 497,901$ 57%2 -$
Other 72,500 - 72,500 17,866 4,843 49,791 31%2 -
Total Expenditures 1,232,504$ -$ 1,232,504$ 668,969$ 15,843$ 547,693$ 56%-$
REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$ (280,302)$ -$
Beginning Fund Balance October 1 - - -
Ending Fund Balance Current Month -$ (280,302)$ -$
Notes
1 Both Special Purpose Districts have received two months of sales tax for the reported months of October and November. First sales tax receipt was received in December.
Due to expenditures starting October 1 for salaries and sales tax receipts did not start until December, the fund reflects a negative balance. Therefore, no interest
earnings are reflected until the fund shows a positive balance.
2 Finance will monitor expenditures as it relates to funds available. Personnel is high due to overtime expenses associated with the 12 firefighters paid out of this district.
8
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services -$ -$ -$ -$ -$ -$ -$
Other Reimbursements 20,000 - 20,000 41,411 - (21,411) 207%1 -
Interest Income 25,000 - 25,000 25,825 - (825) 103%10,730
Transfers In 1,597,961 - 1,597,961 798,981 - 798,980 50%533,317
Total Revenue 1,642,961$ -$ 1,642,961$ 866,217$ -$ 776,744$ 53%544,048$ 59%
EXPENDITURES
Vehicle Replacement 532,339$ 2,775$ 535,114$ 63,935$ 524,318$ (53,139)$ 110%2 217,868$
Equipment Replacement 277,336 - 277,336 292,910 - (15,574) 106%2 9,425
Technology Replacement 85,870 - 85,870 50,605 - 35,265 59%2 -
Total Expenditures 895,545$ 2,775$ 898,320$ 407,449$ 524,318$ (33,447)$ 104%227,293$
REVENUE OVER (UNDER) EXPENDITURES 747,416$ (2,775)$ 744,641$ 458,767$ 316,755$
Beginning Fund Balance October 1 2,337,780 2,337,780 1,710,537
Ending Fund Balance Current Month 3,082,421$ 2,796,547$ 2,027,292$
Notes
1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur. The revenue reflected is for last year's auction proceeds.
2 Funds have been expended or encumbered for this year's replacement vehicles, equipment, and technology.
9
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
STORM DRAINAGE UTILITY FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
45-4001-10-00 Storm Drainage Utility Fee 577,248$ -$ 577,248$ 298,621$ -$ 278,627$ 52%237,404$ 26%
45-4610-10-00 Interest Income 7,500 - 7,500 1,014 - 6,486 14%1 1,684 -40%
Other Revenue - - - - - - -
Total Revenue 584,748$ -$ 584,748$ 299,635$ -$ 285,113$ 51%239,088$ 25%
EXPENDITURES
Personnel Services 162,360$ -$ 162,360$ 82,929$ -$ 79,431$ 51%2 39,606$ 109%
Debt Service - - - - - - 0%3 192,643
45-7147-10-00 Operating Expenditures 20,700 - 20,700 4,107 - 16,593 20%5,209 -21%
Transfers Out 73,740 - 73,740 36,870 - 36,870 50%65,714 -44%
Total Expenses 256,800$ -$ 256,800$ 123,906$ -$ 132,894$ 48%303,173$ -59%
REVENUE OVER (UNDER) EXPENDITURES 327,948$ -$ 327,948$ 175,729$ (64,085)$
Beginning Working Capital October 1 (38,549) (38,549) (79,275)
Ending Working Capital Current Month 289,399$ 137,180$ (143,360)$
Note
1
2 Slight overage for half-way through the year of the budget in personnel services due to overtime expenses. Finance will monitor.
3 Stormwater's debt service is being absorbed in the Debt Service Fund to help assist the negative fund balance. This is a one year assistance.
Due to low fund balance, this impacts Stormwater Drainage's claim on cash and share of earned interest revenue.
10
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
PARK DEDICATION AND IMPROVEMENT FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
60-4045-60-00 Park Dedication-Fees 600,000$ -$ 600,000$ 156,126$ -$ 443,874$ 26%2 -$
60-4055-60-00 Park Improvements 250,000 - 250,000 8,384 - 241,616 3%2 -
Contributions/Grants - - - - - - -
60-4615-60-00 Interest-Park Dedication 10,000 - 10,000 8,289 - 1,711 83%11,299 -27%
60-4620-60-00 Interest-Park Improvements 8,000 - 8,000 10,750 - (2,750) 134%7,798 38%
Total Revenue 868,000$ -$ 868,000$ 183,549$ -$ 684,451$ 21%19,097$ 861%
EXPENDITURES
60-5290-60-00 Miscellaneous Expense -$ -$ -$ -$ -$ -$ -$
Professional Services-Park Ded - - - - - - -
60-5411-60-00 Professional Services-Park Imp 246,500 160,990 407,490 - - 407,490 0%-
Developer Reimbursement-Park Imp - - - - - - -
60-6001-60-00 Capital Exp-Park Imp 474,500 57,990 532,490 15,270 67,220 450,000 15%1 804,435
60-6002-60-00 Capital Exp-Park Ded - - - - - - 341,075
Transfers Out - - - - - - -
Total Expenses 721,000$ 218,980$ 939,980$ 15,270$ 67,220$ 857,490$ 9%1,145,510$
REVENUE OVER (UNDER) EXPENDITURES 147,000$ (218,980)$ (71,980)$ 168,279$ (1,126,413)$
Beginning Fund Balance October 1 1,857,785 1,857,785 3,683,495
Ending Fund Balance Current Month 1,785,805$ 2,026,064$ 2,557,082$
Notes
1 Encumbrance for contract at Cockrell Park Trail Connection and Hays Park.
2 Parks is working with developers to provide the Park Improvements/Development vs the Town collecting the Fees.
11
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
TIRZ #1 - BLUE STAR
Original Budget Amended Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
Water Impact Fees 125,000$ -$ 125,000$ 19,868$ 105,132$ 16%-$
Wastewater Impact Fees 75,000 - 75,000 11,852 63,148$ 16%-
East Thoroughfare Impact Fees 300,000 - 300,000 84,210 215,790$ 28%-
Property Taxes - Town (Current)290,232 - 290,232 340,626 (50,394)$ 117%132,016
Property Taxes - Town (Rollback)- - - - -$ -
Property Taxes - County (Current)83,081 - 83,081 - 83,081$ 0%-
Sales Taxes - Town 450,000 - 450,000 201,300 248,700$ 45%41,298
Sales Taxes - EDC 390,000 - 390,000 168,589 221,411$ 43%34,587
Investment Income 5,000 - 5,000 4,672 328$ 93%1,441
Transfer In - - - 1,449 (1,449)$ 1
Total Revenue 1,718,313$ -$ 1,718,313$ 832,566$ 885,747$ 48%209,343$
EXPENDITURES
Professional Services -$ -$ -$ -$ -$ -$
Developer Rebate 1,718,313 - 1,718,313 - 1,718,313 0%-
Transfers Out - - - - -
Total Expenses 1,718,313$ -$ 1,718,313$ -$ 1,718,313$ 0%-$
REVENUE OVER (UNDER) EXPENDITURES -$ 832,566$ 209,343$
Beginning Fund Balance October 1 213,282 213,282 187,499
Ending Fund Balance Current Month 213,282$ 1,045,848$ 396,842$
Note
1 Sales Tax audit confirmed correcting sales tax reported in the prior year to the GF and EDC that should be TIRZ # 1 revenue. Transfer In reflects this amount.
12
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
TIRZ #2 - MATTHEWS SOUTHWEST
Original Budget Amended Current Year Prior Year Change from
Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
West Thoroughfare Impact Fees 325,500$ -$ 325,500$ -$ 0%-$ 0%
Property Taxes - Town (Current)15,053 - 15,053 15,053 100%- 0%
Property Taxes - Town (Rollback)- - - - 0%- 0%
Property Taxes - County (Current)4,308 - 4,308 - 0%- 0%
Sales Taxes - Town 150 - 150 6 4%(9) 0%
Sales Taxes - EDC 150 - 150 6 4%(9) 0%
Investment Income 1,000 - 1,000 265 26%146 82%
Total Revenue 346,161$ -$ 346,161$ 15,329$ 4%128$ 11848%
EXPENDITURES
Professional Services -$ -$ -$ -$ -$ 0%
Developer Rebate 346,161 - 346,161 - 0%- 0%
Transfers Out - - - - - 0%
Total Expenditures 346,161$ -$ 346,161$ -$ 0%-$ 0%
REVENUE OVER (UNDER) EXPENDITURES -$ 15,329$ 128$
Beginning Fund Balance October 1 25,922 25,922 25,477
Ending Fund Balance Current Month 25,922$ 41,251$ 25,605$
13
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
WATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Water 3,584,000$ -$ 3,584,000$ 1,467,198$
Interest - Water 40,000 - 40,000 29,309
Total Revenues 3,624,000$ -$ 3,624,000$ 1,496,507$
EXPENDITURES
Developer Reimbursements
TVG Westside Utility Developer Reimb 975,000$ 975,000$ -$ 975,000$ 398,770$ -$ 576,230$ 576,230$
Parks at Legacy Developer Reimb 25,000 25,000 - 25,000 - - 25,000 25,000
Prosper Partners Developer Reimb 129,750 129,750 - 129,750 294,524 - (164,774) (164,774)
Prosper Lakes Developer Reimb 97,500 97,500 - 97,500 - - 97,500 97,500
Star Trail Developer Reimb 292,500 292,500 - 292,500 241,800 - 50,700 50,700
TVG Windsong Developer Reimb 100,000 100,000 - 100,000 113,100 - (13,100) (13,100)
Total Developer Reimbursements 1,619,750$ 1,619,750$ -$ 1,619,750$ 1,048,195$ -$ 571,555$ -$ 571,555$
Capital Expenditures
Fishtrap Elevated Storage 3,468,700 2,525,348 446,805 2,972,153 2,857,559 91,915 22,679 522,129 (2,904) Construction 2% complete
Water Supply Line Phase 1 and Easement Costs 1,004,850 1,414,154 (409,304) 1,004,850 96,358 199,547 708,944 652,949 55,995 Construction 99.5% complete
Custer Road Pump Station Expansion 788,450 272,950 412,333 685,283 426,106 161,228 97,950 163,167 37,950 Construction 95% complete
LLP Phase 2 Pipeline Easement Costs 850,000 1,000,000 (150,000) 850,000 - - 850,000 - 850,000
LLP Phase Pump Station, GST, and Water Line 150,000 - 150,000 150,000 150,000 - - - -
Total Projects 6,262,000$ 5,212,452$ 449,834$ 5,662,286$ 3,530,024$ 452,690$ 1,679,573$ 1,338,245$ 941,041$
Total Expenditures 7,881,750$ 6,832,202$ 449,834$ 7,282,036$ 4,578,218$ 452,690$ 2,251,128$ 1,338,245$ 1,512,597$
REVENUE OVER (UNDER) EXPENDITURES (3,658,036)$ (3,081,711)$
Beginning Fund Balance October 1 4,074,701 4,074,701
Ending Fund Balance Current Month 416,665$ 992,990$
14
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
WASTEWATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Wastewater 600,000$ -$ 600,000$ 406,404$
Interest - Wastewater 12,000 - 12,000 15,494
Upper Trinity Equity Fee 200,000 - 200,000 108,500
Total Revenues 812,000$ -$ 812,000$ 530,398$
EXPENDITURES
Developer Reimbursements
LaCima Developer Reimb 10,000$ 10,000$ -$ 10,000$ 26,305$ -$ (16,305)$ -$ (16,305)$
TVG Westside Utility Developer Reimb 170,750 170,750 - 170,750 128,230 - 42,520 - 42,520
Prosper Partners Utility Developer Reimb 40,000 40,000 - 40,000 39,079 - 921 - 921
Frontier Estates Developer Reimb 51,225 51,225 - 51,225 4,440 - 46,786 - 46,786
Brookhollow Developer Reimb 5,000 5,000 - 5,000 - 5,000 - 5,000
TVG Windsong Developer Reimb 68,300 68,300 - 68,300 95,408 - (27,108) - (27,108)
Star Trail Developer Reimb - - - - 42,346 - (42,346) - (42,346)
All Storage Developer Reimb 15,000 15,000 - 15,000 - - 15,000 - 15,000
Lagacy Garden Developer Reimb 100,000 100,000 - 100,000 - - 100,000 - 100,000
Total Developer Reimbursements 460,275$ 460,275$ -$ 460,275$ 335,808$ -$ 124,468$ -$ 124,468$
Capital Expenditures
- - - - - - - - -
Total Projects -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Expenditures 460,275$ 460,275$ -$ 460,275$ 335,808$ -$ 124,468$ -$ 124,468$
REVENUE OVER (UNDER) EXPENDITURES 351,725$ 194,590$
Beginning Fund Balance October 1 1,256,837 1,256,837
Ending Fund Balance Current Month 1,608,562$ 1,451,427$
15
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
THOROUGHFARE IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
East Thoroughfare Impact Fees 2,825,000$ -$ 2,825,000$ 515,925$
West Thoroughfare Impact Fees 2,035,000 - 2,035,000 2,819,567
Interest-East Thoroughfare Impact Fees 50,000 - 50,000 15,979
Interest-West Thoroughfare Impact Fees 20,000 - 20,000 28,993
Total Revenues 4,930,000$ -$ 4,930,000$ 3,380,463$
EXPENDITURES
East
Developer Agreeement - PISD 350,000 350,000 - 350,000 462,510 - (112,510) - (112,510)
Prosper Trail (Kroger - Coit)3,282,000 2,982,000 - 2,982,000 - - 2,982,000 305,000 2,977,000 Construction 48% complete
Prosper Trail (Coit - Custer)810,000 200,000 207,209 407,209 63,289 143,920 200,000 402,791 200,000 Design 70% complete-field survey 100% complete
Coit Road (First - Frontier)1,289,900 600,000 689,900 1,289,900 176,926 579,647 533,328 533,328 - Design 60% complete
First St. DNT-Coleman-EAST 585,000 96,000 - 96,000 (536) - 96,536 488,667 96,869 Design 70% complete
FM2478 ROW (US380-FM1461)149,000 69,000 - 69,000 68,832 - 168 80,000 168 Agreement with TxDOT, TxDOT has acquired 94% of ROW, Design complete
First (DNT Intersection Improvements)1,250,000 1,250,000 - 1,250,000 427,382 - 822,618 - 822,618 Design 95% complete; construction start date: Fall 2019
Traffic Signal - Coit Rd & First Street 250,000 250,000 - 250,000 - - 250,000 - 250,000
Total East 7,965,900$ 5,797,000$ 897,109$ 6,694,109$ 1,198,403$ 723,566$ 4,772,140$ 1,809,786$ 4,234,145$
West
TVG Developer Reimb 543,384 543,384 - 543,384 - - 543,384 - 543,384
Parks at Legacy Developer Reimb 250,000 250,000 - 250,000 130,445 - 119,555 - 119,555
Star Trail Developer Reimb 400,000 400,000 - 400,000 231,074 - 168,926 - 168,926
Legacy Garden Developer Reimb 250,000 250,000 - 250,000 - - 250,000 - 250,000
1,525,000 1,250,000 178,588 1,428,588 45,198 177,862 1,205,528 74,667 1,227,273 Notice to proceed issued 4/1/19, construction start date: Fall 2019
First St. DNT-Coleman-EAST 465,672 42,000 - 42,000 5,000 - 37,000 340,600$ 120,072 Design 70% complete
Prosper Trail (DNT Intersection Improvements)75,000 75,000 - 75,000 75,000 - - - -
Total West 3,509,056$ 2,810,384$ 178,588$ 2,988,972$ 486,717$ 177,862$ 2,324,393$ 415,267$ 2,429,210$
Total Expenditures 11,474,956$ 8,607,384$ 1,075,697$ 9,683,081$ 1,685,120$ 901,429$ 7,096,533$ 2,225,053$ 6,663,354$
REVENUE OVER (UNDER) EXPENDITURES (4,753,081)$ 1,695,343$
Beginning Fund Balance October 1 2,915,521 2,915,521
Ending Fund Balance Current Month (1,837,560)$ 4,610,864$
E-W Collector Cook Lane (First - End)
16
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
Expected Year to Date Percent 50.00%
SPECIAL REVENUE FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Obligated Prior Year
Police Donation Revenue 15,000$ -$ 15,000$ 8,106$ -$ 6,894$ 54%8,695$ -7%
Police Grant - - - - - - -
Fire Donation Revenue 14,000 25,310 39,310 11,631 - 27,679 30%6,663 75%
Child Safety Revenue 5,000 - 5,000 3,370 - 1,630 67%3,194 6%
Court Security Revenue 7,700 - 7,700 4,443 - 3,257 58%4,559 -3%
Court Technology Revenue 10,395 - 10,395 5,924 - 4,471 57%6,078 -3%
LEOSE Revenue 4,000 - 4,000 2,739 - 1,261 2,718
Library Grant - - - - - - -
Interest Income 2,765 - 2,765 3,396 - (631) 123%2,444 39%
Tree Mitigation Revenue - - - - - - 27,475 -100%
Cash Seizure/Forfeiture - - - 2,966 - (2,966) -
Donations - ITTCC - - - - - - -
Transfer In - - - - - - -
Total Revenue 58,860$ 25,310$ 84,170$ 42,577$ -$ 41,593$ 51%61,826$ -31%
EXPENDITURES
LEOSE Expenditure -$ -$ -$ 150$ -$ (150)$ -$
Court Technology Expense 5,665 - 5,665 3,737 - 1,928 66%-
Court Security Expense 12,996 - 12,996 5,781 - 7,215 44%-
Police Donation Expense 20,000 (11,884) 8,116 575 - 7,541 7%2,800
Fire Donation Expense 5,000 25,310 30,310 (723) 5,000 26,033 14%1 31,157
Child Safety Expense 5,000 - 5,000 3,781 - 1,219 76%1,054
Tree Mitigation Expense 6,339 - 6,339 - - 6,339 0%-
Library Grant Expense - - - - - - -
Police Seizure Expense 5,000 11,884 16,884 8,960 8,817 (893) 105%3,400
Total Expenses 60,000$ 25,310$ 85,310$ 22,261$ 13,817$ 49,232$ 26%38,411$
REVENUE OVER (UNDER) EXPENDITURES (1,140)$ -$ (1,140)$ 20,315$ 23,415$
Beginning Fund Balance October 1 1,755,882$ 1,755,882$ 1,681,040$
Ending Fund Balance Current Month 1,754,742$ 1,776,197$ 1,704,455$
Note
1 Sound equipment refund.
17
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
CAPITAL PROJECTS FUND-GENERAL
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Grants -$ -$ -$ -$
Contributions/Interlocal Revenue 1,000,000 - 1,000,000 -
Bond Proceeds - (18,085,000) 18,085,000 -
Interest - - - 121,129
Interest-2004 Bond - -
Interest-2006 Bond - 1,104
Interest-2008 Bond - -
Interest-2012 GO Bond - 241
Interest-2015 Bond - 19,221
Interest-2016 Bond - 46
Interest-2017 Bond 2,394
Transfers In-General Fund - 3,435,399 3,435,399 1,875,000
Transfers In-Impact Fee Funds - 75,000 75,000 80,000
Transfers In-Bond Funds - - - 2,465,400
Total Revenues 1,000,000$ (14,649,601)$ 22,595,399$ 4,564,535$
EXPENDITURES
Frontier Parkway (BNSF Overpass)2,180,000 1,230,996 - 1,230,996 - - 1,230,996 - 2,180,000 E Thoro Fund paid 3,650,000 for interlocal payment. Collin County Project-construction Spring 2020
Downtown Enhancements 2,566,275 - 1,620,487 1,620,487 1,106,596 594,740 (80,850) 776,276 88,663 Construction 90% complete
West Prosper Roads 15,881,000 3,100,000 4,468,603 7,568,603 1,257,248 2,880,450 3,430,904 8,069,266 3,674,035 Phase 1-Construction complete
- - Phase 2-design complete; construction 50% complete
Phase 3-design 90% complete; construction start date: Fall 2019
Prosper Trail (Kroger to Coit)4,762,308 - 3,827,689 3,827,689 851,943 2,978,873 (3,127) 906,515 24,977 Construction 48% complete
First Street (DNT to Coleman)2,439,915 7,408 1,819,785 1,827,193 202,573 148,018 1,476,602 861,807 1,227,516 Design 70% complete
Old Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 - 766,411 766,411 583,474 182,938 - 214,758 18,831 Construction 98% complete
Eighth Street (Church-PISD)260,000 - 202,736 202,736 139,427 63,308 - 43,782 13,483 Construction 50% complete
Field Street (First-Broadway)250,000 - 132,242 132,242 130,694 1,547 0 7,819 109,940 Project complete
Town Hall Infrastructure Improvements 1,288,584 - - - 2,013 161 (2,174) 1,068,290 218,120 Project complete
Windsong Ranch, Phase 2 & Phase 3 1,630,000 - 740,204 740,204 416,260 227,038 96,906 907,255 306,486 Phase 3 construction complete
Fifth Street (Coleman - Church)260,856 - 20,166 20,166 17,655 2,512 - 240,690 0 Project complete
Third Street (Main - Coleman)76,363 - 40,339 40,339 30,240 10,098 - 36,024 - Project complete
First Street (DNT Intersection Improvements)1,387,000 - 110,585 110,585 33,639 - 76,946 26,415 1,326,946 ROW acquisitions complete; design 95% complete; construction start: Fall 2019
Victory Way (Coleman-Frontier)2,500,000 2,250,000 247,600 2,497,600 - 247,600 2,250,000 - 2,252,400 Design 60% complete, construction start: Fall 2019
Fishtrap (Teel Intersection Improvements)150,000 - 44,973 44,973 19,704 25,269 - 5,027 100,000 Design 60% complete; construction start: Fall 2019
Coleman Street (Gorgeous-Prosper Trail)375,000 - 375,000 375,000 - - 375,000 - 375,000 Design 90% complete; construction start: Summer 2019
Prosper Trail/DNT Intersection Improvements 88,000 - 88,000 88,000 74,765 13,235 - - 0
Fishtrap Section 1 & 4 778,900 - 778,900 778,900 - - 778,900 - 778,900
Acacia Parkway 1,022,782 - 242,739 242,739 38,313 - 204,426 780,043 204,426
FM2478 (US380-FM1461)388,000 - 174,205 174,205 - - 174,205 207,914 180,086 TxDOT acquired 94% of the ROW; construction start: Summer 2020
Total Street Projects 39,284,983$ 6,588,404$ 15,700,663$ 22,289,067$ 4,904,545$ 7,375,789$ 10,008,733$ 14,151,881$ 13,079,808$
Decorative Monument Street Signs 150,000 - 22,709 22,709 22,709 - - 115,486 11,806 Project complete
Total Traffic Projects 150,000$ -$ 22,709$ 22,709$ 22,709$ -$ -$ 115,486$ 11,806$
HWY 289 Gateway Monument 411,200$ -$ 407,086$ 407,086$ -$ 5,100$ 401,986$ -$ 406,100$ Council approved to proceed 5/14/19; construction start date: Summer 2019
US 380 Median Design (Green Ribbon)809,250 - 17,459 17,459 4,872 12,588 - - 791,791 Design complete; construction start date: Summer 2019
Whitley Place H&B Trail Extension 500,000 500,000 - 500,000 - - 500,000 - 500,000 Grant funds from Texas Wildlife-meeting with grant on start date
Total Park Projects 1,720,450$ 500,000$ 424,545$ 924,545$ 4,872$ 17,688$ 901,986$ -$ 1,697,890$
Town Hall Professional Services 2,248,580 - - - - - - 2,248,580 - Services completed
Town Hall Multipurpose Facility 20,072,581 - 71,028 71,028 51,627 17,152 2,249 19,762,473 241,329 Finish of punch list continues
Town Hall - FF&E 1,362,000 - 181,545 181,545 76,888 4,992 99,666 1,180,569 99,552 FFE still working on art and greenery for facility
Public Safety Complex, Phase 1 1,444,696 385,000 950,827 1,335,827 457,902 517,234 360,690 273,730 195,829 Final design 100% complete; construction start date: Summer 2019
Public Safety Complex, Phase 1-Dev Costs 550,000 850,000 (300,000) 550,000 - - 550,000 - 550,000 Final design 100% complete; construction start date: Summer 2019
Public Safety Complex, Phase 1-Construction 11,400,000 10,765,000 635,000 11,400,000 - - 11,400,000 - 11,400,000 Final design 100% complete; construction start date: Summer 2019
Public Safety Complex, Phase 1-FFE 1,165,000 - 1,165,000 1,165,000 - - 1,165,000 - 1,165,000 Final design 100% complete; construction start date: Summer 2019
Parks and Public Works Complex 3,650,000 - 1,981,375 1,981,375 1,138,778 - 842,597 17,825 2,493,397 Land purchased
Total Facility Projects 41,892,857$ 12,000,000$ 4,684,775$ 16,684,775$ 1,725,195$ 539,379$ 14,420,202$ 23,483,177$ 16,145,106$
Transfer Out -$ -$ -$ -$ 11,335$ -$ -$ -$ -$
Total Expenditures 83,048,290$ 19,088,404$ 20,832,692$ 39,921,096$ 6,668,655$ 7,932,855$ 25,330,921$ 37,750,543$ 30,934,611$
REVENUE OVER (UNDER) EXPENDITURES (17,325,697)$ (2,104,120)$
Beginning Fund Balance October 1 10,600,003 10,600,003
Ending Fund Balance Current Month (6,725,694)$ 8,495,883$ 18
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
March 31, 2019
CAPITAL PROJECTS FUND-WATER/SEWER
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Year Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT Note
REVENUES
Interest Income -$ -$ -$ 45,600$
Interest-2016 CO Bond - - - 1,914
Interest-2017 CO Bond - - - 4,776
Interest-2018 CO Bond - - - -
Bond Proceeds - (8,750,000) 8,750,000 -
Transfers In - Impact Fees - 2,842,553 2,842,553 2,842,553
Transfers In - - - 1,184,561
Transfers In-Bond Funds - - - 336,091
Total Revenues -$ (5,907,447)$ 11,592,553$ 4,415,495$
EXPENDITURES
Lower Pressure Plane Pump Station Design 1,585,100 1,439,287 - 1,439,287 - - 1,439,287 145,813 1,439,287 Construction complete for Lovers Lane; design 90% complete
Prosper Trail EST Construction 517,300 - 9,650 9,650 9,650 - - 481,669 25,981 Project complete
FishTrap EST (South)5,758,000 - 5,757,553 5,757,553 - 5,758,000 (447) - - Construction 2% complete
Water Supply Line Phase 1 9,694,480 - 5,345,684 5,345,684 2,107,765 273,399 2,964,520 - 7,313,316 construction 99.5% complete
Water Supply Line Phase 1 Easement Costs 1,941,500 - 1,941,500 1,941,500 1,024,070 - 917,430 - 917,430 construction 99.5% complete
Glenbrooke Water Meter PRVs 407,200 - 150,000 150,000 108,773 41,625 (398) - 256,802 2012 CO Bonds
Custer Rd Meter Station/Water Line Relocation 290,325 - 290,325 290,325 29,368 260,957 - - - Design 95% complete; construction start: Summer 2019
Church/Parvin WW Reconstruction 100,000 100,000 - 100,000 - - 100,000 - 100,000
Doe Branch WWTP 0.25 MGD Expansion 3,625,000 3,625,000 (3,625,000) - - - - - 3,625,000
Parks and Public Works Complex 2,000,000 - 1,448,825 1,448,825 1,133,173 - 315,652 375 866,452
E-W Collector (Cook-DNT)256,025 - 256,025 256,025 - - 256,025 - 256,025
Total Water & Wastewater Projects 26,174,930$ 5,164,287$ 11,574,562$ 16,738,849$ 4,412,799$ 6,333,981$ 5,992,069$ 627,857$ 14,800,293$
Old Town Drainage 500,000 460,000 8,800 468,800 236 29,800 438,764 42,400 427,564 Design 95% complete-construction start date: Summer 2019
Coleman Rd Drainage 308,479 290,979 - 290,979 - - 290,979 17,500 290,979
Old Town Land Drainage Land Acq 925,000 - 10,000 10,000 12,593 500 (3,093) 533,486 378,421
Old Town Drainage Broadway Design & Construction 791,149 550,000 101,250 651,250 - 62,750 588,500 73,250 655,149 Design 70% complete-construction start date: Summer 2019
Old Town Drainage Fifth Street Trunk Main 400,000 127,038 (115,909) 11,129 280,070 4,449 (273,390) 55,909 59,572
Total Drainage Projects 2,924,628$ 1,428,017$ 4,141$ 1,432,158$ 292,899$ 97,499$ 1,041,760$ 722,545$ 1,811,685$
Transfer out -
Total Expenses 29,099,558$ 6,592,304$ 11,578,703$ 18,171,007$ 4,705,698$ 6,431,480$ 7,033,829$ 1,350,401$ 16,611,979$
(6,578,454)$ (290,203)$
Beginning Working Capital October 1 19,377,844 19,377,844
Ending Working Capital Current Month 12,799,390$ 19,087,641$
19
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-4035-10-00 3% Construction Fee - 500,000.00 - 500,000.00 - 116,337.10 - 54,838.55 23.27 - 383,662.90
100-4061-10-00 Notary Fees - 200.00 - 200.00 - 87.00 - 25.00 43.50 - 113.00
100-4105-10-00 Property Taxes -Delinquent - 106,985.00 - 106,985.00 - 164,288.38 - 6,024.96 153.56 57,303.38
100-4110-10-00 Property Taxes -Current - 14,202,898.00 - 14,202,898.00 - 14,017,060.10 108,385.30 98.69 - 185,837.90
100-4115-10-00 Taxes -Penalties - 52,077.00 - 52,077.00 - 54,506.11 - 11,578.08 104.66 2,429.11
100-4120-10-00 Sales Taxes - 4,460,015.00 - 4,460,015.00 - 2,824,524.85 - 320,944.85 63.33 - 1,635,490.15
100-4130-10-00 Sales Tax-Mixed Beverage - 40,437.00 - 40,437.00 - 14,516.20 35.90 - 25,920.80
100-4140-10-00 Franchise Taxes - Electric - 765,065.00 - 765,065.00 - 187,856.95 - 71,720.11 24.55 - 577,208.05
100-4150-10-00 Franchise Taxes - Telephone - 160,071.00 - 160,071.00 - 39,437.06 24.64 - 120,633.94
100-4160-10-00 Franchise Taxes - Gas - 121,800.00 - 121,800.00 - 165,277.13 135.70 43,477.13
100-4170-10-00 Franchise Taxes - Road Usage - 41,530.00 - 41,530.00 - 16,542.16 - 788.69 39.83 - 24,987.84
100-4185-10-00 Franchise Fee - W/S Fund - 295,298.00 - 295,298.00 - 147,649.02 - 24,608.17 50.00 - 147,648.98
100-4190-10-00 Franchise Fee-Cable - 41,886.00 - 41,886.00 - 12,739.10 30.41 - 29,146.90
100-4202-10-00 NTTA Tag Sales - 150.00 - 150.00 - 70.00 46.67 - 80.00
100-4203-10-00 Cell Tower Rent - 18,000.00 - 18,000.00 - 18,000.00
100-4218-10-00 Administrative Fees-EDC - 15,000.00 - 15,000.00 - 7,500.00 - 1,250.00 50.00 - 7,500.00
100-4230-10-00 Other Permits - 1,851.00 - 1,851.00 - 1,045.00 56.46 - 806.00
100-4610-10-00 Interest Income - 212,194.00 - 212,194.00 - 159,539.99 - 25,381.59 75.19 - 52,654.01
100-4910-10-00 Other Revenue - 15,000.00 - 15,000.00 - 9,719.59 64.80 - 5,280.41
100-4995-10-00 Transfer In/Out - 881,541.00 - 881,541.00 - 440,770.58 - 73,461.75 50.00 - 440,770.42
100-4060-10-07 NSF Fees - 25.00 25.00
100-4410-10-07 Court Fines - 427,224.00 - 427,224.00 - 234,771.09 - 44,500.27 54.95 - 192,452.91
100-4930-10-99 Insurance Proceeds - 21,641.94 21,641.94
100-4230-20-01 Other Permits - 2,650.00 - 2,650.00 - 875.00 - 275.00 33.02 - 1,775.00
100-4440-20-01 Accident Reports - 1,345.00 - 1,345.00 - 720.60 - 128.00 53.58 - 624.40
100-4450-20-01 Alarm Fee - 57,113.00 - 57,113.00 - 24,648.00 - 5,412.00 43.16 - 32,465.00
100-4510-20-01 Grants - 6,388.05 - 1,831.85 6,388.05
100-4910-20-01 Other Revenue - 5,000.00 - 5,000.00 - 2,825.00 - 1,017.50 56.50 - 2,175.00
100-4310-30-01 Charges for Services - 327,165.00 - 327,165.00 - 193,107.71 - 35,169.46 59.03 - 134,057.29
100-4411-30-01 CC Fire Assoc - 500.00 - 500.00 - 349.87 69.97 - 150.13
100-4315-30-05 Fire Review/Inspect Fees - 100,000.00 - 100,000.00 - 46,975.00 - 14,275.00 46.98 - 53,025.00
100-4017-40-01 Contractor Registration Fee - 100,000.00 - 100,000.00 - 50,100.00 - 9,000.00 50.10 - 49,900.00
100-4210-40-01 Building Permits - 4,200,000.00 - 4,200,000.00 - 1,546,211.16 - 416,689.78 36.82 - 2,653,788.84
100-4230-40-01 Other Permits - 200,000.00 - 200,000.00 - 93,817.50 - 19,007.00 46.91 - 106,182.50
100-4240-40-01 Plumb/Elect/Mech Permits - 45,000.00 - 45,000.00 - 21,906.00 - 5,130.00 48.68 - 23,094.00
100-4242-40-01 Re-inspection Fees - 60,000.00 - 60,000.00 - 36,650.00 - 5,475.00 61.08 - 23,350.00
100-4910-40-01 Other Revenue - 9,926.61 - 1,963.01 9,926.61
100-4211-40-02 Multi-Family Registration - 6,480.00 - 6,200.00 6,480.00
100-4245-40-02 Health Inspections - 41,200.00 - 41,200.00 - 30,865.00 - 9,125.00 74.92 - 10,335.00
100-4910-40-02 Other Revenue - 500.00 - 500.00 - 500.00
100-4207-40-03 Network Node Application Fee - 10,250.00 10,250.00
100-4220-40-03 Zoning Application Fees - 25,000.00 - 25,000.00 - 6,870.00 - 1,690.00 27.48 - 18,130.00
100-4225-40-03 Development Application Fees - 50,000.00 - 50,000.00 - 40,993.00 - 1,330.00 81.99 - 9,007.00
100-4910-40-03 Other Revenue - 6,000.00 - 6,000.00 - 3,010.00 - 600.00 50.17 - 2,990.00
20
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-4910-50-01 Other Revenue - 30,000.00 - 30,000.00 - 3,060.00 - 1,260.00 10.20 - 26,940.00
100-4056-60-00 Field Rental Fees - 90,000.00 - 90,000.00 - 73,722.50 - 68,385.00 81.91 - 16,277.50
100-4057-60-00 Pavilion User Fees - 4,000.00 - 4,000.00 - 2,062.50 - 800.00 51.56 - 1,937.50
100-4058-60-00 Park Program Fees - 150,400.00 - 150,400.00 - 17,819.06 - 8,243.00 11.85 - 132,580.94
100-4721-60-00 Prosper Christmas Donations - 15,500.00 - 15,500.00 - 19,230.00 - 1,250.00 124.07 3,730.00
100-4910-60-00 Other Revenue - 11,029.15 11,029.15
100-4063-60-05 Lost Fees - 200.00 - 200.00 - 794.84 - 120.91 397.42 594.84
100-4064-60-05 Printing/Copying Fees - 100.00 - 100.00 - 332.24 - 69.60 332.24 232.24
100-4065-60-05 Book Fines - 205.39 - 47.60 205.39
100-4066-60-05 Library Card Fees - 3,850.00 - 500.00 3,850.00
100-4510-60-05 Grants - 858.50 - 858.50 858.50
100-4910-60-05 Other Revenue - 6,250.00 - 6,250.00 - 6,250.00
100-5110-10-01 Salaries & Wages 161,710.00 161,710.00 79,369.90 18,985.30 49.08 82,340.10
100-5140-10-01 Salaries - Longevity Pay 45.00 45.00 45.00
100-5143-10-01 Cell Phone Allowance 1,020.00 1,020.00 510.00 85.00 50.00 510.00
100-5145-10-01 Social Security Expense 10,095.00 10,095.00 4,245.79 1,126.05 42.06 5,849.21
100-5150-10-01 Medicare Expense 2,361.00 2,361.00 1,073.87 263.35 45.48 1,287.13
100-5155-10-01 SUTA Expense 162.00 162.00 9.00 - 153.00 5.56 153.00
100-5160-10-01 Health Insurance 11,861.00 11,861.00 8,200.14 1,245.02 69.14 3,660.86
100-5165-10-01 Dental Insurance 491.00 491.00 243.46 38.96 49.59 247.54
100-5170-10-01 Life Insurance/AD&D 18.00 18.00 103.56 17.26 575.33 - 85.56
100-5175-10-01 Liability (TML)/Workers' Comp 310.00 310.00 151.07 36.17 48.73 158.93
100-5180-10-01 TMRS Expense 22,061.00 22,061.00 10,767.70 2,579.28 48.81 11,293.30
100-5185-10-01 Long/Short Term Disability 308.00 308.00 138.96 24.26 45.12 169.04
100-5186-10-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 150.00 50.00 25.00 450.00
100-5210-10-01 Office Supplies 1,200.00 1,200.00 233.70 34.86 19.48 966.30
100-5230-10-01 Dues,Fees,& Subscriptions 7,150.00 7,150.00 3,613.12 595.00 50.53 3,536.88
100-5240-10-01 Postage and Delivery 50.00 50.00 2.15 1.15 4.30 47.85
100-5250-10-01 Publications 400.00 400.00 400.00
100-5280-10-01 Printing and Reproduction 150.00 150.00 150.00
100-5290-10-01 Other Charges and Services 200.00 200.00 200.00
100-5330-10-01 Copier Expense 250.00 250.00 619.62 165.03 247.85 - 369.62
100-5410-10-01 Professional Services 300,780.00 300,780.00 153,207.08 25,583.91 147,572.92 50.94
100-5430-10-01 Legal Fees 72,450.00 72,450.00 40,325.50 55.66 32,124.50
100-5435-10-01 Legal Notices/Filings 30.20 - 30.20
100-5480-10-01 Contracted Services 70,360.00 70,360.00 28,120.00 14,000.00 42,000.00 39.97 240.00
100-5525-10-01 Electricity - 1,111.13
100-5526-10-01 Data Network 725.00 725.00 113.97 15.72 611.03
100-5530-10-01 Travel 5,200.00 5,200.00 2,307.14 596.93 44.37 2,892.86
100-5533-10-01 Mileage Expense 200.00 200.00 59.95 29.98 140.05
100-5536-10-01 Training/Seminars 1,450.00 1,450.00 1,446.00 99.72 4.00
100-7145-10-01 Transfer to VERF 623.00 623.00 311.52 51.92 50.00 311.48
100-5110-10-02 Salaries & Wages 260,170.00 260,170.00 118,762.23 27,029.88 45.65 141,407.77
100-5115-10-02 Salaries - Overtime 2,000.00 2,000.00 44.59 2.23 1,955.41
21
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5140-10-02 Salaries - Longevity Pay 445.00 445.00 330.00 74.16 115.00
100-5143-10-02 Cell Phone Allowance 1,020.00 1,020.00 510.00 85.00 50.00 510.00
100-5145-10-02 Social Security Expense 16,352.00 16,352.00 7,310.58 1,664.24 44.71 9,041.42
100-5150-10-02 Medicare Expense 3,824.00 3,824.00 1,709.73 389.22 44.71 2,114.27
100-5155-10-02 SUTA Expense 648.00 648.00 123.68 - 505.16 19.09 524.32
100-5160-10-02 Health Insurance 12,797.00 12,797.00 10,029.48 1,578.44 78.37 2,767.52
100-5165-10-02 Dental Insurance 429.00 429.00 426.04 102.56 99.31 2.96
100-5170-10-02 Life Insurance/AD&D 577.00 577.00 236.34 40.14 40.96 340.66
100-5175-10-02 Liability (TML)/Workers' Comp 502.00 502.00 227.10 51.50 45.24 274.90
100-5180-10-02 TMRS Expense 35,737.00 35,737.00 16,184.16 3,673.16 45.29 19,552.84
100-5185-10-02 Long/Short Term Disability 494.00 494.00 193.46 37.56 39.16 300.54
100-5186-10-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 384.96 78.32 64.16 215.04
100-5193-10-02 Records Retention 1,500.00 1,500.00 270.00 270.00 18.00 1,230.00
100-5210-10-02 Office Supplies 2,500.00 2,500.00 1,383.84 334.87 55.35 1,116.16
100-5220-10-02 Office Equipment 1,500.00 1,500.00 3,911.96 260.80 - 2,411.96
100-5230-10-02 Dues,Fees,& Subscriptions 1,400.00 1,400.00 811.05 10.00 57.93 588.95
100-5240-10-02 Postage and Delivery 200.00 200.00 33.27 4.05 16.64 166.73
100-5280-10-02 Printing and Reproduction 200.00 200.00 414.87 207.44 - 214.87
100-5310-10-02 Rental Expense 8,000.00 8,000.00 3,978.76 577.00 49.74 4,021.24
100-5330-10-02 Copier Expense 3,600.00 3,600.00 621.97 163.26 17.28 2,978.03
100-5419-10-02 IT Licenses 10,000.00 10,000.00 4,000.00 6,000.00
100-5430-10-02 Legal Fees 31,500.00 31,500.00 10,378.13 32.95 21,121.87
100-5435-10-02 Legal Notices/Filings 8,800.00 8,800.00 4,091.40 451.40 46.49 4,708.60
100-5460-10-02 Election Expense 15,700.00 15,700.00 94.98 4,753.93 0.61 10,851.09
100-5480-10-02 Contracted Services 21,575.00 21,575.00 15,375.00 71.26 6,200.00
100-5520-10-02 Telephones 870.00 870.00 216.05 36.03 24.83 653.95
100-5526-10-02 Data Network 460.00 460.00 227.94 37.99 49.55 232.06
100-5530-10-02 Travel 6,100.00 6,100.00 1,038.15 17.02 5,061.85
100-5533-10-02 Mileage Expense 1,125.00 1,125.00 59.95 5.33 1,065.05
100-5536-10-02 Training/Seminars 7,100.00 7,100.00 1,390.00 19.58 5,710.00
100-5538-10-02 Council/Public Official Expnse 31,000.00 31,000.00 15,395.91 2,454.89 49.66 15,604.09
100-5600-10-02 Special Events 7,661.00 7,661.00 144.99 99.99 1.89 7,516.01
100-7145-10-02 Transfer to VERF 3,157.00 3,157.00 1,578.48 263.08 50.00 1,578.52
100-5110-10-03 Salaries & Wages 583,817.00 583,817.00 278,650.36 68,668.83 47.73 305,166.64
100-5115-10-03 Salaries - Overtime 20.86 - 20.86
100-5126-10-03 Salaries-Vacation Buy-Out 1,166.00 1,166.00 1,166.00
100-5140-10-03 Salaries - Longevity Pay 1,065.00 1,065.00 1,020.00 95.78 45.00
100-5145-10-03 Social Security Expense 36,339.00 36,339.00 16,498.92 4,091.07 45.40 19,840.08
100-5150-10-03 Medicare Expense 8,499.00 8,499.00 3,895.38 956.78 45.83 4,603.62
100-5155-10-03 SUTA Expense 1,296.00 1,296.00 213.06 - 1,042.03 16.44 1,082.94
100-5160-10-03 Health Insurance 57,598.00 57,598.00 30,922.46 5,223.92 53.69 26,675.54
100-5165-10-03 Dental Insurance 2,979.00 2,979.00 1,212.14 223.52 40.69 1,766.86
100-5170-10-03 Life Insurance/AD&D 751.00 751.00 392.32 71.64 52.24 358.68
100-5175-10-03 Liability (TML)/Workers' Comp 1,122.00 1,122.00 536.51 130.81 47.82 585.49
22
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5180-10-03 TMRS Expense 79,416.00 79,416.00 38,241.25 9,331.75 48.15 41,174.75
100-5185-10-03 Long/Short Term Disability 1,109.00 1,109.00 453.06 81.80 40.85 655.94
100-5186-10-03 WELLE-Wellness Prog Reimb Empl 2,850.00 2,850.00 1,167.48 200.00 40.96 1,682.52
100-5210-10-03 Office Supplies 4,250.00 4,250.00 2,236.68 122.14 52.63 2,013.32
100-5220-10-03 Office Equipment 2,985.00 2,985.00 1,712.11 57.36 1,272.89
100-5230-10-03 Dues,Fees,& Subscriptions 7,787.00 7,787.00 5,179.08 1,834.02 66.51 2,607.92
100-5240-10-03 Postage and Delivery 2,100.00 2,100.00 1,141.54 113.65 54.36 958.46
100-5280-10-03 Printing and Reproduction 2,000.00 65.00 2,065.00 2,064.42 99.97 0.58
100-5290-10-03 Other Charges and Services 900.00 900.00 900.00
100-5310-10-03 Rental Expense 12,860.00 2,537.00 15,397.00 16,936.95 110.00 - 1,539.95
100-5330-10-03 Copier Expense 2,000.00 - 102.00 1,898.00 559.54 96.65 29.48 1,338.46
100-5400-10-03 Uniform Expense 250.00 245.00 495.00 494.66 494.66 99.93 0.34
100-5410-10-03 Professional Services 11,000.00 11,000.00 2,020.00 1,020.00 7,035.00 18.36 1,945.00
100-5412-10-03 Audit Fees 47,500.00 47,500.00 45,125.00 1,500.00 95.00 2,375.00
100-5414-10-03 Appraisal/Tax Fees 137,789.00 137,789.00 77,073.06 4,552.28 55.94 60,715.94
100-5418-10-03 IT Fees 42,703.00 42,703.00 35,634.00 1,500.00 83.45 7,069.00
100-5419-10-03 IT Licenses 10,000.00 - 2,500.00 7,500.00 7,500.00 100.00
100-5430-10-03 Legal Fees 8,500.00 - 245.00 8,255.00 1,782.15 21.59 6,472.85
100-5435-10-03 Legal Notices/Filings 200.00 200.00 200.00
100-5480-10-03 Contracted Services 1,144.00 1,144.00 - 10.45 - 100.45 - 0.91 1,154.45
100-5520-10-03 Telephones 1,360.00 1,360.00 594.36 99.12 43.70 765.64
100-5525-10-03 Electricity 1,054.00 1,054.00 1,053.27 99.93 0.73
100-5530-10-03 Travel 14,600.00 - 1,054.00 13,546.00 2,815.78 667.50 20.79 10,730.22
100-5533-10-03 Mileage Expense 3,608.00 3,608.00 1,129.43 31.30 2,478.57
100-5536-10-03 Training/Seminars 8,840.00 8,840.00 3,906.47 - 25.00 44.19 4,933.53
100-7145-10-03 Transfer to VERF 1,819.00 1,819.00 909.48 151.58 50.00 909.52
100-5110-10-04 Salaries & Wages 245,305.00 245,305.00 118,692.44 27,622.00 48.39 126,612.56
100-5115-10-04 Salaries - Overtime 51.88 31.13 - 51.88
100-5140-10-04 Salaries - Longevity Pay 120.00 120.00 90.00 75.00 30.00
100-5143-10-04 Cell Phone Allowance 900.00 900.00 510.00 85.00 56.67 390.00
100-5145-10-04 Social Security Expense 15,275.00 15,275.00 7,299.91 1,699.31 47.79 7,975.09
100-5150-10-04 Medicare Expense 3,573.00 3,573.00 1,707.23 397.41 47.78 1,865.77
100-5155-10-04 SUTA Expense 486.00 486.00 179.87 - 413.33 37.01 306.13
100-5160-10-04 Health Insurance 19,774.00 19,774.00 7,588.32 1,059.52 38.38 12,185.68
100-5165-10-04 Dental Insurance 1,329.00 1,329.00 446.48 71.48 33.60 882.52
100-5170-10-04 Life Insurance/AD&D 364.00 364.00 203.52 33.92 55.91 160.48
100-5175-10-04 Liability (TML)/Workers' Comp 469.00 469.00 226.80 52.67 48.36 242.20
100-5180-10-04 TMRS Expense 33,381.00 33,381.00 16,110.03 3,757.62 48.26 17,270.97
100-5185-10-04 Long/Short Term Disability 467.00 467.00 207.33 35.08 44.40 259.67
100-5186-10-04 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 534.96 78.32 29.72 1,265.04
100-5191-10-04 Hiring Cost 20,000.00 - 375.00 19,625.00 13,048.77 467.27 66.49 6,576.23
100-5210-10-04 Office Supplies 1,400.00 1,400.00 1,097.56 78.40 302.44
100-5220-10-04 Office Equipment 4,000.00 4,000.00 4,000.00
100-5230-10-04 Dues,Fees,& Subscriptions 3,500.00 3,500.00 2,018.50 388.50 57.67 1,481.50
23
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5240-10-04 Postage and Delivery 150.00 150.00 119.04 79.36 30.96
100-5250-10-04 Publications 400.00 400.00 400.00
100-5280-10-04 Printing and Reproduction 1,000.00 1,000.00 171.95 17.20 828.05
100-5330-10-04 Copier Expense 2,000.00 2,000.00 816.61 162.37 40.83 1,183.39
100-5400-10-04 Uniform Expense 375.00 375.00 270.48 72.13 104.52
100-5410-10-04 Professional Services 35,000.00 35,000.00 5,522.50 3,522.50 23,000.00 15.78 6,477.50
100-5418-10-04 IT Fees 1,073.00 - 1,073.00
100-5430-10-04 Legal Fees 10,000.00 10,000.00 4,275.00 42.75 5,725.00
100-5435-10-04 Legal Notices/Filings 150.00 150.00 150.00
100-5480-10-04 Contracted Services 3,000.00 3,000.00 3,000.00
100-5526-10-04 Data Network 480.00 480.00 227.94 37.99 47.49 252.06
100-5530-10-04 Travel 5,500.00 5,500.00 51.00 0.93 5,449.00
100-5533-10-04 Mileage Expense 500.00 500.00 120.34 24.07 379.66
100-5536-10-04 Training/Seminars 15,000.00 15,000.00 508.00 100.00 10,200.00 3.39 4,292.00
100-5600-10-04 Special Events 10,000.00 10,000.00 1,783.13 75.06 17.83 8,216.87
100-7145-10-04 Transfer to VERF 731.00 731.00 365.52 60.92 50.00 365.48
100-5110-10-05 Salaries & Wages 246,847.00 246,847.00 106,406.72 28,594.31 43.11 140,440.28
100-5115-10-05 Salaries - Overtime 2,960.00 2,960.00 293.00 49.97 9.90 2,667.00
100-5140-10-05 Salaries - Longevity Pay 310.00 310.00 310.00 100.00
100-5143-10-05 Cell Phone Allowance 4,500.00 4,500.00 1,625.00 375.00 36.11 2,875.00
100-5145-10-05 Social Security Expense 15,796.00 15,796.00 6,070.96 1,668.23 38.43 9,725.04
100-5150-10-05 Medicare Expense 3,694.00 3,694.00 1,419.83 390.15 38.44 2,274.17
100-5155-10-05 SUTA Expense 486.00 486.00 23.70 - 315.39 4.88 462.30
100-5160-10-05 Health Insurance 33,511.00 33,511.00 16,387.28 3,184.48 48.90 17,123.72
100-5165-10-05 Dental Insurance 1,376.00 1,376.00 546.24 117.64 39.70 829.76
100-5170-10-05 Life Insurance/AD&D 325.00 325.00 154.70 33.60 47.60 170.30
100-5175-10-05 Liability (TML)/Workers' Comp 480.00 480.00 204.31 54.60 42.57 275.69
100-5180-10-05 TMRS Expense 34,513.00 34,513.00 14,571.84 3,894.85 42.22 19,941.16
100-5185-10-05 Long/Short Term Disability 474.00 474.00 182.68 36.44 38.54 291.32
100-5186-10-05 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 600.00 100.00 50.00 600.00
100-5191-10-05 Hiring Cost 500.00 500.00 500.00
100-5210-10-05 Office Supplies 450.00 450.00 591.73 131.50 - 141.73
100-5212-10-05 Building Supplies 500.00 500.00 568.38 113.68 - 68.38
100-5220-10-05 Office Equipment 3,280.00 3,280.00 3,707.16 537.10 113.02 - 427.16
100-5225-10-05 Computer Hardware 26,949.00 26,949.00 8,362.01 157.45 31.03 18,586.99
100-5230-10-05 Dues,Fees,& Subscriptions 350.00 350.00 366.83 - 8.17 104.81 - 16.83
100-5240-10-05 Postage and Delivery 200.00 200.00 44.81 22.41 155.19
100-5280-10-05 Printing and Reproduction 100.00 100.00 100.00
100-5290-10-05 Other Charges and Services 400.00 400.00 19.14 4.79 380.86
100-5330-10-05 Copier Expense 63,000.00 63,000.00 24,285.42 4,120.87 25,565.76 38.55 13,148.82
100-5400-10-05 Uniform Expense 1,000.00 1,000.00 294.25 294.25 29.43 705.75
100-5418-10-05 IT Fees 29,090.00 29,090.00 19,321.09 896.37 14,389.00 66.42 - 4,620.09
100-5419-10-05 IT Licenses 98,900.00 98,900.00 16,177.77 16.36 82,722.23
100-5430-10-05 Legal Fees 1,000.00 1,000.00 247.00 24.70 753.00
24
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5480-10-05 Contracted Services 56,828.00 56,828.00 21,264.53 3,633.53 3,294.00 37.42 32,269.47
100-5520-10-05 Telephones 25,325.00 25,325.00 17,731.09 2,536.62 70.01 7,593.91
100-5526-10-05 Data Network 41,236.00 41,236.00 15,806.44 1,657.33 38.33 25,429.56
100-5530-10-05 Travel 6,600.00 6,600.00 228.96 3.47 6,371.04
100-5533-10-05 Mileage Expense 1,500.00 1,500.00 1,500.00
100-5536-10-05 Training/Seminars 3,900.00 3,900.00 5,991.37 4,518.00 153.63 - 2,091.37
100-5620-10-05 Tools & Equipment 250.00 250.00 85.10 34.04 164.90
100-5630-10-05 Safety Equipment 150.00 150.00 150.00
100-6125-10-05 Capital Expense-Technology 41,000.00 41,000.00 41,000.00
100-7145-10-05 Transfer to VERF 16,884.00 16,884.00 8,442.00 1,407.00 50.00 8,442.00
100-5110-10-07 Salaries & Wages 195,170.00 195,170.00 77,756.43 19,142.68 39.84 117,413.57
100-5115-10-07 Salaries - Overtime 270.00 270.00 333.68 26.25 123.59 - 63.68
100-5126-10-07 Salaries-Vacation Buy-Out 1,812.96 - 1,812.96
100-5128-10-07 Language Pay 3,000.00 3,000.00 1,200.00 250.00 40.00 1,800.00
100-5140-10-07 Salaries - Longevity Pay 390.00 390.00 310.00 79.49 80.00
100-5145-10-07 Social Security Expense 12,143.00 12,143.00 4,598.77 1,087.30 37.87 7,544.23
100-5150-10-07 Medicare Expense 2,840.00 2,840.00 1,075.51 254.28 37.87 1,764.49
100-5155-10-07 SUTA Expense 648.00 648.00 142.53 - 309.58 22.00 505.47
100-5160-10-07 Health Insurance 21,101.00 21,101.00 11,225.44 2,505.72 53.20 9,875.56
100-5165-10-07 Dental Insurance 1,362.00 1,362.00 567.98 111.74 41.70 794.02
100-5170-10-07 Life Insurance/AD&D 348.00 348.00 140.70 28.14 40.43 207.30
100-5175-10-07 Liability (TML)/Workers' Comp 377.00 377.00 153.19 36.61 40.63 223.81
100-5180-10-07 TMRS Expense 26,497.00 26,497.00 10,929.37 2,610.94 41.25 15,567.63
100-5185-10-07 Long/Short Term Disability 325.00 325.00 132.28 24.26 40.70 192.72
100-5186-10-07 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 500.00 100.00 41.67 700.00
100-5210-10-07 Office Supplies 2,650.00 2,650.00 1,155.54 321.71 43.61 1,494.46
100-5215-10-07 Ammunition 30.00 30.00 30.00
100-5220-10-07 Office Equipment 1,815.00 1,815.00 1,815.00 854.03 100.00
100-5230-10-07 Dues,Fees,& Subscriptions 250.00 250.00 40.00 16.00 210.00
100-5240-10-07 Postage and Delivery 2,400.00 2,400.00 1,735.23 364.70 72.30 664.77
100-5250-10-07 Publications 100.00 100.00 347.19 347.19 - 247.19
100-5280-10-07 Printing and Reproduction 1,500.00 1,500.00 1,500.00
100-5290-10-07 Other Charges and Services 675.00 675.00 675.00
100-5310-10-07 Rental Expense 1,610.00 1,610.00 596.51 37.05 1,013.49
100-5320-10-07 Repairs & Maintenance 500.00 500.00 500.00
100-5330-10-07 Copier Expense 1,850.00 1,850.00 575.53 124.61 31.11 1,274.47
100-5350-10-07 VEHICLE EXPENSE 500.00 500.00 500.00
100-5352-10-07 FUEL 3,000.00 3,000.00 3,000.00
100-5353-10-07 OIL/GREASE/INSPECTIONS 300.00 300.00 300.00
100-5400-10-07 Uniform Expense 1,804.00 1,804.00 1,804.00
100-5410-10-07 Professional Services 500.00 500.00 500.00
100-5418-10-07 IT Fees 6,100.00 6,100.00 3,471.53 56.91 2,628.47
100-5419-10-07 IT Licenses 8,500.00 8,500.00 2,013.00 23.68 6,487.00
100-5420-10-07 Municipal Court/Judge Fees 46,400.00 46,400.00 19,200.00 3,200.00 22,400.00 41.38 4,800.00
25
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5425-10-07 State Fines Expense 2,000.00 2,000.00 1,794.93 94.47 89.75 205.07
100-5430-10-07 Legal Fees 39,000.00 39,000.00 20,033.00 51.37 18,967.00
100-5481-10-07 Cash Over/Short 1.00 - 1.00
100-5525-10-07 Electricity - 41.41
100-5530-10-07 Travel 950.00 950.00 118.40 12.46 831.60
100-5533-10-07 Mileage Expense 750.00 750.00 49.70 6.63 700.30
100-5536-10-07 Training/Seminars 1,000.00 1,000.00 250.00 25.00 750.00
100-5630-10-07 Safety Equipment 8,037.00 8,037.00 8,037.00
100-7145-10-07 Transfer to VERF 6,738.00 6,738.00 3,369.00 561.50 50.00 3,369.00
100-5110-10-99 Salaries & Wages - 288,151.00 - 288,151.00 - 288,151.00
100-5176-10-99 TML Prop. & Liab. Insurance 131,000.00 131,000.00 198,301.53 151.38 - 67,301.53
100-5230-10-99 DUES,FEES,& SUBSCRIPTIONS 1,300.00 1,300.00 160.00 160.00 12.31 1,140.00
100-5305-10-99 Chapt 380 Program Grant Exp 502,735.00 502,735.00 283,565.05 227,269.26 56.40 219,169.95
100-5306-10-99 Developer Rollback Incentives 39,105.00 39,105.00 14,976.15 38.30 24,128.85
100-5350-10-99 Vehicle Expense 1,500.00 1,500.00 130.09 54.52 8.67 1,369.91
100-5352-10-99 Fuel 1,000.00 1,000.00 289.22 78.68 28.92 710.78
100-5353-10-99 Oil/Grease/Inspections 1,000.00 1,000.00 1,000.00
100-5410-10-99 Professional Services 85,625.00 85,625.00 20,115.51 5,055.64 12,000.00 23.49 53,509.49
100-5415-10-99 Tuition Reimbursement 93,208.00 93,208.00 22,467.06 24.10 70,740.94
100-5480-10-99 Contracted Services 45,000.00 45,000.00 18,000.00 6,000.00 18,000.00 40.00 9,000.00
100-5600-10-99 Special Events 10,000.00 10,000.00 8,221.41 82.21 1,778.59
100-5930-10-99 Damage Claims Expense 65,000.00 65,000.00 25,392.86 39.07 39,607.14
100-6610-10-99 Public Safety Complex FFE 1,500,000.00 - 1,500,000.00
100-7000-10-99 Contingency 50,000.00 50,000.00 17,280.00 4,750.00 17,420.00 34.56 15,300.00
100-7100-10-99 Operating Transfer Out 788.52 - 788.52
100-7144-10-99 Transfer to Bond Fund 1,500,000.00 1,500,000.00 1,500,000.00 100.00
100-7145-10-99 Transfer to VERF 3,167.00 3,167.00 1,583.52 263.92 50.00 1,583.48
100-5110-20-01 Salaries & Wages 1,736,482.00 1,736,482.00 644,060.47 170,117.69 37.09 1,092,421.53
100-5115-20-01 Salaries - Overtime 141,506.00 141,506.00 34,051.37 8,654.83 24.06 107,454.63
100-5126-20-01 Salaries-Vacation Buy-Out 6,367.00 6,367.00 6,367.00 100.00
100-5127-20-01 Salaries-Certification Pay 22,440.00 22,440.00 9,659.52 2,229.12 43.05 12,780.48
100-5140-20-01 Salaries - Longevity Pay 3,760.00 3,760.00 3,660.00 97.34 100.00
100-5143-20-01 Cell Phone Allowance 1,500.00 1,500.00 750.00 125.00 50.00 750.00
100-5145-20-01 Social Security Expense 118,799.00 118,799.00 40,339.80 10,981.76 33.96 78,459.20
100-5150-20-01 Medicare Expense 27,784.00 27,784.00 9,806.10 2,568.34 35.29 17,977.90
100-5155-20-01 SUTA Expense 3,888.00 3,888.00 205.80 - 2,311.89 5.29 3,682.20
100-5160-20-01 Health Insurance 157,362.00 157,362.00 68,738.98 13,635.34 43.68 88,623.02
100-5165-20-01 Dental Insurance 8,413.00 8,413.00 3,047.24 607.36 36.22 5,365.76
100-5170-20-01 Life Insurance/AD&D 7,282.00 7,282.00 2,863.44 581.44 39.32 4,418.56
100-5175-20-01 Liability (TML)/Workers' Comp 32,662.00 32,662.00 11,801.45 3,073.89 36.13 20,860.55
100-5180-20-01 TMRS Expense 259,563.00 259,563.00 94,686.11 24,552.83 36.48 164,876.89
100-5185-20-01 Long/Short Term Disability 3,322.00 3,322.00 1,073.33 212.92 32.31 2,248.67
100-5186-20-01 WELLE-Wellness Prog Reimb Empl 5,700.00 5,700.00 850.00 200.00 14.91 4,850.00
100-5191-20-01 Hiring Cost 44.00 44.00 33.00 33.00 75.00 11.00
26
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5192-20-01 Physical & Psychological 2,110.00 2,110.00 2,550.00 700.00 120.85 - 440.00
100-5210-20-01 Office Supplies 11,400.00 11,400.00 3,968.35 830.42 34.81 7,431.65
100-5212-20-01 Building Supplies 322.88 - 322.88
100-5214-20-01 Tactical Supplies 56,875.00 - 20,000.00 36,875.00 9,137.41 1,496.13 8,311.08 24.78 19,426.51
100-5215-20-01 Ammunition 59,879.00 - 9,000.00 50,879.00 41,455.17 2,439.88 4,200.95 81.48 5,222.88
100-5220-20-01 Office Equipment 2,500.00 2,500.00 4,141.99 1,537.10 165.68 - 1,641.99
100-5230-20-01 Dues,Fees,& Subscriptions 7,950.00 7,950.00 1,336.77 144.73 16.82 6,613.23
100-5240-20-01 Postage and Delivery 1,426.00 1,426.00 571.89 106.42 40.10 854.11
100-5250-20-01 Publications 151.00 151.00 151.00
100-5265-20-01 Promotional Expense 500.00 500.00 137.95 27.59 362.05
100-5280-20-01 Printing and Reproduction 800.00 800.00 800.00
100-5290-20-01 Other Charges and Services 16,500.00 - 16,500.00 42.74 - 42.74
100-5310-20-01 Rental Expense 4,410.00 4,410.00 7,584.25 614.15 171.98 - 3,174.25
100-5320-20-01 Repairs & Maintenance 1,000.00 1,000.00 208.50 119.00 20.85 791.50
100-5330-20-01 Copier Expense 2,100.00 2,100.00 957.79 369.71 45.61 1,142.21
100-5340-20-01 Building Repairs 1,000.00 1,000.00 1,346.86 34.53 134.69 - 346.86
100-5350-20-01 Vehicle Expense 82,618.00 82,618.00 25,179.94 4,304.82 30.48 57,438.06
100-5352-20-01 Fuel 78,484.00 78,484.00 30,679.61 7,273.66 39.09 47,804.39
100-5353-20-01 Oil/Grease/Inspections 4,700.00 4,700.00 251.73 5.36 4,448.27
100-5400-20-01 Uniform Expense 28,880.00 28,880.00 20,892.09 6,428.26 3,196.00 72.34 4,791.91
100-5410-20-01 Professional Services 2,260.00 2,260.00 4,195.00 185.62 - 1,935.00
100-5415-20-01 Tution Reimbursement 600.00 - 600.00
100-5418-20-01 IT Fees 19,090.00 19,090.00 6,015.70 31.51 13,074.30
100-5430-20-01 Legal Fees 14,400.00 14,400.00 8,275.28 57.47 6,124.72
100-5480-20-01 Contracted Services 37,345.00 37,345.00 34,146.45 2,922.33 91.44 3,198.55
100-5520-20-01 Telephones 7,116.00 7,116.00 1,620.82 270.30 22.78 5,495.18
100-5523-20-01 Water/Sewer Charges 1,500.00 1,500.00 552.92 60.30 36.86 947.08
100-5524-20-01 Gas 1,800.00 1,800.00 1,800.00
100-5525-20-01 Electricity 17,229.00 17,229.00 4,445.17 1,909.29 25.80 12,783.83
100-5526-20-01 Data Network 7,425.00 7,425.00 5,474.50 912.04 73.73 1,950.50
100-5530-20-01 Travel 3,250.00 3,250.00 2,799.23 443.10 86.13 450.77
100-5533-20-01 Mileage Expense 802.00 802.00 901.26 523.10 112.38 - 99.26
100-5536-20-01 Training/Seminars 36,302.00 36,302.00 15,555.02 3,896.59 42.85 20,746.98
100-5600-20-01 Special Events 5,000.00 5,000.00 120.73 2.42 4,879.27
100-5620-20-01 TOOLS & EQUIPMENT 9,314.00 9,314.00 9,028.71 96.94 285.29
100-5630-20-01 Safety Equipment 22,786.00 - 8,662.00 14,124.00 1,096.95 925.00 7.77 12,102.05
100-6110-20-01 Capital Expenditure 50,764.55 50,764.55 50,118.96 98.73 645.59
100-6140-20-01 Capital Expense-Equipment 177,642.00 45,500.00 223,142.00 40,895.00 16,500.00 180,290.65 18.33 1,956.35
100-6160-20-01 Capital Expense-Vehicles 225,829.00 9,587.00 235,416.00 216,102.16 19,313.84
100-7145-20-01 Transfer to VERF 315,759.00 315,759.00 157,879.50 26,313.25 50.00 157,879.50
100-5110-20-05 Salaries & Wages 524,563.00 524,563.00 188,645.44 48,412.18 35.96 335,917.56
100-5115-20-05 Salaries - Overtime 10,545.00 10,545.00 14,354.08 1,638.65 136.12 - 3,809.08
100-5126-20-05 Salaries-Vacation Buy-Out 1,285.00 1,285.00 1,284.80 99.98 0.20
100-5127-20-05 Salaries-Certification Pay 14,460.00 14,460.00 5,842.72 1,319.92 40.41 8,617.28
27
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5140-20-05 Salaries - Longevity Pay 2,265.00 2,265.00 1,865.00 82.34 400.00
100-5145-20-05 Social Security Expense 34,347.00 34,347.00 12,758.38 3,087.41 37.15 21,588.62
100-5150-20-05 Medicare Expense 8,033.00 8,033.00 2,983.83 722.05 37.15 5,049.17
100-5155-20-05 SUTA Expense 1,782.00 1,782.00 68.58 - 957.98 3.85 1,713.42
100-5160-20-05 Health Insurance 69,261.00 69,261.00 25,262.68 3,757.98 36.48 43,998.32
100-5165-20-05 Dental Insurance 4,653.00 4,653.00 1,564.78 255.98 33.63 3,088.22
100-5170-20-05 Life Insurance/AD&D 1,115.00 1,115.00 393.96 65.66 35.33 721.04
100-5175-20-05 Liability (TML)/Workers' Comp 1,053.00 1,053.00 389.95 89.54 37.03 663.05
100-5180-20-05 TMRS Expense 75,052.00 75,052.00 28,956.36 6,978.11 38.58 46,095.64
100-5185-20-05 Long/Short Term Disability 998.00 998.00 320.93 61.11 32.16 677.07
100-5186-20-05 WELLE-Wellness Prog Reimb Empl 3,300.00 3,300.00 769.92 128.32 23.33 2,530.08
100-5210-20-05 Office Supplies 4,079.00 4,079.00 1,618.88 392.00 39.69 2,460.12
100-5212-20-05 Building Supplies 1,500.00 1,500.00 1,500.00
100-5220-20-05 Office Equipment 4,699.00 4,699.00 1,871.09 39.82 2,827.91
100-5230-20-05 Dues,Fees,& Subscriptions 3,520.00 3,520.00 299.21 8.50 3,220.79
100-5240-20-05 Postage and Delivery 100.00 100.00 100.00
100-5280-20-05 Printing and Reproduction 300.00 300.00 300.00
100-5330-20-05 Copier Expense 600.00 600.00 346.36 77.95 57.73 253.64
100-5340-20-05 Building Repairs 3,000.00 3,000.00 3,000.00
100-5400-20-05 Uniform Expense 1,619.00 1,619.00 1,619.00
100-5419-20-05 IT Licenses 68,791.00 68,791.00 68,090.83 98.98 700.17
100-5480-20-05 Contracted Services 79,994.00 79,994.00 35,572.00 44.47 44,422.00
100-5520-20-05 Telephones 1,200.00 1,200.00 810.41 135.15 67.53 389.59
100-5523-20-05 Water/Sewer Charges 500.00 500.00 500.00
100-5524-20-05 Gas 1,000.00 1,000.00 538.03 94.75 53.80 461.97
100-5526-20-05 Data Network 255.00 255.00 266.22 266.22 104.40 - 11.22
100-5530-20-05 Travel 5,000.00 5,000.00 491.61 491.61 9.83 4,508.39
100-5536-20-05 Training/Seminars 6,500.00 6,500.00 898.90 350.00 13.83 5,601.10
100-5600-20-05 Special Events 1,000.00 1,000.00 325.53 32.55 674.47
100-7145-20-05 Transfer to VERF 901.00 901.00 450.48 75.08 50.00 450.52
100-5110-30-01 Salaries & Wages 2,497,475.00 2,497,475.00 1,222,395.89 285,336.93 48.95 1,275,079.11
100-5115-30-01 Salaries - Overtime 449,699.00 449,699.00 227,745.33 38,805.02 50.64 221,953.67
100-5116-30-01 Salaries - FLSA Overtime 80,452.00 80,452.00 21,008.54 2,846.65 26.11 59,443.46
100-5126-30-01 Salaries-Vacation Buy-Out 5,372.00 5,372.00 2,793.00 51.99 2,579.00
100-5127-30-01 Salaries-Certification Pay 41,820.00 41,820.00 19,455.39 4,754.01 46.52 22,364.61
100-5140-30-01 Salaries - Longevity Pay 10,885.00 10,885.00 10,455.00 96.05 430.00
100-5143-30-01 Cell Phone Allowance 6,345.00 6,345.00 2,960.00 550.00 46.65 3,385.00
100-5145-30-01 Social Security Expense 192,326.00 192,326.00 87,487.24 19,744.52 45.49 104,838.76
100-5150-30-01 Medicare Expense 44,980.00 44,980.00 20,757.25 4,617.66 46.15 24,222.75
100-5155-30-01 SUTA Expense 7,137.00 7,137.00 578.52 - 4,668.91 8.11 6,558.48
100-5160-30-01 Health Insurance 255,834.00 255,834.00 143,478.81 21,594.50 56.08 112,355.19
100-5165-30-01 Dental Insurance 12,430.00 12,430.00 6,182.21 1,031.90 49.74 6,247.79
100-5170-30-01 Life Insurance/AD&D 10,314.00 10,314.00 4,936.86 862.78 47.87 5,377.14
100-5171-30-01 Life Insurance-Supplemental 8,000.00 8,000.00 6,241.00 78.01 1,759.00
28
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5175-30-01 Liability (TML)/Workers' Comp 36,192.00 36,192.00 19,496.72 4,341.20 53.87 16,695.28
100-5180-30-01 TMRS Expense 396,000.00 396,000.00 195,171.53 43,920.89 49.29 200,828.47
100-5185-30-01 Long/Short Term Disability 4,378.00 4,378.00 1,954.20 342.12 44.64 2,423.80
100-5186-30-01 WELLE-Wellness Prog Reimb Empl 9,000.00 9,000.00 3,039.84 445.80 33.78 5,960.16
100-5191-30-01 Hiring Cost 500.00 500.00 500.00
100-5194-30-01 FD Annual Phy & Screening 12,600.00 12,600.00 11,035.00 1,565.00
100-5210-30-01 Office Supplies 9,500.00 9,500.00 1,335.72 130.09 14.06 8,164.28
100-5212-30-01 Building Supplies 12,000.00 12,000.00 5,249.52 2,262.82 43.75 6,750.48
100-5220-30-01 Office Equipment 7,460.00 7,460.00 3,935.56 52.76 3,524.44
100-5230-30-01 Dues,Fees,& Subscriptions 10,850.00 10,850.00 5,655.11 183.87 52.12 5,194.89
100-5240-30-01 Postage and Delivery 350.00 350.00 215.06 61.45 134.94
100-5250-30-01 Publications 700.00 700.00 24.00 3.43 676.00
100-5280-30-01 Printing and Reproduction 1,900.00 1,900.00 206.56 10.87 1,693.44
100-5290-30-01 Other Charges and Services 4,030.00 4,030.00 2,367.08 24.24 58.74 1,662.92
100-5320-30-01 Repairs & Maintenance 20,000.00 20,000.00 4,446.15 1,017.93 22.23 15,553.85
100-5330-30-01 Copier Expense 3,613.00 3,613.00 1,094.68 161.99 30.30 2,518.32
100-5335-30-01 Radio/Video Equip. and Repairs 6,500.00 6,500.00 1,077.03 16.57 5,422.97
100-5340-30-01 Building Repairs 45,000.00 45,000.00 11,664.73 777.15 25.92 33,335.27
100-5350-30-01 Vehicle Expense 60,000.00 60,000.00 41,118.26 12,911.92 68.53 18,881.74
100-5352-30-01 Fuel 25,000.00 25,000.00 13,712.16 3,623.62 54.85 11,287.84
100-5353-30-01 Oil/Grease/Inspections 1,150.00 1,150.00 356.13 61.25 30.97 793.87
100-5400-30-01 Uniform Expense 22,500.00 22,500.00 19,304.48 965.08 2,581.46 85.80 614.06
100-5410-30-01 Professional Services 19,000.00 6,765.00 25,765.00 19,000.00 6,765.00 73.74
100-5419-30-01 IT Licenses 46,492.20 46,492.20 46,492.20 46,492.20 100.00
100-5430-30-01 Legal Fees 4,000.00 4,000.00 855.00 21.38 3,145.00
100-5435-30-01 Legal Notices/Filings 494.60 - 494.60
100-5440-30-01 EMS 97,000.00 97,000.00 55,613.73 6,010.41 25,774.57 57.33 15,611.70
100-5445-30-01 Emergency Management 15,000.00 - 6,765.00 8,235.00 4,245.63 51.56 3,989.37
100-5480-30-01 Contracted Services 5,742.00 5,742.00 6,830.70 165.95 118.96 - 1,088.70
100-5520-30-01 Telephones 2,292.00 2,292.00 1,348.27 367.20 58.83 943.73
100-5523-30-01 Water/Sewer Charges 15,800.00 15,800.00 4,516.34 534.15 28.58 11,283.66
100-5524-30-01 Gas 4,500.00 4,500.00 2,798.83 440.26 62.20 1,701.17
100-5525-30-01 Electricity 41,500.00 41,500.00 14,189.05 2,384.40 34.19 27,310.95
100-5526-30-01 Data Network 9,820.00 2,000.00 11,820.00 4,673.58 789.80 39.54 7,146.42
100-5530-30-01 Travel 9,778.00 9,778.00 7,042.12 1,564.63 72.02 2,735.88
100-5533-30-01 Mileage Expense 1,905.00 1,905.00 1,905.00
100-5536-30-01 Training/Seminars 16,500.00 16,500.00 11,355.71 117.15 68.82 5,144.29
100-5610-30-01 Fire Fighting Equipment 10,500.00 10,500.00 1,314.20 454.20 12.52 9,185.80
100-5620-30-01 Tools & Equipment 500.00 500.00 16.00 3.20 484.00
100-5630-30-01 Safety Equipment 25,500.00 25,500.00 20,637.49 7,166.50 80.93 4,862.51
100-6110-30-01 Capital Expenditure 123,828.00 104,603.00 228,431.00 8,395.29 176.00 220,187.00 3.68 - 151.29
100-6140-30-01 Capital Expense-Equipment 27,750.00 27,750.00 27,115.63 75.00 97.71 559.37
100-6140-30-01 Aerial Ladder Truck - Equipmen 250,000.00 250,000.00 349.00 0.14 249,651.00
100-6160-30-01 Capital Expense-Vehicles 63,000.00 63,000.00 18.25 62,792.00 0.03 189.75
29
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-6160-30-01 Aerial Ladder Truck - Vehicle 1,400,000.00 1,400,000.00 416,647.72 980,083.13 29.76 3,269.15
100-6610-30-01 Capital Expense 28,000.00 28,000.00 14,186.20 13,813.80
100-7145-30-01 Transfer to VERF 749,246.00 749,246.00 374,622.90 62,437.15 50.00 374,623.10
100-5110-30-05 Salaries & Wages 235,840.00 235,840.00 111,892.01 28,526.40 47.44 123,947.99
100-5115-30-05 Salaries - Overtime 24,404.00 24,404.00 7,313.03 1,957.63 29.97 17,090.97
100-5140-30-05 Salaries - Longevity Pay 995.00 995.00 985.00 99.00 10.00
100-5143-30-05 Cell Phone Allowance 2,805.00 2,805.00 1,275.00 255.00 45.46 1,530.00
100-5145-30-05 Social Security Expense 16,350.00 16,350.00 7,006.42 1,804.23 42.85 9,343.58
100-5150-30-05 Medicare Expense 3,824.00 3,824.00 1,638.62 421.96 42.85 2,185.38
100-5155-30-05 SUTA Expense 486.00 486.00 27.00 - 414.39 5.56 459.00
100-5160-30-05 Health Insurance 22,198.00 22,198.00 9,809.84 1,958.28 44.19 12,388.16
100-5165-30-05 Dental Insurance 1,255.00 1,255.00 545.70 110.48 43.48 709.30
100-5170-30-05 Life Insurance/AD&D 810.00 810.00 437.64 93.78 54.03 372.36
100-5175-30-05 Liability (TML)/Workers' Comp 2,622.00 2,622.00 1,354.88 350.69 51.67 1,267.12
100-5180-30-05 TMRS Expense 35,720.00 35,720.00 16,320.10 4,130.58 45.69 19,399.90
100-5185-30-05 Long/Short Term Disability 451.00 451.00 190.34 36.12 42.20 260.66
100-5186-30-05 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 325.00 19.70 1,325.00
100-5193-30-05 Records Retention 250.00 250.00 250.00
100-5194-30-05 FD Annual Phy & Screening 1,678.00 1,678.00 1,620.00 58.00
100-5210-30-05 Office Supplies 350.00 350.00 37.79 10.80 312.21
100-5215-30-05 Ammunition 1,250.00 1,250.00 1,249.12 99.93 0.88
100-5220-30-05 Office Equipment 3,765.00 3,765.00 4,725.87 1,537.10 125.52 - 960.87
100-5230-30-05 Dues,Fees,& Subscriptions 750.00 750.00 145.69 19.43 604.31
100-5240-30-05 Postage and Delivery 100.00 100.00 66.09 10.85 66.09 33.91
100-5250-30-05 Publications 1,050.00 1,050.00 486.45 46.33 563.55
100-5280-30-05 Printing and Reproduction 500.00 500.00 284.25 56.85 215.75
100-5295-30-05 Public Education/Fire Prevent 4,000.00 4,000.00 2,823.16 70.58 1,176.84
100-5320-30-05 Repairs & Maintenance 41.19 - 41.19
100-5335-30-05 Radio/Video Equip. and Repairs 500.00 500.00 500.00
100-5350-30-05 Vehicle Expense 5,000.00 5,000.00 36.00 12.00 0.72 4,964.00
100-5352-30-05 Fuel 5,000.00 5,000.00 713.91 376.64 14.28 4,286.09
100-5353-30-05 Oil/Grease/Inspections 900.00 900.00 900.00
100-5400-30-05 Uniform Expense 3,550.00 3,550.00 1,917.40 306.24 54.01 1,632.60
100-5430-30-05 Legal Fees 2,500.00 2,500.00 1,425.00 57.00 1,075.00
100-5480-30-05 Contracted Services 2,150.00 - 1,022.13 1,127.87 1,127.87
100-5526-30-05 Data Network 1,845.00 1,845.00 683.82 113.97 37.06 1,161.18
100-5530-30-05 Travel 2,924.00 2,924.00 2,949.24 100.86 - 25.24
100-5533-30-05 Mileage Expense 250.00 250.00 250.00
100-5536-30-05 Training/Seminars 5,700.00 5,700.00 2,125.01 300.01 37.28 3,574.99
100-5620-30-05 Tools & Equipment 700.00 700.00 99.95 14.28 600.05
100-5630-30-05 Safety Equipment 8,500.00 8,500.00 2,369.35 27.88 6,130.65
100-5640-30-05 Signs & Hardware 350.00 350.00 350.00
100-6140-30-05 Capital Expense-Equipment 5,000.00 1,022.13 6,022.13 6,022.13 100.00
100-6160-30-05 Capital Expense-Vehicles 46,000.00 46,000.00 5,569.82 39,421.68 12.11 1,008.50
30
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-7145-30-05 Transfer to VERF 15,953.00 15,953.00 7,976.52 1,329.42 50.00 7,976.48
100-5110-40-01 Salaries & Wages 973,958.00 973,958.00 459,208.61 109,626.44 47.15 514,749.39
100-5115-40-01 Salaries - Overtime 7,500.00 7,500.00 89.36 89.36 1.19 7,410.64
100-5140-40-01 Salaries - Longevity Pay 2,840.00 2,840.00 2,630.00 92.61 210.00
100-5143-40-01 Cell Phone Allowance 3,900.00 3,900.00 2,350.00 405.00 60.26 1,550.00
100-5145-40-01 Social Security Expense 61,295.00 61,295.00 26,426.15 6,411.15 43.11 34,868.85
100-5150-40-01 Medicare Expense 14,336.00 14,336.00 6,180.30 1,499.37 43.11 8,155.70
100-5155-40-01 SUTA Expense 2,592.00 2,592.00 264.80 - 1,984.73 10.22 2,327.20
100-5160-40-01 Health Insurance 128,249.00 128,249.00 62,475.40 9,592.56 48.71 65,773.60
100-5165-40-01 Dental Insurance 6,820.00 6,820.00 3,186.18 542.88 46.72 3,633.82
100-5170-40-01 Life Insurance/AD&D 1,776.00 1,776.00 834.82 150.08 47.01 941.18
100-5175-40-01 Liability (TML)/Workers' Comp 3,494.00 3,494.00 1,654.78 391.52 47.36 1,839.22
100-5180-40-01 TMRS Expense 133,952.00 133,952.00 62,635.90 14,889.21 46.76 71,316.10
100-5185-40-01 Long/Short Term Disability 1,851.00 1,851.00 805.44 141.04 43.51 1,045.56
100-5186-40-01 WELLE-Wellness Prog Reimb Empl 3,450.00 3,450.00 650.34 167.48 18.85 2,799.66
100-5210-40-01 Office Supplies 5,300.00 5,300.00 2,001.87 995.17 37.77 3,298.13
100-5212-40-01 Building Supplies 7.19 7.19 - 7.19
100-5220-40-01 Office Equipment 4,655.00 4,655.00 3,321.47 886.36 71.35 1,333.53
100-5230-40-01 Dues,Fees,& Subscriptions 1,700.00 1,700.00 2,361.00 335.00 138.88 - 661.00
100-5240-40-01 Postage and Delivery 50.00 50.00 1.39 2.78 48.61
100-5250-40-01 Publications 19,019.00 19,019.00 15,664.70 1,202.01 82.36 3,354.30
100-5280-40-01 Printing and Reproduction 1,000.00 1,000.00 288.41 28.84 711.59
100-5290-40-01 Other Charges and Services 277.00 - 277.00
100-5330-40-01 Copier Expense 2,000.00 2,000.00 1,218.66 315.70 60.93 781.34
100-5350-40-01 Vehicle Expense 5,545.00 5,545.00 1,712.31 188.01 30.88 3,832.69
100-5352-40-01 Fuel 9,700.00 9,700.00 2,860.96 1,362.62 29.49 6,839.04
100-5353-40-01 Oil/Grease/Inspections 1,485.00 1,485.00 458.54 30.88 1,026.46
100-5400-40-01 Uniform Expense 3,750.00 3,750.00 2,129.09 169.30 56.78 1,620.91
100-5410-40-01 Professional Services 474,500.00 474,500.00 10,258.80 239,241.20 2.16 225,000.00
100-5418-40-01 IT Fees 50,882.00 50,882.00 50,381.50 99.02 500.50
100-5419-40-01 IT Licenses 2,500.00 2,500.00 2,500.00
100-5430-40-01 Legal Fees 5,500.00 5,500.00 1,440.00 26.18 4,060.00
100-5465-40-01 Public Relations 500.00 500.00 105.00 21.00 395.00
100-5475-40-01 Credit Card Fees 6,120.39 888.13 - 6,120.39
100-5480-40-01 Contracted Services 3,000.00 3,000.00 2,152.95 935.91 71.77 847.05
100-5525-40-01 Electricity - 842.14
100-5526-40-01 Data Network 4,320.00 4,320.00 2,044.11 341.91 47.32 2,275.89
100-5530-40-01 Travel 9,746.00 9,746.00 9,746.00
100-5533-40-01 Mileage Expense 2,214.00 2,214.00 2,214.00
100-5536-40-01 Training/Seminars 16,020.00 16,020.00 1,836.21 977.00 11.46 14,183.79
100-5620-40-01 Tools & Equipment 1,450.00 1,450.00 663.22 615.34 45.74 786.78
100-5630-40-01 Safety Equipment 1,750.00 1,750.00 978.43 114.95 55.91 771.57
100-7145-40-01 Transfer to VERF 31,757.00 31,757.00 15,878.52 2,646.42 50.00 15,878.48
100-5110-40-02 Salaries & Wages 118,004.00 118,004.00 61,404.09 14,203.79 52.04 56,599.91
31
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5115-40-02 Salaries - Overtime 400.00 400.00 400.00
100-5140-40-02 Salaries - Longevity Pay 510.00 510.00 505.00 99.02 5.00
100-5143-40-02 Cell Phone Allowance 900.00 900.00 900.00
100-5145-40-02 Social Security Expense 7,432.00 7,432.00 3,587.04 838.28 48.27 3,844.96
100-5150-40-02 Medicare Expense 1,739.00 1,739.00 838.90 196.05 48.24 900.10
100-5155-40-02 SUTA Expense 324.00 324.00 18.00 - 296.42 5.56 306.00
100-5160-40-02 Health Insurance 16,882.00 16,882.00 7,861.92 1,310.32 46.57 9,020.08
100-5165-40-02 Dental Insurance 884.00 884.00 440.66 70.56 49.85 443.34
100-5170-40-02 Life Insurance/AD&D 233.00 233.00 112.56 18.76 48.31 120.44
100-5175-40-02 Liability (TML)/Workers' Comp 504.00 504.00 261.25 59.86 51.84 242.75
100-5180-40-02 TMRS Expense 16,243.00 16,243.00 8,423.55 1,931.39 51.86 7,819.45
100-5185-40-02 Long/Short Term Disability 225.00 225.00 107.72 18.00 47.88 117.28
100-5186-40-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 300.00 50.00 50.00 300.00
100-5210-40-02 Office Supplies 500.00 500.00 43.18 25.19 8.64 456.82
100-5220-40-02 Office Equipment 200.00 200.00 200.00
100-5230-40-02 Dues,Fees,& Subscriptions 1,068.00 1,068.00 330.00 110.00 30.90 738.00
100-5240-40-02 Postage and Delivery 750.00 750.00 171.78 29.15 22.90 578.22
100-5280-40-02 Printing and Reproduction 400.00 400.00 125.41 31.35 274.59
100-5330-40-02 Copier Expense 13.82 3.44 - 13.82
100-5350-40-02 Vehicle Expense 2,150.00 2,150.00 3,162.86 3,138.86 147.11 - 1,012.86
100-5352-40-02 Fuel 1,440.00 1,440.00 502.90 246.38 34.92 937.10
100-5353-40-02 Oil/Grease/Inspections 340.00 340.00 34.69 10.20 305.31
100-5400-40-02 Uniform Expense 600.00 600.00 600.00
100-5418-40-02 IT Fees 440.00 - 440.00
100-5430-40-02 Legal Fees 2,250.00 2,250.00 589.00 26.18 1,661.00
100-5435-40-02 Legal Notices/Filings 250.00 250.00 60.00 60.00 24.00 190.00
100-5480-40-02 Contracted Services 109,200.00 109,200.00 45,253.50 53,808.50 41.44 10,138.00
100-5520-40-02 Telephones 510.00 510.00 454.34 75.78 89.09 55.66
100-5526-40-02 Data Network 912.00 912.00 446.44 75.98 48.95 465.56
100-5530-40-02 Travel 2,580.00 2,580.00 150.15 5.82 2,429.85
100-5533-40-02 Mileage Expense 350.00 350.00 459.24 131.21 - 109.24
100-5536-40-02 Training/Seminars 2,410.00 2,410.00 937.03 38.88 1,472.97
100-5600-40-02 Special Events 250.00 250.00 250.00
100-5620-40-02 Tools & Equipment 400.00 400.00 400.00
100-5640-40-02 Signs & Hardware 500.00 500.00 284.45 56.89 215.55
100-7145-40-02 Transfer to VERF 8,619.00 8,619.00 4,309.50 718.25 50.00 4,309.50
100-5110-40-03 Salaries & Wages 401,827.00 401,827.00 187,567.37 43,416.66 46.68 214,259.63
100-5115-40-03 Salaries - Overtime 2,000.00 2,000.00 1,143.53 459.14 57.18 856.47
100-5126-40-03 Salaries-Vacation Buy-Out 3,662.00 3,662.00 2,743.60 74.92 918.40
100-5140-40-03 Salaries - Longevity Pay 1,370.00 1,370.00 1,365.00 99.64 5.00
100-5143-40-03 Cell Phone Allowance 2,460.00 2,460.00 1,380.00 230.00 56.10 1,080.00
100-5145-40-03 Social Security Expense 25,520.00 25,520.00 11,156.34 2,584.03 43.72 14,363.66
100-5150-40-03 Medicare Expense 5,969.00 5,969.00 2,609.15 604.35 43.71 3,359.85
100-5155-40-03 SUTA Expense 810.00 810.00 142.27 - 724.33 17.56 667.73
32
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5160-40-03 Health Insurance 53,405.00 53,405.00 32,621.28 4,334.28 61.08 20,783.72
100-5165-40-03 Dental Insurance 2,333.00 2,333.00 1,178.09 191.99 50.50 1,154.91
100-5170-40-03 Life Insurance/AD&D 615.00 615.00 304.02 51.42 49.43 310.98
100-5175-40-03 Liability (TML)/Workers' Comp 1,072.00 1,072.00 508.79 116.44 47.46 563.21
100-5180-40-03 TMRS Expense 55,772.00 55,772.00 26,205.99 5,964.03 46.99 29,566.01
100-5185-40-03 Long/Short Term Disability 764.00 764.00 327.66 54.98 42.89 436.34
100-5186-40-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 717.48 139.16 39.86 1,082.52
100-5210-40-03 Office Supplies 6,100.00 6,100.00 1,964.67 291.90 32.21 4,135.33
100-5220-40-03 Office Equipment 1,420.00 1,420.00 1,542.60 566.38 108.63 - 122.60
100-5230-40-03 Dues,Fees,& Subscriptions 3,200.00 3,200.00 2,632.98 220.00 82.28 567.02
100-5240-40-03 Postage and Delivery 550.00 550.00 92.94 19.50 16.90 457.06
100-5280-40-03 Printing and Reproduction 2,000.00 2,000.00 2,000.00
100-5290-40-03 Other Charges and Services 125.28 32.12 - 125.28
100-5330-40-03 Copier Expense 3,000.00 3,000.00 894.85 167.18 29.83 2,105.15
100-5400-40-03 Uniform Expense 750.00 750.00 321.30 42.84 428.70
100-5410-40-03 Professional Services 109,500.00 69,524.00 179,024.00 106,430.00 21,637.00 54,627.86 59.45 17,966.14
100-5418-40-03 IT Fees 2,000.00 2,000.00 1,007.50 50.38 992.50
100-5419-40-03 IT Licenses 2,106.00 2,106.00 4,651.01 220.85 - 2,545.01
100-5430-40-03 Legal Fees 15,000.00 15,000.00 4,757.00 31.71 10,243.00
100-5435-40-03 Legal Notices/Filings 1,899.00 - 1,899.00
100-5480-40-03 Contracted Services 3,000.00 3,000.00 3,000.00
100-5520-40-03 Telephones 750.00 750.00 750.00
100-5526-40-03 Data Network 3,360.00 3,360.00 1,823.52 303.92 54.27 1,536.48
100-5530-40-03 Travel 5,000.00 5,000.00 1,035.61 210.00 20.71 3,964.39
100-5533-40-03 Mileage Expense 600.00 600.00 146.49 24.42 453.51
100-5536-40-03 Training/Seminars 4,730.00 4,730.00 2,090.78 495.00 44.20 2,639.22
100-7145-40-03 Transfer to VERF 1,328.00 1,328.00 664.02 110.67 50.00 663.98
100-5110-50-01 Salaries & Wages 276,167.00 276,167.00 113,210.67 28,668.38 40.99 162,956.33
100-5115-50-01 Salaries - Overtime 6,100.00 6,100.00 2,288.57 812.27 37.52 3,811.43
100-5140-50-01 Salaries - Longevity Pay 1,840.00 1,840.00 1,795.00 97.55 45.00
100-5145-50-01 Social Security Expense 17,625.00 17,625.00 6,669.62 1,744.58 37.84 10,955.38
100-5150-50-01 Medicare Expense 4,122.00 4,122.00 1,559.84 408.00 37.84 2,562.16
100-5155-50-01 SUTA Expense 972.00 972.00 43.50 - 547.28 4.48 928.50
100-5160-50-01 Health Insurance 57,175.00 57,175.00 21,854.63 2,767.03 38.22 35,320.37
100-5165-50-01 Dental Insurance 2,640.00 2,640.00 977.17 163.35 37.01 1,662.83
100-5170-50-01 Life Insurance/AD&D 616.00 616.00 243.88 46.90 39.59 372.12
100-5175-50-01 Liability (TML)/Workers' Comp 9,780.00 9,780.00 4,209.84 1,069.52 43.05 5,570.16
100-5180-50-01 TMRS Expense 38,513.00 38,513.00 15,964.33 4,008.18 41.45 22,548.67
100-5185-50-01 Long/Short Term Disability 526.00 526.00 190.81 35.53 36.28 335.19
100-5186-50-01 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 600.00 100.00 36.36 1,050.00
100-5210-50-01 Office Supplies 1,000.00 1,000.00 1,000.00
100-5220-50-01 Office Equipment 3,142.00 3,142.00 3,142.00
100-5230-50-01 Dues,Fees,& Subscriptions 400.00 400.00 100.00 25.00 300.00
100-5310-50-01 Rental Expense 36,000.00 36,000.00 13,503.85 5,774.31 37.51 22,496.15
33
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5320-50-01 Repairs & Maintenance 2,600.00 2,600.00 2,600.00
100-5321-50-01 Signal Light Repairs 15,000.00 15,000.00 11,496.33 1,630.55 5,508.00 76.64 - 2,004.33
100-5340-50-01 Building Repairs 2,500.00 2,500.00 1,488.96 59.56 1,011.04
100-5350-50-01 Vehicle Expense 14,000.00 14,000.00 8,199.05 482.31 58.57 5,800.95
100-5351-50-01 Equipment Expense/Repair 818.05 602.50 - 818.05
100-5352-50-01 Fuel 9,000.00 9,000.00 3,774.65 1,994.54 41.94 5,225.35
100-5353-50-01 Oil/Grease/Inspections 400.00 400.00 1,011.52 40.00 252.88 - 611.52
100-5400-50-01 Uniform Expense 4,800.00 4,800.00 1,960.44 40.84 2,839.56
100-5410-50-01 Coleman (Gorgeous-Prosper Trl) 375,000.00 - 375,000.00
100-5430-50-01 Legal Fees 11,627.00 11,627.00 76.00 - 38,312.98 0.65 11,551.00
100-5480-50-01 Contracted Services 1,277,625.00 110,411.00 1,388,036.00 152,882.56 19,146.00 115,953.65 11.01 1,119,199.79
100-5520-50-01 Telephones 1,788.00 1,788.00 729.28 121.62 40.79 1,058.72
100-5523-50-01 Water/Sewer Charges 300.00 300.00 140.26 23.35 46.75 159.74
100-5525-50-01 Electricity 3,000.00 3,000.00 1,500.00 250.00 50.00 1,500.00
100-5526-50-01 Data Network 100.00 100.00 110.55 19.80 110.55 - 10.55
100-5527-50-01 Electricity - Street Lights 184,300.00 184,300.00 110,622.91 19,065.64 60.02 73,677.09
100-5530-50-01 Travel 600.00 600.00 600.00
100-5536-50-01 Training/Seminars 2,400.00 2,400.00 3,141.00 130.88 - 741.00
100-5620-50-01 Tools & Equipment 7,700.00 7,700.00 3,106.24 40.34 4,593.76
100-5630-50-01 Safety Equipment 4,800.00 4,800.00 819.96 17.08 3,980.04
100-5640-50-01 Signs & Hardware 55,000.00 55,000.00 14,257.15 4,589.80 25.92 40,742.85
100-5650-50-01 Maintenance Materials 103,600.00 103,600.00 43,477.41 9,802.28 8,362.88 41.97 51,759.71
100-6110-50-01 Capital Expenditure 730,000.00 - 585,000.00 145,000.00 145,000.00
100-6110-50-01 FM2478 (US380-FM1461) 100,000.00 100,000.00 100,000.00
100-6110-50-01 US380 Median Lighting 485,000.00 485,000.00 485,000.00
100-6140-50-01 Capital Expense-Equipment 81,278.00 81,278.00 77,472.00 3,806.00
100-6160-50-01 Capital Expense-Vehicles 46,100.00 46,100.00 38,854.36 7,245.64
100-7144-50-01 Transfer to Bond Fund 375,000.00 375,000.00 375,000.00 100.00
100-7145-50-01 Transfer to VERF 33,608.00 33,608.00 16,804.02 2,800.67 50.00 16,803.98
100-5212-50-05 BUILDING SUPPLIES 13,425.00 13,425.00 350.48 31.03 2.61 13,074.52
100-5340-50-05 BUILDING REPAIRS 334.25 - 334.25
100-5480-50-05 CONTRACTED SERVICES 130,000.00 130,000.00 55,429.25 16,666.08 74,570.75 42.64
100-5523-50-05 WATER/SEWER CHARGES 9,000.00 9,000.00 2,320.65 337.78 25.79 6,679.35
100-5524-50-05 GAS 200.00 200.00 200.00
100-5525-50-05 ELECTRICITY 120,000.00 120,000.00 39,439.53 7,157.47 32.87 80,560.47
100-5110-60-01 Salaries & Wages 315,866.00 315,866.00 138,080.37 30,558.42 43.72 177,785.63
100-5115-60-01 Salaries - Overtime 500.00 500.00 3,056.53 869.64 611.31 - 2,556.53
100-5140-60-01 Salaries - Longevity Pay 795.00 795.00 630.00 79.25 165.00
100-5143-60-01 Cell Phone Allowance 2,940.00 2,940.00 1,420.00 230.00 48.30 1,520.00
100-5145-60-01 Social Security Expense 19,854.00 19,854.00 8,250.37 1,879.52 41.56 11,603.63
100-5150-60-01 Medicare Expense 4,644.00 4,644.00 1,929.52 439.57 41.55 2,714.48
100-5155-60-01 SUTA Expense 648.00 648.00 27.00 - 445.91 4.17 621.00
100-5160-60-01 Health Insurance 34,464.00 34,464.00 18,895.30 2,293.70 54.83 15,568.70
100-5165-60-01 Dental Insurance 1,848.00 1,848.00 738.64 112.32 39.97 1,109.36
34
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5170-60-01 Life Insurance/AD&D 465.00 465.00 158.52 20.26 34.09 306.48
100-5175-60-01 Liability (TML)/Workers' Comp 2,663.00 2,663.00 1,272.16 294.25 47.77 1,390.84
100-5180-60-01 TMRS Expense 43,392.00 43,392.00 19,267.89 4,270.58 44.40 24,124.11
100-5185-60-01 Long/Short Term Disability 600.00 600.00 235.13 38.72 39.19 364.87
100-5186-60-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 534.96 89.16 29.72 1,265.04
100-5210-60-01 Office Supplies 2,000.00 2,000.00 382.63 19.13 1,617.37
100-5212-60-01 Building Supplies 500.00 500.00 125.57 79.06 25.11 374.43
100-5220-60-01 Office Equipment 1,841.11 - 1,841.11
100-5230-60-01 Dues,Fees,& Subscriptions 2,500.00 2,500.00 450.00 395.00 18.00 2,050.00
100-5240-60-01 Postage and Delivery 50.00 50.00 7.73 15.46 42.27
100-5280-60-01 Printing and Reproduction 150.00 150.00 86.13 57.42 63.87
100-5330-60-01 Copier Expense 2,800.00 2,800.00 296.34 51.05 10.58 2,503.66
100-5340-60-01 Building Repairs 68,500.00 68,500.00 1,014.20 1,014.20 1,780.00 1.48 65,705.80
100-5352-60-01 Fuel 28.00 28.00 - 28.00
100-5400-60-01 Uniform Expense 400.00 400.00 400.00
100-5410-60-01 Professional Services 74,000.00 16,000.00 90,000.00 20,370.09 11,637.34 19,629.91 22.63 50,000.00
100-5410-60-01 Prof Svcs. Town Hall Open Spac 4,061.75 4,061.75 26,414.25 - 30,476.00
100-5419-60-01 IT Licenses 600.00 600.00 378.60 63.10 221.40
100-5430-60-01 Legal Fees 7,500.00 7,500.00 1,817.00 24.23 5,683.00
100-5435-60-01 Legal Notices/Filings 250.00 250.00 237.60 95.80 95.04 12.40
100-5480-60-01 Contracted Services 3,120.00 3,120.00 3,900.00 750.00 125.00 - 780.00
100-5520-60-01 Telephones 420.00 420.00 216.05 36.03 51.44 203.95
100-5523-60-01 Water/Sewer Charges 1,180.00 1,180.00 323.42 57.85 27.41 856.58
100-5524-60-01 GAS 2,275.00 2,275.00 499.67 108.21 21.96 1,775.33
100-5525-60-01 Electricity 6,570.00 6,570.00 1,023.23 1,023.23 15.57 5,546.77
100-5526-60-01 Data Network 6,000.00 6,000.00 734.45 137.89 12.24 5,265.55
100-5530-60-01 Travel 4,000.00 4,000.00 30.00 0.75 3,970.00
100-5533-60-01 Mileage Expense 2,000.00 2,000.00 428.01 26.45 21.40 1,571.99
100-5536-60-01 Training/Seminars 7,500.00 7,000.00 14,500.00 2,067.87 14.26 12,432.13
100-5600-60-01 Special Events 140,000.00 140,000.00 77,950.01 72,950.01 19,999.99 55.68 42,050.00
100-5601-60-01 Event - Prosper Christmas 79,300.00 79,300.00 78,018.53 - 1,970.00 98.38 3,251.47
100-7145-60-01 Transfer to VERF 1,979.00 1,979.00 989.52 164.92 50.00 989.48
100-5110-60-02 Salaries & Wages 884,606.00 884,606.00 387,539.24 91,819.07 43.81 497,066.76
100-5115-60-02 Salaries - Overtime 16,117.00 16,117.00 7,666.26 1,134.33 47.57 8,450.74
100-5126-60-02 Salaries-Vacation Buy-Out 14,485.00 14,485.00 3,778.08 26.08 10,706.92
100-5140-60-02 Salaries - Longevity Pay 4,600.00 4,600.00 4,465.00 97.07 135.00
100-5143-60-02 Cell Phone Allowance 4,860.00 4,860.00 3,480.00 600.00 71.61 1,380.00
100-5145-60-02 Social Security Expense 57,567.00 57,567.00 23,009.57 5,427.28 39.97 34,557.43
100-5150-60-02 Medicare Expense 13,464.00 13,464.00 5,381.28 1,269.30 39.97 8,082.72
100-5155-60-02 SUTA Expense 3,240.00 3,240.00 330.84 - 1,827.46 10.21 2,909.16
100-5160-60-02 Health Insurance 176,901.00 176,901.00 104,465.60 14,526.76 59.05 72,435.40
100-5165-60-02 Dental Insurance 7,776.00 7,776.00 3,400.06 547.36 43.73 4,375.94
100-5170-60-02 Life Insurance/AD&D 2,078.00 2,078.00 947.38 159.46 45.59 1,130.62
100-5175-60-02 Liability (TML)/Workers' Comp 17,425.00 17,425.00 7,799.29 1,861.25 44.76 9,625.71
35
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5180-60-02 TMRS Expense 120,597.00 120,597.00 54,905.85 12,644.97 45.53 65,691.15
100-5185-60-02 Long/Short Term Disability 1,691.00 1,691.00 669.87 113.42 39.61 1,021.13
100-5186-60-02 WELLE-Wellness Prog Reimb Empl 6,150.00 6,150.00 2,042.82 367.48 33.22 4,107.18
100-5210-60-02 Office Supplies 500.00 500.00 723.17 144.63 - 223.17
100-5212-60-02 Building Supplies 1,500.00 1,500.00 946.31 63.09 553.69
100-5213-60-02 Custodial Supplies 6,000.00 6,000.00 2,221.69 160.00 37.03 3,778.31
100-5220-60-02 Office Equipment 3,461.00 3,461.00 2,208.40 63.81 1,252.60
100-5230-60-02 Dues,Fees,& Subscriptions 1,238.00 1,238.00 1,906.15 213.75 153.97 - 668.15
100-5310-60-02 Rental Expense 41,000.00 41,000.00 23,878.00 4,805.00 14,025.00 58.24 3,097.00
100-5320-60-02 Repairs & Maintenance 69,410.00 - 21,000.00 48,410.00 17,475.93 1,187.66 36.10 30,934.07
100-5322-60-02 Irrigation Repairs 13,000.00 13,000.00 4,093.19 1,179.01 31.49 8,906.81
100-5323-60-02 Field Maintenance 54,150.00 54,150.00 14,904.10 4,637.68 27.52 39,245.90
100-5324-60-02 Landscape Maintenance 15,000.00 15,000.00 3,719.58 1,773.86 24.80 11,280.42
100-5330-60-02 Copier Expense 237.00 237.00 73.61 16.79 31.06 163.39
100-5350-60-02 Vehicle Expense 8,000.00 8,000.00 2,551.66 - 0.94 31.90 5,448.34
100-5351-60-02 Equipment Expense/Repair 1,075.77 - 1,075.77
100-5352-60-02 Fuel 15,470.00 15,470.00 5,443.25 2,395.79 35.19 10,026.75
100-5353-60-02 Oil/Grease/Inspections 1,500.00 1,500.00 1,302.21 47.92 86.81 197.79
100-5355-60-02 Chemicals/Fertilizer 136,510.00 136,510.00 14,880.37 5,082.38 10.90 121,629.63
100-5400-60-02 Uniform Expense 11,635.00 11,635.00 7,710.60 4,894.33 66.27 3,924.40
100-5480-60-02 Contracted Services 282,632.00 282,632.00 78,857.78 16,856.68 62,778.69 27.90 140,995.53
100-5520-60-02 Telephones 4,165.00 4,165.00 1,719.53 286.81 41.29 2,445.47
100-5523-60-02 Water/Sewer Charges 179,788.00 179,788.00 21,564.53 2,598.49 11.99 158,223.47
100-5525-60-02 Electricity 160,000.00 160,000.00 68,445.28 7,799.46 42.78 91,554.72
100-5526-60-02 Data Network 800.00 800.00 227.94 37.99 28.49 572.06
100-5530-60-02 Travel 4,305.00 4,305.00 2,267.47 52.67 2,037.53
100-5533-60-02 Mileage Expense 150.00 150.00 336.82 224.55 - 186.82
100-5536-60-02 Training/Seminars 4,170.00 4,170.00 925.00 22.18 3,245.00
100-5620-60-02 Tools & Equipment 4,350.00 4,350.00 871.98 20.05 3,478.02
100-5630-60-02 Safety Equipment 2,995.00 2,995.00 589.11 19.67 2,405.89
100-5640-60-02 Signs & Hardware 6,200.00 6,200.00 2,459.61 1,709.61 39.67 3,740.39
100-6140-60-02 Capital Expense-Equipment 65,000.00 - 2,500.00 62,500.00 33,736.00 31,636.00 53.98 28,764.00
100-6160-60-02 Capital Expense-Vehicles 66,600.00 2,500.00 69,100.00 68,286.24 49,844.24 - 391.76 98.82 1,205.52
100-7145-60-02 Transfer to VERF 73,415.00 73,415.00 36,707.52 6,117.92 50.00 36,707.48
100-5110-60-03 Salaries & Wages 99,567.00 99,567.00 22,905.61 5,285.91 23.01 76,661.39
100-5140-60-03 Salaries - Longevity Pay 290.00 290.00 290.00
100-5143-60-03 CELL PHONE ALLOWANCE 440.00 440.00 440.00
100-5145-60-03 Social Security Expense 6,192.00 6,192.00 1,398.91 324.19 22.59 4,793.09
100-5150-60-03 Medicare Expense 1,448.00 1,448.00 327.17 75.82 22.60 1,120.83
100-5155-60-03 SUTA Expense 324.00 324.00 91.68 - 117.94 28.30 232.32
100-5160-60-03 Health Insurance 5,522.00 5,522.00 3,863.52 518.92 69.97 1,658.48
100-5165-60-03 Dental Insurance 363.00 363.00 212.66 34.06 58.58 150.34
100-5170-60-03 Life Insurance/AD&D 159.00 159.00 56.28 9.38 35.40 102.72
100-5175-60-03 Liability (TML)/Workers' Comp 888.00 888.00 400.79 92.49 45.13 487.21
36
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5180-60-03 TMRS Expense 13,523.00 13,523.00 3,101.59 716.24 22.94 10,421.41
100-5185-60-03 Long/Short Term Disability 190.00 190.00 40.20 6.70 21.16 149.80
100-5186-60-03 WELLE-Wellness Prog Reimb Empl 550.00 550.00 550.00
100-5210-60-03 Office Supplies 150.00 150.00 150.00
100-5220-60-03 Office Equipment 3,350.00 3,350.00 3,350.00
100-5230-60-03 Dues,Fees,& Subscriptions 85.00 85.00 85.00
100-5240-60-03 Postage and Delivery 4,330.00 4,330.00 64.39 1.49 4,265.61
100-5260-60-03 Advertising 2,000.00 2,000.00 2,000.00
100-5280-60-03 Printing and Reproduction 3,115.00 3,115.00 327.53 327.53 10.52 2,787.47
100-5475-60-03 Credit Card Fees 1,182.33 150.27 - 1,182.33
100-5520-60-03 Telephones 525.00 525.00 525.00
100-5533-60-03 Mileage Expense 23.14 - 23.14
100-5536-60-03 Training/Seminars 200.00 200.00 200.00
100-5600-60-03 Special Events 28,725.00 28,725.00 4,775.95 16.63 23,949.05
100-5995-60-03 Recreation Activities 59,500.00 59,500.00 9,537.60 768.10 16.03 49,962.40
100-5110-60-05 Salaries & Wages 296,805.00 296,805.00 127,635.10 32,824.77 43.00 169,169.90
100-5126-60-05 Salaries-Vacation Buy-Out 2,122.00 2,122.00 2,121.32 99.97 0.68
100-5140-60-05 Salaries - Longevity Pay 270.00 270.00 265.00 98.15 5.00
100-5145-60-05 Social Security Expense 18,555.00 18,555.00 7,869.33 1,988.35 42.41 10,685.67
100-5150-60-05 Medicare Expense 4,339.00 4,339.00 1,840.42 465.03 42.42 2,498.58
100-5155-60-05 SUTA Expense 1,296.00 1,296.00 325.95 - 492.39 25.15 970.05
100-5160-60-05 Health Insurance 27,909.00 27,909.00 9,752.50 2,683.88 34.94 18,156.50
100-5165-60-05 Dental Insurance 1,715.00 1,715.00 321.26 119.32 18.73 1,393.74
100-5170-60-05 Life Insurance/AD&D 580.00 580.00 106.93 20.26 18.44 473.07
100-5175-60-05 Liability (TML)/Workers' Comp 649.00 649.00 281.08 70.23 43.31 367.92
100-5180-60-05 TMRS Expense 32,961.00 32,961.00 10,791.94 2,806.95 32.74 22,169.06
100-5185-60-05 Long/Short Term Disability 458.00 458.00 133.77 26.24 29.21 324.23
100-5186-60-05 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 2,400.00
100-5210-60-05 Office Supplies 3,995.00 3,995.00 3,628.16 424.22 90.82 366.84
100-5212-60-05 Building Supplies 54.94 - 54.94
100-5220-60-05 Office Equipment 9,200.00 9,200.00 3,251.50 59.88 35.34 5,948.50
100-5230-60-05 Dues,Fees,& Subscriptions 5,500.00 5,500.00 1,775.04 801.20 32.27 3,724.96
100-5240-60-05 Postage and Delivery 400.00 400.00 260.37 27.41 65.09 139.63
100-5280-60-05 Printing and Reproduction 400.00 400.00 554.97 138.74 - 154.97
100-5281-60-05 Book Purchases 28,000.00 4,800.00 32,800.00 26,495.86 1,825.05 8,731.41 80.78 - 2,427.27
100-5282-60-05 DVD Purchases 1,500.00 1,500.00 922.48 129.73 61.50 577.52
100-5283-60-05 Audiobook Purchases 1,700.00 1,700.00 279.29 32.00 16.43 1,420.71
100-5284-60-05 Other Collect. Item Purchases 6,617.00 6,617.00 3,332.95 220.80 50.37 3,284.05
100-5290-60-05 Other Charges and Services 2,000.00 2,000.00 1,096.88 267.52 54.84 903.12
100-5330-60-05 Copier Expense 900.00 900.00 656.44 114.59 72.94 243.56
100-5400-60-05 Uniform Expense 1,300.00 1,300.00 341.90 26.30 958.10
100-5430-60-05 Legal Fees 600.00 600.00 114.00 19.00 486.00
100-5480-60-05 Contracted Services 13,000.00 - 4,800.00 8,200.00 8,095.00 1,600.00 98.72 105.00
100-5520-60-05 Telephones 980.00 980.00 235.39 34.99 24.02 744.61
37
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5526-60-05 Data Network 227.94 37.99 - 227.94
100-5530-60-05 Travel 2,000.00 2,000.00 1,244.10 62.21 755.90
100-5533-60-05 Mileage Expense 750.00 750.00 37.12 4.95 712.88
100-5536-60-05 Training/Seminars 1,000.00 1,000.00 442.76 317.32 44.28 557.24
100-5600-60-05 Special Events 2,000.00 2,000.00 219.35 3.99 10.97 1,780.65
100-7145-60-05 TRANSFER TO VERF 660.00 660.00 330.00 55.00 50.00 330.00
100-5110-98-01 Salaries & Wages 789,919.00 159,186.00 949,105.00 342,865.26 96,907.87 36.13 606,239.74
100-5115-98-01 Salaries - Overtime 700.00 700.00 203.83 29.12 496.17
100-5126-98-01 Salaries-Vacation Buy-Out 11,971.00 11,971.00 5,248.06 43.84 6,722.94
100-5140-98-01 Salaries - Longevity Pay 2,025.00 2,025.00 1,890.00 93.33 135.00
100-5145-98-01 Social Security Expense 49,914.00 49,914.00 18,547.32 5,780.77 37.16 31,366.68
100-5150-98-01 Medicare Expense 11,674.00 11,674.00 4,746.25 1,351.95 40.66 6,927.75
100-5155-98-01 SUTA Expense 1,296.00 1,296.00 72.00 - 1,023.11 5.56 1,224.00
100-5160-98-01 Health Insurance 85,883.00 85,883.00 39,542.88 5,395.58 46.04 46,340.12
100-5165-98-01 Dental Insurance 3,676.00 3,676.00 1,434.71 229.61 39.03 2,241.29
100-5170-98-01 Life Insurance/AD&D 933.00 933.00 420.78 70.88 45.10 512.22
100-5175-98-01 Liability (TML)/Workers' Comp 2,090.00 2,090.00 958.37 252.53 45.86 1,131.63
100-5180-98-01 TMRS Expense 109,072.00 109,072.00 42,538.86 9,777.40 39.00 66,533.14
100-5185-98-01 Long/Short Term Disability 1,501.00 1,501.00 535.36 90.91 35.67 965.64
100-5186-98-01 WELLE-Wellness Prog Reimb Empl 2,250.00 2,250.00 900.00 200.00 40.00 1,350.00
100-5191-98-01 Hiring Cost 357.40 - 357.40
100-5210-98-01 Office Supplies 2,500.00 20,515.00 23,015.00 900.43 190.73 3.91 22,114.57
100-5220-98-01 Office Equipment 5,245.00 25,250.00 30,495.00 5,532.98 18.14 24,962.02
100-5230-98-01 Dues,Fees,& Subscriptions 3,449.00 3,449.00 3,449.00
100-5240-98-01 Postage and Delivery 280.00 280.00 141.22 26.40 50.44 138.78
100-5250-98-01 Publications 346.00 346.00 346.00
100-5280-98-01 Printing and Reproduction 100.00 100.00 100.00
100-5290-98-01 Other Charges and Services 128.64 - 128.64
100-5330-98-01 Copier Expense 840.00 840.00 887.50 165.51 105.66 - 47.50
100-5400-98-01 Uniform Expense 700.00 700.00 334.46 47.78 365.54
100-5410-98-01 Professional Services 39,485.00 21,500.00 60,985.00 24,800.00 1,300.00 21,600.00 40.67 14,585.00
100-5410-98-01 First/BNSF RR Overpass 40,000.00 40,000.00 40,000.00
100-5410-98-01 Prosper Trl/BNSF RR Overpass 40,000.00 40,000.00 40,000.00
100-5419-98-01 IT Licenses 1,750.00 1,750.00 1,750.00
100-5430-98-01 Legal Fees 10,000.00 10,000.00 7,749.00 77.49 2,251.00
100-5435-98-01 Legal Notices/Filings 2,400.00 2,400.00 1,095.20 424.80 45.63 1,304.80
100-5480-98-01 Contracted Services 960.00 960.00 960.00
100-5520-98-01 Telephones 3,395.00 3,395.00 1,269.56 219.70 37.40 2,125.44
100-5526-98-01 Data Network 480.00 480.00 480.00
100-5530-98-01 Travel 1,400.00 1,400.00 35.00 2.50 1,365.00
100-5533-98-01 Mileage Expense 4,025.00 4,025.00 3,678.61 2,105.40 91.39 346.39
100-5536-98-01 Training/Seminars 3,359.00 3,359.00 1,659.63 630.00 49.41 1,699.37
100-5620-98-01 Tools & Equipment 1,000.00 1,000.00 39.79 3.98 960.21
100-6160-98-01 Capital Expense - Vehicles 56,000.00 56,000.00 56,000.00
38
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-7145-98-01 Transfer to VERF 1,690.00 1,690.00 844.98 140.83 50.00 845.02
120-4120-20-01 Sales Taxes - 1,227,504.00 - 1,227,504.00 - 388,770.38 - 84,533.79 31.67 - 838,733.62
120-4610-20-01 Interest Income - 5,000.00 - 5,000.00 - 5,000.00
120-5110-20-01 Salaries & Wages 813,449.00 813,449.00 417,101.89 87,208.39 51.28 396,347.11
120-5115-20-01 Salaries - Overtime 3,695.00 3,695.00 28,588.47 5,929.46 773.71 - 24,893.47
120-5126-20-01 Salaries-Vacation Buy-Out 1,513.00 1,513.00 1,512.40 99.96 0.60
120-5127-20-01 Salaries-Certification Pay 15,900.00 15,900.00 9,647.78 1,986.78 60.68 6,252.22
120-5140-20-01 Salaries - Longevity Pay 2,410.00 2,410.00 2,400.00 99.59 10.00
120-5145-20-01 Social Security Expense 51,700.00 51,700.00 27,057.18 5,693.86 52.34 24,642.82
120-5150-20-01 Medicare Expense 12,091.00 12,091.00 6,327.89 1,331.63 52.34 5,763.11
120-5155-20-01 SUTA Expense 1,953.00 1,953.00 261.00 - 1,683.00 13.36 1,692.00
120-5160-20-01 Health Insurance 104,981.00 104,981.00 56,873.84 7,789.80 54.18 48,107.16
120-5165-20-01 Dental Insurance 5,146.00 5,146.00 2,619.92 401.78 50.91 2,526.08
120-5170-20-01 Life Insurance/AD&D 4,637.00 4,637.00 2,219.46 343.86 47.86 2,417.54
120-5175-20-01 Liability (TML) Workers' Comp 15,094.00 15,094.00 8,155.03 1,688.49 54.03 6,938.97
120-5180-20-01 TMRS Expense 112,989.00 112,989.00 62,298.03 12,908.24 55.14 50,690.97
120-5185-20-01 Long/Short Term Disability 1,546.00 1,546.00 699.65 100.91 45.26 846.35
120-5186-20-01 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 834.96 139.16 34.79 1,565.04
120-5215-20-01 Ammunition 8,881.00 8,881.00 8,881.00
120-5350-20-01 Vehicle Expense 3,137.40 3,137.40 3,137.40
120-5400-20-01 Uniforms 14,234.50 14,234.50 14,234.50
120-5536-20-01 Training/Seminars 4,697.80 4,697.80 4,697.80
120-5620-20-01 Tools and Equipment 52,049.30 52,049.30 16,361.50 7,260.90 31.44 28,426.90
130-4120-30-01 Sales Taxes - 1,227,504.00 - 1,227,504.00 - 388,666.54 - 84,875.00 31.66 - 838,837.46
130-4610-30-01 Interest Income - 5,000.00 - 5,000.00 - 5,000.00
130-5110-30-01 Salaries & Wages 805,179.00 805,179.00 400,211.67 91,123.01 49.71 404,967.33
130-5115-30-01 Salaries - Overtime 5,681.00 5,681.00 58,149.09 14,378.52 1,023.57 - 52,468.09
130-5116-30-01 Salaries - FLSA Overtime 2,000.00 2,000.00 8,113.56 1,388.93 405.68 - 6,113.56
130-5127-30-01 Salaries-Certification Pay 10,980.00 10,980.00 5,501.83 1,301.61 50.11 5,478.17
130-5140-30-01 Salaries - Longevity Pay 2,160.00 2,160.00 1,090.00 50.46 1,070.00
130-5145-30-01 Social Security Expense 49,282.00 49,282.00 27,762.31 6,375.41 56.33 21,519.69
130-5150-30-01 Medicare Expense 11,526.00 11,526.00 6,492.79 1,491.03 56.33 5,033.21
130-5155-30-01 SUTA Expense 1,944.00 1,944.00 296.31 - 1,836.00 15.24 1,647.69
130-5160-30-01 Health Insurance 123,024.00 123,024.00 66,308.82 9,832.56 53.90 56,715.18
130-5165-30-01 Dental Insurance 5,706.00 5,706.00 2,574.61 405.37 45.12 3,131.39
130-5170-30-01 Life Insurance/AD&D 4,637.00 4,637.00 2,188.20 375.12 47.19 2,448.80
130-5175-30-01 Liability (TML) Workers' Comp 12,118.00 12,118.00 6,796.97 1,532.95 56.09 5,321.03
130-5180-30-01 TMRS Expense 110,936.00 110,936.00 64,159.95 14,684.18 57.84 46,776.05
130-5185-30-01 Long/Short Term Disability 1,531.00 1,531.00 686.95 111.18 44.87 844.05
130-5186-30-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 769.92 178.32 42.77 1,030.08
130-5191-30-01 Hiring Cost 500.00 500.00 500.00
130-5194-30-01 FD Annual Phy & Screening 11,000.00 11,000.00 11,000.00
130-5400-30-01 Uniforms 19,000.00 19,000.00 17,016.49 534.63 1,983.51 89.56
130-5480-30-01 Contracted Services 5,000.00 5,000.00 5,000.00
39
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
130-5536-30-01 Training/Seminars 14,500.00 14,500.00 14,500.00
130-5610-30-01 Fire Fighting Equipment 9,500.00 9,500.00 480.30 5.06 9,019.70
130-5630-30-01 Safety Equipment 24,500.00 24,500.00 368.93 2,859.28 1.51 21,271.79
150-4015-10-00 Water Impact Fees - 125,000.00 - 125,000.00 - 19,868.00 - 7,642.00 15.89 - 105,132.00
150-4020-10-00 Wastewater Impact Fees - 75,000.00 - 75,000.00 - 11,852.00 - 2,822.00 15.80 - 63,148.00
150-4040-10-00 East Thoroughfare Impact Fees - 300,000.00 - 300,000.00 - 84,209.70 - 40,944.00 28.07 - 215,790.30
150-4110-10-00 Property Taxes (Town)- 290,232.00 - 290,232.00 - 340,626.29 - 340,626.29 117.36 50,394.29
150-4111-10-00 Property Taxes (County)- 83,081.00 - 83,081.00 - 83,081.00
150-4120-10-00 Sales Taxes (Town)- 450,000.00 - 450,000.00 - 201,300.06 - 27,869.96 44.73 - 248,699.94
150-4121-10-00 Sales Taxes (PEDC)- 390,000.00 - 390,000.00 - 168,588.78 - 23,341.09 43.23 - 221,411.22
150-4610-10-00 Interest Income - 5,000.00 - 5,000.00 - 4,672.11 - 1,278.73 93.44 - 327.89
150-4995-10-00 Transfer In - 1,448.91 1,448.91
150-5435-10-00 Legal Notices/Filings 74.00 - 74.00
150-5820-10-00 Town Ad Valorem Tax Rebate 1,718,313.00 1,718,313.00 1,718,313.00
160-4041-10-00 W Thoro Impact Fee - 325,500.00 - 325,500.00 - 325,500.00
160-4110-10-00 Property Taxes (Town)- 15,053.00 - 15,053.00 - 15,052.54 - 15,052.54 100.00 - 0.46
160-4111-10-00 Property Taxes (County)- 4,308.00 - 4,308.00 - 4,308.00
160-4120-10-00 Sales Taxes (Town)- 150.00 - 150.00 - 5.85 3.90 - 144.15
160-4121-10-00 Sales Taxes (PEDC)- 150.00 - 150.00 - 5.85 3.90 - 144.15
160-4610-10-00 Interest Income - 1,000.00 - 1,000.00 - 264.75 - 53.92 26.48 - 735.25
160-5810-10-00 W Thoro Impact Fee Rebate 346,161.00 346,161.00 346,161.00
200-4000-10-08 W/S Service Initiation - 80,000.00 - 80,000.00 - 39,800.00 - 5,925.00 49.75 - 40,200.00
200-4007-10-08 Sanitation - 1,377,830.00 - 1,377,830.00 - 570,804.04 - 99,489.27 41.43 - 807,025.96
200-4009-10-08 Late Fee-W/S - 99,225.00 - 99,225.00 - 70,348.94 - 10,260.66 70.90 - 28,876.06
200-4200-10-99 T-Mobile Fees - 69,210.00 - 69,210.00 - 17,765.96 - 3,316.31 25.67 - 51,444.04
200-4201-10-99 Tierone Converged Network - 18,000.00 - 18,000.00 - 9,000.00 - 1,500.00 50.00 - 9,000.00
200-4205-10-99 Rise Broadband - 31,482.00 - 31,482.00 - 12,753.64 - 2,167.70 40.51 - 18,728.36
200-4206-10-99 Verizon Antennae Lease - 32,200.00 - 32,200.00 - 32,200.00 100.00
200-4005-50-02 Water Revenue - 10,980,047.00 - 10,980,047.00 - 3,438,638.21 - 476,523.26 31.32 - 7,541,408.79
200-4010-50-02 Connection Tap & Construction - 800,000.00 - 800,000.00 - 336,126.00 - 73,651.00 42.02 - 463,874.00
200-4012-50-02 Saturday Inspection Fee - 2,500.00 - 2,500.00 - 4,050.00 - 300.00 162.00 1,550.00
200-4018-50-02 Internet Cr. Card Fees - 37,037.75 - 6,248.59 37,037.75
200-4019-50-02 Cr. Card Pmt Fees - 9,890.63 - 1,563.61 9,890.63
200-4060-50-02 NSF Fees - 1,850.00 - 1,850.00 - 675.00 - 100.00 36.49 - 1,175.00
200-4243-50-02 Backflow Prevention Inspection - 39,552.00 - 39,552.00 - 24,075.00 - 5,000.00 60.87 - 15,477.00
200-4610-50-02 Interest Income - 98,752.00 - 98,752.00 - 78,238.22 - 8,542.74 79.23 - 20,513.78
200-4910-50-02 Other Revenue - 120,000.00 - 120,000.00 - 103,835.83 - 21,912.63 86.53 - 16,164.17
200-4006-50-03 Sewer - 5,921,457.00 - 5,921,457.00 - 3,061,048.65 - 513,882.68 51.69 - 2,860,408.35
200-4010-50-03 Connection Tap & Construction - 350,000.00 - 350,000.00 - 139,600.00 - 31,200.00 39.89 - 210,400.00
200-4910-50-03 Other Revenue - 23.82 23.82
200-5110-10-08 Salaries & Wages 199,482.00 199,482.00 94,814.97 22,184.70 47.53 104,667.03
200-5115-10-08 Salaries - Overtime 3,500.00 3,500.00 3,500.00
200-5126-10-08 Salaries-Vacation Buy-Out 1,375.00 1,375.00 1,334.84 97.08 40.16
200-5140-10-08 Salaries - Longevity Pay 1,295.00 1,295.00 1,290.00 99.61 5.00
40
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5145-10-08 Social Security Expense 12,760.00 12,760.00 5,799.78 1,338.97 45.45 6,960.22
200-5150-10-08 Medicare Expense 2,985.00 2,985.00 1,356.41 313.15 45.44 1,628.59
200-5155-10-08 SUTA Expense 648.00 648.00 71.79 - 459.84 11.08 576.21
200-5160-10-08 Health Insurance 28,078.00 28,078.00 14,788.80 2,214.80 52.67 13,289.20
200-5165-10-08 Dental Insurance 1,800.00 1,800.00 892.49 142.89 49.58 907.51
200-5170-10-08 Life Insurance/AD&D 465.00 465.00 225.12 37.52 48.41 239.88
200-5175-10-08 Liability (TML)/Workers' Comp 391.00 391.00 186.33 42.36 47.66 204.67
200-5180-10-08 TMRS Expense 27,886.00 27,886.00 13,275.16 3,019.57 47.61 14,610.84
200-5185-10-08 Long/Short Term Disability 379.00 379.00 166.13 28.12 43.83 212.87
200-5186-10-08 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 600.00 100.00 33.33 1,200.00
200-5210-10-08 Office Supplies 2,440.00 2,440.00 1,594.84 248.88 65.36 845.16
200-5220-10-08 Office Equipment 1,400.00 1,400.00 563.98 208.98 40.28 836.02
200-5230-10-08 Dues,Fees,& Subscriptions 100.00 100.00 96.90 96.90 3.10
200-5240-10-08 Postage and Delivery 47,811.00 47,811.00 19,661.42 3,382.68 41.12 28,149.58
200-5270-10-08 Bank Charges 50,000.00 50,000.00 50,000.00
200-5280-10-08 Printing and Reproduction 4,330.00 4,330.00 2,939.96 67.90 1,390.04
200-5290-10-08 Other Charges and Services 600.00 600.00 600.00
200-5330-10-08 Copier Expense 1,386.00 1,386.00 1,186.30 220.57 85.59 199.70
200-5400-10-08 Uniform Expense 226.00 226.00 215.38 215.38 95.30 10.62
200-5418-10-08 IT Fees 6,725.00 6,725.00 4,965.50 290.00 73.84 1,759.50
200-5430-10-08 Legal Fees 3,150.00 3,150.00 57.00 1.81 3,093.00
200-5470-10-08 Trash Collection 1,287,692.00 1,287,692.00 535,686.24 92,364.00 41.60 752,005.76
200-5475-10-08 CREDIT CARD FEES 54,515.60 47,113.63 - 54,515.60
200-5479-10-08 Household Haz. Waste Disposal 7,800.00 7,800.00 2,760.00 300.00 35.39 5,040.00
200-5480-10-08 Contracted Services 10,800.00 10,800.00 4,753.32 779.39 44.01 6,046.68
200-5481-10-08 Cash Short/Over - 40.00 40.00
200-5520-10-08 Telephones 720.00 720.00 216.05 36.03 30.01 503.95
200-5530-10-08 Travel 1,400.00 1,400.00 1,400.00
200-5533-10-08 Mileage Expense 600.00 600.00 600.00
200-5536-10-08 Training/Seminars 1,050.00 1,050.00 803.49 795.00 76.52 246.51
200-5600-10-08 Special Events 900.00 900.00 194.60 69.60 21.62 705.40
200-7145-10-08 Transfer to VERF 887.00 887.00 443.52 73.92 50.00 443.48
200-7147-10-08 Transfer to GF 45,594.00 45,594.00 22,797.00 3,799.50 50.00 22,797.00
200-5110-10-99 Salaries & Wages - 49,272.00 - 49,272.00 - 49,272.00
200-5176-10-99 TML-Prop & Liab Insurance 55,000.00 55,000.00 66,100.51 120.18 - 11,100.51
200-5295-10-99 General Fund Franchise Fee 295,298.00 295,298.00 147,649.02 24,608.17 50.00 147,648.98
200-5415-10-99 Tuition Reimbursement 12,040.00 12,040.00 2,236.06 18.57 9,803.94
200-5480-10-99 Contracted Services 24,880.00 - 24,880.00
200-6186-10-99 2013 Bond Payment 220,000.00 220,000.00 220,000.00
200-6193-10-99 2012 CO Bond Payment 286,350.00 286,350.00 286,350.00 100.00
200-6200-10-99 Bond Issuance Costs 600.00 600.00 600.00
200-6201-10-99 2014 GO Bond Payment 375,000.00 375,000.00 375,000.00
200-6202-10-99 2014 CO Bond Payment 485,000.00 485,000.00 485,000.00
200-6205-10-99 2016 GO Bond Payment 413,200.00 413,200.00 413,200.00 100.00
41
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-6210-10-99 2018 CO Bond Payment 300,000.00 300,000.00 300,000.00 100.00
200-6299-10-99 Bond Interest Expense 1,413,576.00 1,413,576.00 768,835.45 644,740.55 54.39
200-6610-10-99 Old Town Streets - W/S Portion 143,273.93 143,273.93 146,904.77 5,016.33 102.53 - 3,630.84
200-7000-10-99 Contingency 50,000.00 50,000.00 14,450.00 4,750.00 15,500.00 28.90 20,050.00
200-5110-50-02 Salaries & Wages 1,184,475.00 1,184,475.00 558,795.09 139,417.32 47.18 625,679.91
200-5115-50-02 Salaries - Overtime 38,400.00 38,400.00 36,687.30 7,087.23 95.54 1,712.70
200-5126-50-02 Salaries-Vacation Buy-Out 4,272.00 4,272.00 1,631.60 38.19 2,640.40
200-5140-50-02 Salaries - Longevity Pay 5,055.00 5,055.00 4,200.00 83.09 855.00
200-5145-50-02 Social Security Expense 76,616.00 76,616.00 35,341.00 8,780.59 46.13 41,275.00
200-5150-50-02 Medicare Expense 17,918.00 17,918.00 8,326.35 2,053.50 46.47 9,591.65
200-5155-50-02 SUTA Expense 3,888.00 3,888.00 420.92 - 2,724.45 10.83 3,467.08
200-5160-50-02 Health Insurance 187,489.00 187,489.00 92,012.97 15,482.00 49.08 95,476.03
200-5165-50-02 Dental Insurance 8,970.00 8,970.00 3,933.18 646.36 43.85 5,036.82
200-5170-50-02 Life Insurance/AD&D 2,543.00 2,543.00 1,217.71 217.24 47.89 1,325.29
200-5175-50-02 Liability (TML)/Workers' Comp 25,040.00 25,040.00 11,568.28 2,779.88 46.20 13,471.72
200-5180-50-02 TMRS Expense 167,424.00 167,424.00 81,830.10 19,916.16 48.88 85,593.90
200-5185-50-02 Long/Short Term Disability 2,255.00 2,255.00 951.62 173.14 42.20 1,303.38
200-5186-50-02 WELLE-Wellness Prog Reimb-Empl 9,150.00 9,150.00 3,002.44 478.32 32.81 6,147.56
200-5210-50-02 Office Supplies 3,500.00 3,500.00 1,718.69 512.13 49.11 1,781.31
200-5212-50-02 Building Supplies 3,800.00 3,800.00 1,507.49 238.65 39.67 2,292.51
200-5220-50-02 Office Equipment 5,742.00 5,742.00 3,495.74 3,074.20 60.88 2,246.26
200-5230-50-02 Dues,Fees,& Subscriptions 13,144.00 13,144.00 24,219.21 4,266.37 184.26 - 11,075.21
200-5240-50-02 Postage and Delivery 2,900.00 2,900.00 593.54 22.00 20.47 2,306.46
200-5280-50-02 Printing and Reproduction 3,000.00 3,000.00 107.00 3.57 2,893.00
200-5310-50-02 Rental Expense 9,420.00 9,420.00 4,749.54 127.90 50.42 4,670.46
200-5320-50-02 Repairs & Maintenance 3,600.00 3,600.00 3,600.00
200-5330-50-02 Copier Expense 1,600.00 1,600.00 1,170.61 314.89 73.16 429.39
200-5340-50-02 Building Repairs 5,000.00 5,000.00 3,755.08 75.10 1,244.92
200-5350-50-02 Vehicle Expense 37,700.00 37,700.00 20,185.16 3,547.46 53.54 17,514.84
200-5351-50-02 Equipment Expense/Repair 1,372.89 851.79 - 1,372.89
200-5352-50-02 Fuel 31,500.00 31,500.00 14,014.14 5,534.01 44.49 17,485.86
200-5353-50-02 Oil/Grease/Inspections 2,600.00 2,600.00 659.30 64.25 25.36 1,940.70
200-5400-50-02 Uniform Expense 19,700.00 19,700.00 7,441.68 37.78 12,258.32
200-5410-50-02 Professional Services 18,400.00 18,400.00 5,875.91 5,875.91 12,524.09 31.93
200-5418-50-02 IT Fees 116.00 116.00 - 116.00
200-5419-50-02 IT Licenses 30,080.00 30,080.00 30,080.00
200-5430-50-02 Legal Fees 1,000.00 1,000.00 76.00 7.60 924.00
200-5475-50-02 Credit Card Fees - 38,504.40
200-5480-50-02 Contracted Services 63,118.00 - 10,400.00 52,718.00 51,576.62 5,799.65 24,250.00 97.84 - 23,108.62
200-5520-50-02 Telephones 10,726.00 10,726.00 4,237.19 831.39 39.50 6,488.81
200-5523-50-02 Water/Sewer Charges 11,000.00 11,000.00 2,810.75 305.54 25.55 8,189.25
200-5524-50-02 Gas 2,000.00 2,000.00 1,358.56 67.93 641.44
200-5525-50-02 Electricity 268,100.00 268,100.00 120,707.58 18,645.27 45.02 147,392.42
200-5526-50-02 Data Network 4,320.00 4,320.00 2,203.11 365.93 51.00 2,116.89
42
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5530-50-02 Travel 2,300.00 2,300.00 70.93 3.08 2,229.07
200-5533-50-02 Mileage Expense 500.00 500.00 500.00
200-5536-50-02 Training/Seminars 15,000.00 15,000.00 8,809.35 2,240.00 58.73 6,190.65
200-5540-50-02 Water Testing 7,960.00 7,960.00 839.29 415.40 10.54 7,120.71
200-5545-50-02 Meter Purchases 409,900.00 409,900.00 217,755.62 57,254.57 53.12 192,144.38
200-5550-50-02 Water Purchases 5,349,510.00 5,349,510.00 2,543,181.57 423,864.00 47.54 2,806,328.43
200-5600-50-02 Special Events 10,000.00 10,000.00 1,548.28 440.71 15.48 8,451.72
200-5620-50-02 Tools & Equipment 20,000.00 20,000.00 7,111.70 669.77 35.56 12,888.30
200-5630-50-02 Safety Equipment 12,700.00 12,700.00 3,782.32 29.78 8,917.68
200-5640-50-02 Signs & Hardware 600.00 600.00 530.00 88.33 70.00
200-5650-50-02 Maintenance Materials 3,500.00 3,500.00 5,631.71 1,154.08 160.91 - 2,131.71
200-5660-50-02 Chemical Supplies 15,000.00 15,000.00 10,472.45 3,456.27 69.82 4,527.55
200-5670-50-02 System Improvements 137,300.00 137,300.00 65,901.71 5,762.44 48.00 71,398.29
200-6110-50-02 EW Collector (Cook-DNT) 250,000.00 - 250,000.00
200-6110-50-02 Custer Rd Meter Stat/WL Reloc 290,325.00 - 290,325.00
200-6125-50-02 CAPITAL EXPENSE-TECHNOLOGY 56,686.00 56,686.00 56,686.00
200-6140-50-02 Capital Expense-Equipment 9,742.00 9,750.00 19,492.00 22,628.81 116.09 - 3,136.81
200-6160-50-02 Capital Expense-Vehicles 46,385.00 46,385.00 43,670.30 2,714.70
200-7144-50-02 Transfer to Capital Projects 540,325.00 540,325.00 540,325.00 250,000.00 100.00
200-7145-50-02 Transfer to VERF 248,208.00 248,208.00 124,104.00 20,684.00 50.00 124,104.00
200-7147-50-02 Transfer to GF 601,725.00 601,725.00 300,862.10 50,143.67 50.00 300,862.90
200-5110-50-03 Salaries & Wages 465,161.00 465,161.00 180,245.09 41,701.66 38.75 284,915.91
200-5115-50-03 Salaries - Overtime 25,700.00 25,700.00 18,671.37 4,637.39 72.65 7,028.63
200-5126-50-03 Salaries-Vacation Buy-Out 2,189.00 2,189.00 1,062.40 48.53 1,126.60
200-5140-50-03 Salaries - Longevity Pay 1,990.00 1,990.00 1,370.00 68.84 620.00
200-5145-50-03 Social Security Expense 29,664.00 29,664.00 11,800.33 2,723.93 39.78 17,863.67
200-5150-50-03 Medicare Expense 8,398.00 8,398.00 2,759.73 637.04 32.86 5,638.27
200-5155-50-03 SUTA Expense 1,944.00 1,944.00 391.65 - 838.72 20.15 1,552.35
200-5160-50-03 Health Insurance 75,645.00 75,645.00 45,953.92 8,977.08 60.75 29,691.08
200-5165-50-03 Dental Insurance 4,432.00 4,432.00 1,517.80 288.96 34.25 2,914.20
200-5170-50-03 Life Insurance/AD&D 1,152.00 1,152.00 492.45 84.42 42.75 659.55
200-5175-50-03 Liability (TML)/Workers' Comp 11,033.00 11,033.00 4,630.93 1,167.11 41.97 6,402.07
200-5180-50-03 TMRS Expense 67,400.00 67,400.00 27,376.09 6,297.80 40.62 40,023.91
200-5185-50-03 Long/Short Term Disability 887.00 887.00 305.24 53.59 34.41 581.76
200-5186-50-03 WELLE-Wellness Prog Reimb-Empl 3,750.00 3,750.00 834.96 139.16 22.27 2,915.04
200-5210-50-03 Office Supplies 2,725.00 2,725.00 1,240.95 1,187.15 45.54 1,484.05
200-5212-50-03 Building Supplies 600.00 600.00 600.00
200-5220-50-03 Office Equipment 4,700.00 4,700.00 1,966.62 1,537.10 41.84 2,733.38
200-5230-50-03 Dues,Fees,& Subscriptions 19,755.00 19,755.00 13,509.97 25.00 68.39 6,245.03
200-5240-50-03 Postage and Delivery 2.88 1.00 - 2.88
200-5280-50-03 Printing and Reproduction 400.00 400.00 400.00
200-5310-50-03 Rental Expense 7,000.00 7,000.00 10,840.34 5,539.59 154.86 - 3,840.34
200-5320-50-03 Repairs & Maintenance 20,000.00 20,000.00 20,000.00
200-5335-50-03 Radio/Video Repairs 500.00 500.00 500.00
43
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5340-50-03 Building Repairs 1,000.00 1,000.00 103.83 10.38 896.17
200-5350-50-03 Vehicle Expense 16,000.00 16,000.00 7,777.27 1,177.33 48.61 8,222.73
200-5351-50-03 Equipment Expense/Repair 999.88 489.88 - 999.88
200-5352-50-03 Fuel 10,700.00 10,700.00 9,459.90 2,917.35 88.41 1,240.10
200-5353-50-03 Oil/Grease/Inspections 1,200.00 1,200.00 453.66 37.81 746.34
200-5400-50-03 Uniform Expense 11,600.00 11,600.00 3,784.70 32.63 7,815.30
200-5419-50-03 IT Licenses 13,100.00 13,100.00 13,100.00
200-5430-50-03 Legal Fees 448.00 448.00 448.00
200-5480-50-03 Contracted Services 950,867.00 - 107,538.50 843,328.50 8,200.00 0.97 835,128.50
200-5520-50-03 Telephones 4,576.00 4,576.00 1,688.70 281.61 36.90 2,887.30
200-5523-50-03 Water/Sewer Charges 500.00 500.00 206.30 34.34 41.26 293.70
200-5524-50-03 Gas 500.00 500.00 500.00
200-5525-50-03 Electricity 48,400.00 48,400.00 22,088.03 2,766.20 45.64 26,311.97
200-5526-50-03 Data Network 800.00 800.00 610.37 172.80 76.30 189.63
200-5530-50-03 Travel 1,000.00 1,000.00 1,000.00
200-5533-50-03 Mileage Expense 200.00 200.00 200.00
200-5536-50-03 Training/Seminars 10,400.00 10,400.00 3,720.71 1,610.71 35.78 6,679.29
200-5560-50-03 Sewer Management Fees 2,921,983.00 2,921,983.00 1,435,492.67 216,574.43 49.13 1,486,490.33
200-5620-50-03 Tools & Equipment 9,000.00 9,000.00 617.71 191.91 6.86 8,382.29
200-5630-50-03 Safety Equipment 11,400.00 11,400.00 2,607.80 602.88 22.88 8,792.20
200-5640-50-03 Signs & Hardware 300.00 300.00 300.00
200-5650-50-03 Maintenance Materials 2,000.00 2,000.00 424.80 424.80 21.24 1,575.20
200-5660-50-03 Chemical Supplies 3,000.00 3,000.00 271.98 9.07 2,728.02
200-5670-50-03 System Improvements 32,000.00 32,000.00 8,828.27 1,876.50 27.59 23,171.73
200-5680-50-03 Lift Station Expense 20,000.00 20,000.00 14,056.48 5,839.24 70.28 5,943.52
200-6140-50-03 Capital Expense-Equipment 71,100.00 92,352.50 163,452.50 70,307.92 93,838.58 43.01 - 694.00
200-6610-50-03 Church/Parvin WW Reconstruct 100,000.00 100,000.00 100,000.00
200-7145-50-03 Transfer to VERF 74,905.00 74,905.00 37,452.48 6,242.08 50.00 37,452.52
200-7147-50-03 Transfer to GF 166,411.00 166,411.00 83,205.48 13,867.58 50.00 83,205.52
300-4105-10-00 Property Taxes -Delinquent - 168,392.00 - 168,392.00 - 74,364.06 - 2,865.63 44.16 - 94,027.94
300-4110-10-00 Property Taxes -Current - 5,725,328.00 - 5,725,328.00 - 5,816,610.47 44,976.27 101.59 91,282.47
300-4115-10-00 Taxes -Penalties - 65,000.00 - 65,000.00 - 22,603.68 - 4,858.01 34.78 - 42,396.32
300-4610-10-00 Interest Income - 40,000.00 - 40,000.00 - 45,666.27 - 5,630.96 114.17 5,666.27
300-5410-10-00 Professional Services 8,400.00 8,400.00 8,400.00
300-6186-10-00 2013 GO Ref Bond 160,000.00 160,000.00 160,000.00
300-6189-10-00 2012 GO TX Bond Payment 185,000.00 185,000.00 185,000.00 100.00
300-6194-10-00 2012 CO Bond Payment 58,650.00 58,650.00 58,650.00 100.00
300-6200-10-00 Bond Administrative Fees 9,600.00 9,600.00 9,600.00
300-6201-10-00 2014 GO Debt payment 265,000.00 265,000.00 265,000.00
300-6203-10-00 2015 GO Debt Payment 175,000.00 175,000.00 175,000.00 100.00
300-6204-10-00 2015 CO Debt Payment 60,000.00 60,000.00 60,000.00 100.00
300-6205-10-00 2016 GO Debt Payment 946,800.00 946,800.00 946,800.00 100.00
300-6206-10-00 2016 CO Debt Payment 90,000.00 90,000.00 90,000.00 100.00
300-6207-10-00 2017 CO Bond Payment 355,000.00 355,000.00 355,000.00 100.00
44
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
300-6208-10-00 2017 GO Bond Payment 35,000.00 35,000.00 35,000.00 100.00
300-6209-10-00 2018 GO Bond Payment 115,000.00 115,000.00 115,000.00 100.00
300-6210-10-00 2018 CO Bond Payment 895,000.00 895,000.00 895,000.00 100.00
300-6299-10-00 Bond Interest Expense 2,839,989.00 2,839,989.00 1,413,704.04 1,426,284.96 49.78
410-4610-10-99 Interest - 25,000.00 - 25,000.00 - 25,825.29 - 3,728.30 103.30 825.29
410-4910-10-99 Other Reimbursements - 20,000.00 - 20,000.00 - 41,410.60 207.05 21,410.60
410-4995-10-99 Transfer In - 1,597,961.00 - 1,597,961.00 - 798,981.00 - 133,163.50 50.00 - 798,980.00
410-5220-10-01 Office Equipment 630.00 630.00 421.54 66.91 208.46
410-6125-10-01 Capital-Equipment (Technology)- 41.41 41.41
410-5220-10-02 Office Equipment 4,410.00 4,410.00 4,410.00
410-5220-10-03 Office Equipment 630.00 630.00 1,264.62 200.73 - 634.62
410-5220-10-04 Office Equipment 421.54 - 421.54
410-5220-10-05 Office Equipment 30,000.00 - 30,000.00
410-6125-10-05 Capital-Equipment (Technology) 30,000.00 30,000.00 1,945.32 28,054.68
410-5220-10-08 Office Equipment 1,264.62 - 1,264.62
410-5220-20-01 Office Equipment 17,400.00 17,400.00 16,667.60 1,537.10 95.79 732.40
410-6160-20-01 Capital-Vehicles 157,839.00 2,775.00 160,614.00 202,006.44 - 41,392.44
410-5220-20-05 Office Equipment 5,000.00 5,000.00 1,264.62 25.29 3,735.38
410-5220-30-01 Office Equipment 4,420.00 4,420.00 3,389.26 76.68 1,030.74
410-6160-30-01 Capital-Vehicles 291,000.00 291,000.00 19,229.99 328.15 272,867.00 6.61 - 1,096.99
410-5220-30-05 Office Equipment 630.00 630.00 630.00
410-5220-40-01 Office Equipment 4,430.00 4,430.00 6,046.54 1,537.10 136.49 - 1,616.54
410-5220-40-02 Office Equipment 630.00 630.00 421.54 66.91 208.46
410-6160-40-02 Capital-vehicles 21,500.00 21,500.00 21,250.00 21,250.00 98.84 250.00
410-5220-40-03 Office Equipment 1,900.00 1,900.00 3,876.64 204.03 - 1,976.64
410-6160-50-01 Capital-Vehicles 35,000.00 35,000.00 49,444.60 - 14,444.60
410-5220-50-02 Office Equipment 5,300.00 5,300.00 7,570.59 142.84 - 2,270.59
410-6140-50-02 Capital-Equipment 120,000.00 120,000.00 116,020.82 96.68 3,979.18
410-6160-50-03 Capital-Vehicles 27,000.00 27,000.00 23,455.00 23,455.00 86.87 3,545.00
410-5220-60-01 Office Equipment 1,900.00 1,900.00 3,223.26 1,537.10 169.65 - 1,323.26
410-5220-60-02 OFFICE EQUIPMENT 2,800.00 2,800.00 3,678.69 1,537.10 131.38 - 878.69
410-6140-60-02 CAPITAL EXPENSE-EQUIPMENT 157,336.00 157,336.00 176,888.73 112.43 - 19,552.73
410-5220-98-01 Office Equipment 5,790.00 5,790.00 1,103.23 19.05 4,686.77
410-6125-98-02 Capital-Equipment(Technology) 31.99 31.99 - 31.99
450-4001-98-02 Storm Drainage Utility Fee - 577,248.00 - 577,248.00 - 298,620.92 - 50,445.99 51.73 - 278,627.08
450-4610-98-02 Interest Storm Utility - 7,500.00 - 7,500.00 - 1,013.99 - 246.50 13.52 - 6,486.01
450-5110-98-02 Salaries 112,241.00 112,241.00 55,640.07 12,985.41 49.57 56,600.93
450-5115-98-02 Salaries-Overtime 1,390.00 1,390.00 1,623.19 537.60 116.78 - 233.19
450-5140-98-02 Salaries-Longevity Pay 125.00 125.00 95.00 76.00 30.00
450-5145-98-02 Social Security Expense 6,967.00 6,967.00 3,421.07 815.32 49.10 3,545.93
450-5150-98-02 Medicare Expense 1,629.00 1,629.00 800.07 190.67 49.11 828.93
450-5155-98-02 SUTA Expense 324.00 324.00 18.00 - 244.71 5.56 306.00
450-5160-98-02 Health Insurance 20,099.00 20,099.00 11,206.56 1,487.34 55.76 8,892.44
450-5165-98-02 Dental Expense 884.00 884.00 438.28 70.18 49.58 445.72
45
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
450-5170-98-02 Life Insurance/AD&D 233.00 233.00 112.56 18.76 48.31 120.44
450-5175-98-02 Liability (TML) Workers Comp 2,428.00 2,428.00 1,238.04 289.83 50.99 1,189.96
450-5180-98-02 TMRS Expense 15,226.00 15,226.00 7,823.21 1,839.14 51.38 7,402.79
450-5185-98-02 Long/Short Term Disability 214.00 214.00 95.04 15.97 44.41 118.96
450-5186-98-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 417.48 50.00 69.58 182.52
450-5210-98-02 Office Supplies 150.00 150.00 9.44 6.29 140.56
450-5220-98-02 Office Equipment 100.00 100.00 100.00
450-5230-98-02 Dues, Fees, & Subscriptions 2,095.00 2,095.00 100.00 4.77 1,995.00
450-5240-98-02 Postage and Delivery 50.00 50.00 14.00 28.00 36.00
450-5310-98-02 Rental Expense 2,000.00 2,000.00 2,000.00
450-5340-98-02 Building Repairs 500.00 500.00 500.00
450-5350-98-02 Vehicle Expense 500.00 500.00 136.71 82.97 27.34 363.29
450-5352-98-02 Fuel 1,000.00 1,000.00 496.63 236.63 49.66 503.37
450-5353-98-02 Oil/Grease/Inspections 100.00 100.00 10.25 10.25 10.25 89.75
450-5400-98-02 Uniforms 2,200.00 2,200.00 503.97 22.91 1,696.03
450-5410-98-02 Professional Services-Storm Dr 500.00 500.00 500.00
450-5480-98-02 Contract Services 2,000.00 2,000.00 2,000.00
450-5520-98-02 Telephones 2,150.00 2,150.00 433.64 74.74 20.17 1,716.36
450-5526-98-02 Data Network 460.00 460.00 227.94 37.99 49.55 232.06
450-5530-98-02 Travel/Lodging/Meals Expense 500.00 500.00 500.00
450-5533-98-02 Mileage Expense 200.00 200.00 200.00
450-5536-98-02 Training/Seminars 2,095.00 2,095.00 1,922.81 91.78 172.19
450-5620-98-02 Tools & Equipment 650.00 650.00 650.00
450-5630-98-02 Safety Equipment 1,500.00 1,500.00 251.98 16.80 1,248.02
450-5640-98-02 Signs & Hardware 450.00 450.00 450.00
450-5650-98-02 Maintenance Materials 1,500.00 1,500.00 1,500.00
450-7144-98-02 Transfer to Capital Proj Fund 547,349.23 - 547,349.23
450-7145-98-02 Transfer to VERF 5,928.00 5,928.00 2,964.00 494.00 50.00 2,964.00
450-7147-98-02 Transfer to GF 67,812.00 67,812.00 33,906.00 5,651.00 50.00 33,906.00
570-4537-10-00 Court Technology Revenue - 10,395.00 - 10,395.00 - 5,924.45 - 1,121.75 56.99 - 4,470.55
570-4610-10-00 Interest - 120.00 - 120.00 - 220.85 - 30.81 184.04 100.85
570-5203-10-00 Court Technology Expense 5,665.00 5,665.00 3,737.25 2,468.89 65.97 1,927.75
580-4536-10-00 Court Security Revenue - 7,700.00 - 7,700.00 - 4,443.34 - 841.33 57.71 - 3,256.66
580-4610-10-00 Interest - 120.00 - 120.00 - 241.64 - 30.81 201.37 121.64
580-5110-10-00 Salaries & Wages Payable 11,642.00 11,642.00 5,237.33 1,361.82 44.99 6,404.67
580-5145-10-00 Social Security Expense 722.00 722.00 324.71 84.43 44.97 397.29
580-5150-10-00 Medicare Expense 169.00 169.00 75.94 19.75 44.94 93.06
580-5155-10-00 SUTA expense 162.00 162.00 48.11 - 21.65 29.70 113.89
580-5175-10-00 Workers Comp 211.00 211.00 94.80 24.65 44.93 116.20
580-5204-10-00 Court Security Expense 90.00 90.00 90.00
610-4045-60-00 Park Dedication-Fees - 600,000.00 - 600,000.00 - 156,126.26 26.02 - 443,873.74
610-4610-60-00 Interest Income - 10,000.00 - 10,000.00 - 8,289.33 - 1,240.20 82.89 - 1,710.67
620-4055-60-00 Park Improvement - 250,000.00 - 250,000.00 - 8,384.20 3.35 - 241,615.80
620-4610-60-00 Interest Income - 8,000.00 - 8,000.00 - 10,749.53 - 1,432.77 134.37 2,749.53
46
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
620-5410-60-00 Pecan Grove H&B Trail 30,000.00 30,000.00 30,000.00
620-6610-60-00 Cockrell Park Trail Connection 57,990.00 57,990.00 9,270.00 6,822.50 48,720.00 15.99
620-6610-60-00 Hays Park 24,500.00 24,500.00 6,000.00 18,500.00 24.49
620-6610-60-00 Stars Trail Park #1 450,000.00 450,000.00 450,000.00
630-4015-50-00 Impact Fees - 3,584,000.00 - 3,584,000.00 - 1,467,198.00 - 350,120.00 40.94 - 2,116,802.00
630-4615-50-00 Interest - 40,000.00 - 40,000.00 - 29,309.39 - 2,603.65 73.27 - 10,690.61
630-5405-50-00 24 WL Conn. Cnty Line EST/DNT 660,000.00 660,000.00 660,000.00
630-5430-50-00 Legal Fees - County Line EST 3,116.37 - 3,116.37
630-5430-50-00 Legal - 24" WL Cnty Line EST 19,210.00 - 19,210.00
630-5489-50-00 Dev Agrmnt-TVG Westside 975,000.00 975,000.00 398,770.48 240,780.84 40.90 576,229.52
630-5489-50-00 Dev Agrmt-Prsp Prtnrs West 129,750.00 129,750.00 294,524.15 182,984.15 226.99 - 164,774.15
630-5489-50-00 Dev Agrmnt-Parks @ Legacy 25,000.00 25,000.00 25,000.00
630-5489-50-00 Dev Agrmnt-Prosper Lakes 97,500.00 97,500.00 97,500.00
630-5489-50-00 Dev Agrment-Star Trail 292,500.00 292,500.00 241,800.00 241,800.00 82.67 50,700.00
630-5489-50-00 Dev Agrmnt-TVG Windsong 100,000.00 100,000.00 113,100.00 46,800.00 113.10 - 13,100.00
630-6610-50-00 County Line Elevated Storage 2,525,348.00 - 2,395,747.79 129,600.21 11,890.00 1,898.00 91,915.21 9.17 25,795.00
630-6610-50-00 24 WL Conn. Cnty Line EST/DNT 2,116,540.00 - 726,304.31 1,390,235.69 77,148.40 8,031.33 199,547.29 5.55 1,113,540.00
630-6610-50-00 Custer Road Pump Station Expan 272,950.00 587,333.47 860,283.47 426,105.77 161,227.70 49.53 272,950.00
630-6610-50-00 Lower Pressure Plane Easements 1,487,150.00 - 150,000.00 1,337,150.00 1,337,150.00
630-7144-50-00 Transfer to Capital Proj Fund 25,000.00 150,000.00 175,000.00 150,000.00 150,000.00 85.71 25,000.00
630-7144-50-00 Transfer Out - Fishtrap EST 2,842,553.00 2,842,553.00 2,842,553.00 100.00
640-4020-50-00 Impact Fees - 600,000.00 - 600,000.00 - 406,404.00 - 117,323.00 67.73 - 193,596.00
640-4620-50-00 Interest - 12,000.00 - 12,000.00 - 15,493.99 - 2,241.60 129.12 3,493.99
640-4905-50-00 Equity Fee - 200,000.00 - 200,000.00 - 108,500.00 - 26,500.00 54.25 - 91,500.00
640-5489-50-00 Dev Reib LaCima #2 Interceptor 12,977.00 12,977.00 - 12,977.00
640-5489-50-00 Dev Agrmt TVG Westside Util 170,750.00 170,750.00 128,230.28 76,608.28 75.10 42,519.72
640-5489-50-00 Dev Agrmt Propser Partners 40,000.00 40,000.00 39,078.72 32,248.72 97.70 921.28
640-5489-50-00 Dev Agrmt Frontier Estates 51,225.00 51,225.00 4,439.50 4,439.50 8.67 46,785.50
640-5489-50-00 Dev Agrmnt LaCima 10,000.00 10,000.00 13,328.00 13,328.00 133.28 - 3,328.00
640-5489-50-00 Dev Agrmnt Brookhollow 5,000.00 5,000.00 5,000.00
640-5489-50-00 Dev Agrment Star Trail 42,346.00 42,346.00 - 42,346.00
640-5489-50-00 Dev Agrmnt TVG Windsong 68,300.00 68,300.00 95,408.00 56,853.00 139.69 - 27,108.00
640-5489-50-00 Dev Agrmnt All Storage 15,000.00 15,000.00 15,000.00
640-5489-50-00 Dev Agrmnt Legacy Garden 100,000.00 100,000.00 100,000.00
660-4040-50-00 East Thoroughfare Impact Fees - 2,825,000.00 - 2,825,000.00 - 515,924.52 - 48,282.20 18.26 - 2,309,075.48
660-4610-50-00 Interest - 50,000.00 - 50,000.00 - 15,979.09 - 1,217.10 31.96 - 34,020.91
660-5489-50-00 Dev Agrmnt PISD 350,000.00 350,000.00 462,510.00 462,510.00 132.15 - 112,510.00
660-6410-50-00 Land Acq. First (DNT-Clmn)- 536.07 536.07
660-6610-50-00 Prosper Trail (Kroger to Coit) 2,982,000.00 2,982,000.00 2,982,000.00
660-6610-50-00 Prosper Trail (Coit - Custer) 200,000.00 207,208.97 407,208.97 63,289.41 4,901.07 143,919.56 15.54 200,000.00
660-6610-50-00 Coit Road (First - Frontier) 600,000.00 689,900.00 1,289,900.00 176,925.60 38,062.00 579,646.80 13.72 533,327.60
660-6610-50-00 FM2478 ROW (US380-FM1461) 69,000.00 69,000.00 68,832.15 99.76 167.85
660-6610-50-00 First (DNT Intersection Imp) 1,250,000.00 1,250,000.00 427,382.00 34.19 822,618.00
660-6610-50-00 Traffic Signal (Coit & First) 250,000.00 250,000.00 250,000.00
47
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
660-7144-50-00 Transfer to Capital Proj Fund 96,000.00 96,000.00 96,000.00
670-4530-10-00 Police Donation Inc - 15,000.00 - 15,000.00 - 8,106.00 - 1,081.00 54.04 - 6,894.00
670-4531-10-00 Fire Donations - 14,000.00 - 14,000.00 - 11,631.00 - 6,103.00 83.08 - 2,369.00
670-4535-10-00 Child Safety Inc - 5,000.00 - 5,000.00 - 3,369.93 67.40 - 1,630.07
670-4550-10-00 LEOSE Revenue - 4,000.00 - 4,000.00 - 2,739.40 68.49 - 1,260.60
670-4610-10-00 Interest Income - 2,525.00 - 2,525.00 - 2,933.99 - 400.56 116.20 408.99
670-4916-10-00 Cash Seizure Forfeit-PD - 2,966.25 2,966.25
670-5201-10-00 LEOSE Expenditures 150.00 150.00 - 150.00
670-5205-10-00 Police Donation Exp 20,000.00 - 11,884.00 8,116.00 575.00 7.09 7,541.00
670-5206-10-00 Fire Dept Donation Exp 5,000.00 5,000.00 - 722.92 5,000.00 - 14.46 722.92
670-5208-10-00 Child Safety Expense 5,000.00 5,000.00 3,780.97 75.62 1,219.03
670-5212-10-00 Tree Mitigation Expense 6,339.00 6,339.00 6,339.00
670-5292-10-00 PD Seizure Expense 5,000.00 11,884.00 16,884.00 8,960.20 8,817.00 53.07 - 893.20
680-4041-50-00 W Thoroughfare Impact Fees - 2,035,000.00 - 2,035,000.00 - 2,819,567.20 - 1,391,640.11 138.55 784,567.20
680-4610-50-00 Interest - 20,000.00 - 20,000.00 - 28,992.58 - 6,278.03 144.96 8,992.58
680-5414-50-00 Appraisal/Tax Fees Cook Ln 2,800.00 - 2,800.00
680-5489-50-00 Development Agrmnt Parks/Legac 250,000.00 250,000.00 130,445.00 130,445.00 52.18 119,555.00
680-5489-50-00 TVG West Propser Rds Impact Fe 543,384.00 543,384.00 543,384.00
680-5489-50-00 Dev Agrment Star Trail 400,000.00 400,000.00 231,074.00 231,074.00 57.77 168,926.00
680-5489-50-00 Dev Agrmnt Legacy Garden 250,000.00 250,000.00 250,000.00
680-6110-50-00 First Street (DNT to Coleman) 42,000.00 42,000.00 42,000.00
680-6410-50-00 Land Acq. Cook Lane 166.00 166.00 - 166.00
680-6610-50-00 Cook Lane (First - End) 1,250,000.00 178,588.38 1,428,588.38 42,232.13 11,611.12 177,862.25 2.96 1,208,494.00
680-6610-50-00 First (DNT Intersection Imp) 1,250,000.00 - 1,250,000.00
680-6610-50-00 Prosper Trl (DNT Intersection) 75,000.00 - 75,000.00
680-7144-50-00 Transfer to Capital Proj Fund 5,000.00 - 5,000.00
680-7144-50-00 Trnsfr-Prosper Trl (DNT Inter) 75,000.00 75,000.00 75,000.00 100.00
730-4530-10-00 Employee Contributions - 705,308.00 - 705,308.00 - 296,385.14 - 52,045.11 42.02 - 408,922.86
730-4535-10-00 Employer Contributions - 1,983,503.00 - 1,983,503.00 - 997,719.60 - 157,954.70 50.30 - 985,783.40
730-4540-10-00 Contractor Insurance Premium - 10,783.86 - 1,888.66 10,783.86
730-4610-10-00 Interest Income - 4,500.00 - 4,500.00 - 2,761.03 - 385.15 61.36 - 1,738.97
730-5160-10-00 Health Insurance 2,315,241.00 2,315,241.00 1,061,617.79 145,009.72 45.85 1,253,623.21
730-5161-10-00 PCORI Fees 698.00 698.00 698.00
730-5162-10-00 HSA Expense 135,825.00 135,825.00 152,082.98 7,781.84 111.97 - 16,257.98
730-5165-10-00 Dental Insurance 150,191.00 150,191.00 93,955.19 14,393.11 62.56 56,235.81
730-5170-10-00 Life Insurance/AD&D 30,000.00 30,000.00 16,545.03 55.15 13,454.97
730-5185-10-00 Long/Short Term Disability 23,040.00 23,040.00 12,642.48 54.87 10,397.52
730-5480-10-00 Contract Services 55,926.00 55,926.00 47,554.31 1,493.15 85.03 8,371.69
730-5600-10-00 Special Events 6,000.00 6,000.00 6,000.00
750-4530-10-00 Contributions - W Prosper Rd - 1,000,000.00 - 1,000,000.00 - 1,000,000.00
750-4610-10-00 Interest Income - 88,062.24 - 12,201.72 88,062.24
750-4612-10-00 Interest-2006 Bond - 1,104.36 - 119.26 1,104.36
750-4616-10-00 Interest 2012 GO Bond - 241.45 - 42.09 241.45
750-4618-10-00 Interest TXDOT Contributions - 33,066.73 - 4,917.07 33,066.73
48
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
750-4993-10-00 Transfer from Impact Fees - 75,000.00 - 75,000.00 - 80,000.00 106.67 5,000.00
750-4995-10-00 Transfer In - 1,875,000.00 - 1,875,000.00 - 1,875,000.00 100.00
750-4997-10-00 Transfers In - Bond Funds - 2,465,399.71 - 251,554.85 2,465,399.71
750-4999-10-00 Bond Proceeds - 18,085,000.00 - 18,085,000.00 - 18,085,000.00
750-5405-10-00 Land Acq Svcs Downtown Enhnmnt 60,000.00 60,000.00 - 60,000.00
750-5405-10-00 W Prosper Rd Land Acq Svcs 4.48 - 4.48
750-5405-10-00 Land Acq Svcs First St 7,408.00 1,299,586.75 1,306,994.75 197,395.00 11,115.00 15.10 1,098,484.75
750-5405-10-00 Land Acq Svcs Park/PW Complex 5,605.00 - 5,605.00
750-5410-10-00 HWY 289 Gateway Monument 5,100.00 5,100.00 5,100.00
750-5410-10-00 US380 Median Design 17,459.44 17,459.44 4,871.94 12,587.50 27.90
750-5410-10-00 Firs St(DNT Intersection) Imp 110,585.00 110,585.00 33,585.00 30.37 77,000.00
750-5410-10-00 Victory Way (Coleman-Frontier) 247,600.00 247,600.00 247,600.00
750-5410-10-00 Fishtrap - Teel Int Improve 44,972.72 44,972.72 19,703.61 5,316.00 25,269.11 43.81
750-5410-10-00 Coleman (Gorgeous-Prosper Trl) 375,000.00 375,000.00 375,000.00
750-5410-10-00 Prosper Trl (DNT Intersection) 88,000.00 88,000.00 74,765.20 8,331.20 13,234.80 84.96
750-5419-10-00 Prosper Trail (Kroger to Coit) 17,915.00 17,915.00 17,915.00
750-5419-10-00 First Street (DNT to Coleman) 123,546.49 123,546.49 5,000.00 118,546.49 4.05
750-5419-10-00 Town Hall Infrastructure Imprv 1,700.00 161.05 - 1,861.05
750-5430-10-00 Legal Fees-Downtown Enhncmnts 10,413.44 - 10,413.44
750-5430-10-00 Acacia Parkway Legal Fees 38,312.98 38,312.98 - 38,312.98
750-5435-10-00 Legal File Downtown Enhancemen 62.00 62.00 - 62.00
750-5435-10-00 Legal Filing Prosper Trail 38.00 - 38.00
750-5435-10-00 Legal Filing 1512-ST 178.00 - 178.00
750-5435-10-00 Legal Notices - 1820ST 54.00 - 54.00
750-6610-10-00 Frontier Pkwy BNSF Overpass 1,230,996.00 1,230,996.00 1,230,996.00
750-6610-10-00 Decorative Monument Signs 22,708.65 22,708.65 22,708.65 100.00
750-6610-10-00 Downtown Enhancements 1,620,486.55 1,620,486.55 1,036,121.03 536,786.08 594,740.30 63.94 - 10,374.78
750-6610-10-00 West Prosper Rd Improvements 3,100,000.00 4,468,602.65 7,568,602.65 1,257,244.01 485,551.05 2,880,450.24 16.61 3,430,908.40
750-6610-10-00 Prosper Trail (Kroger to Coit) 3,809,774.10 3,809,774.10 851,904.97 57,836.87 2,960,958.14 22.36 - 3,089.01
750-6610-10-00 First Street (DNT to Coleman) 50,000.00 50,000.00 18,357.00 31,643.00
750-6610-10-00 Old Town Streets 766,411.14 766,411.14 583,473.52 259,852.30 182,937.62 76.13
750-6610-10-00 Town Hall Infrastructure Imprv 313.27 - 313.27
750-6610-10-00 Town Hall Construction 71,028.06 71,028.06 51,626.54 3,593.40 17,152.45 72.69 2,249.07
750-6610-10-00 Eighth Street (Church-PISD) 202,735.55 202,735.55 139,427.09 41,971.19 63,308.46 68.77
750-6610-10-00 Field Street (First-Broadway) 132,241.54 132,241.54 130,694.34 1,547.20 98.83
750-6610-10-00 Public Safety Complex, Ph 1 385,000.00 950,826.69 1,335,826.69 457,902.39 142,037.90 517,234.30 34.28 360,690.00
750-6610-10-00 Town Hall FFE 181,545.34 181,545.34 76,887.98 - 9,588.87 4,991.79 42.35 99,665.57
750-6610-10-00 HWY 289 Gateway Monument 245,200.00 245,200.00 245,200.00
750-6610-10-00 Whitley Place H&B Trail Extens 500,000.00 500,000.00 500,000.00
750-6610-10-00 Fifth St (Coleman-Church) 20,166.44 20,166.44 17,654.75 2,511.69 87.55
750-6610-10-00 Third St (Main-Coleman) 40,338.75 40,338.75 30,240.46 10,098.29 74.97
750-6610-10-00 Parks and Public Works Complex 1,981,375.00 1,981,375.00 1,133,172.91 57.19 848,202.09
750-6610-10-00 Windsong Road Repairs Ph3 618,385.00 618,385.00 416,259.59 227,038.26 67.31 - 24,912.85
750-6610-10-00 Victory Way (Coleman-Frontier) 2,250,000.00 2,250,000.00 2,250,000.00
49
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
750-6610-10-00 PS Facility-Development Costs 850,000.00 - 300,000.00 550,000.00 550,000.00
750-6610-10-00 PS Facility-Construction 10,765,000.00 635,000.00 11,400,000.00 11,400,000.00
750-6610-10-00 Public Safety Complex FFE 1,165,000.00 1,165,000.00 1,165,000.00
750-7144-10-00 Transfer Out 11,334.98 - 11,334.98
760-4610-10-00 Interest Income - 45,599.73 - 5,753.54 45,599.73
760-4993-10-00 Transfer From Impact Fees - 2,842,553.00 - 2,842,553.00 - 2,842,553.00 100.00
760-4995-10-00 Transfers In - 690,325.00 - 690,325.00 - 1,184,560.79 - 400,000.00 171.60 494,235.79
760-4997-10-00 Transfers In - Bond Funds - 336,090.94 - 3,421.40 336,090.94
760-4999-10-00 Bond Proceeds - 8,750,000.00 - 8,750,000.00 - 8,750,000.00
760-5405-10-00 Land Acq. 24WL Conn EST 660,000.00 - 660,000.00
760-5419-10-00 Prosper Trail EST 9,650.00 9,650.00 9,650.00 100.00
760-5435-10-00 Legal Notices Church/Parvin 236.00 - 236.00
760-5435-10-00 Legal notice - 1716WA 480.00 - 480.00
760-6410-10-00 Water Supply Line Ph I Esment 1,941,500.00 1,941,500.00 1,024,070.00 140,601.00 52.75 917,430.00
760-6610-10-00 Lower Pressure Pln 42" Trns Ln 150,000.00 150,000.00 150,000.00
760-6610-10-00 Old Town Drainage-Church/Parvi 460,000.00 8,800.00 468,800.00 29,800.00 439,000.00
760-6610-10-00 Coleman Rd Drainage 290,979.00 290,979.00 290,979.00
760-6610-10-00 Old Town Drainage Land Acq 10,000.00 10,000.00 12,592.89 500.00 125.93 - 3,092.89
760-6610-10-00 EW Collector (Cook - DNT) 256,025.00 256,025.00 256,025.00
760-6610-10-00 Fishtrap Elevated Storage Tank 5,757,553.00 5,757,553.00 5,758,000.00 - 447.00
760-6610-10-00 Water Supply Line Phase I 5,345,684.19 5,345,684.19 1,447,285.19 687,912.58 273,399.00 27.07 3,625,000.00
760-6610-10-00 Old Town Regional Retention 550,000.00 112,378.94 662,378.94 62,750.00 599,628.94
760-6610-10-00 Parks and Public Works Complex 1,448,825.00 1,448,825.00 1,133,172.90 78.21 315,652.10
760-6610-10-00 Old Town Drng - Fifth St Trunk 400,000.00 - 127,037.82 272,962.18 280,069.91 13,927.58 4,449.36 102.60 - 11,557.09
760-6610-10-00 Glenbrooke Water Meter PRV's 150,000.00 150,000.00 108,772.75 29,272.75 41,625.00 72.52 - 397.75
760-6610-10-00 Custer Rd Meter Stat/WL Reloc 290,325.00 290,325.00 29,368.21 7,042.80 260,956.79 10.12
760-6610-10-00 Church/Parvin WW Reconstruct 100,000.00 100,000.00 100,000.00
760-6610-10-00 Doe Branch WWTP 0.25 MGD Expan 3,625,000.00 - 3,625,000.00
760-6610-10-00 Fifth Street Water Line 200,000.00 200,000.00 200,000.00
770-4610-10-00 Interest Income - 8,251.65 - 1,363.79 8,251.65
770-7144-10-00 Transfer to Capital Projects 121,587.68 15,698.88 - 121,587.68
771-4610-10-00 Interest Income - 37.53 - 6.12 37.53
772-4610-10-00 Interest Income - 2,393.61 - 510.09 2,393.61
772-7144-10-00 Transfer to Capital Projects - 134,661.02 1,748.27 134,661.02
773-4611-98-02 Interest - 2016 CO Proceeds - 1,913.87 - 300.07 1,913.87
773-7144-98-02 Transfer to CIP - 1615DR 6,514.29 3,421.40 - 6,514.29
773-7144-98-02 Transfer to CIP - 1616DR 30,000.00 - 30,000.00
774-4612-98-02 Interest - 2017 CO Proceeds - 4,776.41 - 673.96 4,776.41
774-7144-98-02 Tansfer to CIP - 1717DR 234,753.23 - 234,753.23
775-4610-10-00 Interest Income - 24,185.70 - 2,945.75 24,185.70
775-7144-10-00 Transfer to Capital Projects 1,286,726.16 51,505.10 - 1,286,726.16
776-4610-10-00 Interest Income - 129,296.83 - 22,916.83 129,296.83
780-4610-10-00 Interest Income - 10,969.78 - 1,934.57 10,969.78
780-7144-10-00 Transfer to Capital Projects 24,963.91 - 24,963.91
50
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
781-4610-10-00 Interest Income - 8.17 - 1.27 8.17
781-7144-10-00 Transfer to Capital Projects 152,396.96 - 152,396.96
782-4610-10-00 Interest Income - 37,340.63 - 5,504.96 37,340.63
782-7144-10-00 Transfer to Capital Projects 1,014,761.02 182,602.60 - 1,014,761.02
800-4120-65-00 Sales Taxes - 2,455,008.00 - 2,455,008.00 - 1,284,443.42 - 174,407.41 52.32 - 1,170,564.58
800-4610-65-00 Interest Income - 50,000.00 - 50,000.00 - 50,961.10 - 8,780.14 101.92 961.10
800-4910-65-00 Other Revenue - 45.81 45.81
800-5110-65-00 Salaries & Wages 385,562.00 385,562.00 112,124.28 18,156.00 29.08 273,437.72
800-5140-65-00 Salaries - Longevity Pay 275.00 275.00 270.00 98.18 5.00
800-5141-65-00 Salary-Incentive 20,000.00 20,000.00 20,000.00
800-5142-65-00 Car Allowance 14,400.00 14,400.00 2,700.00 300.00 18.75 11,700.00
800-5143-65-00 Cell Phone Allowance 2,580.00 2,580.00 815.00 115.00 31.59 1,765.00
800-5145-65-00 Social Security Expense 24,335.00 24,335.00 4,677.05 1,083.91 19.22 19,657.95
800-5150-65-00 Medicare Expense 5,692.00 5,692.00 1,572.32 253.49 27.62 4,119.68
800-5155-65-00 SUTA Expense 486.00 486.00 18.00 - 264.95 3.70 468.00
800-5160-65-00 Health Insurance 26,378.00 26,378.00 10,841.14 1,453.38 41.10 15,536.86
800-5165-65-00 Dental Insurance 1,451.00 1,451.00 550.62 77.72 37.95 900.38
800-5170-65-00 Life Insurance/AD&D 517.00 517.00 131.32 10.88 25.40 385.68
800-5175-65-00 Liability (TML)/Workers' Comp 746.00 746.00 219.22 35.17 29.39 526.78
800-5180-65-00 TMRS Expense 53,182.00 53,182.00 15,617.14 2,507.56 29.37 37,564.86
800-5185-65-00 Long/Short Term Disability 715.00 715.00 201.55 23.00 28.19 513.45
800-5186-65-00 WELLE-Wellness Prog Reimb-Empl 600.00 600.00 267.48 50.00 44.58 332.52
800-5189-65-00 Administrative Fees 15,000.00 15,000.00 7,500.00 1,250.00 50.00 7,500.00
800-5190-65-00 Contract Labor 50,000.00 50,000.00 50,000.00
800-5210-65-00 Office Supplies 2,500.00 - 352.00 2,148.00 594.37 301.86 27.67 1,553.63
800-5212-65-00 Building Supplies 500.00 352.00 852.00 851.27 99.91 0.73
800-5220-65-00 Office Equipment 15,000.00 15,000.00 2,428.04 16.19 12,571.96
800-5230-65-00 Dues,Fees,& Subscriptions 40,000.00 40,000.00 1,942.04 140.19 4.86 38,057.96
800-5240-65-00 Postage and Delivery 1,000.00 1,000.00 50.00 5.00 950.00
800-5265-65-00 Promotional Expense 80,000.00 80,000.00 7,574.00 4,500.00 9.47 72,426.00
800-5280-65-00 Printing and Reproduction 5,000.00 5,000.00 213.19 4.26 4,786.81
800-5305-65-00 Chapt 380 Program Grant Exp 504,515.00 504,515.00 265,509.71 120,256.17 52.63 239,005.29
800-5310-65-00 Rental Expense 65,500.00 65,500.00 34,506.33 4,763.73 52.68 30,993.67
800-5330-65-00 Copier Expense 5,500.00 5,500.00 310.07 310.07 5.64 5,189.93
800-5340-65-00 Building Repairs 500.00 500.00 500.00
800-5410-65-00 Professional Services 225,000.00 225,000.00 90,458.19 4,750.00 12,000.00 40.20 122,541.81
800-5412-65-00 Audit Fees 2,375.00 2,375.00 2,375.00 100.00
800-5414-65-00 Appraisal/Tax Fees 1,676.08 - 1,676.08
800-5430-65-00 Legal Fees 25,000.00 25,000.00 4,321.00 17.28 20,679.00
800-5520-65-00 Telephones 4,200.00 4,200.00 330.49 75.98 7.87 3,869.51
800-5526-65-00 Data Network 1,000.00 1,000.00 455.90 75.98 45.59 544.10
800-5530-65-00 Travel 30,000.00 30,000.00 911.99 3.04 29,088.01
800-5531-65-00 Prospect Mtgs/Business Meals 10,000.00 10,000.00 1,390.76 142.10 13.91 8,609.24
800-5533-65-00 Mileage Expense 500.00 500.00 86.98 24.01 17.40 413.02
51
Item 5b
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
800-5536-65-00 Training/Seminars 15,000.00 15,000.00 1,636.00 10.91 13,364.00
800-6015-65-00 Project Incentives 10,000.00 10,000.00 10,000.00
800-7100-65-00 Operating Transfer Out 660.39 - 660.39
52
Item 5b
Item 5c
Asset Category% of PortfolioYTM @CostDays to MaturityPar Value Book Value Market ValueCash Positions | Bank 17.17% 1.31 1 14,572,920.09 14,572,920.09 14,572,920.09 Cash Positions | Pooled 51.67% 2.49 1 43,856,718.61 43,856,718.61 43,856,718.61 Certificate of Deposit | CDARS 5.89% 2.50 227 5,000,000.00 5,000,000.00 5,000,000.00 Certificate of Deposit | Negotiable 5.01% 2.84 562 4,249,000.00 4,249,000.00 4,250,828.52 Municipal Bonds | United States 1.77% 2.20 15 1,500,000.00 1,500,060.00 1,499,655.00 US Agency 14.96% 2.70 403 12,700,000.00 12,572,448.22 12,592,437.00 US Treasury 3.53% 2.56 365 3,000,000.00 2,980,109.72 2,978,190.00 100.00% 2.332% 116 84,878,638.70 84,731,256.64 84,750,749.22 Asset Category% of PortfolioYTM @CostDays to MaturityPar Value Book Value Market ValueCash Positions | Bank 15.28% 1.31 1 12,796,131.27 12,796,131.27 12,796,131.27 Cash Positions | Pooled 50.15% 2.49 1 41,972,633.96 41,972,633.96 41,972,633.96 Certificate of Deposit | CDARS 5.97% 2.50 227 5,000,000.00 5,000,000.00 5,000,000.00 Certificate of Deposit | Negotiable 3.88% 2.84 562 3,249,000.00 3,249,000.00 3,278,464.60 Municipal Bonds | United States 2.39% 2.20 15 2,000,000.00 2,003,094.54 2,005,795.00 US Agency 18.75% 2.70 403 15,700,000.00 15,565,071.82 15,601,497.00 US Treasury 3.58% 2.56 365 3,000,000.00 2,985,014.17 2,987,340.00 100.00% 2.332% 116 83,717,765.230 83,570,945.760 83,641,861.830Investment Policy ComplianceAuthorized InvestmentsComplianceCertficiate of Deposit | NegotiableYesCommercial PaperYesGuaranteed Investment ContractsYesLocal Government Investment PoolsYesMunicipal Bonds | TexasYesMunicipal | United StatesYesMutual FundsYesRepuchase AgreementsYesUS AgencyYesUS TreasuryYesDays ComplianceMaturity Range | not to exceed 5 Years 116Yes Investment Policy ComplianceTOWN OF PROSPERInvestment Portfolio SummaryQuarter Ending 03/31/201917.17%51.67%5.89%5.01%1.77%14.96%3.53%12/31/2018Cash Positions | BankCash Positions | PooledCertificate of Deposit | CDARSCertificate of Deposit | NegotiableMunicipal Bonds | United StatesUS AgencyUS Treasury15.28%50.15%5.97%3.88%2.39%18.75%3.58%03/31/2019Cash Positions | BankCash Positions | PooledCertificate of Deposit | CDARSCertificate of Deposit | NegotiableMunicipal Bonds | United StatesUS AgencyUS TreasuryItem 5c
Town of ProsperPortfolio HoldingsInvestment Portfolio - by Asset CategoryReport Format: By TransactionGroup By: Asset CategoryAverage By: Face Amount / SharesPortfolio / Report Group: Town of ProsperAs of 3/31/2019DescriptionCUSIP/TickerSettlement DateYTM @ CostFace Amount/Shares Cost Value Book Value Market ValueMaturity DateDays To MaturityAccrued Interest% of PortfolioCash Positions | Bank InvestmentsFNC | Prosper MMMM26511/30/2019 1.430841.06841.06841.06841.06N/A10.00Independent Bank | Payroll MM MM05039/30/2018 1.3101,863.40 1,863.40 1,863.40 1,863.40N/A10.00Independent Bank | Bond Funds MMMM32519/30/2018 1.310 1,910,436.44 1,910,436.44 1,910,436.44 1,910,436.44N/A12.28Independent Bank | Pooled Cash MMMM16109/30/2018 1.310 10,882,990.37 10,882,990.37 10,882,990.37 10,882,990.37N/A113.00Cash Positions | Bank Investments1.310 12,796,131.27 12,796,131.27 12,796,131.27 12,796,131.2710.00 15.28Cash Positions | Pool InvestmentsLOGIC Prime | General Fund LGIPLGIP20029/30/2018 2.602 8,116,702.86 8,116,702.86 8,116,702.86 8,116,702.86N/A19.70LOGIC Prime | 2015 CO Construction LGIPLGIP20059/30/2018 2.602617,072.38 617,072.38 617,072.38 617,072.38N/A10.74TexPool | Bond Funds LGIP LGIP00089/30/2018 2.591 2,392,296.84 2,392,296.84 2,392,296.84 2,392,296.84N/A12.86LOGIC Prime | 2015 GO Construction LGIPLGIP20069/30/2018 2.602627,750.16 627,750.16 627,750.16 627,750.16N/A10.75LOGIC Prime | 2006 Bond Funds LGIPLGIP20039/30/2018 2.60254,095.57 54,095.57 54,095.57 54,095.57N/A10.06LOGIC Prime | 2017 Bonds LGIPLGIP20079/30/2018 2.602536,903.07 536,903.07 536,903.07 536,903.07N/A10.64LOGIC Prime | 2018 GO Bonds LGIPLGIP20089/30/2018 2.602 2,479,315.77 2,479,315.77 2,479,315.77 2,479,315.77N/A12.96TexPool | General Fund LGIP LGIP00029/30/2018 2.591 15,422,468.75 15,422,468.75 15,422,468.75 15,422,468.75N/A118.42LOGIC Prime | 2018 CO Bonds LGIPLGIP20099/30/2018 2.602 11,726,028.56 11,726,028.56 11,726,028.56 11,726,028.56N/A114.01Cash Positions | Pool Investments2.597 41,972,633.96 41,972,633.96 41,972,633.96 41,972,633.9610.00 50.14Certificate of Deposit | CDARSCDARS Oppenheimer 2.5 8/15/20191259995D08/16/2018 2.500 5,000,000.00 5,000,000.00 5,000,000.00 5,000,000.00 8/15/2019137 77,739.73 5.97Certificate of Deposit | CDARS2.500 5,000,000.00 5,000,000.00 5,000,000.00 5,000,000.00137 77,739.73 5.97Item 5c
DescriptionCUSIP/TickerSettlement DateYTM @ CostFace Amount/Shares Cost Value Book Value Market ValueMaturity DateDays To MaturityAccrued Interest% of PortfolioCertificate of Deposit | NegotiableJPMorgan Chase OH 3.1 11/30/2020-1948128FS52 11/30/2018 3.100 246,000.00 246,000.00 246,000.00 247,119.30 11/30/2020610 2,528.07 0.29Compass Bank AL 3.1 12/4/202020451PWF9 12/4/2018 3.100246,000.00 246,000.00 246,000.00 248,578.08 12/4/2020614 2,444.50 0.29Mercantile Bank MI 3.05 12/7/202058740XZS2 12/5/2018 3.050246,000.00 246,000.00 246,000.00 248,388.66 12/7/2020617 2,384.52 0.29Central State Bank IA 3 12/7/202015523RCA2 12/7/2018 3.000249,000.00 249,000.00 249,000.00 251,226.06 12/7/2020617 491.18 0.30State Bank India NY 3.15 12/7/2020856285MT5 12/7/2018 3.150246,000.00 246,000.00 246,000.00 246,369.0012/7/2020617 2,420.24 0.29Stearns Bank MN 3 12/7/2020 857894YP8 12/7/2018 3.000249,000.00 249,000.00 249,000.00 251,226.06 12/7/2020617 491.18 0.30Morgan Stanley UT 3.05 12/7/202061690UCG3 12/6/2018 3.050246,000.00 246,000.00 246,000.00 248,388.66 12/7/2020617 2,363.96 0.29Ally Bank UT 3.05 12/7/2020 02007GGH0 12/6/2018 3.050246,000.00 246,000.00 246,000.00 248,388.66 12/7/2020617 2,363.96 0.29Citibank National SD 3 12/7/202017312QX38 12/6/2018 3.00035,000.00 35,000.00 35,000.00 35,310.80 12/7/2020617 330.82 0.04Morgan Stanley Private Bank NY 3.05 12/7/202061760ATF6 12/6/2018 3.050246,000.00 246,000.00 246,000.00 248,388.66 12/7/2020617 2,363.96 0.29Merrick Bank UT 3.1 12/7/2020 59013J5Q812/7/2018 3.100249,000.00 249,000.00 249,000.00 251,636.91 12/7/2020617 507.55 0.30Wells Fargo Bank SD 3.1 12/14/2020949763VX1 12/14/2018 3.100249,000.00 249,000.00 249,000.00 251,669.28 12/14/2020624 359.52 0.30Pinnacle Bank TN 3.05 12/14/202072345SHH7 12/14/2018 3.050247,000.00 247,000.00 247,000.00 249,440.36 12/14/2020624 350.88 0.30Vystar Credit Union FL 3.25 12/21/202092891CCF7 12/21/2018 3.250249,000.00 249,000.00 249,000.00 252,334.11 12/21/20206310.00 0.30Certificate of Deposit | Negotiable3.080 3,249,000.00 3,249,000.00 3,249,000.00 3,278,464.60618 19,400.34 3.88Municipal BondsWashington ISD OR 2.295 6/30/2019939307HG2 1/22/2019 2.552500,000.00 499,435.00 499,676.64 499,870.00 6/30/201991 2,868.75 0.60Hudson County NJ 3.5 3/6/2020 443728FF23/7/2019 2.800 1,000,000.00 1,006,790.00 1,006,343.53 1,007,630.00 3/6/2020341 2,333.33 1.19Hampton Roads VA 2.342 7/1/2020-19409340CX2 1/22/2019 2.820500,000.00 496,640.00 497,074.37 498,295.00 7/1/2020458 2,927.50 0.60Municipal Bonds2.743 2,000,000.00 2,002,865.00 2,003,094.54 2,005,795.00308 8,129.58 2.39US AgencyFNMA 1.02 7/26/20193136G3ZF5 12/19/2018 2.643500,000.00 495,175.00497,422.26 497,715.00 7/26/2019117 920.83 0.60FNMA 1 10/24/20193135G0R39 9/19/2018 2.633 4,000,000.00 3,929,800.00 3,963,671.50 3,967,320.00 10/24/2019207 17,444.44 4.78FHLMC 1.625 10/25/2019 3134GBHT2 12/19/2018 2.699 1,700,000.00 1,684,734.00 1,689,757.01 1,692,112.00 10/25/2019208 11,970.83 2.03FNMA 1.5 4/30/20203136G0W23 9/26/2018 2.808 3,500,000.00 3,429,090.00 3,451,751.96 3,464,930.00 4/30/2020396 21,875.00 4.18FFCB 2.75 6/24/20203133EJ3L1 12/24/2018 2.680 3,000,000.00 3,003,060.00 3,002,518.36 3,014,070.00 6/24/2020451 22,229.17 3.58FNMA 1.5 7/30/20203135G0T60 2/13/2019 2.523 3,000,000.00 2,956,167.84 2,959,950.73 2,965,350.00 7/30/2020487 7,500.00 3.58Item 5c
DescriptionCUSIP/TickerSettlement DateYTM @ CostFace Amount/Shares Cost Value Book Value Market ValueMaturity DateDays To MaturityAccrued Interest% of PortfolioUS Agency2.667 15,700,000.00 15,498,026.84 15,565,071.82 15,601,497.00347 81,940.27 18.75US TreasuryT-Note 1.875 12/31/2019 9128283N88/14/2018 2.555 3,000,000.00 2,972,535.06 2,985,014.17 2,987,340.00 12/31/2019275 13,984.81 3.58US Treasury2.555 3,000,000.00 2,972,535.06 2,985,014.17 2,987,340.00275 13,984.81 3.58Total / Average2.428 83,717,765.23 83,491,192.13 83,570,945.76 83,641,861.83115 201,194.73 100Item 5c
Maturity Range% of PortfolioYTM @CostDays to MaturityBook Value0-1 Month 70.72% 2.19 1 59,929,698.70 1-3 Months 1.18% 2.05 11,000,000.00 6-9 Months 6.49% 2.51 2275,495,439.38 9-12 Months 10.17% 2.62 5628,613,311.16 1-2 Years 11.44% 2.86 159,692,807.40 3-5 Years 0.00% 0.00 0- 100.00% 2.331% 11584,731,256.64 Maturity Range% of PortfolioYTM @CostDays to MaturityBook Value0-1 Month 65.53% 2.30 154,768,765.23 1-3 Months 7.18% 2.52 1325,997,098.90 6-9 Months 6.76% 2.65 2075,653,428.51 9-12 Months 4.78% 2.62 2923,991,357.70 1-2 Years 15.75% 2.78 48613,160,295.42 3-5 Years 0.00% 0.00 0- 100.00% 2.428% 11683,570,945.760Investment Policy ComplianceAuthorized InvestmentsDays ComplianceMaturity Range | not to exceed 5 Years 116 YesTOWN OF PROSPERInvestment Portfolio SummaryQuarter Ending 03/31/2019 Investment Policy Compliance | Maturity Range70.72%1.18%6.49%10.17%11.44%12/31/20180-1 Month1-3 Months6-9 Months9-12 Months1-2 Years3-5 Years65.53%7.18%6.76%4.78%15.75%03/31/20190-1 Month1-3 Months6-9 Months9-12 Months1-2 Years3-5 YearsItem 5c
Town of ProsperPortfolio HoldingsInvestment Portfolio - by Maturity RangeReport Format: By TransactionGroup By: Maturity RangeAverage By: Book ValuePortfolio / Report Group: Town of Prosper | FixedAs of 3/31/2019DescriptionCUSIP/Ticker Maturity Date Days To Maturity Settlement Date Book Value Market Value % of Portfolio3-6 MonthsWashington ISD OR 2.295 6/30/2019939307HG26/30/2019911/22/2019 499,676.64 499,870.001.73FNMA 1.02 7/26/20193136G3ZF57/26/2019117 12/19/2018 497,422.26 497,715.001.73CDARS Oppenheimer 2.5 8/15/20191259995D08/15/20191378/16/2018 5,000,000.00 5,000,000.0017.363-6 Months1325,997,098.90 5,997,585.0020.826-9 MonthsFNMA 1 10/24/20193135G0R3910/24/20192079/19/2018 3,963,671.50 3,967,320.0013.76FHLMC 1.625 10/25/20193134GBHT210/25/2019208 12/19/2018 1,689,757.01 1,692,112.005.876-9 Months2075,653,428.51 5,659,432.0019.639-12 MonthsT-Note 1.875 12/31/20199128283N812/31/20192758/14/2018 2,985,014.17 2,987,340.0010.36Hudson County NJ 3.5 3/6/2020443728FF23/6/20203413/7/2019 1,006,343.53 1,007,630.003.499-12 Months2923,991,357.70 3,994,970.0013.861-2 YearsFNMA 1.5 4/30/20203136G0W234/30/20203969/26/2018 3,451,751.96 3,464,930.0011.98FFCB 2.75 6/24/20203133EJ3L16/24/2020451 12/24/2018 3,002,518.36 3,014,070.0010.42Hampton Roads VA 2.342 7/1/2020-19409340CX27/1/20204581/22/2019497,074.37 498,295.001.73FNMA 1.5 7/30/20203135G0T607/30/20204872/13/2019 2,959,950.73 2,965,350.0010.28JPMorgan Chase OH 3.1 11/30/2020-1948128FS5211/30/2020610 11/30/2018 246,000.00 247,119.300.85Compass Bank AL 3.1 12/4/202020451PWF912/4/202061412/4/2018 246,000.00 248,578.080.85Mercantile Bank MI 3.05 12/7/202058740XZS212/7/202061712/5/2018246,000.00 248,388.660.85Central State Bank IA 3 12/7/202015523RCA212/7/202061712/7/2018249,000.00 251,226.060.86State Bank India NY 3.15 12/7/2020856285MT512/7/202061712/7/2018 246,000.00 246,369.000.85Stearns Bank MN 3 12/7/2020857894YP812/7/202061712/7/2018 249,000.00 251,226.060.86Morgan Stanley UT 3.05 12/7/202061690UCG312/7/202061712/6/2018 246,000.00 248,388.660.85Ally Bank UT 3.05 12/7/202002007GGH012/7/202061712/6/2018 246,000.00 248,388.660.85Citibank National SD 3 12/7/202017312QX3812/7/202061712/6/2018 35,000.00 35,310.800.12Morgan Stanley Private Bank NY 3.05 12/7/2020 61760ATF612/7/202061712/6/2018 246,000.00 248,388.660.85Item 5c
DescriptionCUSIP/Ticker Maturity Date Days To Maturity Settlement Date Book Value Market Value % of PortfolioMerrick Bank UT 3.1 12/7/202059013J5Q812/7/202061712/7/2018 249,000.00 251,636.910.86Wells Fargo Bank SD 3.1 12/14/2020949763VX112/14/2020624 12/14/2018 249,000.00 251,669.280.86Pinnacle Bank TN 3.05 12/14/202072345SHH712/14/2020624 12/14/2018 247,000.00 249,440.360.86Vystar Credit Union FL 3.25 12/21/202092891CCF712/21/2020631 12/21/2018 249,000.00 252,334.110.861-2 Years48613,160,295.42 13,221,109.6045.69Total / Average331 28,802,180.53 28,873,096.60 100Item 5c
FundsPar Value Book Value Market Value Accrued Interest Cash Positions | BankValue at 12/31/201814,572,920.09 14,572,920.09 14,572,920.09 - Bond Proceed | Received0.00Net Change(1,776,788.82) (1,776,788.82) (1,776,788.82) - General Funds | Revenue Receipts 2,100,000.00Value at 3/31/201912,796,131.27 12,796,131.27 12,796,131.27 - Tax Collections M & O 5,963,508.00Tax Collections I & S 2,478,501.00Cash Positions | Pool InvestmentsSales Tax | Receipts 1,293,666.00Value at 12/31/201843,856,718.61 43,856,718.61 43,856,718.61 - Utility Revenue | Receipts 3,783,081.00Net Change(1,884,084.65) (1,884,084.65) (1,884,084.65) - CIP Projects ExpendaturesValue at 3/31/201941,972,633.96 41,972,633.96 41,972,633.96 - Operating ExpendituresDeveloper ReimubrsmentsCertificate of Deposit | CDARSDebt Service Payments-6,831,333.00-3,082,448.00-773,240.00-6,097,539.00 Value at 12/31/20185,000,000.00 5,000,000.00 5,000,000.00 46,917.81 Net Change in Cash Position-1,165,804.00Net Change- - - 30,821.92 Value at 3/31/20195,000,000.00 5,000,000.00 5,000,000.00 77,739.73 Certificate of Deposit | NegotiableValue at 12/31/20184,249,000.00 4,249,000.00 4,250,828.52 14,087.75 Net Change(1,000,000.00) (1,000,000.00) (972,363.92) 5,312.59 Value at 3/31/20193,249,000.00 3,249,000.00 3,278,464.60 19,400.34 Municipal Bonds | United StatesValue at 12/31/20181,500,000.00 1,500,060.00 1,499,655.00 15,908.33 Net Change500,000.00 503,034.54 506,140.00 (7,778.75) Value at 3/31/20192,000,000.00 2,003,094.54 2,005,795.00 8,129.58 US AgencyValue at 12/31/201812,700,000.00 12,572,448.22 12,592,437.00 25,059.02 Net Change3,000,000.00 2,992,623.60 3,009,060.00 56,881.25 Value at 3/31/201915,700,000.00 15,565,071.82 15,601,497.00 81,940.27 US TreasuryValue at 12/31/20183,000,000.00 2,980,109.72 2,978,190.00 - Net Change- 4,904.45 9,150.00 13,984.81 Value at 3/31/20193,000,000.00 2,985,014.17 2,987,340.00 13,984.81 Total PortfolioPar Value Book Value Market Value Accrued Interest Value at12/31/2018 84,878,638.70 84,731,256.64 84,750,749.22 101,972.91 Net Change(1,160,873.47) (1,160,310.88) (1,108,887.39) 99,221.82 Value at3/31/2019 83,717,765.23 83,570,945.76 83,641,861.83 201,194.73 TOWN OF PROSPERInvestment Portfolio SummaryQuarter Ending 03/31/2019Quarterly Approximate Net Change In Cash PositionItem 5c
Town of ProsperTransactions SummaryQUARTERLY Transaction Detail - by ActionGroup By: ActionPortfolio / Report Group: Town of ProsperBegin Date: 12/31/2018, End Date: 03/31/2019DescriptionCUSIP/Ticker YTM @ CostTrade Date Settlement Date Maturity Date Face Amount/Shares Principal Price Interest/Dividends TotalBuyHampton Roads VA 2.342 7/1/2020-19 409340CX22.820 1/17/2019 1/22/2019 7/1/2020500,000.00 496,640.00 99.328683.08 497,323.08Washington ISD OR 2.295 6/30/2019 939307HG22.552 1/17/2019 1/22/2019 6/30/2019500,000.00 499,435.00 99.887701.25 500,136.25FNMA 1.5 7/30/20203135G0T602.523 2/12/2019 2/13/2019 7/30/20203,000,000.00 2,956,167.84 98.5389281,625.00 2,957,792.84Hudson County NJ 3.5 3/6/2020443728FF22.800 2/27/2019 3/7/2019 3/6/20201,000,000.00 1,006,790.00 100.6790.00 1,006,790.00Buy5,000,000.00 4,959,032.843,009.33 4,962,042.17DepositFNC | Prosper MMMM26510.000 1/30/2019 1/30/2019N/A839.20839.20 1000.00839.20Independent Bank | Bond Funds MM MM32510.000 1/31/2019 1/31/2019N/A2,188.30 2,188.30 1000.00 2,188.30LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 1/31/2019 1/31/2019N/A27,327.06 27,327.06 1000.00 27,327.06LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 1/31/2019 1/31/2019N/A143.38143.38 1000.00143.38TexPool | General Fund LGIPLGIP00020.000 1/31/2019 1/31/2019N/A33,925.74 33,925.74 1000.00 33,925.74Independent Bank | Payroll MMMM05030.000 1/31/2019 1/31/2019N/A80.9480.94 1000.0080.94Independent Bank | Payroll MMMM05030.000 1/31/2019 1/31/2019N/A1,117,643.22 1,117,643.22 1000.00 1,117,643.22LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 1/31/2019 1/31/2019N/A1,374.53 1,374.53 1000.00 1,374.53Independent Bank | Pooled Cash MM MM16100.000 1/31/2019 1/31/2019N/A17,182.95 17,182.95 1000.00 17,182.95Independent Bank | Pooled Cash MM MM16100.000 1/31/2019 1/31/2019N/A 12,232,133.69 12,232,133.69 1000.00 12,232,133.69LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 1/31/2019 1/31/2019N/A6,543.36 6,543.36 1000.00 6,543.36LOGIC Prime | General Fund LGIP LGIP20020.000 1/31/2019 1/31/2019N/A17,772.57 17,772.57 1000.00 17,772.57LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 1/31/2019 1/31/2019N/A1,425.22 1,425.22 1000.00 1,425.22TexPool | Bond Funds LGIPLGIP00080.000 1/31/2019 1/31/2019N/A6,271.32 6,271.32 1000.00 6,271.32LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 1/31/2019 1/31/2019N/A1,179.50 1,179.50 1000.00 1,179.50FNC | Prosper MMMM26510.000 2/13/2019 2/13/2019N/A0.380.38 1000.000.38Independent Bank | Bond Funds MM MM32510.000 2/28/2019 2/28/2019N/A1,944.69 1,944.69 1000.00 1,944.69LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 2/28/2019 2/28/2019N/A23,472.70 23,472.70 1000.00 23,472.70LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 2/28/2019 2/28/2019N/A107.82107.82 1000.00107.82TexPool | General Fund LGIPLGIP00020.000 2/28/2019 2/28/2019N/A30,540.54 30,540.54 1000.00 30,540.54Independent Bank | Payroll MMMM05030.000 2/28/2019 2/28/2019N/A56.6556.65 1000.0056.65Independent Bank | Payroll MMMM05030.000 2/28/2019 2/28/2019N/A764,782.85 764,782.85 1000.00 764,782.85LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 2/28/2019 2/28/2019N/A1,251.10 1,251.10 1000.00 1,251.10Independent Bank | Pooled Cash MM MM16100.000 2/28/2019 2/28/2019N/A14,416.40 14,416.40 1000.00 14,416.40Item 5c
DescriptionCUSIP/Ticker YTM @ CostTrade Date Settlement Date Maturity Date Face Amount/Shares Principal Price Interest/Dividends TotalIndependent Bank | Pooled Cash MM MM16100.000 2/28/2019 2/28/2019N/A8,109,806.38 8,109,806.38 1000.00 8,109,806.38LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 2/28/2019 2/28/2019N/A5,305.91 5,305.91 1000.00 5,305.91LOGIC Prime | General Fund LGIP LGIP20020.000 2/28/2019 2/28/2019N/A16,176.50 16,176.50 1000.00 16,176.50Independent Bank | Online Credit Cards MMMM47400.000 2/28/2019 2/28/2019N/A31,164.75 31,164.75 1000.00 31,164.75LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 2/28/2019 2/28/2019N/A1,261.18 1,261.18 1000.00 1,261.18TexPool | Bond Funds LGIPLGIP00080.000 2/28/2019 2/28/2019N/A5,251.37 5,251.37 1000.00 5,251.37FNC | Prosper MMMM26510.000 2/28/2019 2/28/2019N/A0.490.49 1000.000.49LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 2/28/2019 2/28/2019N/A1,073.52 1,073.52 1000.00 1,073.52FNC | Prosper MMMM26510.000 3/7/2019 3/7/2019N/A0.200.20 1000.000.20FNC | Prosper MMMM26510.000 3/29/2019 3/29/2019N/A0.790.79 1000.000.79Independent Bank | Bond Funds MM MM32510.000 3/31/2019 3/31/2019N/A2,111.66 2,111.66 1000.00 2,111.66LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 3/31/2019 3/31/2019N/A25,862.58 25,862.58 1000.00 25,862.58LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 3/31/2019 3/31/2019N/A119.26119.26 1000.00119.26TexPool | General Fund LGIPLGIP00020.000 3/31/2019 3/31/2019N/A33,859.54 33,859.54 1000.00 33,859.54Independent Bank | Payroll MMMM05030.000 3/31/2019 3/31/2019N/A46.0546.05 1000.0046.05Independent Bank | Payroll MMMM05030.000 3/31/2019 3/31/2019N/A808,569.74 808,569.74 1000.00 808,569.74LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 3/31/2019 3/31/2019N/A1,383.96 1,383.96 1000.00 1,383.96Independent Bank | Pooled Cash MM MM16100.000 3/31/2019 3/31/2019N/A11,725.67 11,725.67 1000.00 11,725.67Independent Bank | Pooled Cash MM MM16100.000 3/31/2019 3/31/2019N/A7,542,010.10 7,542,010.10 1000.00 7,542,010.10LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 3/31/2019 3/31/2019N/A5,504.96 5,504.96 1000.00 5,504.96LOGIC Prime | General Fund LGIP LGIP20020.000 3/31/2019 3/31/2019N/A17,894.32 17,894.32 1000.00 17,894.32Independent Bank | Online Credit Cards MMMM47400.000 3/31/2019 3/31/2019N/A49,910.80 49,910.80 1000.00 49,910.80LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 3/31/2019 3/31/2019N/A1,363.79 1,363.79 1000.00 1,363.79TexPool | Bond Funds LGIPLGIP00080.000 3/31/2019 3/31/2019N/A5,307.14 5,307.14 1000.00 5,307.14LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 3/31/2019 3/31/2019N/A1,184.05 1,184.05 1000.00 1,184.05Deposit30,979,498.82 30,979,498.820.00 30,979,498.82InterestCentral State Bank IA 3 12/7/2020 15523RCA20.000 1/7/2019 1/7/2019 12/7/20200.000.00634.44634.44Stearns Bank MN 3 12/7/2020857894YP80.000 1/7/2019 1/7/2019 12/7/20200.000.00634.44634.44Merrick Bank UT 3.1 12/7/202059013J5Q80.000 1/7/2019 1/7/2019 12/7/20200.000.00655.59655.59Pinnacle Bank TN 3.05 12/14/2020 72345SHH70.000 1/14/2019 1/14/2019 12/14/20200.000.00639.83639.83Wells Fargo Bank SD 3.1 12/14/2020 949763VX10.000 1/14/2019 1/14/2019 12/14/20200.000.00655.59655.59Conneticut State 2.3 1/15/201920772KAA70.000 1/15/2019 1/15/2019 1/15/20190.000.0017,250.00 17,250.00FNMA 1.02 7/26/20193136G3ZF50.000 1/26/2019 1/26/2019 7/26/20190.000.002,550.00 2,550.00East Boston Savings MA 2.05 3/28/2019 27113PCK50.000 1/28/2019 1/28/2019 3/28/20190.000.00426.57426.57Seacoast National Bank 2.05 3/29/2019 81171AAX80.000 1/29/2019 1/29/2019 3/29/20190.000.00426.57426.57Independent Bank | Bond Funds MM MM32510.000 1/31/2019 1/31/2019N/A0.000.002,188.30 2,188.30Item 5c
DescriptionCUSIP/Ticker YTM @ CostTrade Date Settlement Date Maturity Date Face Amount/Shares Principal Price Interest/Dividends TotalLOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 1/31/2019 1/31/2019N/A0.000.0027,327.06 27,327.06LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 1/31/2019 1/31/2019N/A0.000.00143.38143.38TexPool | General Fund LGIPLGIP00020.000 1/31/2019 1/31/2019N/A0.000.0033,925.74 33,925.74Independent Bank | Payroll MMMM05030.000 1/31/2019 1/31/2019N/A0.000.0080.9480.94LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 1/31/2019 1/31/2019N/A0.000.001,374.53 1,374.53Independent Bank | Pooled Cash MM MM16100.000 1/31/2019 1/31/2019N/A0.000.0017,182.95 17,182.95LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 1/31/2019 1/31/2019N/A0.000.006,543.36 6,543.36LOGIC Prime | General Fund LGIP LGIP20020.000 1/31/2019 1/31/2019N/A0.000.0017,772.57 17,772.57LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 1/31/2019 1/31/2019N/A0.000.001,425.22 1,425.22TexPool | Bond Funds LGIPLGIP00080.000 1/31/2019 1/31/2019N/A0.000.006,271.32 6,271.32Vystar Credit Union FL 3.25 12/21/2020 92891CCF70.000 1/31/2019 1/31/2019 12/21/20200.000.00687.31687.31FNC | Prosper MMMM26510.000 1/31/2019 1/31/2019N/A0.000.000.100.10LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 1/31/2019 1/31/2019N/A0.000.001,179.50 1,179.50Central State Bank IA 3 12/7/2020 15523RCA20.000 2/7/2019 2/7/2019 12/7/20200.000.00634.44634.44Stearns Bank MN 3 12/7/2020857894YP80.000 2/7/2019 2/7/2019 12/7/20200.000.00634.44634.44Merrick Bank UT 3.1 12/7/202059013J5Q80.000 2/7/2019 2/7/2019 12/7/20200.000.00655.59655.59FNC | Prosper MMMM26510.000 2/13/2019 2/13/2019N/A0.000.000.380.38Pinnacle Bank TN 3.05 12/14/2020 72345SHH70.000 2/14/2019 2/14/2019 12/14/20200.000.00639.83639.83Wells Fargo Bank SD 3.1 12/14/2020 949763VX10.000 2/14/2019 2/14/2019 12/14/20200.000.00655.59655.59Independent Bank | Bond Funds MM MM32510.000 2/28/2019 2/28/2019N/A0.000.001,944.69 1,944.69LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 2/28/2019 2/28/2019N/A0.000.0023,472.70 23,472.70LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 2/28/2019 2/28/2019N/A0.000.00107.82107.82TexPool | General Fund LGIPLGIP00020.000 2/28/2019 2/28/2019N/A0.000.0030,540.54 30,540.54Independent Bank | Payroll MMMM05030.000 2/28/2019 2/28/2019N/A0.000.0056.6556.65LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 2/28/2019 2/28/2019N/A0.000.001,251.10 1,251.10Seacoast National Bank 2.05 3/29/2019 81171AAX80.000 2/28/2019 2/28/2019 3/29/20190.000.00412.81412.81Independent Bank | Pooled Cash MM MM16100.000 2/28/2019 2/28/2019N/A0.000.0014,416.40 14,416.40LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 2/28/2019 2/28/2019N/A0.000.005,305.91 5,305.91LOGIC Prime | General Fund LGIP LGIP20020.000 2/28/2019 2/28/2019N/A0.000.0016,176.50 16,176.50LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 2/28/2019 2/28/2019N/A0.000.001,261.18 1,261.18East Boston Savings MA 2.05 3/28/2019 27113PCK50.000 2/28/2019 2/28/2019 3/28/20190.000.00426.57426.57TexPool | Bond Funds LGIPLGIP00080.000 2/28/2019 2/28/2019N/A0.000.005,251.37 5,251.37Vystar Credit Union FL 3.25 12/21/2020 92891CCF70.000 2/28/2019 2/28/2019 12/21/20200.000.00620.79620.79FNC | Prosper MMMM26510.000 2/28/2019 2/28/2019N/A0.000.000.490.49LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 2/28/2019 2/28/2019N/A0.000.001,073.52 1,073.52Central State Bank IA 3 12/7/2020 15523RCA20.000 3/7/2019 3/7/2019 12/7/20200.000.00573.04573.04Stearns Bank MN 3 12/7/2020857894YP80.000 3/7/2019 3/7/2019 12/7/20200.000.00573.04573.04Merrick Bank UT 3.1 12/7/202059013J5Q80.000 3/7/2019 3/7/2019 12/7/20200.000.00592.14592.14Item 5c
DescriptionCUSIP/Ticker YTM @ CostTrade Date Settlement Date Maturity Date Face Amount/Shares Principal Price Interest/Dividends TotalFNC | Prosper MMMM26510.000 3/7/2019 3/7/2019N/A0.000.000.200.20Pinnacle Bank TN 3.05 12/14/2020 72345SHH70.000 3/14/2019 3/14/2019 12/14/20200.000.00577.91577.91Wells Fargo Bank SD 3.1 12/14/2020 949763VX10.000 3/14/2019 3/14/2019 12/14/20200.000.00592.14592.14East Boston Savings MA 2.05 3/28/2019 27113PCK50.000 3/28/2019 3/28/2019 3/28/20190.000.00385.29385.29Oriental Bank 2.05 3/28/201968621KBN00.000 3/28/2019 3/28/2019 3/28/20190.000.00410.00410.00Sussexbank Franlin NJ 2.05 3/28/2019 86933DAY80.000 3/28/2019 3/28/2019 3/28/20190.000.005,022.50 5,022.50Seacoast National Bank 2.05 3/29/2019 81171AAX80.000 3/29/2019 3/29/2019 3/29/20190.000.00399.05399.05Peoples Bank MA 2.05 3/29/2019 710465FC40.000 3/29/2019 3/29/2019 3/29/20190.000.005,022.50 5,022.50FNC | Prosper MMMM26510.000 3/29/2019 3/29/2019N/A0.000.000.790.79Independent Bank | Bond Funds MM MM32510.000 3/31/2019 3/31/2019N/A0.000.002,111.66 2,111.66LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 3/31/2019 3/31/2019N/A0.000.0025,862.58 25,862.58LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 3/31/2019 3/31/2019N/A0.000.00119.26119.26TexPool | General Fund LGIPLGIP00020.000 3/31/2019 3/31/2019N/A0.000.0033,859.54 33,859.54Independent Bank | Payroll MMMM05030.000 3/31/2019 3/31/2019N/A0.000.0046.0546.05LOGIC Prime | 2015 GO Construction LGIPLGIP20060.000 3/31/2019 3/31/2019N/A0.000.001,383.96 1,383.96Independent Bank | Pooled Cash MM MM16100.000 3/31/2019 3/31/2019N/A0.000.0011,725.67 11,725.67LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 3/31/2019 3/31/2019N/A0.000.005,504.96 5,504.96LOGIC Prime | General Fund LGIP LGIP20020.000 3/31/2019 3/31/2019N/A0.000.0017,894.32 17,894.32LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 3/31/2019 3/31/2019N/A0.000.001,363.79 1,363.79TexPool | Bond Funds LGIPLGIP00080.000 3/31/2019 3/31/2019N/A0.000.005,307.14 5,307.14Vystar Credit Union FL 3.25 12/21/2020 92891CCF70.000 3/31/2019 3/31/2019 12/21/20200.000.00687.31687.31LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 3/31/2019 3/31/2019N/A0.000.001,184.05 1,184.05Interest0.000.00366,713.51 366,713.51MaturedConneticut State 2.3 1/15/201920772KAA70.000 1/15/2019 1/15/2019 1/15/20191,500,000.00 1,500,000.0000.00 1,500,000.00East Boston Savings MA 2.05 3/28/2019 27113PCK50.000 3/28/2019 3/28/2019 3/28/2019245,000.00 245,000.0000.00 245,000.00Oriental Bank 2.05 3/28/201968621KBN00.000 3/28/2019 3/28/2019 3/28/201920,000.00 20,000.0000.00 20,000.00Sussexbank Franlin NJ 2.05 3/28/2019 86933DAY80.000 3/28/2019 3/28/2019 3/28/2019245,000.00 245,000.0000.00 245,000.00Seacoast National Bank 2.05 3/29/2019 81171AAX80.000 3/29/2019 3/29/2019 3/29/2019245,000.00 245,000.0000.00 245,000.00Peoples Bank MA 2.05 3/29/2019 710465FC40.000 3/29/2019 3/29/2019 3/29/2019245,000.00 245,000.0000.00 245,000.00Matured2,500,000.00 2,500,000.000.00 2,500,000.00WithdrawIndependent Bank | Bond Funds MM MM32510.000 1/31/2019 1/31/2019N/A102,191.81 102,191.8100.00 102,191.81LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 1/31/2019 1/31/2019N/A152,146.89 152,146.8900.00 152,146.89Independent Bank | Payroll MMMM05030.000 1/31/2019 1/31/2019N/A741,125.77 741,125.7700.00 741,125.77Independent Bank | Pooled Cash MM MM16100.000 1/31/2019 1/31/2019N/A7,266,536.50 7,266,536.5000.00 7,266,536.50LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 1/31/2019 1/31/2019N/A205,230.30 205,230.3000.00 205,230.30LGIP20050.000 1/31/2019 1/31/2019N/A13,440.11 13,440.1100.00 13,440.11Item 5c
DescriptionCUSIP/Ticker YTM @ CostTrade Date Settlement Date Maturity Date Face Amount/Shares Principal Price Interest/Dividends TotalLOGIC Prime | 2015 CO Construction LGIPTexPool | Bond Funds LGIP LGIP0008 0.000 1/31/2019 1/31/2019 N/A 51,451.11 51,451.11 0 0.00 51,451.11LOGIC Prime | 2017 Bonds LGIP LGIP2007 0.000 1/31/2019 1/31/2019 N/A265.00 265.00 0 0.00 265.00Independent Bank | Bond Funds MM MM3251 0.000 2/28/2019 2/28/2019 N/A27,174.96 27,174.9600.00 27,174.96LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 2/28/2019 2/28/2019N/A689,548.73 689,548.7300.00 689,548.73LOGIC Prime | 2006 Bond Funds LGIP LGIP20030.000 2/28/2019 2/28/2019N/A11,334.98 11,334.9800.00 11,334.98Independent Bank | Payroll MMMM05030.000 2/28/2019 2/28/2019N/A760,466.73 760,466.7300.00 760,466.73Independent Bank | Pooled Cash MM MM16100.000 2/28/2019 2/28/2019N/A 15,419,565.90 15,419,565.9000.00 15,419,565.90LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 2/28/2019 2/28/2019N/A311,082.25 311,082.2500.00 311,082.25Independent Bank | Online Credit Cards MMMM47400.000 2/28/2019 2/28/2019N/A31,164.75 31,164.7500.00 31,164.75LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 2/28/2019 2/28/2019N/A17,123.45 17,123.4500.00 17,123.45TexPool | Bond Funds LGIPLGIP00080.000 2/28/2019 2/28/2019N/A194,750.01 194,750.0100.00 194,750.01Independent Bank | Bond Funds MM MM32510.000 3/31/2019 3/31/2019N/A43,651.40 43,651.4000.00 43,651.40LOGIC Prime | 2018 CO Bonds LGIP LGIP20090.000 3/31/2019 3/31/2019N/A51,505.10 51,505.1000.00 51,505.10Independent Bank | Payroll MMMM05030.000 3/31/2019 3/31/2019N/A1,188,070.86 1,188,070.8600.00 1,188,070.86Independent Bank | Pooled Cash MM MM16100.000 3/31/2019 3/31/2019N/A6,853,545.24 6,853,545.2400.00 6,853,545.24LOGIC Prime | 2018 GO Bonds LGIP LGIP20080.000 3/31/2019 3/31/2019N/A182,602.60 182,602.6000.00 182,602.60Independent Bank | Online Credit Cards MMMM47400.000 3/31/2019 3/31/2019N/A49,910.80 49,910.8000.00 49,910.80LOGIC Prime | 2015 CO Construction LGIPLGIP20050.000 3/31/2019 3/31/2019N/A15,698.88 15,698.8800.00 15,698.88TexPool | Bond Funds LGIPLGIP00080.000 3/31/2019 3/31/2019N/A259,039.89 259,039.8900.00 259,039.89LOGIC Prime | 2017 Bonds LGIP LGIP20070.000 3/31/2019 3/31/2019N/A1,748.27 1,748.2700.00 1,748.27Withdraw34,640,372.29 34,640,372.290.00 34,640,372.29Item 5c
To: Mayor and Town Council
From: Stuart Blasingame, Fire Chief
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement
and a Business Associate Agreement between Columbia Medical Center of Plano Subsidiary, L.P.,
dba Medical City Plano, and the Town of Prosper, Texas, related to medical director/control services;
and authorizing the Town Manager to execute same.
Description of Agenda Item:
The Town requested Statements of Qualifications (SOQ) to provide medical director/control services
for the Prosper Fire Department. The Town received two responses by the due date and time.
Providers were required to submit information, in order to facilitate evaluation based on the following
criteria:
1. Ability to meet the Town’s objective and provide a high level of service;
2. Experience with similar municipal projects;
3. Professional qualifications of individual team members; and
4. References from municipal or other government clients.
The evaluation committee was comprised of five staff members representing the Fire Department.
The evaluation committee scored each submittal in accordance with the evaluation criteria as stated
above, to determine the total points for each provider. After completion of the evaluations, it is the
recommendation of staff to award the contract to Medical City Plano, the most highly qualified firm.
The Agreement will become effective on July 1, 2019 through June 30, 2021, and the Town shall
have the option to renew for three consecutive twelve-month terms, unless terminated by either party
by providing 90 days prior written notice.
Budget Impact:
The total annual cost for services is $45,645, which includes $35,520 per year for medical
director/control, and $10,125 per year for state mandated continuing education and additional
training. This expenditure will be funded from EMS account 100-5440-30-01. Subsequent annual
expenditures will be subject to appropriations granted in future fiscal years.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Professional Services Agreement
and the Business Associate Agreement as to form and legality.
Prosper is a place where everyone matters.
FIRE DEPARTMENT
Item 5d
Attached Documents:
1. SOQ Summary
2. Professional Services Agreement
3. Business Associate Agreement
Town Staff Recommendation:
Town staff recommends authorizing the Town Manager to execute a Professional Services
Agreement and a Business Associate Agreement between Columbia Medical Center of Plano
Subsidiary, L.P., dba Medical City Plano, and the Town of Prosper, Texas, related to medical
director/control services; and authorizing the Town Manager to execute same.
Proposed Motion:
I move to authorize the Town Manager to execute a Professional Services Agreement and a
Business Associate Agreement between Columbia Medical Center of Plano Subsidiary, L.P., dba
Medical City Plano, and the Town of Prosper, Texas, related to medical director/control services;
and authorize the Town Manager to execute same.
Item 5d
SOQ NO. 2019-54-A
EVALUATION MATRIX
Evaluation Criteria Weighting POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
Ability to meet the Town's objectives and
provide a high level of service
40%6.00 2.40 10.00 4.00
Experience with similar municipal projects 30%8.00 2.40 10.00 3.00
Professional qualification of team members 20%7.00 1.40 10.00 2.00
References from municipal/other
government
10%10.00 1.00 10.00 1.00
TOTAL 100%
MEDICAL DIRECTOR (MEDICAL CONTROL)
BEACON EMERGENCY
SERVICES TEAM, PA,
DBA BEST EMS
MEDICAL CITY PLANO
7.20 10.00
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Page 1 of 2
To: Mayor and Town Council
From: Frank E. Jaromin, P.E., Director of Public Works
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon awarding Bid No. 2019-49-B to DDM Construction Corporation, related to
construction services for East Fifth Street, North Street, Lane Street and Related Water Lines
Project; and authorizing the Town Manager to execute a construction agreement for same.
Description of Agenda Item:
On April 18, 2019, at 2:00 PM, seven (7) bids were opened for East Fifth Street, North Street, Lane
Street and Related Water Lines Project. The verified bid totals from the bidders ranged between
$700,936.00 and $1,165,232.00, with DDM Construction Corporation being the lowest qualified
bidder. DDM Construction Corporation has not completed any projects in Prosper, so staff has
contacted listed references. All references gave positive feedback.
The scope of this contract includes the removal of existing asphalt paving, installation of six (6)
inches of cement treated sub-base, six (6) inches of reinforced concrete paving and supplementary
repair work on selected driveways and drainage culverts. The contractor will install a width of twenty-
one (21) feet of concrete pavement on East Fifth Street from Parvin Road to Craig Street, a width of
twenty (20) feet on Lane Street from Third Street to First Street, and a width of twenty-four (24) feet
on North Street from Eight Street to Seventh Street. The project also includes the installation of a
water mainline that will increase water flow and aid in fire protection, on East Fifth Street and Craig
Street from Parvin Street to Broadway Street. The water line will also allow the relocation of existing
water services from the back of the homes to the front of the property near the street. The Engineer’s
Estimate for the complete project is $701,028.00, which is $92.00 above low bidder.
During construction, one-way traffic will flow northbound on Lane Street and North Street and
westbound on East Fifth Street. The restricted, one-way circulation pattern will allow the contractor
to work on one-half of the road at a time. Staff will coordinate closely with residents, Prosper
Independent School District (PISD), Post Office and public safety personnel to provide updates of
the construction activity. The contract specifies 200 calendar days, with an additional substantial
completion time of 30 calendar days. Work is anticipated to begin in July 2019.
Prosper is a place where everyone matters.
PUBLIC WORKS
Item 5e
Page 2 of 2
Budget Impact:
The cost of the project is $700,936.00. $1,000,000.00 was approved in the FY 2018-2019 Budget
with a $200,000.00 budget transfer for the water line installation. Pecan Street (First – End) was
included in the budget; however, it was not included in the bid since improving it would compound
drainage concerns along the adjacent properties, and there are discussions about that area being
redeveloped in future phases of the Gates of Prosper development. The cost of this project will be
funded from the following accounts:
• $282,492.00: East Fifth Street (Parvin – Craig), account number 100-50-5480-01;
• $102,724.00: North Street (Eight – Seventh), account number 100-50-5480-01;
• $123,520.00: Lane Street (First – Third), account number 100-50-5480-01; and
• $192,200.00: East Fifth Street Water Line (Parvin – Broadway), account number 760-6610-10-
1924-WA.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement
as to form and legality.
Attached Documents:
1. Location Map
2. Bid Tabulation Summary
3. Construction Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2019-49-B to DDM Construction
Corporation, related to construction services for East Fifth Street, North Street, Lane Street and
Related Water Lines Project; and authorizing the Town Manager to execute a construction
agreement for same.
Proposed Motion:
I move to award Bid No. 2019-49-B to DDM Construction Corporation, related to construction
services for East Fifth Street, North Street, Lane Street and Related Water Lines Project; and
authorize the Town Manager to execute a construction agreement for same.
Item 5e
Downtown Repairs
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC, (c) OpenStreetMap contributors, and the GISUser Community
polygonLayer
Override 1
World Street Map
May 16, 2019
0 0.1 0.20.05 mi
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1:4,962
Attachment 1Item 5e
TOWN OF PROSPERBID TABULATION SUMMARYBID NO: 2019-49-B EAST FIFTH STREET, NORTH STREET, LANE STREET, AND RELATED WATER LINESBID OPENING: 4/18/2019 at 2:00 PM Grand Total DDM Construction Corporation $700,936.00 Quality Excavation, LTD $730,216.20 GRod Construction, LLC $761,365.00 McMahon Contracting, LP $806,712.46 Camino Construction, LP $846,507.00 Pavecon Public Works, LP $1,106,338.60 FNH Construction, LLC $1,165,232.00 Certified By: January M. Cook, CPPO, CPPBDate: 4/18/19Purchasing AgentTown of Prosper, Texas**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on thistabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency acceptssuch bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submittedbased upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the projectspecifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law,all bid/proposal responses received will be available for inspection at that time. Attachment 2Item 5e
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
EAST FIFTH STREET, NORTH STREET, LANE
STREET AND RELATED WATER LINES
BID NO. 2019-49-B
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
TOWN OFFICIALS
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Michael Korbuly, Place 1
Craig Andres, Place 2
Meigs Miller, Place 4
Jeff Hodges, Place 5
Harlan Jefferson, Town Manager
03-26-2019
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 1
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 1
LEGAL NOTICE .............................................................................................................. 2
INSTRUCTIONS TO BIDDERS ...................................................................................... 3
BID PROPOSAL FORM .................................................................................................. 4
BID BOND ..................................................................................................................... 12
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 14
CONSTRUCTION AGREEMENT .................................................................................. 15
PERFORMANCE BOND ............................................................................................... 28
PAYMENT BOND.......................................................................................................... 31
MAINTENANCE BOND ................................................................................................. 34
GENERAL CONDITIONS .............................................................................................. 37
SPECIAL CONDITIONS ................................................................................................ 54
TECHNICAL SPECIFICATIONS ................................................................................... 55
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 2
LEGAL NOTICE
The Town of Prosper is accepting sealed bids for BID NO. 2019-49-B EAST FIFTH STREET,
NORTH STREET, LANE STREET AND RELATED WATER LINES. Bids will be accepted until
2:00 P.M. on Thursday, April 18, 2019 in the Purchasing Office, located in the 3rd Floor Finance
Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078. Any bids received after this time will
not be accepted, and will be returned unopened. Bids will be publicly opened and read aloud in
the Finance Conference Room, located in the 3rd Floor Finance Suite in Town Hall, 200 S. Main
St., Prosper, Texas 75078, immediately following the bid deadline.
The Project consists of furnishing all labor, equipment and materials, and performing all work
necessary for the construction of 4,900 square yards of 24-foot, and 20-foot reinforced concrete
roads. Installation of corrugated metal pipe storm sewers and headwalls, installation of 1,640
linear feet of 8” water line and accessories, 60.0 linear feet of water line by bore, 5,400.0 square
yards of cement stabilization and associated bulk cement.
Each bid submitted shall be accompanied by a cashier's check in the amount of 5% of the
maximum amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in the
same amount from a reliable surety company as a guarantee that, if awarded the contract, the
Bidder will execute a Construction Agreement with the Town, including all required bonds and
other documents.
The successful bidder shall furnish a Performance Bond in the amount of 115% of the contract
amount, and a Payment Bond in the amount of 100% of the contract amount, as well as evidence
of all required insurance coverage within ten (10) calendar days of notice of award. The
successful bidder shall also furnish a Maintenance Bond in the amount of 100% of the contract
amount covering defects of material and workmanship for two calendar years following the Town's
approval and acceptance of the construction. An approved surety company, licensed in the State
of Texas, shall issue all bonds in accordance with Texas law.
Copies of Plans, Specifications, and Contract Documents may be examined at Public Work
Department, 601 West Fifth, Prosper Texas 75078 without charge. These documents may be
acquired from that office for the non-refundable purchase price of $10.00 per set, payable to the
Town of Prosper. Copies of Plans, Specifications, and Contract Documents may also be
downloaded free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
Questions and requests for clarifications in regards to this bid should be emailed directly to
January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. Friday, April
12, 2019 at 12:00 P.M. will be the deadline for receipt of questions and requests for clarifications.
After that day and time, no further questions or requests for clarifications will be accepted or
answered by the Engineer or Town.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 3
INSTRUCTIONS TO BIDDERS
1. Submittal Deadline: Bids will be accepted until 2:00 P.M. on Thursday, April 18, 2019.
2. Submittal Location: Bids will be accepted in the Purchasing Office, located in the 3rd Floor
Finance Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078.
3. Submittal Requirements: Each Bidder shall submit one (1) original and one (1) copy of their
bid, along with their bid security and Out of State Contractor Compliance (if necessary), in a
sealed envelope clearly marked with their name and BID NO. 2019-49-B EAST FIFTH
STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES.
4. Bid Opening: Bids will be publicly opened and read aloud in the Finance Conference Room,
located in the 3rd Floor Finance Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078,
immediately following the bid deadline.
5. Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be
examined without charge at the following location:
Town of Prosper
Public Works
601 W. Fifth St.
Prosper TX. 75078
Phone: 972-347-9969
or
Download free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
6. Questions and Requests for Clarification: Questions and requests for clarifications in regards
to this bid should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at
january_cook@prospertx.gov. Friday, April 12, 2019, at 12:00 P.M. will be the deadline
for receipt of questions and requests for clarifications. After that day and time, no further
questions or requests for clarifications will be accepted or answered by the Engineer or Town.
7. Addenda: If it becomes necessary to provide additional information to potential Bidders, the
Town of Prosper will issue an addendum containing the necessary information.
8. Pre-Bid Meeting: A pre-bid meeting will not be held for this project.
9. Site Visit: N/A
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 15
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between DDM
Construction Corporation, a Texas corporation (the "Contractor") and the Town of Prosper,
Texas, a municipal corporation (the "Owner"). For and in considerat ion of the payment,
agreements and conditions hereinafter mentioned, and under the conditions expressed
in the bonds herein, Contractor hereby agrees to complete the construction of
improvements described as follows:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms
as stated in the terms of this Contract, including all Contract Documents incorporated
herein; and at his, her or their own proper cost and expense to furnish all
superintendence, labor, insurance, equipment, tools and other accessories and services
necessary to complete the said construction in accordance with all the Contract
Documents, incorporated herein as if written word for word, and in accordance with the
Plans, which include all maps, plats, blueprints, and other drawings and printed or written
explanatory manner therefore, and the Specifications as prepared by Town of Prosper or
its consultant hereinafter called Engineer, who has been identified by the endorsement
of the Contractor's written proposal, the General Conditions of this Contract, the Special
Conditions of this Contract, the payment, performance, and maintenance bonds hereto
attached; all of which are made a part hereof and collectively evidence and constitute
the entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 16
9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction
Agreement as if set out here in their entirety. The Contract Documents are intended to be
complementary; what is called for by one document shall be as binding as if called for by all
Contract Documents. It is specifically provided, however, that in the event of any inconsistency
in the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed herein above. If, however, there exists
a conflict or inconsistency between the Technical Specifications and the Construction Drawings
it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the project. Should the Contractor fail
or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior
to any work on that component of the project, the Contractor shall be solely responsible for the
costs and expenses - including additional time - necessary to cure, repair and/or correct that
component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner shall
pay the Contractor in current funds an amount not to exceed Seven Hundred Thousand Nine
Hundred Thirty-Six Dollars and no cents ($700,936.00). This amount is subject to adjustment
by change order in accordance with the Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice
to Proceed or written Work Order from the Owner. All Work required under the Contract
Documents shall be substantially completed within 200 calendar days after the date of the Notice
to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion, all
outstanding issues shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered “calendar
days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER)
TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS,
OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE
CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH MAY
ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF,
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 17
DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR, OMISSION,
OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY OFFICERS,
AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND
ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS
LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING
FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT, AND
CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND AND PROTECT
TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS,
AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR
INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE
OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF
THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS,
COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE
NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL,
OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE
PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS
INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF PROSPER
(OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S) OWN
NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF
THE INJURY, DEATH OR DAMAGE.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY
EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR
INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM
MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE
LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES,
COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-
CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT
ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice from
the Owner that it is invoking its right to indemnification under this Construction Agreement. If
Contractor does not retain counsel for the Owner within the required time, then the Owner shall
have the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses.
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 18
The Owner retains the right to provide and pay for any or all costs of defending indemnified
items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for
any such costs, Contractor shall indemnify and reimburse Owner for such costs.
(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of
the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105
of the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay
for and maintain the following insurance coverage written by companies approved
by the State of Texas and acceptable to the Town of Prosper. The Contractor shall
furnish to the Town of Prosper Purchasing Agent certificates of insurance executed
by the insurer or its authorized agent stating the type of coverages, limits of each
such coverage, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract number and be
addressed as follows:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET
AND RELATED WATER LINES
Attn: Purchasing Agent
200 S. Main St.
P.O. Box 307
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with
minimum combined single limits of $1,000,000 per-occurrence, $1,000,000
Products/Completed Operations Aggregate and $2,000,000 general
aggregate. If high risk or dangerous activities are included in the Work,
explosion, collapse and underground (XCU) coverage is also required.
Coverage must be written on an occurrence form. The General Aggregate
shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a per
policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property
damage, that follows form and applies in excess of the above indicated
primary coverage in subparagraphs a and b. The total limits required may
be satisfied by any combination of primary, excess or umbrella liability
insurance provided all policies comply with all requirements. The
Contractor may maintain reasonable deductibles, subject to approval by
the Owner.
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 19
2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
(a) A waiver of subrogation in favor of Town of Prosper, its officials,
employees, and officers shall be contained in the Workers’ Compensation
insurance policy.
(b) The Town of Prosper, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by using
endorsement CG2026 or broader. (Please note that this “additional
insured” coverage requirement is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in
Section 151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper
will receive at least thirty (30) days’ notice prior to cancellation, non-
renewal, termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a financial
rating of “A” or better as assigned by the A.M. BEST Company or equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to
comply with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes
all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted
directly with the Contractor and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity, or
employees of any entity which furnishes persons to provide services on the project.
"Services" include, without limitation, providing, hauling, or delivering equipment or
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
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materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as
food/beverage vendors, office supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets
the statutory requirements of Texas Labor Code, Section 401.011(44) for all
employees of the Contractor providing services on the project, for the duration of
the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of the
coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate
of coverage showing extension of coverage, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project.
6. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have known,
of any change that materially affects the provision of coverage of any person
providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all
persons providing services on the project that they are required to be covered, and
stating how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
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its employees providing services on the project, for the duration of the
project;
(b) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work
on the project; and
(2) a new certificate of coverage showing extension of coverage, prior
to the end of the coverage period, if the coverage period shown on
the current certificate of coverage ends during the duration of the
project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil penalties,
or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
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contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for a Performance Bond applicable to the work in
the amount of one hundred fifteen percent (115%) of the total bid price, and a Payment Bond
applicable to the work in the amount of one hundred percent (100%) of the total bid price. The
Contractor shall also procure and pay for a Maintenance Bond applicable to the work in the
amount of one hundred percent (100%) of the total bid price. T he period of the Maintenance
Bond shall be two years from the date of acceptance of all work done under the contract,
to cover the guarantee as set forth in this Construction Agreement. The performance,
payment and maintenance bonds shall be issued in the form attached to this Construction
Agreement as Exhibits B, C and D. Other performance, payment and maintenance bond forms
shall not be accepted. Among other things, these bonds shall apply to any work performed during
the two-year warranty period after acceptance as described in this Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate surety,
acceptable to and approved by the Town, authorized to do business in the State of Texas,
pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply
capital and surplus information concerning the surety and reinsurance information concerning the
performance, payment and maintenance bonds upon Town request. In addition to the foregoing
requirements, if the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the
bond must be issued by a surety that is qualified as a surety on obligations permitted or required
under federal law as indicated by publication of the surety’s name in the current U.S. Treasury
Department Circular 570. In the alternative, an otherwise acceptable surety company (not
qualified on federal obligations) that is authorized and admitted to write surety bonds in Texas
must obtain reinsurance on any amounts in excess of One Hundred Thousand Dollars ($100,000)
from a reinsurer that is authorized and admitted as a reinsurer in Texas who also qualifies as a
surety or reinsurer on federal obligations as indicated by publication of the surety’s or reinsurer’s
name in the current U.S. Treasury Department Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments from
the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of
the value of the Work properly completed by the Contractor since the time the last progress
payment was made. The "estimate of the value of the work properly completed" shall include the
net invoice value of acceptable, non-perishable materials actually delivered to and currently at
the job site only if the Contractor provides to the Owner satisfactory evidence that material
suppliers have been paid for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an
estimate of the value of Work properly completed;
2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the
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BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
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Owner releasing all liens or claims relating to goods and services provided up to
the date of the most recent previous progress payment;
3. an updated and current schedule clearly detailing the project’s critical path
elements; and
4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30) calendar
days unless the Owner determines that more frequent payments are appropriate. Further,
progress payments are to be based on estimates and these estimates are subject to correction
through the adjustment of subsequent progress payments and the final payment to Contractor. If
the Owner determines after final payment that it has overpaid the Contractor, then Contractor
agrees to pay to the Owner the overpayment amount specified by the Owner within thirty (30)
calendar days after it receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an
admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work.
Progress payments shall not be deemed to be acceptance of the Work nor shall a progress
payment release the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the
Owner shall withhold a percentage of the progress payment as retainage. The amount of
retainage withheld from each progress payment shall be set at five percent (5%). Retainage shall
be withheld and may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to pay
replacement or substitute contractors to complete unfinished or defective work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is entitled
to indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest.
Retainage not otherwise withheld in accordance with the Contract Documents shall be returned
to the Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that the Work has not been
performed in accordance with the Contract Documents. The Owner may use these funds to pay
replacement or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper
to provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
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EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
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Amounts withheld under this section shall be in addition to any retainage.
J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of
acceptance of the Work. If the Owner determines that the Work has not been completed in
accordance with the Contract Documents, then it shall provide the Contractor with a verbal or
written list of items to be completed before another final inspection shall be scheduled.
It is specifically provided that Work shall be deemed accepted on the date specified in the
Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted
based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason
other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of
occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of
the Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request
that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner
determines that the Work has been completed in accordance with the Contract Documents and
per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the Work.
If the Owner determines that the Work has not been completed in accordance with the Contract
Documents or TPDES General Construction Permit, then it shall provide the Contractor with a
verbal or written list of items to be completed before another final inspection shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected,
and accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of the
most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the
Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
result, Contractor consents to the issuance of the final payment in the form of joint checks made
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 25
payable to Contractor and others. The Owner may, but is not obligated to issue final payment
using joint checks.
Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has satisfied
its obligation to administer the Construction Agreement in accordance with applicable law. The
following documents shall, at a minimum, be required to be submitted prior to final payment being
due: redline as-built construction plans; consent of surety to final payment; public infrastructure
inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as-built
construction plans” shall include, but are not limited to markups for change orders, field revisions,
and quantity overruns as applicable. The list of documents contained in this provision is not an
exhaustive and exclusive list for every project performed pursuant to these Contract Documents
and Contractor shall provide such other and further documents as may be requested and required
by the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This
provision shall apply only after all Work called for by the Contract Documents has been accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are
necessary to correct all defects in the Work arising because of defective materials or workmanship
supplied or provided by Contractor or any subcontractor. This shall also include areas of
vegetation that did meet TPDES General Construction Permit during final close out but have since
become noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period,
the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor
of the date and time of this inspection so that a Contractor representative may be present. After
the warranty inspection, and before the end of the two-year warranty period, the Owner shall mail
to the Contractor a written notice that specifies the defects in the Work that are to be corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after receiving
the written notice from the Town. If the Contractor does not begin the remedial work timely or
prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs
and these expenses shall be paid by the Contractor, the performance bond surety, or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance
bond surety, or both.
Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to ensure
that Work performed during the warranty period is performed with required insurance and the
performance and payment bonds still in effect.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 26
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors performing
any portion of the Work required under the Contract Documents comply with all applicable federal,
state, county, and municipal laws, regulations, and rules that relate in any way to the performance
and completion of the Work. This provision applies whether or not a legal requirement is
described or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor,
or other professional to provide professional services, if any, that are required by the Contract
Documents, Contractor shall not do so on the basis of competitive bids but shall make such
selection on the basis of demonstrated competence and qualifications to perform the services in
the manner provided by Section 2254.004 of the Texas Government Code and shall so certify to
the Town the Contractor's agreement to comply with this provision with Contractor's bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other
evidence of coverage) within ten (10) calendar days after the Owner makes available to the
Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract
Documents shall be signed by an authorized representative of the Contractor and returned to the
Town.
The Construction Agreement "effective date" shall be the date on which the Town Council
acts to approve the award of the Contract for the Work to Contractor. It is expressly provided,
however, that the Town Council delegates the authority to the Town Manager or his designee to
rescind the Contract award to Contractor at any time before the Owner delivers to the Contractor
a copy of this Construction Agreement that bears the signature of the Town Manager and Town
Secretary or their authorized designees. The purpose of this provision is to ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents;
and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the
lowest responsible bidder or that the Contractor cannot perform all of its obligations
under the Contract Documents.
THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 27
CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE
SIGNATURES JUST SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County,
Texas.
Although the Construction Agreement has been drafted by the Owner, should any portion
of the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be
construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
If Town Council approval is not required for the Construction Agreement under applicable
law, then the Construction Agreement "effective date" shall be the date on which the Town
Manager and Town Secretary or their designees have signed the Construction Agreement. If the
Town Manager and Town Secretary sign on different dates, then the later date shall be the
effective date.
DDM CONSTRUCTION CORPORATION
TOWN OF PROSPER, TEXAS
By: By: HARLAN JEFFERSON
Title: Title: Town Manager
Date: Date:
Address: 4004 Belt Line Rd.
Suite #112
Addison, Texas 75001
Phone: (940) 217-5751
Email:
Address: 200 S. Main St.
P.O. Box 307
Prosper, Texas 75078
Phone: (972) 346 - 2640
Email: harlan_jefferson@prospertx.gov
ATTEST:
ROBYN BATTLE
Town Secretary
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 28
PERFORMANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address
is __________________________________________________________________________,
hereinafter called Principal, and
__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of
__________________ Dollars ($____________) plus fifteen percent (15%) of the stated penal
sum as an additional sum of money representing additional court expenses, attorneys’ fees, and
liquidated damages arising out of or connected with the below identified Contract in lawful money
of the United States, to be paid in Collin County, Texas, for the payment of which sum well and
truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly
and severally, firmly by these presents. The penal sum of this Bond shall automatically be
increased by the amount of any Change Order or Supplemental Agreement, which increases the
Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces
the Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal
entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the
28th day of May A.D. 2019, a copy of which is attached hereto and made a part hereof, to furnish
all materials, equipment, labor, supervision, and other accessories necessary for the construction
of:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET
AND RELATED WATER LINES
in the Town of Prosper, Texas, as more particularly described and designated in the
above-referenced contract such contract being incorporated herein and made a part
hereof as fully and to the same extent as if written herein word for word.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of
the undertakings, covenants, terms, conditions and agreements of said Contract in accordance
with the Plans, Specifications and Contract Documents during the original term thereof and any
extension thereof which may be granted by the Beneficiary, with or without notice to the Surety,
and during the life of any guaranty or warranty required under this Contract, and shall also well
and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of
any and all duly authorized modifications of said Contract that may hereafter be made, notice of
which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or
replace all defects due to faulty materials and workmanship that appear within a period of one (1)
year from the date of final completion and final acceptance of the Work by Owner; and, if the
Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and
damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 29
reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in
making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain
in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract
or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc.,
accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby
waive notice of any such change, extension of time, alteration or addition to the terms of the
Contract, or to the Work or to the Specifications.
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which
shall be deemed an original, this, the ________ day of ________________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 30
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 31
PAYMENT BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
____________________________________________________________________________,
hereinafter called Principal,
and__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and
corporations who may furnish materials for, or perform labor upon the building or improvements
hereinafter referred to in the penal sum of ___________________________________ DOLLARS
($_______________) (one hundred percent (100%) of the total bid price) in lawful money of the
United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents. The penal sum of this Bond shall automatically be increased
by the amount of any Change Order or Supplemental Agreement, which increases the Contract
price, but in no event shall a Change Order or Supplemental Agreement, which reduces the
Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into
a certain Contract with the Town of Prosper, the Owner, dated on or about the 28th day of May
A.D. 2019, a copy of which is attached hereto and made a part hereof, to furnish all
materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET
AND RELATED WATER LINES
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and
make prompt payment to all persons, firms, subcontractors, corporations and claimants supplying
labor and/or material in the prosecution of the Work provided for in the above-referenced Contract
and any and all duly authorized modifications of said Contract that may hereafter be made, notice
of which modification to the Surety is hereby expressly waived, then this obligation shall be void;
otherwise it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract,
or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying
the same, shall in anywise affect its obligation on this Bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the Contract, or to the
Work to be performed thereunder.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 32
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, this, the _______ day of _________________, 20___.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 33
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 34
MAINTENANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That _______________________________
whose address is________________________________________________, hereinafter
referred to as “Principal,” and ___________________________________, a corporate
surety/sureties organized under the laws of the State of ____________ and fully licensed to
transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether
one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal
corporation, hereinafter referred to as “Owner,” in the penal sum of
___________________________________ DOLLARS ($_______________) (one hundred
percent (100%) of the total bid price), in lawful money of the United States to be paid to Owner,
its successors and assigns, for the payment of which sum well and truly to be made, we bind
ourselves, our successors, heirs, executors, administrators and successors and assigns, jointly
and severally; and firmly by these presents, the condition of this obligation is such that:
WHEREAS, Principal entered into a certain written Contract with the Town of Prosper,
dated on or about the 28th day of May 2019, to furnish all permits, licenses, bonds, insurance,
products, materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET
AND RELATED WATER LINES
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract, such contract being incorporated herein and made a part hereof as fully and
to the same extent as if written herein word for word:
WHEREAS, in said Contract, the Principal binds itself to use first class materials and
workmanship and of such kind and quality that for a period of two (2) years from the completion
and final acceptance of the improvements by Owner the said improvements shall require no
repairs, the necessity for which shall be occasioned by defects in workmanship or materials and
during the period of two (2) years following the date of final acceptance of the Work by Owner,
Principal binds itself to repair or reconstruct said improvements in whole or in part at any time
within said period of time from the date of such notice as the Town Manager or his designee shall
determine to be necessary for the preservation of the public health, safety or welfare. If Principal
does not repair or reconstruct the improvements within the time period designated, Owner shall
be entitled to have said repairs made and charge Principal and/or Surety the cost of same under
the terms of this Maintenance Bond.
NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein
contracted to be done and performed for a period of two (2) years from the date of final acceptance
and do and perform all necessary work and repair any defective condition (it being understood
that the purpose of this section is to cover all defective conditions arising by reason of defective
materials, work or labor performed by Principal) then this obligation shall be void; otherwise it
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 35
shall remain in full force and effect and Owner shall have and recover from Principal and its Surety
damages in the premises as provided in the Plans and Specifications and Contract.
PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner
from and against any claim or liability for personal injury or property damage caused by
and occurring during the performance of said maintenance and repair operation.
PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie
in Collin County, Texas.
AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or addition to the terms of the Contract or to the Work
performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in
any way affect its obligation on this Bond; and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work to be performed
thereunder.
The undersigned and designated agent is hereby designated by Surety as the resident
agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on
whom service of process may be had in matters arising out of this suretyship.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, on this the _____ day of ____________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 36
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 37
GENERAL CONDITIONS
GC.01 PURPOSE: The General Conditions contained herein set forth conditions or
requirements common to this Contract and all other construction contracts issued by
the Town of Prosper.
GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
CALENDAR DAY: Any days of the week or month, no days being excepted.
CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn
instruments that comprise and govern the performance of the contract as defined
by the Construction Agreement.
ENGINEER: The ENGINEER of the OWNER or his designee.
EXTRA WORK: Work required by the OWNER other than that which is expressly
or impliedly required by the Contract Documents at the time of execution of the
Contract.
HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther
King Day, Good Friday, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas
Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday.
If a holiday falls on a Sunday, it shall be observed on the following Monday.
OWNER: The Town of Prosper, Texas, acting through the Town Manager under
authority granted by the Town Council.
OWNER'S REPRESENTATIVE: The Executive Director of Development and
Community Services of the Town of Prosper or his designee.
SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of
the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or
who actually furnishes, labor and/or materials and equipment at or about the site.
SUBSTANTIALLY COMPLETE: The condition upon which the Work has been
made suitable for use and may serve its intended purpose but may still require
minor miscellaneous work and adjustment.
WORK: All work to be performed by the CONTRACTOR under the terms of the
Contract, including the furnishing of all materials, supplies, machinery, equipment,
tools, superintendence, labor, submittals, services, insurance, permits, certificates,
licenses, and all water, light, power, fuel, transportation, facilities, and other
incidentals.
WRITTEN NOTICE: Notice required by the Contract shall be served concurrently
to the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 38
Notice delivered by mail shall be effective on the postmark date, notice delivered
by hand shall be effective the date of delivery, and notice delivered by facsimile or
e-mail shall be effective the date of transmission, provided that any notice served
after 5 PM or on a weekend or holiday shall be effective the following business
day.
GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS:
(a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe
a complete work or improvement, which the CONTRACTOR undertakes to do in
full compliance with the plans, specifications, special provisions, proposal and
contract. The CONTRACTOR shall do all work as provided in the plans,
specifications, special provisions, proposal and contract, and shall do such
additional extra work as may be considered necessary to complete the work in
satisfactory and acceptable manner. The CONTRACTOR shall furnish all labor,
tools, materials, machinery, equipment and incidentals necessary to the
satisfactory prosecution and completion of the work.
(b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order,
measurement, or certificate by OWNER or ENGINEER, any order by the OWNER
for payment of money, any payment for or acceptance of any work, or any
extension of time, or any possession taken by the OWNER, shall not operate as a
waiver of any provisions of the Contract Documents or any power therein reserved
to the OWNER of any rights or damages therein provided. Any waiver of any
breach of contract shall not be held to be a waiver of any other subsequent breach.
The OWNER deserves the right to correct any error that may be discovered in any
estimate that may have been paid and to adjust the same to meet the requirements
of the contract and specifications. The OWNER reserves the right to claim and
recover by process of law sums as may be sufficient to correct any error or make
good any deficiency in the work resulting from such error, dishonesty or collusion,
upon the conclusive proof of collusion or dishonesty by the CONTRACTOR or his
agents and the ENGINEER or his assistants, discovered in the work after the final
payment has been made.
(c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or
ENGINEER may make such changes and alterations as the OWNER may see fit,
in the line, grade, form, dimensions, plans or materials for the work herein
contemplated, or any part thereof, either before or after the beginning of the
construction, without affecting the validity of this contract and the accompany
Performance and Payment Bonds.
If such changes or alterations diminish the quantity of the work to be done, they
shall not constitute the basis for a claim for damages for anticipated profits on the
work that may be dispensed with. If the amount of work is increased, such
additional work shall be paid for as provided under Extra Work. In case the
OWNER shall make such changes or alterations as shall make useless any work
already done or material already furnished or used in said work, then the OWNER
shall recompense the CONTRACTOR for any material or labor so used, and for
any actual loss occasioned by such change, due to actual expenses incurred in
preparation for the work as originally planned.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 39
(d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract
that all work must be done and all material must be furnished in accordance with
the generally accepted practice, and in the event of any discrepancies between
the separate contract documents, the priority of interpretation defined by the
Construction Agreement shall govern. In the event that there is still any doubt as
to the meaning and intent of any portion of the contract, specifications or drawings,
the ENGINEER shall define which is intended to apply to the work.
(e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an
adequate and reasonable number of copies of all plans and specifications without
expense to him, and the CONTRACTOR shall keep one copy of the same
constantly accessible on the work, with the latest revisions noted thereon.
(f) Ownership of Drawings: All drawings, specifications and copies thereof furnished
by the OWNER shall not be reused on other work, and, with the exception of the
signed contract sets, are to be returned to him on request, at the completion of the
work. All models are the property of the OWNER.
(g) Adequacy of Design: It is understood that the OWNER believes it has employed
competent engineers and designers. It is, therefore, agreed that, as to the
CONTRACTOR only, the OWNER shall be responsible for the adequacy of the
design, sufficiency of the Contract Documents, and the practicability of the
operations of the completed project; provided the CONTRACTOR has complied
with the requirements of the said Contract Documents, all approved modifications
thereof, and additions and alterations thereto approved in writing by the OWNER.
The burden of proof of such compliance shall be upon the CONTRACTOR to show
that he has complied with the said requirements of the Contract Documents,
approved modifications thereof and all approved additions and alterations thereto.
(h) Line and Grade: The ENGINEER will furnish control benchmarks for the
construction of the Work. The CONTRACTOR shall use the control benchmarks
and data shown on the drawings. No construction staking will be provided by the
ENGINEER or owner for this project. Any restaking, and all construction staking,
required shall be at the sole cost of the CONTRACTOR.
(i) Right of Way and Easements: The OWNER will obtain all necessary right of ways
and easements required for the completion of the Work. No work shall be
undertaken on nor shall men, tools, equipment, or other supplies occupy any
ground outside right of ways and easements. If Contractor wants to work outside
right of ways and easements and is able to make an agreement with the Property
Owner, then the agreement should be documented and signed by the Property
Owner and CONTRACTOR with a copy submitted to the OWNER before work off
the easement commences.
The OWNER will obtain permits and/or license agreements necessary for work to
be performed on right of ways or easements owned by other agencies including,
but not limited to, the Texas Departments of Transportation, North Texas Tollway
Authority, BNSF Railway, and utility companies. The CONTRACTOR shall comply
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with the conditions of these permits and/or license agreements as if they were a
part of the Contract Documents.
(j) Existing Utilities and Structures: The location of existing utilities shown on the plans
are based on the interpretation of the best available information and are not
warranted by the OWNER or ENGINEER. It shall be the responsibility of the
CONTRACTOR to verify and/or locate the various locations of pertinent utilities
prior to or during construction. If any utility or irrigation system is broken by the
Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his own
expense, the damaged line and restore it to its functional use.
(k) Right of Entry: The OWNER reserves the right to enter the property or location on
which the works herein contracted for are to be constructed or installed, by such
agent or agents as he may elect, for the purpose of inspecting the work, or for the
purpose of constructing or installing such collateral work as said OWNER may
desire. The CONTRACTOR shall conduct his work so as not to impede
unnecessarily any work being done by others on or adjacent to the site.
(l) Collateral Contracts: The OWNER agrees to provide by separate contract or
otherwise, all labor and material essential to the completion of the work specifically
excluded from this contract, in such manner as not to delay the progress of the
work or damage said CONTRACTOR, except where such delays are specifically
mentioned elsewhere in the Contract Documents.
(m) Objections and Determinations: The ENGINEER shall determine all claims
disputes and other matters in question between the CONTRACTOR and the
OWNER relating to the execution or progress of the work or the interpretation of
the Contract Documents. The ENGINEER'S decision shall be rendered in writing
within a reasonable time and shall be binding.
(n) Owner-Engineer Relationship: The duties, responsibilities and limitations of
authority of the ENGINEER during construction are as set forth in the Contract
Documents and shall not be extended or limited without written consent of the
OWNER and ENGINEER. The ENGINEER will advise and consult with the
OWNER, and OWNER'S instructions to the CONTRACTOR may be issued
through the ENGINEER as if they were issued by the OWNER directly.
GC.04 CONTRACTOR RESPONSIBILITIES:
(a) Contractor Independence: The CONTRACTOR is and at all times shall remain an
independent contractor, solely responsible for the manner and method of
completing his work under this contract, with full power and authority to select the
means, method and manner of performing such work, so long as such methods do
not adversely affect the completed improvements, the OWNER and ENGINEER
being interested only in the result obtained and conformity of such completed
improvements to the Contract Documents.
(b) Assignment and Subletting: The CONTRACTOR agrees that he will retain
personal control and will give his personal attention to the fulfillment of this contract
and that he will not assign by Power of Attorney, or otherwise, or sublet said
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contract without the written consent of the OWNER or ENGINEER, and that no
part or feature of the work will be sublet to anyone objectionable to the ENGINEER
or the OWNER. The CONTRACTOR further agrees that the subletting of any
portion or feature of the work, or materials required in the performance of this
contract, shall not relieve the CONTRACTOR from his full obligations to the
OWNER, as provided by this Agreement.
(c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR
has, by careful examination, satisfied himself as to the nature and location of the
work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local
conditions, and all other matters which can in any way affect the work under this
contract. No verbal agreement or conversation with any officer, agent or employee
of the OWNER or ENGINEER, either before or after the execution of this contact,
shall affect or modify any of the terms or obligations herein contained.
(d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety
of himself, his employees and other persons, as well as for the protection of the
safety of the improvements being erected and the property of himself or any other
person, as a result of his operations hereunder. CONTRACTOR shall be fully and
completely liable, at his own expense, for design, construction, installation and
use, or non-use, of all items and methods incident to performance of the contract,
and for all loss, damage or injury incident thereto, either to person or property,
including, without limitation, the adequacy of all temporary supports, shoring,
bracing, scaffolding, machinery or equipment, safety precautions or devices, and
similar items or devices used by him during construction
(e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to
the faithful prosecution and completion of this contract and shall keep on the work,
during its progress, a competent superintendent and any necessary assistants.
The superintendent shall represent the CONTRACTOR in his absence and all
directions given to him shall be as binding as if given to the CONTRACTOR.
(f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and
competent men, skillful in the performance of the type of work required under this
contract, to do the work; and agrees that whenever the OWNER or ENGINEER
shall inform him in writing that any man or men on the work are, in his opinion,
incompetent, unfaithful or disorderly, such man or men shall be discharged from
the work and shall not again be employed on the work without the OWNER’S or
ENGINEER'S written consent.
(g) Contractor’s Buildings: The building of structures or the erection of tents or other
forms of protection will be permitted only for use as temporary office space or for
storage of materials, equipment, and supplies and only at such places as the
OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in
or about such structures shall at all times be maintained in a manner satisfactory
to the OWNER or ENGINEER. At no time shall employees or agents of the
CONTRACTOR occupy such facilities except in conjunction with performance of
the Work.
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(h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines,
trees, shrubbery, lawns and other improvements during the progress of his work
and shall remove from the site all debris and unused materials.
(i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work,
properly secluded from public observation, shall be constructed and maintained by
the CONTRACTOR in such manner and at such points as shall be approved by
the OWNER or ENGINEER, and their use shall be strictly enforced.
(j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be
responsible for the care, preservation, conservation, protection and replacement
of all materials, supplies, machinery, equipment, tools, apparatus, accessories,
facilities, all means of construction, and any and all parts of the work, whether the
CONTRACTOR has been paid, partially paid, or not paid for such work, or whether
OWNER has taken possession of completed portions of such work, until the entire
work is completed and accepted.
(k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the
CONTRACTOR arising out of the nature of the work to be done, or from the action
of the elements, or from any unforeseen circumstance in the prosecution of the
same, or from unusual obstructions or difficulties which may be encountered in the
prosecution of the work, shall be sustained and borne by the CONTRACTOR at
his own cost and expense.
GC.05 PROTECTION OF PERSONS AND PROPERTY:
(a) Protection Against Claims: If any person files a claim against the OWNER,
OWNER’s Agent or CONTRACTOR for personal injury or property damage
resulting from, arising out of, or caused by, the operations of the CONTRACTOR,
or any Work within the limits of the Project, the CONTRACTOR must either submit
to the OWNER a duly executed full release within thirty (30) calendar days from
the date of written claim, or immediately report the claim to his liability insurance
carrier for their action in adjusting the claim. If the CONTRACTOR fails to comply
with this provision within the stipulated time limit, it will be automatically deemed
that the CONTRACTOR has appointed the OWNER as its irrevocable Attorney In
Fact authorizing the OWNER to report the claim directly with the CONTRACTOR’s
liability insurance carrier. This provision is in and of itself a Power of Attorney from
the CONTRACTOR to the OWNER, which authorizes the OWNER to take said
action on behalf of the CONTRACTOR without the necessity of the execution of
any other document. If the CONTRACTOR fails to comply with the provisions of
this item, the OWNER, at its own discretion, may terminate this contract or take
any other actions it deems appropriate. Any payment or portion thereof due the
CONTRACTOR, whether it is a final payment, progress payment, payment out of
retainage or refund payment may be withheld by the OWNER. Bankruptcy,
insolvency or denial of liability by the CONTRACTOR’s insurance carrier shall not
exonerate the CONTRACTOR from liability.
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As a result of the additional work created to OWNER due to non-response of claims
for damages by CONTRACTOR to third parties, CONTRACTOR shall incur
penalties for failure to abide by this Special Condition.
The CONTRACTOR shall respond to the claimant in writing regarding the status
of the claim, including whether CONTRACTOR disputes the claim, wishes to settle,
or will notify its liability insurance carrier regarding the claim. CONTRACTOR will
be assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to
the claimant as described above within thirty (30) calendar days of its written notice
of claim by the City.
To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied
correspondence of responses or settlement by CONTRACTOR.
(b) Protection Against Accidents to Employees and the Public: The CONTRACTOR
shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of
Federal, State, and Municipal safety laws and building and construction codes. All
machinery and equipment and other physical hazards shall be guarded in
accordance with the "Manual of Accident Prevention in Construction" of the
Associated General contractors of America except where incompatible with
Federal, State, or Municipal laws or regulations. The CONTRACTOR shall provide
such machinery guards, safe walkways, ladders, bridges, gangplanks, and other
safety devices. The safety precautions actually taken and their adequacy shall be
the sole responsibility of the CONTRACTOR, acting at his discretion as an
independent contractor.
(c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to
communicate with the adjacent or adjoining property owners and protect the
adjacent or adjoining property or properties in any way encountered, which might
be injured or seriously affected by any process of construction to be undertaken
under this Agreement, from any damage or injury by reason of said process of
construction; and he shall be liable for any and all claims for such damage on
account of his failure to fully protect all adjoining property.
(d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay
all royalties and license fees, and shall provide for the use of any design, device,
material or process covered by letters patent or copyright by suitable legal
agreement with the patentee or owner.
(e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any
imminent threat to persons or property arising from or in relation to performance of
the Work. Failure to promptly correct any threat to persons or property may result
in a temporary suspension of work until such time as the threat is resolved.
GC.06 PROSECUTION AND PROGRESS:
(a) Time and Order of Completion: It is the meaning and intent of this contract, unless
otherwise herein specifically provided, that the CONTRACTOR shall be allowed to
prosecute his work in such manner as shall be most conducive to economy of
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construction; provided however, that the order and the time of prosecution shall be
such that the work shall be Substantially Completed as a whole and in part in
accordance with this contract, the plans and specifications, and within the time of
completion designated in the Proposal; provided, also, that when the OWNER is
having other work done, either by contract or by his own force, the ENGINEER
may direct the time and manner of constructing the work done under this contract,
so that conflict will be avoided and the construction of the various works being
done for the OWNER shall be harmonized.
The CONTRACTOR shall submit prior to beginning work, with each pay estimate,
and at other such times as may reasonably be requested by the OWNER or
ENGINEER, schedules which shall show the order in which the CONTRACTOR
proposes to carry on the work, with dates at which the CONTRACTOR will start
the several parts of the work, and estimated dates of completion of the several
parts.
(b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday
through Saturday, excluding holidays. Working hours are enforced by the Town
of Prosper Police Department. Any variance to these working hours must be
requested by the CONTRACTOR in writing at least two weeks in advance and will
require approval from the OWNER upon positive recommendation of the
ENGINEER.
(c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the
work by any act or neglect of the OWNER or ENGINEER, or of any employee of
either, or by other contractors employed by the OWNER, or by changes ordered
in the work, or by strikes, lockouts, fires, and unusual delays by common carriers,
or uncontrollable cause or causes beyond the CONTRACTOR'S control, and the
OWNER and ENGINEER decides such cause justifies the delay, then an extension
of time sufficient to compensate for the delay as determined by the OWNER or
ENGINEER shall be allowed for completing the work; provided, however, that the
CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of
the cause of such delay.
(d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for
damages resulting from hindrances or delays from any cause (except where the
work is stopped by order of the OWNER) during the progress of any portion of the
work embraced in this contract. In case said work shall be stopped by the act of
the OWNER, then such expense as in the judgment of the ENGINEER is caused
by such stoppage of said work shall be paid by the OWNER to the CONTRACTOR.
(e) Liquidated Damages: The time of completion is of the essence for this Contract.
For each day that any work shall remain uncompleted after the time specified in
the Contract or in an executed Change Order, including milestone completion
dates, substantial completion, and final completion, the OWNER may deduct the
following sum from monies due to the CONTRACTOR for each day the work
remains uncompleted:
GC.07
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Amount of Contract Amount of Liquidated Damages
Less than $50,000 $100 per day
$50,000 to $100,000 $150 per day
$100,000 to $500,000 $200 per day
$500,000 to $1,000,000 $250 per day
$1,000,000 to $5,000,000 $500 per day
Greater than $5,000,000 $750 per day
GC.08 CONTROL OF WORK AND MATERIAL:
(a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER
or ENGINEER, with such promptness as to cause no delay in his own work or in
that of any other contractor, four (4) checked copies, unless otherwise specified,
of all shop and/or setting drawings and schedules required for the work of the
various trades, and the OWNER or ENGINEER shall pass upon them with
reasonable promptness, noting desired corrections. The CONTRACTOR shall
make any corrections required by the OWNER or ENGINEER, file with him two
corrected copies and furnish such other copies as may be needed. The OWNER’S
or ENGINEER'S approval of such drawings or schedules shall not relieve the
CONTRACTOR from responsibility for deviations from drawings or specifications,
unless he has in writing called the OWNER’S or ENGINEER'S attention to such
deviations at the time of submission, nor shall it relieve him from responsibility for
errors of any sort in shop drawings or schedules. It shall be the CONTRACTOR'S
responsibility to fully and completely review all shop drawings to ascertain their
effect on his ability to perform the required contract work in accordance with the
plans and specifications and within the contract time.
Such review by the OWNER or ENGINEER shall be for the sole purpose of
determining the sufficiency of said drawings or schedules to result in finished
improvements in conformity with the plans and specifications, and shall not relieve
the CONTRACTOR of his duty as an independent contractor as previously set
forth, it being expressly understood and agreed that the OWNER or ENGINEER
does not assume any duty to pass upon the propriety or adequacy of such
drawings or schedules, or any means or methods reflected thereby, in relation to
the safety of either person or property during CONTRACTOR'S performance
hereunder.
(b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any
road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his
own cost and expense furnish, erect and maintain temporary traffic control devices
and shall take such other precautionary measures for the protection of persons or
property and of the Work as are necessary. A sufficient number and arrangement
of temporary traffic control devices shall be erected to keep vehicles and persons
from entering on or into any work under construction. The CONTRACTOR's
responsibility for the maintenance of barricades, signs and lights, and for providing
watchmen, shall not cease until the project has been accepted by the Owner.
All temporary traffic control devices shall be clearly visible at all times of day and
night. Signs and barricades shall constructed of retro-reflective sheeting, and
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cones and other channelizing devices shall have retro-reflective banding. All
temporary traffic control devices shall comply with and have the meanings
prescribed by the Texas Manual of Uniform Traffic Control Devices.
The Contractor shall at all times coordinate the closing of any section of road, alley,
sidewalk, trail, or other public space with the OWNER or ENGINEER. When such
a closing is anticipated to have a duration longer than one (1) hour, the
CONTRACTOR shall submit a traffic control plan at least 72 hours in advance to
the OWNER or ENGINEER for review and approval.
The CONTRACTOR shall be held responsible for all damage to the Work due to
failure of barricades, signs, to protect it, and whenever evidence is found of such
damage, the OWNER or ENGINEER may order the damaged portion immediately
removed and replaced by the CONTRACTOR at his cost and expense.
(c) Public Convenience: Materials stored about the Work shall be so placed, and the
Work shall at all times to be so conducted, as to cause no greater obstruction to
the traveling public than is considered necessary by the OWNER. The
CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and
private driveways for the free passage of pedestrians and vehicles provided that
where free passage is impractical or unnecessary in the opinion of the OWNER,
the CONTRACTOR may make arrangements satisfactory to the OWNER for the
diversion of traffic and shall, at his own expense, provide all material and perform
all work necessary for the construction and maintenance of such diversions. The
materials excavated, and the construction materials or plant used in the
construction of the W ork, shall be placed so as not to endanger the W ork or prevent
free access to all public and private utilities and related appurtenances.
The OWNER reserves the right to remedy any neglect on the part of the
CONTRACTOR as regards to the public convenience and safety which may come
to its attention after twenty-four (24) hours notice in writing the CONTRACTOR,
save in cases of emergency, when it shall have the right to remedy any neglect
without notice; and in either case, the cost of such work done by the OWNER shall
be deducted from monies due or to become due to the Contractor.
(d) Testing of Materials: Testing and inspection of materials required by the
specifications shall be performed by a commercial testing laboratory selected by
the CONTRACTOR and approved by the OWNER. Except as otherwise noted,
the costs of laboratory tests will be paid by the CONTRACTOR, including any
materials or specimens for testing. Any testing of material or workmanship
required due to failure will be paid for by the CONTRACTOR. This payment will
be made direct to the testing laboratory by the CONTRACTOR.
The CONTRACTOR shall furnish at his own expense, suitable evidence that the
materials he proposes to incorporate into the work are in accordance with the
specifications. Mill tests for reinforcing steel and cement will be acceptable if it is
definite that the test sheets apply to the material being furnished. Manufacturer's
or supplier's test results will be acceptable for such items as pipe, valves, hydrants
when it is definite that the material being furnished is in accordance with the
manufacturer's or supplier's specifications to which the test results apply.
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Supplier's evidence of quality and gradation of asphaltic material will be acceptable
as long as the material is secured from the sources to which the evidence applies.
Should the CONTRACTOR fail to provide the above information, or should the
validity of the above information be called into question, the OWNER shall have
the right to require tests to be made by the OWNER's laboratory to obtain this
information and the cost therefore shall be borne by the CONTRACTOR or
deducted from monies owed by the OWNER to the CONTRACTOR.
(e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of
the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific
applicability of a trench safety system to each field condition encountered on the
project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring
of the Occupational Safety and Health Administration's Standards and
Interpretations. It will be the Contractor's responsibility to identify the soil type and
to accurately adjust his trench safety methods according to the OSHA
requirements.
(f) Explosives: The use of explosives shall not be permitted.
GC.09 INSPECTION AND ACCEPTANCE:
(a) Inspection of Work: Inspection will be performed by representatives of the
OWNER, ENGINEER, other reviewing agencies, and their designees. It is the
intent of the OWNER to inspect all work on this project. The CONTRACTOR is
responsible for verifying with the OWNER, ENGINEER, or other reviewing
agencies when an inspector is and is not required. The CONTRACTOR shall
furnish the OWNER, ENGINEER, other reviewing agencies, and their designees
reasonable access and facilities for inspecting the Work and determining whether
or not the Work is in accordance with the Contract Documents
The CONTRACTOR shall be responsible for all costs associated with verifying the
acceptability of work completed without proper inspection, as directed by the
OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable,
the work may be ordered removed at the CONTRACTOR's expense.
(b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on
weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these
hours or on weekends or holidays may be subject to an inspection overtime fee
determined by the OWNER and ENGINEER. The CONTRACTOR is responsible
for determining inspection overtime rules of other reviewing agencies.
(c) Use of Completed Portions: The OWNER shall have the right to take possession
of and use any completed or partially completed portions of the work,
notwithstanding the time for completing the entire work or such portions may not
have expired. Such taking possession and use shall not be deemed an
acceptance of any work not completed in accordance with the Contract
Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If
such prior use increases the cost of or delays the work, the CONTRACTOR shall
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be entitled to such extra compensation, or extension of time, or both, as the
OWNER or ENGINEER may determine.
(d) Defects and their Remedies: If the Work or any portion thereof, or any material
brought on the site of the Work for use in the Work or selected for the same, shall
be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with
the specifications, the CONTRACTOR shall, after receipt of written notice thereof
from the OWNER or ENGINEER, forthwith remove such material and rebuild or
otherwise remedy such work so that it shall be in full accordance with this contract.
(e) Preliminary Final Inspection: Upon substantial completion of the Work, the
CONTRACTOR shall request a preliminary final inspection of the Work by
representatives of the OWNER, ENGINEER, and other reviewing agencies. The
OWNER or ENGINEER will provide written notice of any defects to the
CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in
accordance with the Contract Documents.
(f) Final Inspection: Upon completion of all items identified on the punch list, the
CONTRACTOR shall request a final inspection of the Work by representatives of
the OWNER, ENGINEER, and other reviewing agencies. If additional defects are
noted, the CONTRACTOR shall promptly remedy such defects and repeat this
process. If the Work is found to be acceptable, the OWNER or ENGINEER will
provide written notice of Completion of the Work to the CONTRACTOR.
(g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or
ENGINEER such documentation as is necessary to insure that the work has been
completed, subcontractors and suppliers have been paid, any claims received
have been settled, and other documentation as required by the OWNER or
ENGINEER. If the documentation is found to be acceptable, the OWNER or
ENGINEER will issue a written notice of Acceptance of the Work to the
CONTRACTOR.
GC.10 MEASUREMENT AND PAYMENT:
(a) Estimated Quantities: The quantities of each item on the bid proposal blank
represent the approximate amount of work to be done. Final quantities actually
built will be determined and paid for by actual measurements on the ground of the
final work completed. Bidders are especially notified that no incidental items of
work will be paid for unless there appears an item in the proposal blank for such
work. It must be strictly understood that the prices bid are for complete and
acceptable work.
(b) Measurement: Quantities of individual items of work shall be based on the final, in-
place quantity of the item of work, measured or computed using the units specified
in the Proposal. Where a discrepancy in measured or computed quantities occurs
among the OWNER, ENGINEER, and CONTRACTOR, the parties attempt to
reconcile the discrepancy. If no reconciliation is possible, the determination of the
ENGINEER shall be used.
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(c) Progress Payments: As close as practical to the end of each month in which work
has been performed, the CONTRACTOR shall prepare and submit to the OWNER
an application for payment showing as completely as practicable the total value of
the work done by the CONTRACTOR up to and including the last day immediately
preceding the date of such application and the value of all sound materials
delivered on the site of the work that are to be fabricated into the work.
The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review
CONTRACTOR'S application for payment, shall either approve or modify the total
value of the work done by CONTRACTOR and the value of materials delivered on
the site, and shall submit to OWNER such application for payment as approved or
modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S
recommendation affixed thereto within ten (10) business days following the receipt
of the application from CONTRACTOR.
The OW NER shall pay the CONTRACTOR within thirty (30) days following receipt
of the application from CONTRACTOR, less any amount held for retainage or
outstanding claims or defective work.
(d) Payment Withheld: The OWNER may withhold any payment otherwise due to the
CONTRACTOR. The amount of any withheld payment shall be as necessary to
protect the OWNER's interest in the following circumstances:
(i) unsatisfactory progress of the Work within the CONTRACTOR's control;
(ii) reasonable doubt that the Work can be completed for the unpaid balance;
(iii) failure of the CONTRACTOR to carry out orders of the OWNER;
(iv) defective work not remedied;
(v) the filing of a claim against the CONTRACTOR or reasonable evidence that
a claim will be filled against the CONTRACTOR;
(vi) failure of the CONTRACTOR to make payment to subcontractors or
suppliers for material and labor used in performance of the Work;
(vii) unsafe working conditions or threats to persons or property allowed to
persist by the CONTRACTOR;
(viii) failure of the CONTRACTOR to provide work schedules, invoices, or other
records requested by the OWNER;
(ix) use of subcontractors without the consent of the ENGINEER or OWNER;
(x) or, failure of the CONTRACTOR to keep current redline as-built drawings
at the job site or to turn redline as-built drawings over to the OWNER.
GC.11 EXTRA WORK AND CLAIMS:
(a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time
or from time to time, order additions, deletions or revisions to the work; such
changes will be authorized by written Change Order prepared by the OWNER for
execution by the CONTRACTOR. The Change Order shall set forth the basis for
any change in contract price, as hereinafter set forth for Extra Work, and any
change in contract time which may result from the change.
In the event the CONTRACTOR shall refuse to execute a Change Order which
has been prepared by the OWNER, the OWNER may in writing instruct the
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 50
CONTRACTOR to proceed with the work as set forth in the Change Order and the
CONTRACTOR may make claim against the OWNER for Extra Work involved
therein, as hereinafter provided.
(b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the
work not inconsistent with the overall intent of the Contract Documents and not
involving an increase in Contract Price. If the CONTRACTOR believes that any
minor change or alteration authorized by the OWNER or ENGINEER involves
Extra Work and entitles him to an increase in the Contract Price, the
CONTRACTOR shall make written request to the OWNER or ENGINEER for a
written Field Order.
Any request by the CONTRACTOR for a change in Contract Price shall be made
in writing in accordance with the provisions of this section prior to beginning the
work covered by the proposed change.
(c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for
work either added or deleted by a Change Order or for which a claim for Extra
Work is made shall be determined by one or more of the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) nor Method (B) be agreed upon before
the Extra Work is commenced, then the CONTRACTOR shall be paid the
"actual field cost" of the work, plus fifteen (15) percent.
In the event said Extra Work be performed and paid for under Method (C), then
the provisions of this paragraph shall apply and the "actual field cost" is hereby
defined to include the cost to the CONTRACTOR of all workmen, such as foreman,
timekeepers, mechanics and laborers, and materials, supplies, teams, trucks,
rentals on machinery and equipment, for the time actually employed or used on
such Extra Work, plus actual transportation charges necessarily incurred, together
with all power, fuel, lubricants, water and similar operating expenses, also all
necessary incidental expenses incurred directly on account of such Extra Work,
including Social Security Old Age Benefits and other payroll taxes, and, a ratable
proportion of premiums on Performance and Payment Bonds and Maintenance
Bonds, Public Liability and Property Damage and Workmen's Compensation, and
all other insurance as may be required by any law or ordinance, or directed by the
OWNER, or by them agreed to. The OWNER or ENGINEER may direct the form
in which accounts of the "actual field cost" shall be kept and the records of these
accounts shall be made available to the OWNER or ENGINEER. The OWNER or
ENGINEER may also specify in writing, before the work commences, the method
of doing the work and the type and kind of machinery and equipment to be used;
otherwise these matters shall be determined by the CONTRACTOR. Unless
otherwise agreed upon, the prices for the use of machinery and equipment shall
be determined by using 100 percent, unless otherwise specified, of the latest
schedule of Equipment Ownership Expense adopted by the Associated General
Contractors of America. Where practicable the terms and prices for the use of
machinery and equipment shall be incorporated in the written Change Order. The
fifteen percent (15%) of the "actual field cost" to be paid the CONTRACTOR shall
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 51
cover and compensate him for his profit, overhead, general superintendence and
field office expense, and all other elements of cost and expense not embraced
within the "actual field cost" as herein defined; save that where the
CONTRACTOR'S Camp or Field Office must be maintained primarily on account
of such Extra Work, then the cost to maintain and operate the same shall be
included in the "actual field cost."
No claim for Extra Work of any kind will be allowed unless ordered in writing by the
OWNER or ENGINEER. In case any orders or instructions, either oral or written,
appear to the CONTRACTOR to involve Extra Work for which he should receive
compensation or an adjustment in the construction time, he shall make written
request to the OWNER or ENGINEER for written order authorizing such Extra
Work. Should a difference of opinion arise as to what does or does not constitute
Extra Work, or as to the payment therefore, and the OWNER or ENGINEER insists
upon its performance, the CONTRACTOR shall proceed with the work after
making written request for written order and shall keep an accurate account of the
"actual field cost" thereof, as provided under Method (C). The CONTRACTOR will
thereby preserve the right to submit the matter of payment to a court of general
jurisdiction to decide the matter, otherwise the CONTRACTOR shall waive all
claims for payment for Extra Work.
GC.12 CONTRACT TERMINATION
(a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon
and fail or refuse to resume work within ten (10) days after written notification from
the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders
of the OWNER or ENGINEER, when such orders are consistent with the Contract
Documents, then, and in that case, where performance and payment bonds exist,
the Sureties on these bonds shall be notified in writing and directed to complete
the work, and a copy of said notice shall be delivered to the CONTRACTOR.
After receiving said notice of abandonment, the CONTRACTOR shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the
job, but the same, together with any materials and equipment under contract for
the work, may be held for use on the work by the OWNER or the Surety on the
performance bond, or another contractor in completion of the work; and the
CONTRACTOR shall not receive any rental or credit therefore (except when used
in connection with Extra Work, where credit shall be allowed as provided for under
Section 6, Extra Work and Claims), it being understood that the use of such
equipment and materials will ultimately reduce the cost to complete the work and
be reflected in the final settlement.
In case the Surety should fail to commence compliance with the notice for
completion hereinbefore provided for, within ten (10) days after service of such
notice, then the OWNER may provide for completion of the work in either of the
following elective manners:
The OWNER may employ such force of men and use such machinery, equipment,
tools, materials and supplies as said OWNER may deem necessary to complete
the work and charge the expense of such labor, machinery, equipment, tools,
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 52
materials and supplies to said CONTRACTOR, and expense so charged shall be
deducted and paid by the OWNER out of such moneys as may be due, or that may
thereafter at any time become due to the CONTRACTOR under and by virtue of
this Agreement. In case such expense is less than the sum which would have
been payable under this contract, if the same had been completed by the
CONTRACTOR, then said CONTRACTOR shall receive the difference. In case
such expense is greater than the sum which would have been payable under this
contract, if the same had been completed by said CONTRACTOR, then the
CONTRACTOR and/or his Surety shall pay the amount of such excess to the
OWNER; or
The OWNER under sealed bids, after five (5) days’ notice published one or more
times in a newspaper having general circulation in the county of the location of the
work, may let the contract for the completion of the work under substantially the
same terms and conditions which are provided in this contract. In the case of any
increase in cost to the OWNER under the new contract as compared to what would
have been the cost under this contract, such increase shall be charged to the
CONTRACTOR and the Surety shall be and remain bound therefore. However,
should the cost to complete any such new contract prove to be less than what
would have been the cost to complete under this contract, the CONTRACTOR
and/his Surety shall be credited therewith.
When the work shall have been substantially completed the CONTRACTOR and
his Surety shall be so notified and Certificates of Completion and Acceptance shall
be issued. A complete itemized statement of the contract accounts, certified to by
the OWNER or ENGINEER as being correct, shall then be prepared and delivered
to the CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his
Surety, or the OWNER as the case may be, shall pay the balance due as reflected
by said statement, within fifteen (15) days after the date of such Certificate of
Completion.
After final completion of the work and in the event the statement of accounts shows
that the cost to complete the work is less than that which would have been the cost
to the OWNER had the work been completed by the CONTRACTOR under the
terms of this contract; or when the CONTRACTOR and/or his Surety shall pay the
balance shown to be due by them to the OWNER, then all machinery, equipment,
tools, materials or supplies left on the site of the work shall be turned over the
CONTRACTOR and/or his Surety. Should the cost to complete the work exceed
the contract price, and the CONTRACTOR and/or his Surety fail to pay the amount
due the OWNER within the time designated hereinabove, and there remains any
machinery, equipment, tools, materials or supplies on the site of the work, notice
thereof, together with an itemized list of such equipment and materials, shall be
mailed to the CONTRACTOR and his Surety at the respective addresses
designated in this contract; provided, however, that actual written notice given in
any manner will satisfy this condition. After mailing, or other giving of such notice,
such property shall be held at the risk of the CONTRACTOR and his Surety subject
only to the duty of the OWNER to exercise ordinary care to protect such property.
After fifteen (15) days from the date of said notice the OWNER may sell such
machinery, equipment, tools, materials or supplies and apply the net sum derived
from such sale to the credit of the CONTRACTOR and his Surety. Such sale may
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 53
be made at either public or private sale, with or without notice, as the OWNER may
elect. The OWNER shall release any machinery, equipment, tools, materials, or
supplies, which remain on the work, and belong to persons other than the
CONTRACTOR or his Surety, to their proper owners.
(b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms
of this contract within ten (10) days after written notification by the CONTRACTOR,
then the CONTRACTOR may suspend or wholly abandon the work, and may
remove therefrom all machinery, tools and equipment, and all materials on the site
of work that have not been included in payments to the CONTRACTOR and have
not been wrought into the work. Thereupon the ENGINEER shall make an
estimate of the total amount earned by the CONTRACTOR, which estimate shall
include the value of all work actually completed by said CONTRACTOR, the value
of all partially completed work at a fair and equitable price, and the amount of all
Extra Work performed at the prices agreed upon, or provided for by the items of
this contract, and a reasonable sum to cover the cost of any provisions made by
the CONTRACTOR to carry the whole work to completion and which cannot be
utilized. The ENGINEER shall then make a final statement of the balance due the
CONTRACTOR by deducting from the above estimate all previous payments by
the OWNER and all other sums that may be retained by the OWNER under the
terms of this Agreement and shall certify same to the OWNER who shall pay to the
CONTRACTOR on or before thirty (30) days after the date of delivery to OWNER
of such certified final statement.
(c) Termination of Contract in Case of National Emergency: Whenever, because of a
national emergency, so declared by the President of the United States or other
lawful authority, it becomes impossible for the Contractor to obtain all of the
necessary labor, material and equipment for the prosecution of the work with
reasonable continuity for a period of two (2) months, the Contractor shall within
seven (7) days notify the Owner in writing, giving a detailed statement of the efforts
which have been made and listing all necessary items of labor, material and
equipment not obtainable. If, after investigation, the Owner finds that such
conditions exist and that the inability of the Contractor to proceed is not attributable
in whole or in part to the fault or neglect of the Contract, then if the Owner cannot
after reasonable effort assist the Contractor in procuring and making available the
necessary labor, materials, and equipment within thirty (30) days, the Contractor
may request the Owner to terminate the contract and the Owner shall within thirty
(30) days comply with the request, and the termination shall be based on a final
settlement, which shall include, but not be limited to, the payment for all work
executed.
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 54
SPECIAL CONDITIONS
SC.01 PURPOSE: The Special Conditions contained herein set forth conditions or
requirements particular to this Contract:
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
The Special Conditions supplement the General Conditions and the Standard
Specifications and take precedence over any conditions or requirements of the
General Conditions and the Standard Specifications with which they are in conflict.
SC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
ENGINEER: The Engineer of Record as shown on the Construction Drawings:
Frank E. Jaromin, P.W. or his designee.
See Technical Specifications in Technical Specifications
Attachment 3Item 5e
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
PAGE 55
TECHNICAL SPECIFICATIONS
BID NO. 2019-49-B
EAST FIFTH STREET, NORTH STREET, LANE STREET AND RELATED WATER LINES
1. Special Conditions
2. SWPPP
3. Typical Sections and Details
4. Driveway, Culvert and Meter Schedule
5. General Conditions
6. Location Maps
7. Waterline Drawings
Attachment 3Item 5e
Special Instructions 1
PROSPER ROAD IMPROVEMENT PROJECT 2019
EAST FIFTH STREET, NORTH STREET, LANE STREET, AND
RELATED WATER LINES
BID NO. 2019-49-B
SPECIAL INSTRUCTIONS
1
Attachment 3Item 5e
Special Instructions 2
PROSPER ROAD IMPROVEMENT PROJECT 2019
EAST FIFTH STREET, NORTH STREET, LANE STREET AND
RELATED WATER LINES
BID NO. 2019-49-B
SPECIAL INSTRUCTIONS
1.00 GENERAL
1.01 WORK INCLUDED
Furnish labor, materials, equipment, testing and incidentals necessary to perform
operations in connection with the construction of 6” reinforced concrete paving, eight-
inch water line, fire hydrants, sixteen inch TX Dot bore with casing and associated
roadway work. Roadways under construction will remain open to one-way traffic during
construction.
ANTICPATED PROCEEDURE
A. Prior to the start of construction, the Contactor shall submit a traffic control plan
for approval by the Town. Fifth Street will be westbound one way during
construction, Lane Street will be Northbound and North Street will be
Northbound. Remove existing pavement in two phases and maintain traffic with
all-weather pavement per approved Traffic Control Plan.
B. Up to 3 feet of curb and paving shall be saved on each side. This will be
determined at time of removal. Current bid does not deduct this quantity.
C. Overall, on east Fifth Street water line shall be located two foot off proposed new
pavement. All existing water services are to be installed near existing locations
for contractor to connect. Construction Inspections will stake water services not
show for location.
D. Grade, compact, and install sub grade treatment roadway to near preexisting
profile and configuration less thickness of pavement.
E. All concrete work shall conform to Town of Prosper or as shown in details.
F. Cores to be at 300 lf, right center and left configuration.
G. Contractor will arrange access with residents and provide access to residents at
all times.
H. If required final erosion control will include three feet of sod longitudinally with the
roadway. Place sod required above plan quantity shall at the contractor’s
expense.
Attachment 3Item 5e
Special Instructions 3
I. Contractor will repair all irrigation as subsidiary to Item I 6” Reinforced Concrete
Pavement.
J. Quantities are for bidding only, in place quantities will be paid, except Street
Excavation and Structural Roadway Fill, which will be paid by lump sum.
K. During construction, it will be the contractor’s responsibility to move trash and
recycle bins for pick up each week for residents that are unable.
L. Town will supply temporary mailboxes to be moved by the contractor.
1.02 TRAFFIC CONTROL SIGNAGE
The contractor shall install and maintain all required signage and shall comply with
Texas Department of Transportation (TXDOT) Standards. The Contractor shall supply
the Town with a Traffic Control plan prior to work. As the project progresses expect to
add or move traffic control devices as required by the inspector.
1.03 RESIDENTS MEETING
There could be as many as two evening meeting to discuss this work with the residents.
The Contractors Superintendent will be required to be present at this meeting to discuss
process and what to expect.
1.04 ACCESS TO THE PROJECT
The contractor will be expected to help the residents with trash pick up. When access is
not availably, the contractor will notify the residents prior to restricting access. Access
will be maintained to all areas. During in raining weather the contractor shall provide
labor, materials, and equipment to maintain driveways and intersections.
1.05 STACKED STONE RETAINING WALL
Stone shall match house.
Not used
1.06 SURVEY
Survey will be provided by the contractor.
END OF SECTION
Attachment 3Item 5e
PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET, AND
RELATED WATER LINES
BID NO. 2019-49-B
SW3P
2
Attachment 3Item 5e
PROSPER ROAD IMPROVEMENT PROJECTS
SECTION SW3P
STORM WATER POLLUTION PREVENTION PLAN
1. The Contractor will be required to provide a separate Storm Water Pollution
Prevention Plan (SW3P). The Erosion Control Plans included in the construction
plans will not be considered a Storm Water Pollution Prevention Plan.
2. The Contractor will be required to submit a SW3P to the Town of Prosper for this
project before the Notice to Proceed will be granted. The SW3P shall comply with
the regulations established by the Texas Commission on Environmental Quality
(TCEQ).
3. The Contractor will be required to submit all appropriate forms, including the NOI
and NOT, as well as being responsible for producing and submitting all inspection
reports throughout the duration of the project to the TCEQ and the Town of
Prosper. The Contractor will be responsible for submitting the NOI and NOT on
behalf of the Town of Prosper, including all fees associated with these forms. The
Contractor shall submit two (2) copies of all NOIs and proof of payment of NOIs to
the Town of Prosper before the Notice to Proceed will be granted.
Payment:
Payment for this work shall be considered subsidiary to the pay items.
Attachment 3Item 5e
PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET, AND
RELATED WATER LINES
BID NO. 2019-49-B
TYPICAL SECTIONS AND DETAILS
3
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PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET, AND
RELATED WATER LINES
BID NO. 2019-49-B
DRIVEWAY, CULVERT AND METER SCHEDULES
4
Attachment 3Item 5e
AddressCulvert RequiredCulvert SizeCulvert LengthHeadwallDriveway LengthDriveway Front WidthDriveway Back Width Driveway Concrete SY 108 Parvin RoadNo12" 02000506 East Fifth Street No16" 02000508 East Fifth Street Yes 16" 3015211810.8 509 East Fifth Street Yes 18" 20210221621.1 602 East Fifth Street Yes000000‐ 604 East Fifth Street Yes 18" 2221020.520.522.8 700 East Fifth Street Yes 18" 18210161617.8 702 East Fifth Street Yes 16" 18210161617.8 Vacant LotYes 18" 2228201616.0 703 East Fifth Street Yes 18" 2329212121.0 706 W East Fifth Street Yes 16" 2029.5181819.0 706 E East Fifth Street Yes 16" 2229.5202021.1 707 East Fifth Street Yes 16" 2028142015.1 711 East Fifth Street Yes 12" 20214171323.3 107 W North Craig Road Yes 15" 1620‐ 107 E North Craig Road Yes 15" 22210202022.2 108 North Craig Road No000000‐ Fifth Street Crossing Yes36 40 35 Ft Stacked StoneDrive Way Schedule Fifth StreetMatch Stone on HouseAttachment 3Item 5e
AddressCulvert RequiredCulvert SizeCulvert LengthHeadwallDriveway LengthDriveway Front WidthDriveway Back Width Driveway Concrete SY 407 North StreetNo16303053.3 405 North StreetYes 12" 24217221736.8 406 North StreetYes 16" 26214242437.3 404 North StreetNo14222234.2 AddressCulvert RequiredCulvert SizeCulvert LengthHeadwallDriveway LengthDriveway Front WidthDriveway Back Width Driveway Concrete SY 107 Lane StreetNo420208.9 203 Lane StreetYes12 3524303013.3 207 Lane StreetYes12 3524303013.3 701 First StreetNo420208.9 208 Lane StreetNo4252511.1 607 First StreetNo4303013.3 607 First Street two drives each 4 foot by 15 footDrive Way Schedule North StreetDrive Way Schedule Lane StreetAttachment 3Item 5e
Meter Size Additional
108 Parvin Road 3/4" service Do not Reconnect
506 East Fifth Street 3/4" service Do not Reconnect
508 East Fifth Street 3/4" service Do not Reconnect
509 East Fifth Street 3/4" service Reconnect
602 East Fifth Street 3/4" service Do not Reconnect
700 East Fifth Street 3/4" service Do not Reconnect
604 East Fifth Street 3/4" service Reconnect
702 East Fifth Street 3/4" service Reconnect
703 East Fifth Street 3/4" service Reconnect
706 East Fifth Street 5/8" service Reconnect
707 East Fifth Street 5/8" service Reconnect
711 East Fifth Street 5/8" service Reconnect
106 North Craig Road 5/8" service Reconnect
107 North Craig Road 5/8" service Reconnect
108 North Craig Road 5/8" service Reconnect
105 North Craig Road 5/8" service Reconnect
103 North Craig Road 5/8" service Reconnect
707 East Broadway 5/8" service Reconnect
Broadway & Craig 2" service Do not Reconnect
703 East Broadway 5/8" service Do not Reconnect
Fifth Street Meter Schedule
Address
Broadway & Craig Street 2" tap complete with 210 feet of 2" poly & box to the west. New services not being
connected shall be located 2 feet from Property line. Services being reconneted shall be located near
exisiting.
Attachment 3Item 5e
PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET AND
RELATED WATER LINES
BID NO. 2019-49-B
GENERAL CONDITIONS
5
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PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET AND
RELATED WATER LINES
BID NO. 2019-49-B
LOCATION MAPS
6
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PROSPER ROAD IMPROVEMENT PROJECTS
EAST FIFTH STREET, NORTH STREET, LANE STREET, AND
RELATED WATER LINES
BID NO. 2019-49-B
WATER LINE
7
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To: Mayor and Town Council
From: Frank E. Jaromin, P.E., Director of Public Works
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting –May 28, 2019
Agenda Item:
Consider and act upon awarding Bid No. 2019-55-B to Anderson Asphalt & Concrete Paving, LLC,
related to construction services for the Miscellaneous Asphalt Patching Project; and authorizing the
Town Manager to execute a construction agreement for same.
Description of Agenda Item:
On May 9, 2019, at 10:00 AM, staff opened three (3) bids for the Town of Prosper Bid No. 2019-55-
B Miscellaneous Asphalt Patching Project. The verified bid totals from the bidders ranged between
$119,530.00 and $195,057.00, with Anderson Asphalt & Concrete Paving, LLC, being the low bidder.
The Engineer’s Estimate was $123,154.00, and the FY 2018-2019 Adopted Budget for asphalt
repairs was $50,000.00 and Prosper Trail repairs for $75,000.00. Anderson Asphalt & Concrete
Paving, LLC, has not completed any projects in Prosper, so staff has contacted listed references. All
references gave positive feedback.
The scope of this contract includes the full depth reconstruction of distressed areas of pavement with
the removal of the existing five (5) inches of asphalt paving, compacting the existing six (6) inches
of sub-base, and finally, installing five (5) inches of asphalt. The limits of reconstruction is Prosper
Trail from Coit Road to Custer Road, Frontier Parkway from BNSF Rail Road to DNT, and First Street
from Coleman Road to DNT.
Construction will begin in July 2019. The contract specifies 30 calendar days for substantial
completion, with an additional 30 calendar days for unanticipated delays. Completion of this project
will be the end of August 2019 prior to the opening of school. During construction, traffic will be
restricted, within the construction area, to one-lane traffic from 8:00 a.m. to 5:00 p.m. with flagmen
directing movement in both directions during the day. Staff will coordinate closely with residents,
Prosper Independent School District (PISD), Post Office, and public safety personnel.
Budget Impact:
The funding source for this project is the FY 2018-2019 Adopted Budget. The proposed construction
cost of $119,530.00 will be funded from the General Fund Account Number 100-5480-50-01 for
contract services.
Prosper is a place where everyone matters.
PUBLIC WORKS
Item 5f
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement
as to form and legality.
Attached Documents:
1. Location Map
2. Bid Tabulation Summary
3. Construction Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2019-55-B to Anderson Asphalt &
Concrete Paving, LLC, related to construction services for the Miscellaneous Asphalt Patching
Project; and authorizing the Town Manager to execute a construction agreement for same.
Proposed Motion:
I move to award Bid No. 2019-55-B to Anderson Asphalt & Concrete Paving, LLC, related to
construction services for the Miscellaneous Asphalt Patching Project; and authorize the Town
Manager to execute a construction agreement for same.
Item 5f
Asphalt Repairs
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, EsriJapan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c)OpenStreetMap contributors, and the GIS User Community
polygonLayer
Override 1
World Street Map
May 16, 2019 0 0.65 1.30.325 mi
0 1 20.5 km
1:39,696
Item 5f
TOWN OF PROSPER
BID TABULATION SUMMARY
BID NO: 2019-55-B MISCELLANEOUS ASPHALT PATCHING
BID OPENING: 5/9/2019 at 10:00 AM
Grand Total
Anderson Asphalt & Concrete Paving, LLC $119,530.00
WOPAC Construction, Inc. $157,945.52
Peachtree Construction, LTD $195,057.00
Certified By: January M. Cook, CPPO, CPPB Date: 5/9/19
Purchasing Agent
Town of Prosper, Texas
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the
bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as
any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the
responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and
project documents, including but not limited to the project specifications and contract documents. The agency will notify the
successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be
available for inspection at that time.
Item 5f
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
TOWN OFFICIALS
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Michael Korbuly, Place 1
Craig Andres, Place 2
Meigs Miller, Place 4
Jeff Hodges, Place 5
Harlan Jefferson, Town Manager
03-26-2019
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TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 1
LEGAL NOTICE .............................................................................................................. 2
INSTRUCTIONS TO BIDDERS ...................................................................................... 3
BID PROPOSAL FORM .................................................................................................. 4
BID BOND ..................................................................................................................... 10
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 12
CONSTRUCTION AGREEMENT .................................................................................. 13
PERFORMANCE BOND ............................................................................................. 266
PAYMENT BOND.......................................................................................................... 29
MAINTENANCE BOND ................................................................................................. 32
GENERAL CONDITIONS .............................................................................................. 35
SPECIAL CONDITIONS ................................................................................................ 52
TECHNICAL SPECIFICATIONS ................................................................................... 53
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LEGAL NOTICE
The Town of Prosper is accepting sealed bids for BID NO. 2019-55-B MISCELLANEOUS
ASPHALT PATCHING. Bids will be accepted until 10:00 A.M. on Thursday, May 9, 2019 in the
Purchasing Office, located in the 3rd Floor Finance Suite in Town Hall, 200 S. Main St., Prosper,
Texas 75078. Any bids received after this time will not be accepted, and will be returned
unopened. Bids will be publicly opened and read aloud in the Finance Conference Room, located
in the 3rd Floor Finance Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078, immediately
following the bid deadline.
The Project consists of furnish labor, materials, equipment, testing and incidentals necessary to
perform operations in connection with removing 5” asphalt paving, compacting existing gravel
base, and installing 5” Type B asphalt. Roadways will remain open to one-way traffic by use of
flaggers during construction.
Each bid submitted shall be accompanied by a cashier's check in the amount of 5% of the
maximum amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in the
same amount from a reliable surety company as a guarantee that, if awarded the contract, the
Bidder will execute a Construction Agreement with the Town, including all required bonds and
other documents.
The successful bidder shall furnish a Performance Bond in the amount of 115% of the contract
amount, and a Payment Bond in the amount of 100% of the contract amount, as well as evidence
of all required insurance coverage within ten (10) calendar days of notice of award. The
successful bidder shall also furnish a Maintenance Bond in the amount of 100% of the contract
amount covering defects of material and workmanship for two calendar years following the Town's
approval and acceptance of the construction. An approved surety company, licensed in the State
of Texas, shall issue all bonds in accordance with Texas law.
Copies of Plans, Specifications, and Contract Documents may be examined at Public Work
Department, 601 W. Fifth Street, Prosper Texas 75078 without charge. These documents may
be acquired from that office for the non-refundable purchase price of $10.00 per set, payable to
the Town of Prosper. Copies of Plans, Specifications, and Contract Documents may also be
downloaded free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
Questions and requests for clarifications in regards to this bid should be emailed directly to
January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. Friday, May
3, 2019 at 12:00 P.M. will be the deadline for receipt of questions and requests for clarifications.
After that day and time, no further questions or requests for clarifications will be accepted or
answered by the Engineer or Town.
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INSTRUCTIONS TO BIDDERS
1. Submittal Deadline: Bids will be accepted until 10:00 A.M. on Thursday, May 9, 2019.
2. Submittal Location: Bids will be accepted in the Purchasing Office, located in the 3rd Floor
Finance Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078.
3. Submittal Requirements: Each Bidder shall submit one (1) original and one (1) copy of their
bid, along with their bid security and Out of State Contractor Compliance (if necessary), in a
sealed envelope clearly marked with their name and BID NO. 2019-55-B MISCELLANEOUS
ASPHALT PATCHING.
4. Bid Opening: Bids will be publicly opened and read aloud in the Finance Conference Room,
located in the 3rd Floor Finance Suite in Town Hall, 200 S. Main St., Prosper, Texas 75078,
immediately following the bid deadline.
5. Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be
examined without charge at the following location:
Town of Prosper
Public Works
601 W. Fifth Street
Prosper TX. 75078
Phone: 972-347-9969
or
Download free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
6. Questions and Requests for Clarification: Questions and requests for clarifications in regards
to this bid should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at
january_cook@prospertx.gov Friday, May 3, 2019, at 12:00 P.M. will be the deadline for
receipt of questions and requests for clarifications. After that day and time, no further
questions or requests for clarifications will be accepted or answered by the Engineer or Town.
7. Addenda: If it becomes necessary to provide additional information to potential Bidders, the
Town of Prosper will issue an addendum containing the necessary information.
8. Pre-Bid Meeting: A pre-bid meeting will not be held for this project.
9. Site Visit: N/A
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attach such additional pages as may be required. Owner reserves the right to accept or reject
any subcontracts and/or amount subcontracted that it deems to be objectionable.
Subcontractor's Name Type of Work % of Work
1.
2.
3.
4.
5.
6.
Total % of Work Subcontracted:
18. Each Bidder shall include a list of proposed suppliers of major materials and equipment to be
furnished and installed in connection with this Bid. If additional space is necessary to provide
a complete listing, please attach such additional pages as may be required.
Supplier's Name Type of Material / Equipment
1.
2.
3.
4.
5.
6.
19. In the event of the award of a contract to the undersigned, the undersigned will furnish a
Performance Bond for 115% of the contract amount, and a Payment Bond for 100% of the
contract amount, to secure proper compliance with the terms and provisions of the contract
with sureties offered by ______________________________________________ to insure
and guarantee the work until final completion and acceptance, and to guarantee payment of
all lawful claims for labor performed and materials furnished in the fulfillment of the contract.
In addition, the undersigned will furnish a Maintenance Bond for 100% of the contract
amount covering defects of material and workmanship for two calendar years following
the Owner's approval and acceptance of the construction.
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 13
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between Anderson
Asphalt & Concrete Paving, LLC, a Texas limited partnership (the "Contractor") and the Town
of Prosper, Texas, a municipal corporation (the "Owner"). For and in considerat ion of the
payment, agreements and conditions hereinafter mentioned, and under the conditions
expressed in the bonds herein, Contractor hereby agrees to complete the construction
of improvements described as follows:
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms
as stated in the terms of this Contract, including all Contract Documents incorporated
herein; and at his, her or their own proper cost and expense to furnish all
superintendence, labor, insurance, equipment, tools and other accessories and services
necessary to complete the said construction in accordance with all the Contract
Documents, incorporated herein as if written word for word, and in accordance with the
Plans, which include all maps, plats, blueprints, and other drawings and printed or written
explanatory manner therefore, and the Specifications as prepared by Town of Prosper or
its consultant hereinafter called Engineer, who has been identified by the endorsement
of the Contractor's written proposal, the General Conditions of this Contract, the Special
Conditions of this Contract, the payment, performance, and maintenance bonds hereto
attached; all of which are made a part hereof and collectively evidence and constitute
the entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 14
9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction
Agreement as if set out here in their entirety. The Contract Documents are intended to be
complementary; what is called for by one document shall be as binding as if called for by all
Contract Documents. It is specifically provided, however, that in the event of any inconsistency
in the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed herein above. If, however, there exists
a conflict or inconsistency between the Technical Specifications and the Construction Drawings
it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the project. Should the Contractor fail
or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior
to any work on that component of the project, the Contractor shall be solely responsible for the
costs and expenses - including additional time - necessary to cure, repair and/or correct that
component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner shall
pay the Contractor in current funds an amount not to exceed One Hundred Nineteen Thousand
Five Hundred Thirty Dollars and no cents 119,530.00). This amount is subject to adjustment
by change order in accordance with the Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice
to Proceed or written Work Order from the Owner. All Work required under the Contract
Documents shall be substantially completed within 30 calendar days after the date of the Notice
to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion, all
outstanding issues shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered “calendar
days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER)
TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS,
OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE
CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH MAY
ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF,
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 15
DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR, OMISSION,
OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY OFFICERS,
AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND
ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS
LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING
FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT, AND
CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND AND PROTECT
TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS,
AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR
INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE
OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF
THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS,
COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE
NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL,
OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE
PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS
INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF PROSPER
(OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S) OWN
NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF
THE INJURY, DEATH OR DAMAGE.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY
EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR
INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM
MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE
LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES,
COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-
CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT
ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice from
the Owner that it is invoking its right to indemnification under this Construction Agreement. If
Contractor does not retain counsel for the Owner within the required time, then the Owner shall
have the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses.
The Owner retains the right to provide and pay for any or all costs of defending indemnified
items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for
any such costs, Contractor shall indemnify and reimburse Owner for such costs.
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of
the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105
of the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay
for and maintain the following insurance coverage written by companies approved
by the State of Texas and acceptable to the Town of Prosper. The Contractor shall
furnish to the Town of Prosper Purchasing Agent certificates of insurance executed
by the insurer or its authorized agent stating the type of coverages, limits of each
such coverage, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract number and be
addressed as follows:
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
Attn: Purchasing Agent
200 S. Main St.
P.O. Box 307
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with
minimum combined single limits of $1,000,000 per-occurrence, $1,000,000
Products/Completed Operations Aggregate and $2,000,000 general
aggregate. If high risk or dangerous activities are included in the Work,
explosion, collapse and underground (XCU) coverage is also required.
Coverage must be written on an occurrence form. The General Aggregate
shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a per
policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property
damage, that follows form and applies in excess of the above indicated
primary coverage in subparagraphs a and b. The total limits required may
be satisfied by any combination of primary, excess or umbrella liability
insurance provided all policies comply with all requirements. The
Contractor may maintain reasonable deductibles, subject to approval by
the Owner.
2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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(a) A waiver of subrogation in favor of Town of Prosper, its officials,
employees, and officers shall be contained in the Workers’ Compensation
insurance policy.
(b) The Town of Prosper, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by using
endorsement CG2026 or broader. (Please note that this “additional
insured” coverage requirement is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in
Section 151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper
will receive at least thirty (30) days’ notice prior to cancellation, non-
renewal, termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a financial
rating of “A” or better as assigned by the A.M. BEST Company or equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to
comply with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes
all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted
directly with the Contractor and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity, or
employees of any entity which furnishes persons to provide services on the project.
"Services" include, without limitation, providing, hauling, or delivering equipment or
materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as
food/beverage vendors, office supply deliveries, and delivery of portable toilets.
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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2. The Contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets
the statutory requirements of Texas Labor Code, Section 401.011(44) for all
employees of the Contractor providing services on the project, for the duration of
the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of the
coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate
of coverage showing extension of coverage, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project.
6. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have known,
of any change that materially affects the provision of coverage of any person
providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all
persons providing services on the project that they are required to be covered, and
stating how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of
its employees providing services on the project, for the duration of the
project;
(b) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work
on the project; and
(2) a new certificate of coverage showing extension of coverage, prior
to the end of the coverage period, if the coverage period shown on
the current certificate of coverage ends during the duration of the
project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil penalties,
or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for a Performance Bond applicable to the work in
the amount of one hundred fifteen percent (115%) of the total bid price, and a Payment Bond
applicable to the work in the amount of one hundred percent (100%) of the total bid price. The
Contractor shall also procure and pay for a Maintenance Bond applicable to the work in the
amount of one hundred percent (100%) of the total bid price. T he period of the Maintenance
Bond shall be two years from the date of acceptance of all work done under the contract,
to cover the guarantee as set forth in this Construction Agreement. The performance,
payment and maintenance bonds shall be issued in the form attached to this Construction
Agreement as Exhibits B, C and D. Other performance, payment and maintenance bond forms
shall not be accepted. Among other things, these bonds shall apply to any work performed during
the two-year warranty period after acceptance as described in this Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate surety,
acceptable to and approved by the Town, authorized to do business in the State of Texas,
pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply
capital and surplus information concerning the surety and reinsurance information concerning the
performance, payment and maintenance bonds upon Town request. In addition to the foregoing
requirements, if the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the
bond must be issued by a surety that is qualified as a surety on obligations permitted or required
under federal law as indicated by publication of the surety’s name in the current U.S. Treasury
Department Circular 570. In the alternative, an otherwise acceptable surety company (not
qualified on federal obligations) that is authorized and admitted to write surety bonds in Texas
must obtain reinsurance on any amounts in excess of One Hundred Thousand Dollars ($100,000)
from a reinsurer that is authorized and admitted as a reinsurer in Texas who also qualifies as a
surety or reinsurer on federal obligations as indicated by publication of the surety’s or reinsurer’s
name in the current U.S. Treasury Department Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments from
the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of
the value of the Work properly completed by the Contractor since the time the last progress
payment was made. The "estimate of the value of the work properly completed" shall include the
net invoice value of acceptable, non-perishable materials actually delivered to and currently at
the job site only if the Contractor provides to the Owner satisfactory evidence that material
suppliers have been paid for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an
estimate of the value of Work properly completed;
2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the
Owner releasing all liens or claims relating to goods and services provided up to
the date of the most recent previous progress payment;
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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3. an updated and current schedule clearly detailing the project’s critical path
elements; and
4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30) calendar
days unless the Owner determines that more frequent payments are appropriate. Further,
progress payments are to be based on estimates and these estimates are subject to correction
through the adjustment of subsequent progress payments and the final payment to Contractor. If
the Owner determines after final payment that it has overpaid the Contractor, then Contractor
agrees to pay to the Owner the overpayment amount specified by the Owner within thirty (30)
calendar days after it receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an
admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work.
Progress payments shall not be deemed to be acceptance of the Work nor shall a progress
payment release the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the
Owner shall withhold a percentage of the progress payment as retainage. The amount of
retainage withheld from each progress payment shall be set at five percent (5%). Retainage shall
be withheld and may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to pay
replacement or substitute contractors to complete unfinished or defective work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is entitled
to indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest.
Retainage not otherwise withheld in accordance with the Contract Documents shall be returned
to the Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that the Work has not been
performed in accordance with the Contract Documents. The Owner may use these funds to pay
replacement or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper
to provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
Amounts withheld under this section shall be in addition to any retainage.
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BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of
acceptance of the Work. If the Owner determines that the Work has not been completed in
accordance with the Contract Documents, then it shall provide the Contractor with a verbal or
written list of items to be completed before another final inspection shall be scheduled.
It is specifically provided that Work shall be deemed accepted on the date specified in the
Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted
based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason
other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of
occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of
the Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request
that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner
determines that the Work has been completed in accordance with the Contract Documents and
per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the Work.
If the Owner determines that the Work has not been completed in accordance with the Contract
Documents or TPDES General Construction Permit, then it shall provide the Contractor with a
verbal or written list of items to be completed before another final inspection shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected,
and accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of the
most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the
Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
result, Contractor consents to the issuance of the final payment in the form of joint checks made
payable to Contractor and others. The Owner may, but is not obligated to issue final payment
using joint checks.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
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Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has satisfied
its obligation to administer the Construction Agreement in accordance with applicable law. The
following documents shall, at a minimum, be required to be submitted prior to final payment being
due: redline as-built construction plans; consent of surety to final payment; public infrastructure
inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as-built
construction plans” shall include, but are not limited to markups for change orders, field revisions,
and quantity overruns as applicable. The list of documents contained in this provision is not an
exhaustive and exclusive list for every project performed pursuant to these Contract Documents
and Contractor shall provide such other and further documents as may be requested and required
by the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This
provision shall apply only after all Work called for by the Contract Documents has been accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are
necessary to correct all defects in the Work arising because of defective materials or workmanship
supplied or provided by Contractor or any subcontractor. This shall also include areas of
vegetation that did meet TPDES General Construction Permit during final close out but have since
become noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period,
the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor
of the date and time of this inspection so that a Contractor representative may be present. After
the warranty inspection, and before the end of the two-year warranty period, the Owner shall mail
to the Contractor a written notice that specifies the defects in the Work that are to be corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after receiving
the written notice from the Town. If the Contractor does not begin the remedial work timely or
prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs
and these expenses shall be paid by the Contractor, the performance bond surety, or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance
bond surety, or both.
Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to ensure
that Work performed during the warranty period is performed with required insurance and the
performance and payment bonds still in effect.
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 24
The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors performing
any portion of the Work required under the Contract Documents comply with all applicable federal,
state, county, and municipal laws, regulations, and rules that relate in any way to the performance
and completion of the Work. This provision applies whether or not a legal requirement is
described or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor,
or other professional to provide professional services, if any, that are required by the Contract
Documents, Contractor shall not do so on the basis of competitive bids but shall make such
selection on the basis of demonstrated competence and qualifications to perform the services in
the manner provided by Section 2254.004 of the Texas Government Code and shall so certify to
the Town the Contractor's agreement to comply with this provision with Contractor's bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other
evidence of coverage) within ten (10) calendar days after the Owner makes available to the
Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract
Documents shall be signed by an authorized representative of the Contractor and returned to the
Town.
The Construction Agreement "effective date" shall be the date on which the Town Council
acts to approve the award of the Contract for the Work to Contractor. It is expressly provided,
however, that the Town Council delegates the authority to the Town Manager or his designee to
rescind the Contract award to Contractor at any time before the Owner delivers to the Contractor
a copy of this Construction Agreement that bears the signature of the Town Manager and Town
Secretary or their authorized designees. The purpose of this provision is to ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents;
and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the
lowest responsible bidder or that the Contractor cannot perform all of its obligations
under the Contract Documents.
THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE
CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE
SIGNATURES JUST SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County,
Texas.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 25
Although the Construction Agreement has been drafted by the Owner, should any portion
of the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be
construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
If Town Council approval is not required for the Construction Agreement under applicable
law, then the Construction Agreement "effective date" shall be the date on which the Town
Manager and Town Secretary or their designees have signed the Construction Agreement. If the
Town Manager and Town Secretary sign on different dates, then the later date shall be the
effective date.
ANDERSON ASPHALT & CONCRETE
PAVING, LLC
TOWN OF PROSPER, TEXAS
By: By: HARLAN JEFFERSON
Title: Title: Town Manager
Date: Date:
Address: 11343 Mathis Ave.
Dallas, Texas 75229
Phone: (972) 310-2259
Address:
Phone:
200 S. Main St.
P.O. Box 307
Prosper, Texas 75078
(972) 346 - 2640
harlan_jefferson@prospertx.gov
ATTEST:
ROBYN BATTLE
Town Secretary
Email:Email:_______________________
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 26
PERFORMANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address
is __________________________________________________________________________,
hereinafter called Principal, and
__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of
__________________ Dollars ($____________) plus fifteen percent (15%) of the stated penal
sum as an additional sum of money representing additional court expenses, attorneys’ fees, and
liquidated damages arising out of or connected with the below identified Contract in lawful money
of the United States, to be paid in Collin County, Texas, for the payment of which sum well and
truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly
and severally, firmly by these presents. The penal sum of this Bond shall automatically be
increased by the amount of any Change Order or Supplemental Agreement, which increases the
Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces
the Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal
entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the
28th day of May, A.D. 2019 , a copy of which is attached hereto and made a part hereof, to furnish
all materials, equipment, labor, supervision, and other accessories necessary for the construction
of:
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
in the Town of Prosper, Texas, as more particularly described and designated in the
above-referenced contract such contract being incorporated herein and made a part
hereof as fully and to the same extent as if written herein word for word.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of
the undertakings, covenants, terms, conditions and agreements of said Contract in accordance
with the Plans, Specifications and Contract Documents during the original term thereof and any
extension thereof which may be granted by the Beneficiary, with or without notice to the Surety,
and during the life of any guaranty or warranty required under this Contract, and shall also well
and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of
any and all duly authorized modifications of said Contract that may hereafter be made, notice of
which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or
replace all defects due to faulty materials and workmanship that appear within a period of one (1)
year from the date of final completion and final acceptance of the Work by Owner; and, if the
Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and
damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully
reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 27
making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain
in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract
or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc.,
accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby
waive notice of any such change, extension of time, alteration or addition to the terms of the
Contract, or to the Work or to the Specifications.
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which
shall be deemed an original, this, the ________ day of ________________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 28
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 29
PAYMENT BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
____________________________________________________________________________,
hereinafter called Principal,
and__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and
corporations who may furnish materials for, or perform labor upon the building or improvements
hereinafter referred to in the penal sum of ___________________________________ DOLLARS
($_______________) (one hundred percent (100%) of the total bid price) in lawful money of the
United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents. The penal sum of this Bond shall automatically be increased
by the amount of any Change Order or Supplemental Agreement, which increases the Contract
price, but in no event shall a Change Order or Supplemental Agreement, which reduces the
Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into
a certain Contract with the Town of Prosper, the Owner, dated on or about the 28th day of May,
A.D. 2019, a copy of which is attached hereto and made a part hereof, to furnish all
materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and
make prompt payment to all persons, firms, subcontractors, corporations and claimants supplying
labor and/or material in the prosecution of the Work provided for in the above-referenced Contract
and any and all duly authorized modifications of said Contract that may hereafter be made, notice
of which modification to the Surety is hereby expressly waived, then this obligation shall be void;
otherwise it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract,
or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying
the same, shall in anywise affect its obligation on this Bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the Contract, or to the
Work to be performed thereunder.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 30
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, this, the _______ day of _________________, 20___.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 31
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 32
MAINTENANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That _______________________________
whose address is________________________________________________, hereinafter
referred to as “Principal,” and ___________________________________, a corporate
surety/sureties organized under the laws of the State of ____________ and fully licensed to
transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether
one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal
corporation, hereinafter referred to as “Owner,” in the penal sum of
___________________________________ DOLLARS ($_______________) (one hundred
percent (100%) of the total bid price), in lawful money of the United States to be paid to Owner,
its successors and assigns, for the payment of which sum well and truly to be made, we bind
ourselves, our successors, heirs, executors, administrators and successors and assigns, jointly
and severally; and firmly by these presents, the condition of this obligation is such that:
WHEREAS, Principal entered into a certain written Contract with the Town of Prosper,
dated on or about the 28th day of May, 2019 to furnish all permits, licenses, bonds, insurance,
products, materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract, such contract being incorporated herein and made a part hereof as fully and
to the same extent as if written herein word for word:
WHEREAS, in said Contract, the Principal binds itself to use first class materials and
workmanship and of such kind and quality that for a period of two (2) years from the completion
and final acceptance of the improvements by Owner the said improvements shall require no
repairs, the necessity for which shall be occasioned by defects in workmanship or materials and
during the period of two (2) years following the date of final acceptance of the Work by Owner,
Principal binds itself to repair or reconstruct said improvements in whole or in part at any time
within said period of time from the date of such notice as the Town Manager or his designee shall
determine to be necessary for the preservation of the public health, safety or welfare. If Principal
does not repair or reconstruct the improvements within the time period designated, Owner shall
be entitled to have said repairs made and charge Principal and/or Surety the cost of same under
the terms of this Maintenance Bond.
NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein
contracted to be done and performed for a period of two (2) years from the date of final acceptance
and do and perform all necessary work and repair any defective condition (it being understood
that the purpose of this section is to cover all defective conditions arising by reason of defective
materials, work or labor performed by Principal) then this obligation shall be void; otherwise it
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 33
shall remain in full force and effect and Owner shall have and recover from Principal and its Surety
damages in the premises as provided in the Plans and Specifications and Contract.
PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner
from and against any claim or liability for personal injury or property damage caused by
and occurring during the performance of said maintenance and repair operation.
PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie
in Collin County, Texas.
AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or addition to the terms of the Contract or to the Work
performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in
any way affect its obligation on this Bond; and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work to be performed
thereunder.
The undersigned and designated agent is hereby designated by Surety as the resident
agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on
whom service of process may be had in matters arising out of this suretyship.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, on this the _____ day of ____________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 5f
BID NO. 2019-55-B MISCELLANEOUS ASPHALT PATCHING
PAGE 34
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
Item 5f
GENERAL CONDITIONS
GC.01 PURPOSE: The General Conditions contained herein set forth conditions or
requirements common to this Contract and all other construction contracts issued by
the Town of Prosper.
GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
CALENDAR DAY: Any days of the week or month, no days being excepted.
CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn
instruments that comprise and govern the performance of the contract as defined
by the Construction Agreement.
ENGINEER: The ENGINEER of the OWNER or his designee.
EXTRA WORK: Work required by the OWNER other than that which is expressly
or impliedly required by the Contract Documents at the time of execution of the
Contract.
HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther
King Day, Good Friday, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas
Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday.
If a holiday falls on a Sunday, it shall be observed on the following Monday.
OWNER: The Town of Prosper, Texas, acting through the Town Manager under
authority granted by the Town Council.
OWNER'S REPRESENTATIVE: The Executive Director of Development and
Community Services of the Town of Prosper or his designee.
SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of
the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or
who actually furnishes, labor and/or materials and equipment at or about the site.
SUBSTANTIALLY COMPLETE: The condition upon which the Work has been
made suitable for use and may serve its intended purpose but may still require
minor miscellaneous work and adjustment.
WORK: All work to be performed by the CONTRACTOR under the terms of the
Contract, including the furnishing of all materials, supplies, machinery, equipment,
tools, superintendence, labor, submittals, services, insurance, permits, certificates,
licenses, and all water, light, power, fuel, transportation, facilities, and other
incidentals.
WRITTEN NOTICE: Notice required by the Contract shall be served concurrently
to the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR.
Item 5f
Notice delivered by mail shall be effective on the postmark date, notice delivered
by hand shall be effective the date of delivery, and notice delivered by facsimile or
e-mail shall be effective the date of transmission, provided that any notice served
after 5 PM or on a weekend or holiday shall be effective the following business
day.
GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS:
(a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe
a complete work or improvement, which the CONTRACTOR undertakes to do in
full compliance with the plans, specifications, special provisions, proposal and
contract. The CONTRACTOR shall do all work as provided in the plans,
specifications, special provisions, proposal and contract, and shall do such
additional extra work as may be considered necessary to complete the work in
satisfactory and acceptable manner. The CONTRACTOR shall furnish all labor,
tools, materials, machinery, equipment and incidentals necessary to the
satisfactory prosecution and completion of the work.
(b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order,
measurement, or certificate by OWNER or ENGINEER, any order by the OWNER
for payment of money, any payment for or acceptance of any work, or any
extension of time, or any possession taken by the OWNER, shall not operate as a
waiver of any provisions of the Contract Documents or any power therein reserved
to the OWNER of any rights or damages therein provided. Any waiver of any
breach of contract shall not be held to be a waiver of any other subsequent breach.
The OWNER deserves the right to correct any error that may be discovered in any
estimate that may have been paid and to adjust the same to meet the requirements
of the contract and specifications. The OWNER reserves the right to claim and
recover by process of law sums as may be sufficient to correct any error or make
good any deficiency in the work resulting from such error, dishonesty or collusion,
upon the conclusive proof of collusion or dishonesty by the CONTRACTOR or his
agents and the ENGINEER or his assistants, discovered in the work after the final
payment has been made.
(c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or
ENGINEER may make such changes and alterations as the OWNER may see fit,
in the line, grade, form, dimensions, plans or materials for the work herein
contemplated, or any part thereof, either before or after the beginning of the
construction, without affecting the validity of this contract and the accompany
Performance and Payment Bonds.
If such changes or alterations diminish the quantity of the work to be done, they
shall not constitute the basis for a claim for damages for anticipated profits on the
work that may be dispensed with. If the amount of work is increased, such
additional work shall be paid for as provided under Extra Work. In case the
OWNER shall make such changes or alterations as shall make useless any work
already done or material already furnished or used in said work, then the OWNER
shall recompense the CONTRACTOR for any material or labor so used, and for
any actual loss occasioned by such change, due to actual expenses incurred in
preparation for the work as originally planned.
Item 5f
(d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract
that all work must be done and all material must be furnished in accordance with
the generally accepted practice, and in the event of any discrepancies between
the separate contract documents, the priority of interpretation defined by the
Construction Agreement shall govern. In the event that there is still any doubt as
to the meaning and intent of any portion of the contract, specifications or drawings,
the ENGINEER shall define which is intended to apply to the work.
(e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an
adequate and reasonable number of copies of all plans and specifications without
expense to him, and the CONTRACTOR shall keep one copy of the same
constantly accessible on the work, with the latest revisions noted thereon.
(f) Ownership of Drawings: All drawings, specifications and copies thereof furnished
by the OWNER shall not be reused on other work, and, with the exception of the
signed contract sets, are to be returned to him on request, at the completion of the
work. All models are the property of the OWNER.
(g) Adequacy of Design: It is understood that the OWNER believes it has employed
competent engineers and designers. It is, therefore, agreed that, as to the
CONTRACTOR only, the OWNER shall be responsible for the adequacy of the
design, sufficiency of the Contract Documents, and the practicability of the
operations of the completed project; provided the CONTRACTOR has complied
with the requirements of the said Contract Documents, all approved modifications
thereof, and additions and alterations thereto approved in writing by the OWNER.
The burden of proof of such compliance shall be upon the CONTRACTOR to show
that he has complied with the said requirements of the Contract Documents,
approved modifications thereof and all approved additions and alterations thereto.
(h) Line and Grade: The ENGINEER will furnish control benchmarks for the
construction of the Work. The CONTRACTOR shall use the control benchmarks
and data shown on the drawings. No construction staking will be provided by the
ENGINEER or owner for this project. Any restaking, and all construction staking,
required shall be at the sole cost of the CONTRACTOR.
(i) Right of Way and Easements: The OWNER will obtain all necessary right of ways
and easements required for the completion of the Work. No work shall be
undertaken on nor shall men, tools, equipment, or other supplies occupy any
ground outside right of ways and easements. If Contractor wants to work outside
right of ways and easements and is able to make an agreement with the Property
Owner, then the agreement should be documented and signed by the Property
Owner and CONTRACTOR with a copy submitted to the OWNER before work off
the easement commences.
The OWNER will obtain permits and/or license agreements necessary for work to
be performed on right of ways or easements owned by other agencies including,
but not limited to, the Texas Departments of Transportation, North Texas Tollway
Authority, BNSF Railway, and utility companies. The CONTRACTOR shall comply
with the conditions of these permits and/or license agreements as if they were a
part of the Contract Documents.
Item 5f
(j) Existing Utilities and Structures: The location of existing utilities shown on the plans
are based on the interpretation of the best available information and are not
warranted by the OWNER or ENGINEER. It shall be the responsibility of the
CONTRACTOR to verify and/or locate the various locations of pertinent utilities
prior to or during construction. If any utility or irrigation system is broken by the
Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his own
expense, the damaged line and restore it to its functional use.
(k) Right of Entry: The OWNER reserves the right to enter the property or location on
which the works herein contracted for are to be constructed or installed, by such
agent or agents as he may elect, for the purpose of inspecting the work, or for the
purpose of constructing or installing such collateral work as said OWNER may
desire. The CONTRACTOR shall conduct his work so as not to impede
unnecessarily any work being done by others on or adjacent to the site.
(l) Collateral Contracts: The OWNER agrees to provide by separate contract or
otherwise, all labor and material essential to the completion of the work specifically
excluded from this contract, in such manner as not to delay the progress of the
work or damage said CONTRACTOR, except where such delays are specifically
mentioned elsewhere in the Contract Documents.
(m) Objections and Determinations: The ENGINEER shall determine all claims
disputes and other matters in question between the CONTRACTOR and the
OWNER relating to the execution or progress of the work or the interpretation of
the Contract Documents. The ENGINEER'S decision shall be rendered in writing
within a reasonable time and shall be binding.
(n) Owner-Engineer Relationship: The duties, responsibilities and limitations of
authority of the ENGINEER during construction are as set forth in the Contract
Documents and shall not be extended or limited without written consent of the
OWNER and ENGINEER. The ENGINEER will advise and consult with the
OWNER, and OWNER'S instructions to the CONTRACTOR may be issued
through the ENGINEER as if they were issued by the OWNER directly.
GC.04 CONTRACTOR RESPONSIBILITIES:
(a) Contractor Independence: The CONTRACTOR is and at all times shall remain an
independent contractor, solely responsible for the manner and method of
completing his work under this contract, with full power and authority to select the
means, method and manner of performing such work, so long as such methods do
not adversely affect the completed improvements, the OWNER and ENGINEER
being interested only in the result obtained and conformity of such completed
improvements to the Contract Documents.
(b) Assignment and Subletting: The CONTRACTOR agrees that he will retain
personal control and will give his personal attention to the fulfillment of this contract
and that he will not assign by Power of Attorney, or otherwise, or sublet said
contract without the written consent of the OWNER or ENGINEER, and that no
part or feature of the work will be sublet to anyone objectionable to the ENGINEER
or the OWNER. The CONTRACTOR further agrees that the subletting of any
portion or feature of the work, or materials required in the performance of this
Item 5f
contract, shall not relieve the CONTRACTOR from his full obligations to the
OWNER, as provided by this Agreement.
(c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR
has, by careful examination, satisfied himself as to the nature and location of the
work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local
conditions, and all other matters which can in any way affect the work under this
contract. No verbal agreement or conversation with any officer, agent or employee
of the OWNER or ENGINEER, either before or after the execution of this contact,
shall affect or modify any of the terms or obligations herein contained.
(d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety
of himself, his employees and other persons, as well as for the protection of the
safety of the improvements being erected and the property of himself or any other
person, as a result of his operations hereunder. CONTRACTOR shall be fully and
completely liable, at his own expense, for design, construction, installation and
use, or non-use, of all items and methods incident to performance of the contract,
and for all loss, damage or injury incident thereto, either to person or property,
including, without limitation, the adequacy of all temporary supports, shoring,
bracing, scaffolding, machinery or equipment, safety precautions or devices, and
similar items or devices used by him during construction
(e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to
the faithful prosecution and completion of this contract and shall keep on the work,
during its progress, a competent superintendent and any necessary assistants.
The superintendent shall represent the CONTRACTOR in his absence and all
directions given to him shall be as binding as if given to the CONTRACTOR.
(f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and
competent men, skillful in the performance of the type of work required under this
contract, to do the work; and agrees that whenever the OWNER or ENGINEER
shall inform him in writing that any man or men on the work are, in his opinion,
incompetent, unfaithful or disorderly, such man or men shall be discharged from
the work and shall not again be employed on the work without the OWNER’S or
ENGINEER'S written consent.
(g) Contractor’s Buildings: The building of structures or the erection of tents or other
forms of protection will be permitted only for use as temporary office space or for
storage of materials, equipment, and supplies and only at such places as the
OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in
or about such structures shall at all times be maintained in a manner satisfactory
to the OWNER or ENGINEER. At no time shall employees or agents of the
CONTRACTOR occupy such facilities except in conjunction with performance of
the Work.
(h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines,
trees, shrubbery, lawns and other improvements during the progress of his work
and shall remove from the site all debris and unused materials.
Item 5f
(i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work,
properly secluded from public observation, shall be constructed and maintained by
the CONTRACTOR in such manner and at such points as shall be approved by
the OWNER or ENGINEER, and their use shall be strictly enforced.
(j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be
responsible for the care, preservation, conservation, protection and replacement
of all materials, supplies, machinery, equipment, tools, apparatus, accessories,
facilities, all means of construction, and any and all parts of the work, whether the
CONTRACTOR has been paid, partially paid, or not paid for such work, or whether
OWNER has taken possession of completed portions of such work, until the entire
work is completed and accepted.
(k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the
CONTRACTOR arising out of the nature of the work to be done, or from the action
of the elements, or from any unforeseen circumstance in the prosecution of the
same, or from unusual obstructions or difficulties which may be encountered in the
prosecution of the work, shall be sustained and borne by the CONTRACTOR at
his own cost and expense.
GC.05 PROTECTION OF PERSONS AND PROPERTY:
(a) Protection Against Claims: If any person files a claim against the OWNER,
OWNER’s Agent or CONTRACTOR for personal injury or property damage
resulting from, arising out of, or caused by, the operations of the CONTRACTOR,
or any Work within the limits of the Project, the CONTRACTOR must either submit
to the OWNER a duly executed full release within thirty (30) calendar days from
the date of written claim, or immediately report the claim to his liability insurance
carrier for their action in adjusting the claim. If the CONTRACTOR fails to comply
with this provision within the stipulated time limit, it will be automatically deemed
that the CONTRACTOR has appointed the OWNER as its irrevocable Attorney In
Fact authorizing the OWNER to report the claim directly with the CONTRACTOR’s
liability insurance carrier. This provision is in and of itself a Power of Attorney from
the CONTRACTOR to the OWNER, which authorizes the OWNER to take said
action on behalf of the CONTRACTOR without the necessity of the execution of
any other document. If the CONTRACTOR fails to comply with the provisions of
this item, the OWNER, at its own discretion, may terminate this contract or take
any other actions it deems appropriate. Any payment or portion thereof due the
CONTRACTOR, whether it is a final payment, progress payment, payment out of
retainage or refund payment may be withheld by the OWNER. Bankruptcy,
insolvency or denial of liability by the CONTRACTOR’s insurance carrier shall not
exonerate the CONTRACTOR from liability.
As a result of the additional work created to OWNER due to non-response of claims
for damages by CONTRACTOR to third parties, CONTRACTOR shall incur
penalties for failure to abide by this Special Condition.
The CONTRACTOR shall respond to the claimant in writing regarding the status
of the claim, including whether CONTRACTOR disputes the claim, wishes to settle,
or will notify its liability insurance carrier regarding the claim. CONTRACTOR will
be assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to
Item 5f
the claimant as described above within thirty (30) calendar days of its written notice
of claim by the City.
To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied
correspondence of responses or settlement by CONTRACTOR.
(b) Protection Against Accidents to Employees and the Public: The CONTRACTOR
shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of
Federal, State, and Municipal safety laws and building and construction codes. All
machinery and equipment and other physical hazards shall be guarded in
accordance with the "Manual of Accident Prevention in Construction" of the
Associated General contractors of America except where incompatible with
Federal, State, or Municipal laws or regulations. The CONTRACTOR shall provide
such machinery guards, safe walkways, ladders, bridges, gangplanks, and other
safety devices. The safety precautions actually taken and their adequacy shall be
the sole responsibility of the CONTRACTOR, acting at his discretion as an
independent contractor.
(c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to
communicate with the adjacent or adjoining property owners and protect the
adjacent or adjoining property or properties in any way encountered, which might
be injured or seriously affected by any process of construction to be undertaken
under this Agreement, from any damage or injury by reason of said process of
construction; and he shall be liable for any and all claims for such damage on
account of his failure to fully protect all adjoining property.
(d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay
all royalties and license fees, and shall provide for the use of any design, device,
material or process covered by letters patent or copyright by suitable legal
agreement with the patentee or owner.
(e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any
imminent threat to persons or property arising from or in relation to performance of
the Work. Failure to promptly correct any threat to persons or property may result
in a temporary suspension of work until such time as the threat is resolved.
GC.06 PROSECUTION AND PROGRESS:
(a) Time and Order of Completion: It is the meaning and intent of this contract, unless
otherwise herein specifically provided, that the CONTRACTOR shall be allowed to
prosecute his work in such manner as shall be most conducive to economy of
construction; provided however, that the order and the time of prosecution shall be
such that the work shall be Substantially Completed as a whole and in part in
accordance with this contract, the plans and specifications, and within the time of
completion designated in the Proposal; provided, also, that when the OWNER is
having other work done, either by contract or by his own force, the ENGINEER
may direct the time and manner of constructing the work done under this contract,
so that conflict will be avoided and the construction of the various works being
done for the OWNER shall be harmonized.
Item 5f
The CONTRACTOR shall submit prior to beginning work, with each pay estimate,
and at other such times as may reasonably be requested by the OWNER or
ENGINEER, schedules which shall show the order in which the CONTRACTOR
proposes to carry on the work, with dates at which the CONTRACTOR will start
the several parts of the work, and estimated dates of completion of the several
parts.
(b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday
through Saturday, excluding holidays. Working hours are enforced by the Town
of Prosper Police Department. Any variance to these working hours must be
requested by the CONTRACTOR in writing at least two weeks in advance and will
require approval from the OWNER upon positive recommendation of the
ENGINEER.
(c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the
work by any act or neglect of the OWNER or ENGINEER, or of any employee of
either, or by other contractors employed by the OWNER, or by changes ordered
in the work, or by strikes, lockouts, fires, and unusual delays by common carriers,
or uncontrollable cause or causes beyond the CONTRACTOR'S control, and the
OWNER and ENGINEER decides such cause justifies the delay, then an extension
of time sufficient to compensate for the delay as determined by the OWNER or
ENGINEER shall be allowed for completing the work; provided, however, that the
CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of
the cause of such delay.
(d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for
damages resulting from hindrances or delays from any cause (except where the
work is stopped by order of the OWNER) during the progress of any portion of the
work embraced in this contract. In case said work shall be stopped by the act of
the OWNER, then such expense as in the judgment of the ENGINEER is caused
by such stoppage of said work shall be paid by the OWNER to the CONTRACTOR.
(e) Liquidated Damages: The time of completion is of the essence for this Contract.
For each day that any work shall remain uncompleted after the time specified in
the Contract or in an executed Change Order, including milestone completion
dates, substantial completion, and final completion, the OWNER may deduct the
following sum from monies due to the CONTRACTOR for each day the work
remains uncompleted:
GC.07
Amount of Contract Amount of Liquidated Damages
Less than $50,000 $100 per day
$50,000 to $100,000 $150 per day
$100,000 to $500,000 $200 per day
$500,000 to $1,000,000 $250 per day
$1,000,000 to $5,000,000 $500 per day
Greater than $5,000,000 $750 per day
Item 5f
GC.08 CONTROL OF WORK AND MATERIAL:
(a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER
or ENGINEER, with such promptness as to cause no delay in his own work or in
that of any other contractor, four (4) checked copies, unless otherwise specified,
of all shop and/or setting drawings and schedules required for the work of the
various trades, and the OWNER or ENGINEER shall pass upon them with
reasonable promptness, noting desired corrections. The CONTRACTOR shall
make any corrections required by the OWNER or ENGINEER, file with him two
corrected copies and furnish such other copies as may be needed. The OWNER’S
or ENGINEER'S approval of such drawings or schedules shall not relieve the
CONTRACTOR from responsibility for deviations from drawings or specifications,
unless he has in writing called the OWNER’S or ENGINEER'S attention to such
deviations at the time of submission, nor shall it relieve him from responsibility for
errors of any sort in shop drawings or schedules. It shall be the CONTRACTOR'S
responsibility to fully and completely review all shop drawings to ascertain their
effect on his ability to perform the required contract work in accordance with the
plans and specifications and within the contract time.
Such review by the OWNER or ENGINEER shall be for the sole purpose of
determining the sufficiency of said drawings or schedules to result in finished
improvements in conformity with the plans and specifications, and shall not relieve
the CONTRACTOR of his duty as an independent contractor as previously set
forth, it being expressly understood and agreed that the OWNER or ENGINEER
does not assume any duty to pass upon the propriety or adequacy of such
drawings or schedules, or any means or methods reflected thereby, in relation to
the safety of either person or property during CONTRACTOR'S performance
hereunder.
(b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any
road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his
own cost and expense furnish, erect and maintain temporary traffic control devices
and shall take such other precautionary measures for the protection of persons or
property and of the Work as are necessary. A sufficient number and arrangement
of temporary traffic control devices shall be erected to keep vehicles and persons
from entering on or into any work under construction. The CONTRACTOR's
responsibility for the maintenance of barricades, signs and lights, and for providing
watchmen, shall not cease until the project has been accepted by the Owner.
All temporary traffic control devices shall be clearly visible at all times of day and
night. Signs and barricades shall constructed of retro-reflective sheeting, and
cones and other channelizing devices shall have retro-reflective banding. All
temporary traffic control devices shall comply with and have the meanings
prescribed by the Texas Manual of Uniform Traffic Control Devices.
The Contractor shall at all times coordinate the closing of any section of road, alley,
sidewalk, trail, or other public space with the OWNER or ENGINEER. When such
a closing is anticipated to have a duration longer than one (1) hour, the
CONTRACTOR shall submit a traffic control plan at least 72 hours in advance to
the OWNER or ENGINEER for review and approval.
Item 5f
The CONTRACTOR shall be held responsible for all damage to the Work due to
failure of barricades, signs, to protect it, and whenever evidence is found of such
damage, the OWNER or ENGINEER may order the damaged portion immediately
removed and replaced by the CONTRACTOR at his cost and expense.
(c) Public Convenience: Materials stored about the Work shall be so placed, and the
Work shall at all times to be so conducted, as to cause no greater obstruction to
the traveling public than is considered necessary by the OWNER. The
CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and
private driveways for the free passage of pedestrians and vehicles provided that
where free passage is impractical or unnecessary in the opinion of the OWNER,
the CONTRACTOR may make arrangements satisfactory to the OWNER for the
diversion of traffic and shall, at his own expense, provide all material and perform
all work necessary for the construction and maintenance of such diversions. The
materials excavated, and the construction materials or plant used in the
construction of the W ork, shall be placed so as not to endanger the W ork or prevent
free access to all public and private utilities and related appurtenances.
The OWNER reserves the right to remedy any neglect on the part of the
CONTRACTOR as regards to the public convenience and safety which may come
to its attention after twenty-four (24) hours notice in writing the CONTRACTOR,
save in cases of emergency, when it shall have the right to remedy any neglect
without notice; and in either case, the cost of such work done by the OWNER shall
be deducted from monies due or to become due to the Contractor.
(d) Testing of Materials: Testing and inspection of materials required by the
specifications shall be performed by a commercial testing laboratory selected by
the CONTRACTOR and approved by the OWNER. Except as otherwise noted,
the costs of laboratory tests will be paid by the CONTRACTOR, including any
materials or specimens for testing. Any testing of material or workmanship
required due to failure will be paid for by the CONTRACTOR. This payment will
be made direct to the testing laboratory by the CONTRACTOR.
The CONTRACTOR shall furnish at his own expense, suitable evidence that the
materials he proposes to incorporate into the work are in accordance with the
specifications. Mill tests for reinforcing steel and cement will be acceptable if it is
definite that the test sheets apply to the material being furnished. Manufacturer's
or supplier's test results will be acceptable for such items as pipe, valves, hydrants
when it is definite that the material being furnished is in accordance with the
manufacturer's or supplier's specifications to which the test results apply.
Supplier's evidence of quality and gradation of asphaltic material will be acceptable
as long as the material is secured from the sources to which the evidence applies.
Should the CONTRACTOR fail to provide the above information, or should the
validity of the above information be called into question, the OWNER shall have
the right to require tests to be made by the OWNER's laboratory to obtain this
information and the cost therefore shall be borne by the CONTRACTOR or
deducted from monies owed by the OWNER to the CONTRACTOR.
(e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of
the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific
Item 5f
applicability of a trench safety system to each field condition encountered on the
project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring
of the Occupational Safety and Health Administration's Standards and
Interpretations. It will be the Contractor's responsibility to identify the soil type and
to accurately adjust his trench safety methods according to the OSHA
requirements.
(f) Explosives: The use of explosives shall not be permitted.
GC.09 INSPECTION AND ACCEPTANCE:
(a) Inspection of Work: Inspection will be performed by representatives of the
OWNER, ENGINEER, other reviewing agencies, and their designees. It is the
intent of the OWNER to inspect all work on this project. The CONTRACTOR is
responsible for verifying with the OWNER, ENGINEER, or other reviewing
agencies when an inspector is and is not required. The CONTRACTOR shall
furnish the OWNER, ENGINEER, other reviewing agencies, and their designees
reasonable access and facilities for inspecting the Work and determining whether
or not the Work is in accordance with the Contract Documents
The CONTRACTOR shall be responsible for all costs associated with verifying the
acceptability of work completed without proper inspection, as directed by the
OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable,
the work may be ordered removed at the CONTRACTOR's expense.
(b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on
weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these
hours or on weekends or holidays may be subject to an inspection overtime fee
determined by the OWNER and ENGINEER. The CONTRACTOR is responsible
for determining inspection overtime rules of other reviewing agencies.
(c) Use of Completed Portions: The OWNER shall have the right to take possession
of and use any completed or partially completed portions of the work,
notwithstanding the time for completing the entire work or such portions may not
have expired. Such taking possession and use shall not be deemed an
acceptance of any work not completed in accordance with the Contract
Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If
such prior use increases the cost of or delays the work, the CONTRACTOR shall
be entitled to such extra compensation, or extension of time, or both, as the
OWNER or ENGINEER may determine.
(d) Defects and their Remedies: If the Work or any portion thereof, or any material
brought on the site of the Work for use in the Work or selected for the same, shall
be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with
the specifications, the CONTRACTOR shall, after receipt of written notice thereof
from the OWNER or ENGINEER, forthwith remove such material and rebuild or
otherwise remedy such work so that it shall be in full accordance with this contract.
(e) Preliminary Final Inspection: Upon substantial completion of the Work, the
CONTRACTOR shall request a preliminary final inspection of the Work by
representatives of the OWNER, ENGINEER, and other reviewing agencies. The
Item 5f
OWNER or ENGINEER will provide written notice of any defects to the
CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in
accordance with the Contract Documents.
(f) Final Inspection: Upon completion of all items identified on the punch list, the
CONTRACTOR shall request a final inspection of the Work by representatives of
the OWNER, ENGINEER, and other reviewing agencies. If additional defects are
noted, the CONTRACTOR shall promptly remedy such defects and repeat this
process. If the Work is found to be acceptable, the OWNER or ENGINEER will
provide written notice of Completion of the Work to the CONTRACTOR.
(g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or
ENGINEER such documentation as is necessary to insure that the work has been
completed, subcontractors and suppliers have been paid, any claims received
have been settled, and other documentation as required by the OWNER or
ENGINEER. If the documentation is found to be acceptable, the OWNER or
ENGINEER will issue a written notice of Acceptance of the Work to the
CONTRACTOR.
GC.10 MEASUREMENT AND PAYMENT:
(a) Estimated Quantities: The quantities of each item on the bid proposal blank
represent the approximate amount of work to be done. Final quantities actually
built will be determined and paid for by actual measurements on the ground of the
final work completed. Bidders are especially notified that no incidental items of
work will be paid for unless there appears an item in the proposal blank for such
work. It must be strictly understood that the prices bid are for complete and
acceptable work.
(b) Measurement: Quantities of individual items of work shall be based on the final, in-
place quantity of the item of work, measured or computed using the units specified
in the Proposal. Where a discrepancy in measured or computed quantities occurs
among the OWNER, ENGINEER, and CONTRACTOR, the parties attempt to
reconcile the discrepancy. If no reconciliation is possible, the determination of the
ENGINEER shall be used.
(c) Progress Payments: As close as practical to the end of each month in which work
has been performed, the CONTRACTOR shall prepare and submit to the OWNER
an application for payment showing as completely as practicable the total value of
the work done by the CONTRACTOR up to and including the last day immediately
preceding the date of such application and the value of all sound materials
delivered on the site of the work that are to be fabricated into the work.
The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review
CONTRACTOR'S application for payment, shall either approve or modify the total
value of the work done by CONTRACTOR and the value of materials delivered on
the site, and shall submit to OWNER such application for payment as approved or
modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S
recommendation affixed thereto within ten (10) business days following the receipt
of the application from CONTRACTOR.
Item 5f
The OW NER shall pay the CONTRACTOR within thirty (30) days following receipt
of the application from CONTRACTOR, less any amount held for retainage or
outstanding claims or defective work.
(d) Payment Withheld: The OWNER may withhold any payment otherwise due to the
CONTRACTOR. The amount of any withheld payment shall be as necessary to
protect the OWNER's interest in the following circumstances:
(i) unsatisfactory progress of the Work within the CONTRACTOR's control;
(ii) reasonable doubt that the Work can be completed for the unpaid balance;
(iii) failure of the CONTRACTOR to carry out orders of the OWNER;
(iv) defective work not remedied;
(v) the filing of a claim against the CONTRACTOR or reasonable evidence that
a claim will be filled against the CONTRACTOR;
(vi) failure of the CONTRACTOR to make payment to subcontractors or
suppliers for material and labor used in performance of the Work;
(vii) unsafe working conditions or threats to persons or property allowed to
persist by the CONTRACTOR;
(viii) failure of the CONTRACTOR to provide work schedules, invoices, or other
records requested by the OWNER;
(ix) use of subcontractors without the consent of the ENGINEER or OWNER;
(x) or, failure of the CONTRACTOR to keep current redline as-built drawings
at the job site or to turn redline as-built drawings over to the OWNER.
GC.11 EXTRA WORK AND CLAIMS:
(a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time
or from time to time, order additions, deletions or revisions to the work; such
changes will be authorized by written Change Order prepared by the OWNER for
execution by the CONTRACTOR. The Change Order shall set forth the basis for
any change in contract price, as hereinafter set forth for Extra Work, and any
change in contract time which may result from the change.
In the event the CONTRACTOR shall refuse to execute a Change Order which
has been prepared by the OWNER, the OWNER may in writing instruct the
CONTRACTOR to proceed with the work as set forth in the Change Order and the
CONTRACTOR may make claim against the OWNER for Extra Work involved
therein, as hereinafter provided.
(b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the
work not inconsistent with the overall intent of the Contract Documents and not
involving an increase in Contract Price. If the CONTRACTOR believes that any
minor change or alteration authorized by the OWNER or ENGINEER involves
Extra Work and entitles him to an increase in the Contract Price, the
CONTRACTOR shall make written request to the OWNER or ENGINEER for a
written Field Order.
Any request by the CONTRACTOR for a change in Contract Price shall be made
in writing in accordance with the provisions of this section prior to beginning the
work covered by the proposed change.
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(c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for
work either added or deleted by a Change Order or for which a claim for Extra
Work is made shall be determined by one or more of the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) nor Method (B) be agreed upon before
the Extra Work is commenced, then the CONTRACTOR shall be paid the
"actual field cost" of the work, plus fifteen (15) percent.
In the event said Extra Work be performed and paid for under Method (C), then
the provisions of this paragraph shall apply and the "actual field cost" is hereby
defined to include the cost to the CONTRACTOR of all workmen, such as foreman,
timekeepers, mechanics and laborers, and materials, supplies, teams, trucks,
rentals on machinery and equipment, for the time actually employed or used on
such Extra Work, plus actual transportation charges necessarily incurred, together
with all power, fuel, lubricants, water and similar operating expenses, also all
necessary incidental expenses incurred directly on account of such Extra Work,
including Social Security Old Age Benefits and other payroll taxes, and, a ratable
proportion of premiums on Performance and Payment Bonds and Maintenance
Bonds, Public Liability and Property Damage and Workmen's Compensation, and
all other insurance as may be required by any law or ordinance, or directed by the
OWNER, or by them agreed to. The OWNER or ENGINEER may direct the form
in which accounts of the "actual field cost" shall be kept and the records of these
accounts shall be made available to the OWNER or ENGINEER. The OWNER or
ENGINEER may also specify in writing, before the work commences, the method
of doing the work and the type and kind of machinery and equipment to be used;
otherwise these matters shall be determined by the CONTRACTOR. Unless
otherwise agreed upon, the prices for the use of machinery and equipment shall
be determined by using 100 percent, unless otherwise specified, of the latest
schedule of Equipment Ownership Expense adopted by the Associated General
Contractors of America. Where practicable the terms and prices for the use of
machinery and equipment shall be incorporated in the written Change Order. The
fifteen percent (15%) of the "actual field cost" to be paid the CONTRACTOR shall
cover and compensate him for his profit, overhead, general superintendence and
field office expense, and all other elements of cost and expense not embraced
within the "actual field cost" as herein defined; save that where the
CONTRACTOR'S Camp or Field Office must be maintained primarily on account
of such Extra Work, then the cost to maintain and operate the same shall be
included in the "actual field cost."
No claim for Extra Work of any kind will be allowed unless ordered in writing by the
OWNER or ENGINEER. In case any orders or instructions, either oral or written,
appear to the CONTRACTOR to involve Extra Work for which he should receive
compensation or an adjustment in the construction time, he shall make written
request to the OWNER or ENGINEER for written order authorizing such Extra
Work. Should a difference of opinion arise as to what does or does not constitute
Extra Work, or as to the payment therefore, and the OWNER or ENGINEER insists
upon its performance, the CONTRACTOR shall proceed with the work after
making written request for written order and shall keep an accurate account of the
"actual field cost" thereof, as provided under Method (C). The CONTRACTOR will
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thereby preserve the right to submit the matter of payment to a court of general
jurisdiction to decide the matter, otherwise the CONTRACTOR shall waive all
claims for payment for Extra Work.
GC.12 CONTRACT TERMINATION
(a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon
and fail or refuse to resume work within ten (10) days after written notification from
the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders
of the OWNER or ENGINEER, when such orders are consistent with the Contract
Documents, then, and in that case, where performance and payment bonds exist,
the Sureties on these bonds shall be notified in writing and directed to complete
the work, and a copy of said notice shall be delivered to the CONTRACTOR.
After receiving said notice of abandonment, the CONTRACTOR shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the
job, but the same, together with any materials and equipment under contract for
the work, may be held for use on the work by the OWNER or the Surety on the
performance bond, or another contractor in completion of the work; and the
CONTRACTOR shall not receive any rental or credit therefore (except when used
in connection with Extra Work, where credit shall be allowed as provided for under
Section 6, Extra Work and Claims), it being understood that the use of such
equipment and materials will ultimately reduce the cost to complete the work and
be reflected in the final settlement.
In case the Surety should fail to commence compliance with the notice for
completion hereinbefore provided for, within ten (10) days after service of such
notice, then the OWNER may provide for completion of the work in either of the
following elective manners:
The OWNER may employ such force of men and use such machinery, equipment,
tools, materials and supplies as said OWNER may deem necessary to complete
the work and charge the expense of such labor, machinery, equipment, tools,
materials and supplies to said CONTRACTOR, and expense so charged shall be
deducted and paid by the OWNER out of such moneys as may be due, or that may
thereafter at any time become due to the CONTRACTOR under and by virtue of
this Agreement. In case such expense is less than the sum which would have
been payable under this contract, if the same had been completed by the
CONTRACTOR, then said CONTRACTOR shall receive the difference. In case
such expense is greater than the sum which would have been payable under this
contract, if the same had been completed by said CONTRACTOR, then the
CONTRACTOR and/or his Surety shall pay the amount of such excess to the
OWNER; or
The OWNER under sealed bids, after five (5) days’ notice published one or more
times in a newspaper having general circulation in the county of the location of the
work, may let the contract for the completion of the work under substantially the
same terms and conditions which are provided in this contract. In the case of any
increase in cost to the OWNER under the new contract as compared to what would
have been the cost under this contract, such increase shall be charged to the
CONTRACTOR and the Surety shall be and remain bound therefore. However,
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should the cost to complete any such new contract prove to be less than what
would have been the cost to complete under this contract, the CONTRACTOR
and/his Surety shall be credited therewith.
When the work shall have been substantially completed the CONTRACTOR and
his Surety shall be so notified and Certificates of Completion and Acceptance shall
be issued. A complete itemized statement of the contract accounts, certified to by
the OWNER or ENGINEER as being correct, shall then be prepared and delivered
to the CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his
Surety, or the OWNER as the case may be, shall pay the balance due as reflected
by said statement, within fifteen (15) days after the date of such Certificate of
Completion.
After final completion of the work and in the event the statement of accounts shows
that the cost to complete the work is less than that which would have been the cost
to the OWNER had the work been completed by the CONTRACTOR under the
terms of this contract; or when the CONTRACTOR and/or his Surety shall pay the
balance shown to be due by them to the OWNER, then all machinery, equipment,
tools, materials or supplies left on the site of the work shall be turned over the
CONTRACTOR and/or his Surety. Should the cost to complete the work exceed
the contract price, and the CONTRACTOR and/or his Surety fail to pay the amount
due the OWNER within the time designated hereinabove, and there remains any
machinery, equipment, tools, materials or supplies on the site of the work, notice
thereof, together with an itemized list of such equipment and materials, shall be
mailed to the CONTRACTOR and his Surety at the respective addresses
designated in this contract; provided, however, that actual written notice given in
any manner will satisfy this condition. After mailing, or other giving of such notice,
such property shall be held at the risk of the CONTRACTOR and his Surety subject
only to the duty of the OWNER to exercise ordinary care to protect such property.
After fifteen (15) days from the date of said notice the OWNER may sell such
machinery, equipment, tools, materials or supplies and apply the net sum derived
from such sale to the credit of the CONTRACTOR and his Surety. Such sale may
be made at either public or private sale, with or without notice, as the OWNER may
elect. The OWNER shall release any machinery, equipment, tools, materials, or
supplies, which remain on the work, and belong to persons other than the
CONTRACTOR or his Surety, to their proper owners.
(b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms
of this contract within ten (10) days after written notification by the CONTRACTOR,
then the CONTRACTOR may suspend or wholly abandon the work, and may
remove therefrom all machinery, tools and equipment, and all materials on the site
of work that have not been included in payments to the CONTRACTOR and have
not been wrought into the work. Thereupon the ENGINEER shall make an
estimate of the total amount earned by the CONTRACTOR, which estimate shall
include the value of all work actually completed by said CONTRACTOR, the value
of all partially completed work at a fair and equitable price, and the amount of all
Extra Work performed at the prices agreed upon, or provided for by the items of
this contract, and a reasonable sum to cover the cost of any provisions made by
the CONTRACTOR to carry the whole work to completion and which cannot be
utilized. The ENGINEER shall then make a final statement of the balance due the
CONTRACTOR by deducting from the above estimate all previous payments by
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the OWNER and all other sums that may be retained by the OWNER under the
terms of this Agreement and shall certify same to the OWNER who shall pay to the
CONTRACTOR on or before thirty (30) days after the date of delivery to OWNER
of such certified final statement.
(c) Termination of Contract in Case of National Emergency: Whenever, because of a
national emergency, so declared by the President of the United States or other
lawful authority, it becomes impossible for the Contractor to obtain all of the
necessary labor, material and equipment for the prosecution of the work with
reasonable continuity for a period of two (2) months, the Contractor shall within
seven (7) days notify the Owner in writing, giving a detailed statement of the efforts
which have been made and listing all necessary items of labor, material and
equipment not obtainable. If, after investigation, the Owner finds that such
conditions exist and that the inability of the Contractor to proceed is not attributable
in whole or in part to the fault or neglect of the Contract, then if the Owner cannot
after reasonable effort assist the Contractor in procuring and making available the
necessary labor, materials, and equipment within thirty (30) days, the Contractor
may request the Owner to terminate the contract and the Owner shall within thirty
(30) days comply with the request, and the termination shall be based on a final
settlement, which shall include, but not be limited to, the payment for all work
executed.
Item 5f
SPECIAL CONDITIONS
SC.01 PURPOSE: The Special Conditions contained herein set forth conditions or
requirements particular to this Contract:
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
The Special Conditions supplement the General Conditions and the Standard
Specifications and take precedence over any conditions or requirements of the
General Conditions and the Standard Specifications with which they are in conflict.
SC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
ENGINEER: The Engineer of Record as shown on the Construction Drawings:
Frank E. Jaromin, P.W. or his designee.
See Technical Specifications in Technical Specifications
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TECHNICAL SPECIFICATIONS
BID NO. 2019-55-B
MISCELLANEOUS ASPHALT PATCHING
1. Typical Sections and Details
2. Hot Mix Asphalt Concrete
3. SW3P Storm Water
4. Special Instructions
5. Patching Schedule
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MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
LOCATION MAP
SECTION 1
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MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
SECTION 2
HOT MIX ASPHALT CONCRETE
Item 5f
MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
HOT MIX ASPHALTIC CONCRETE
1.00 GENERAL
1.01 WORK INCLUDED
Furnish labor, materials, equipment and incidentals necessary to perform operations in
connection with the construction of hot mix asphaltic concrete (HMAC) base course, leveling-up
course and surface course or any other combination of these courses. Construct the pavement
on the previously completed and approved subgrade, base,or existing pavement.
1.02 QUALITY ASSURANCE
A. DESIGN CRITERIA
Use the services of an independent testing laboratory to prepare a mix design to comply with
Texas Department of Transportation, Standard Specification Item 340 or may use a
previously prepared mix design meeting the specification requirements with satisfactory
substantiation of experience with the mix.
1.03 SUBMITTALS
Submittals shall be in accordance with Section 01300, SUBMITTALS and shall include:
A. A mix design
B. [List as necessary]
1.04 STANDARDS
Hot mix asphaltic concrete (HMAC) pavement shall conform to the requirements of the current
Texas Department of Transportation (TXDOT), Standard Specification for "Hot Mix Asphaltic
Concrete Pavement", Item 340.
Asphaltic material shall comply with Texas Department of Transportation (TXDOT) Standard
Specification Item 300.
1.05 DELIVERY AND STORAGE
Haul the asphaltic mixture to the job site in tight vehicles previously cleaned of foreign materials.
Arrange the dispatching of vehicles so that all material delivered shall be placed and all rolling
shall be completed during daylight hours. In cool weather, or for long hauls, canvas covers may
be required. The inside of the truck body may be given a light coating of oil, if necessary, to
prevent the asphaltic mixture from adhering to the body.
1.06 JOB CONDITIONS
A. Do not apply prime coat when the air temperature is below 50 degrees Fahrenheit and falling,
but may be applied when the air temperature is above 40 degrees Fahrenheit and rising, the
air temperature being taken in the shade and away from artificial heat. Do not place asphaltic
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material when general weather conditions, in the opinion of the Owner’s Representative are
not suitable.
B. The asphaltic mixture shall be at a temperature between 225 and 350 degrees Fahrenheit
when dumped from the mixer. The Owner’s Representative shall determine the temperature,
within the above limitations. The mixture when dumped from the mixer shall not vary from the
selected temperature more than 30 degrees Fahrenheit.
1.07 OPTIONS [NOT USED]
1.08 GUARANTEES [NOT USED]
2.00 PRODUCTS
2.01 MATERIALS
A. AGGREGATE: Conform to TXDOT Standard Specification Item 340. The Type "B" mixtures
and at least three bins when producing Type "D" mixture. These bins shall contain the
following sizes of aggregate, in percentages by weight or by volume, as applicable. Gradation
for base course or leveling-up course shall comply with Type B listed as follows:
Type "B" (Fine Graded Base Course):
Sieve Size % passing by weight or volume
1” 100
7/8” 95-100
5/8” 75-95
3/8” 60-80
No.4 40-60
No. 10 27-40
No. 40 10-25
No. 80 3-13
No. 200 1-6
VMA % minimum 11
The asphaltic material shall form from 3.5 to 7 percent of the mixture by weight unless
specified otherwise on the plans.
Gradation for surface course shall comply with Type D listed as follows:
Type "D" (Fine-Graded Surface Course):
Sieve Size % passing by weight or volume
1/2” 100
3/8” 85-100
No. 4 50-70
No.10 32-42
No. 40 11-26
No. 80 4-14
No. 200 1-6
VMA % Minimum 14
The asphaltic material shall form 4 to 8 percent of the mixture by weight.
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B. ASPHALTIC MATERIALS: Comply with TXDOT Standard Specification Item 300. In general,
the grade of asphalt shall be AC-20. Other grades of asphalt shall be considered if weather
conditions or mix design appear to warrant a change. Prime coat shall comply with TXDOT
Standard Specification Item 300, Grade MC-30. Tack coat shall meet the requirements of
cutback asphalt RC-2 and ASTM D-2027.
2.02 MIXES [NOT USED]
2.03 FABRICATIONS [NOT USED]
2.04 MANUFACTURED PRODUCTS [NOT USED]
2.05 EQUIPMENT
The equipment necessary for the construction of the hot mix asphaltic concrete pavement shall be
on the project site and shall be approved by the Owner’s Representative as to condition before the
Contractor shall be permitted to begin construction operations on which the equipment is to be
used. Equipment shall be maintained in good repair and operating condition.
A. SPREADING AND FINISHING MACHINES
The spreading and finishing machine shall be of a type approved by the Owner’s
Representative and capable of producing a surface that shall meet the requirements of the
typical cross section and surface test.
B. ROLLERS
1. PNEUMATIC TIRE ROLLER
The roller shall consist of not less than seven (7) pneumatic tire wheels, running on axles
in such a manner that the rear group of tires shall cover the entire gap between adjacent
tires of forward group; mounted in a rigid frame; and provided with a loading platform or
body suitable for ballast loading. The front axle shall be attached to the frame in such a
manner that the roller may be turned within a minimum circle. The tire shall afford
surface contact pressures up to 90 pounds per square inch or more. The roller shall be
so constructed as to operate in both forward and a reverse direction with suitable
provisions for moistening the surface of the tires while operating; and shall be approved
by the Owner’s Representative.
2. TWO AXLE TANDEM ROLLER
The roller shall be an acceptable power-driven, steel-wheel tandem roller weighing not
less than eight (8) tons. The roller must operate in forward and reverse directions;
contain provisions for moistening the surface of the wheels while in motion; and shall be
approved by the Owner’s Representative.
3. THREE WHEEL ROLLER
The roller shall be an acceptable power-driven, all steel three (3) wheel roller weighing not
less than ten (10) tons. The roller must operate in forward and reverse directions; contain
provisions for moistening the surface of the wheels while in motion; and shall be approved
by the Owner’s Representative.
4. VIBRATORY STEEL WHEEL ROLLER
If approved for use by the Owner’s Representative, this roller shall have a minimum
weight of six (6) tons. The compactor shall be equipped with amplitude and frequency
controls and shall be specifically designed to compact the material on which it is used.
The roller shall be operated in accordance with the Manufacturer's recommendations.
C. STRAIGHTEDGES
The Contractor shall provide acceptable straightedges for the surface testing. Satisfactory
templates shall be provided as required by the Owner’s Representative.
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3.00 EXECUTION
3.01 PREPARATION
A. PRIME COAT
Apply a uniform coat of prime coat asphaltic material to the surface of the prepared subgrade,
sub-base, or base, applied at a rate of not less than 0.30 gallon per square yard of surface.
Apply a thin uniform coat of the prime coat material to contact surfaces of gutters, manholes,
and other structures.
B. TACK COAT
Thoroughly clean the surface of the asphalt base course and apply a uniform coat of tack material meeting the requirements for cutback asphalt RC-250.Apply a tack coat when the surface to be paved is portland cement concrete, brick, or asphaltic pavement. Apply the tack coat using sprayer at a rate not exceeding 0..05 gallon per square yard surface. Paint contact surfaces of curbs, gutters, vertical faces, and other structures in actual contact with asphaltic mixes with asphaltic material to provide a closely bonded, water-tight joint.
C. COMPACTED THICKNESS OF ASPHALTIC CONCRETE SURFACE COURSES AND BASE
COURSES
1. SURFACE COURSE
The compacted thickness or depth of the asphaltic concrete surface shall be as indicated
on the plans. Where the plans indicate a depth or thickness of the surface course greater
than 2" compacted depth, same shall be placed in multiple courses of equal depth, each
which shall not exceed 2" compacted depth. A tack coat is required between any of the
multiple courses, and applied at the rate specified.
2. BASE COURSE
The compacted thickness or depth of each base shall be as indicated. Where the plans
indicate a depth or thickness of the course greater than 4", same shall be accomplished
by constructing multiple lifts of approximately equal depth, each of which shall not exceed
these maximum compacted depths. An additional tack coat is required between any of
the multiple lifts, and applied at a rate specified.
3.02 PLACEMENT
A. Place the asphaltic mixture on an approved base course with the previously specified
spreading and finishing machine in such a manner that, when properly compacted, the
finished course shall comply with the maximum thickness requirements, shall be smooth, of
uniform density and meet the requirements of the typical cross sections and the surface test.
During the placing and spreading of the asphaltic material, take care to prevent the spilling of
the material onto adjacent pavement, gutters, or structures.
B. In small areas, which are inaccessible to the spreading and finishing machine, hand
spreading may be authorized by the Owner’s Representative, provided an acceptable surface
can be obtained.
3.03 COMPACTION
A. Rolling with the 3-wheel and tandem rollers shall start longitudinally at the sides and proceed
toward the center of the surface course, overlapping on successive trips by at least half the
width of the rear wheels. Alternate trips of the roller shall be slightly different in length.
Rolling with the pneumatic tire roller shall be done as directed by the Owner’s Representative.
Rolling shall continue until no further compression can be obtained and all roller marks are
eliminated. The motion of the rollers shall be slow enough at all times to avoid displacement
of the asphaltic surface material. If displacement should occur, correct the situation at once
by the use of rakes and fresh asphaltic mixtures. The roller shall not be allowed to stand on
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the surface course when it has not been fully compacted and allowed to cool. To prevent
adhesion of the surface to the roller, the wheels shall be kept thoroughly moistened with
water, but an excess of water shall not be permitted. Rollers must be in good mechanical
condition. Take the necessary precautions to prevent the dripping of gasoline, oil, grease, or
other foreign matter on the surface course while the rollers are in motion or when standing. In
areas where surface course cannot be compacted with the roller, hand tamps, lightly oiled,
shall be used to secure the required compaction.
B. With approval by the Owner’s Representative, the vibratory steel wheel roller may be
substituted for the 3-wheel roller and tandem roller. Each course, after final compaction, shall
contain from 5 to 9 percent air voids determined by TXDOT Test Method TEX207-F.
3.04 FIELD QUALITY CONTROL
A. SURFACE TESTS
The finished surface of the pavement after compression shall be smooth and true to the
established line, grade, and cross section. When tested with a 16' straightedge placed
parallel to the centerline of the roadway, the finished surface shall have no deviation in excess
of 1/16" per foot from the nearest point of contact. The maximum ordinate measured from
the face of the straightedge shall not exceed 1/4" at any point. Any point in the pavement
surface not meeting these requirements shall be immediately corrected.
B. PAVEMENT THICKNESS TEST
Upon completion of the work and before final acceptance and final payment shall be made,
pavement thickness test shall be made by the Owner or his authorized representative unless
otherwise specified in the special provisions or in the plans. The number and location of tests
shall be at the discretion of the Owner’s Representative. The cost for the initial pavement
thickness test shall be at the expense of the Owner. In the event a deficiency in the thickness
of the pavement is revealed during normal testing operations, subsequent tests necessary to
isolate the deficiency shall be at the Contractor's expense. The cost for the additional coring
test shall be at the same rate charged by commercial laboratories.
3.05 CLEAN AND ADJUST [NOT USED]
3.06 SCHEDULES [NOT USED]
END OF SECTION
Item 5f
MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
SECTION SW3P SECTION 3 STORM WATER POLLUTION PREVENTION PLAN
Item 5f
SECTION SW3P STORM WATER POLLUTION PREVENTION PLAN
1. The Contractor will be required to provide a separate Storm Water Pollution Prevention
Plan. The Erosion Control Plans included in the construction plans will not be
considered a Storm Water Pollution Prevention Plan.
2. The Contractor will be required to submit a Storm Water Pollution Prevention Plan
(SW3P) to the Town of Prosper for this project before the Notice to Proceed will be
granted. The SW3P shall comply with the regulations established by the Texas
Commission on Environmental Quality (TCEQ).
3. The Contractor will be required to submit all appropriate forms, including the NOI and
NOT, as well as being responsible for producing and submitting all inspection reports
throughout the duration of the project to the TCEQ and the Town of Prosper. The
Contractor will be responsible for submitting the NOI and NOT on behalf of the Town of
Prosper, including all fees associated with these forms. The Contractor shall submit two
(2) copies of all NOIs and proof of payment of NOIs to the Town of Prosper before the
Notice to Proceed will be granted.
Payment:
Payment for this work shall be considered subsidiary to the pay items.
Item 5f
MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
SPECIAL INSTRUCTIONS
SECTION 4
Item 5f
MISCELLANEOUS ASPHALT PATCHTING
BID NO. 2019-55-B
SPECIAL INSTRUCTIONS GENERAL
1.01 WORK INCLUDED
Furnish labor, materials, equipment, testing and incidentals necessary to perform
operations in connection with the removing 5 inches of asphalt paving, compacting
existing gravel base and installing 5” of Type B asphalt. Roadways will remain open to
one-way traffic by use of flaggers during construction.
ANTICPATED PROCEEDURE
A. Grind, 5” of existing road base in two phases and remove as necessary. The Town on
Prosper will mark limits in the field. Patching schedule if for information and can be
reduced of increased in the field.
B. Compact existing road base.
C. Miscellaneous Asphalt is at the discussion of the Town Inspector to extend or add patch
repairs.
D. Grade and compact roadway to near existing profile and configuration less thickness of
pavement. Paving may require additional excavation or fill for proper transition to existing
driveways and street connections.
E. Install 5” Type B asphalt in 2 layers as shown on details.
F. Pull shoulders with top soil (no rocks).
G. Prior to the start of construction, the Contactor shall submit a traffic control plan for
approval by the Town.
H. All Asphalt work shall conform to TxDOT Standards.
I. Cores to be at required one per 100 square yards of patching.
J. Quantities are for bidding only, in place quantities govern.
K. Typical Standards are on Prosper Web page under Engineering.
1.02 TRAFFIC CONTROL SIGNAGE
The contractor shall install and maintain all required signage and shall comply with
Texas Department of Transportation (TXDOT) Standards. The Contractor shall supply
the Town with a Traffic Control plan prior to work.
1.03 RESIDENTS MEETING
There could be as many as two evening meeting to discuss this work with the residents.
The Contractors Superintendent will be required to be present at this meeting. Access to
the project the contractor will help the residents with trash pickup if requested. The
contractor will be required to maintain access to all areas during construction. END OF SECTION
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MISCELLANEOUS ASPHALT PATCHING
BID NO. 2019-55-B
PATCHING SCHEDULE
SECTION 5
Item 5f
Area Leaght Width Area
LF LF SY
1 25 7 19
2 14 7 11
3 16 7 12
4 22 7 17
5 21 11 26
6 7 11 9
7 24 7 19
8 28 12 37
9 21 7 16
10 63 7 49
11 24 4 11
12 31 4 14
13 17 10 19
14 20 7 16
15 40 12 53
16 12 7 9
17 16 7 12
18 8 7 6
19 28 7 22
20 19 7 15
21 60 7 47
22 36 7 28
23 20 7 16
24 18 7 14
25 17 7 13
26 6 8 5
27 12 7 9
28 28 7 22
29 22 7 17
30 15 7 12
31 43 7 33
32 40 7 31
33 24 7 19
Coit Road to Custer Road
Prosper Trail Patching 2019-55-B
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34 43 12 57
35 19 7 15
36 29 7 23
37 23 7 18
38 48 7 37
39 18 7 14
40 17 7 13
41 17 12 23
42 19 7 15
43 12 7 9
44 14 7 11
45 6 7 5
46 14 7 11
47 21 7 16
Total 925
Area Leaght Width Area
LF LF SY
1 45 7 35
2 35 7 27
3 30 7 23
4 20 7 16
5 40 7 31
6 30 13 43
7 30 7 23
E First 8 40 7 31
Total 230
Area Leaght Width Area
LF LF SY
1 9 9 9
2 24 7 19
3 24 12 32
First Street
Prosper Trail Patching 2019-55-B
Frontier Parkway
Prosper Trail Patching 2019-55-B
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4 30 5 17
5 37 7 29
6 18 8 16
7 88 12 117
8 -
Total 238
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Page 1 of 2
To: Mayor and Town Council
From: Alex Glushko, AICP, Planning Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon approving a resolution supporting the U.S. Census Bureau’s 2020 Decennial
Census program and pledging participation in local initiatives including a Complete Count
Committee.
Description of Agenda Item:
The U.S. Census Bureau’s 2020 Decennial Census is scheduled for April 1, 2020. The data collected
by the Census determines the number of seats each state has in the U.S. House of Representatives
and is also used to distribute billions in federal funds to local communities. Because Census data is
also used by multiple public and private entities in making critical decisions, such as the timing of
bringing new businesses to a town, it is important every Prosper resident gets counted next year.
In support of this effort, the Census Bureau recommends municipalities establish a Complete Count
Committee. The Committee is an informal, ad-hoc “marketing” group intended to assist in raising
the awareness of the Census in order to achieve high participation rates. Complete Count
Committees are typically comprised of representatives of citizens and homeowners associations,
charitable and religious organizations, and governmental entities.
The following individuals have accepted an invitation by Mayor Smith to serve on the Committee:
1.Wayne Bartley (Cornerstone)
2.George Dupont (Amberwood Farms HOA)
3.Holly Ferguson (Prosper ISD)
4.Leslie Scott (Town of Prosper)
5.Karolyn Short (Town of Prosper)
6.Pamela Clark (Town of Prosper)
Staff recommends approval of the Resolution in support of the 2020 Census and Complete Count
Committee.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the resolution as to form and legality.
Attached Document:
1. Resolution
Prosper is a place where everyone matters.
PLANNING
Item 5g
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council approve a resolution supporting the U.S. Census
Bureau’s 2020 Decennial Census program and pledging participation in local initiatives including a
Complete Count Committee.
Proposed Motion:
I move to approve a resolution supporting the U.S. Census Bureau’s 2020 Decennial Census
program and pledging participation in local initiatives including a Complete Count Committee.
Item 5g
TOWN OF PROSPER, TEXAS RESOLUTION NO. 19-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, SUPPORTING THE U.S. CENSUS BUREAU’S 2020 DECENNIAL
CENSUS PROGRAM AND PLEDGING PARTICIPATION IN LOCAL
INITIATIVES INCLUDING A COMPLETE COUNT COMMITTEE; MAKING
FINDINGS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the U.S. Census Bureau is required by the U.S. Constitution to conduct a
count of the population every ten years and the decennial census provides a historic opportunity
to help shape the foundation of our society and play an active role in American democracy; and
WHEREAS, the Town of Prosper, Texas, is committed to ensuring every resident is
counted as federal and state funding is allocated to communities, and decisions are made on
matters of national and local importance based, in part, on census data; and
WHEREAS, census data helps determine how many seats each state will have in the U.S.
House of Representatives and is necessary for the accurate and fair redistricting of legislative
seats; and
WHEREAS, information from the upcoming 2020 Census and American Community
Survey are vital tools for economic development and increased employment.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Resolution as if fully set
forth herein.
SECTION 2
The Council supports the goals and ideals of the 2020 Census and will fully support the
decennial census program.
SECTION 3
Encourage all Town of Prosper residents to participate in events and initiatives that will
raise the overall awareness of the 2020 Census and increase participation.
SECTION 4
Encourage 2020 Census advocates to speak to town and community organizations.
SECTION 5
Support Census workers as they help Prosper better understand the importance of
completing Census forms and obtaining an accurate count.
Item 5g
Resolution No. 19-__, Page 2
SECTION 6
Strive to achieve a complete and accurate count of all persons within Prosper municipal
boundaries.
SECTION 7
Any and all resolutions, rules, regulations, policies, or provisions in conflict with the
provisions of this Resolution are hereby repealed and rescinded to the extent of any conflict
herewith.
SECTION 8
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 28TH DAY OF MAY, 2019.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 5g
Page 1 of 1
To: Mayor and Town Council
From: Dudley Raymond, Director of Parks and Recreation
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Discussion on the Downtown Monument Sign.
Description of Agenda Item:
At the March 26, 2019, Town Council Meeting. Town Staff and Halff Associates presented different
sketches and concepts for the Council to review and give staff direction. At the time, staff had not
yet met with Brown & Griffin to discussion the options. At the March 26 meeting, Council discussed
preliminary preferences, but wanted more time to review the options as well as wait to receive
feedback from Brown and Griffin.
Staff met with Teague Griffin and Luke Brown on April 12 to receive feedback on the Downtown
Monument Signs sketches. Based on the meeting, they both liked concept 3.1. They liked how it
included the windmill blades, as they felt the windmill was an iconic symbol for Prosper.
Halff Associates will present the options and receive feedback and direction on which design concept
to further refine. Once selected, Halff Associates and Town staff will further refine the design
selected, and bring back a preferred schematic design. Funding for construction drawings will be
included in next year’s budget.
Budget Impact:
Funding for the construction documents and construction will be allocated from the $300,000
escrowed by Brown & Griffin and other Town sources if needed.
Town Staff Recommendation:
Town staff recommends that the Town Council discuss and provide direction on the proposed
concept and elements in regards to the Downtown Monument Sign project.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 7
5.2
5.1
4.2
4.1
3.2
3.1
1 2BASE Item 7
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, CGFO, CPM, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon amending Ordinance No. 18-71 (FY 2018-2019 Budget) and Capital
Improvement Plan.
Description of Agenda Item:
The proposed ordinance is amending the following balance for the FY 2018-2019 Budget and
Capital Improvement Plan.
Police Station and Dispatch Facility
Council has received several updates as the project has been in the schematic design phase
along with the approval of Pogue Construction to serve as the CMAR on this project. Estimated
costs for the construction along with the professional services, development costs, and FFE is
reflected in the CIP summary as $15,859,696. The various funding has come from the General
Fund as well as issued and planned debt. Staff recommended to the Finance Subcommittee on
March 26, 2019, that additional project funding of $1.3 million be funded from the General Fund
fund balance. The Finance Subcommittee approved this recommendation. Staff has since
reviewed all completed projects with costs savings as well as interest earned on current debt
proceeds. Those funding sources have been applied to this project and have reduced the General
Fund fund balance contribution to $1,131,293. This is reflected in the CIP Summary to transfer
funds to the CIP fund from the General Fund in FY 2018-2019 in the amount of $1,131,293. Below
is the breakout of the various categories of the project:
Category: Amount:
Professional Services 1,644,696
Development Costs 550,000
Construction 12,500,000
FF&E 1,165,000
TOTAL $15,859,696
Budget Impact:
The General Fund expenditures will increase by $1,131,293 for FY 2018-2019. After this
amendment, the Town will still maintain the required reserves per the Charter and fund balance
policy.
Prosper is a place where everyone matters.
FINANCE
Item 8
Page 2 of 2
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed and approved the budget
amendment ordinance as to form and legality.
Attached Documents:
1. Ordinance
2. CIP Summary Program
Town Staff Recommendation:
Town staff recommends approval of amending Ordinance No. 18-71 (FY 2018-2019 Budget) and
Capital Improvement Plan to provide funding increase expenditures for capital projects from
appropriated funds.
Recommended Motion:
I move to approve amending Ordinance No. 18-71 (FY 2018-2019 Budget) and Capital
Improvement Plan to provide funding increase expenditures for capital projects from appropriated
funds.
Item 8
TOWN OF PROSPER, TEXAS ORDINANCE NO. 19-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
ORDINANCE NO. 18-71 (FY 2018-2019 BUDGET) AND ALLOCATING FUNDS
TO FUND INCREASED EXPENDITURES OF $1,131,293 IN THE GENERAL
FUND BUDGET; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has
investigated and determined that it will be beneficial and advantageous to the residents of the
Town of Prosper, Texas (“Prosper”), to amend Ordinance No. 18-71 (FY 2018-2019 Budget) for
the purposes listed in Exhibit “A,” attached hereto and incorporated herein by reference; and
WHEREAS, the changes will result in budgeted funds being reallocated among different
funds and departments and an overall net increase in the budget for funding from fund balance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Amendment to Ordinance No. 18-71 (FY 2018-2019 Budget). Ordinance No. 18-71 (FY
2018-2019 Budget) is hereby amended to allow for increases to appropriations as shown in
Exhibit “A,” attached hereto and incorporated herein by reference.
SECTION 3
Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance
are hereby repealed, but such repeal shall not abate any pending prosecution for violation of the
repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any
violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting
ordinances shall remain in full force and effect.
SECTION 4
Severability. Should any section, subsection, sentence, clause, or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each section,
subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.
Item 8
Ordinance No. 19-__, Page 2
SECTION 5
Effective Date. This Ordinance shall become effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 28TH DAY OF MAY, 2019.
TOWN OF PROSPER, TEXAS
___________________________________
Ray Smith, Mayor
ATTEST TO:
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Terrence S. Welch, Town Attorney
Item 8
Ordinance No. 19-31, Page 3
General Fund Original Budget Current Budget Amended Budget Increase
(Decrease)
Total Revenues: $ 27,877,145 $ 27,877,145 $ 27,877,145 $ -
Total $ 27,877,145 $ 27,877,145 $ 27,877,145 $ -
Expenditures:
Administration 6,122,012$ 6,122,012$ 7,253,305$ 1,131,293$
Police Services 4,742,276 4,793,966 4,793,966 -
Fire Services 7,675,378 7,856,473 7,856,473 -
Public Works 3,698,019 5,434,430 5,434,430 -
Community Services 3,951,808 4,424,196 4,424,196 -
Development Services 3,028,688 3,098,212 3,098,212 -
Engineering 1,236,308 1,525,759 1,525,759 -
Total $ 30,454,489 $ 33,255,048 $ 34,386,341 1,131,293.00
Total Revenue -$
Total Expenditures 1,131,293.00$
Net Effect All Funds (1,131,293.00)$
EXHIBIT "A"
BUDGET AMENDMENT
FISCAL YEAR 2018-2019
May 28, 2019
Item 8
Total Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 1412-ST Downtown Enhancements (Broadway) 200,000 2,365,959 2,565,959 2,320,686 D 245,589 01
02 1512-ST First Street (DNT - Coleman) 1,076,000 1,363,915 346,652 8,000,000 10,786,567 2,439,915 A, D 346,652 8,000,000 8,000,000 02
03 1507-ST West Prosper Road Improvements 6,000,000 6,781,000 3,140,549 15,921,549 9,516,000 B,C 4,305,549 2,100,000 2,100,000 03
04 1622-ST Main Street (First - Broadway) 625,000 625,000 400,000 E 225,000 04
05 Gates of Prosper, TIRZ No. 1
(Richland, Lovers Lane, Detention) 1,214,388 2,079,632 2,532,536 5,826,556 5,826,556 H 05
06 Matthews Southwest, TIRZ No. 2 188,352 440,601 628,953 628,953 J 06
07 1511-ST Prosper Trail (Kroger - Coit) 305,000 4,457,308 45,901 4,808,209 4,580,000 A,D 228,209 07
08 1721-ST Windsong Road Repairs, Phase 1 & 2
Acacia Parkway (Gee Road - Windsong Parkway) 1,022,782 1,022,782 1,022,782 D 08
09 1812-ST Windsong Road Repairs (Uretek) 920,000 920,000 920,000 D,Z 09
10 1817-ST Windsong Road Repairs, Phase 3 710,000 12,745 722,745 12,745 D 710,000 710,000 10
11 US 380 (Denton County Line - Lovers Lane) 59,000,000 59,000,000 59,000,000 X 11
12 1709-ST Prosper Trail (Coit - Custer) - 4 lanes 610,000 200,000 11,755,000 12,565,000 810,000 A 11,755,000 11,755,000 12
13 1710-ST Coit Road (First - Frontier) - 4 lanes 689,900 600,000 14,000,000 15,289,900 1,289,900 A 14,000,000 14,000,000 13
14 1307-ST Frontier Parkway (BNSF Overpass) 20,345,000 979,004 1,230,996 22,555,000 20,375,000 A,X 949,004 1,230,996 365,000 1,230,996 14
15 DNT Southbound Frontage Road 17,000,000 17,000,000 17,000,000 X 15
16 Teel Parkway (DCFWSD#10), Phase 2 1,000,000 1,000,000 1,000,000 X 16
17 1513-ST Old Town Streets 2015 (Fifth, McKinley) 1,000,000 1,000,000 1,000,000 1,000,000 17
18 1803-ST Fifth Street (Coleman - Church) 375,000 375,000 375,000 375,000 18
19 1804-ST Third Street (Main - Coleman) 250,000 250,000 250,000 250,000 19
20 1701-ST Eighth Street (Church - PISD Admin) 260,000 260,000 260,000 260,000 20
21 1702-ST Field Street (First - Broadway) 250,000 250,000 250,000 250,000 21
22 1708-ST E-W Collector (Cook Lane - DNT); design done w/ Cook Lane 125,000 1,250,000 1,375,000 1,375,000 A 22
23 1820-ST First Street/DNT Intersection Improvements 137,000 1,250,000 1,387,000 1,387,000 A,D 23
24 1823-ST Victory Way (Coleman - Frontier) - 2 lanes of 4 lane ultimate 250,000 2,250,000 2,500,000 250,000 D 385,000 1,865,000 2,250,000 24
25 1830-ST Prosper Trail/DNT Intersection Improvements 13,000 75,000 88,000 88,000 A,D 25
26 1831-ST First Street/BNSF RR Overpass Study 40,000 40,000 40,000 D 26
27 1832-ST Prosper Trail/BNSF RR Overpass Study 40,000 40,000 40,000 D 27
28 1824-ST Fishtrap (Teel Intersection Improvements) 150,000 1,350,000 1,500,000 150,000 D 1,350,000 1,350,000 28
29 1708-ST Cook Lane (First - End) 150,000 2,100,000 2,250,000 150,000 A 2,100,000 2,100,000 29
30 1825-ST Coleman Street (Gorgeous - Prosper Trail) - 4 lanes 375,000 2,125,000 2,500,000 375,000 D 2,125,000 2,125,000 30
31 1805-ST FM 2478 (US 380 - FM 1461) 80,000 243,205 69,000 56,500,000 56,892,205 56,892,205 A,K,X 31
32 Coleman Street (at Prosper HS) 700,000 700,000 700,000 C 32
33 1908-ST Fifth Street (Parvin - Craig) 395,795 395,795 395,795 D 33
34 1908-ST Lane Street (First - Third) 225,000 225,000 225,000 D 34
35 1908-ST North Street (Seventh - Eighth) 175,000 175,000 175,000 D 35
36 1908-ST Pecan Street (First - End) 200,000 200,000 200,000 D 36
37 Craig Street (Preston - First) 750,000 750,000 750,000 750,000 37
38 Craig Street (First - Broadway) 350,000 350,000 350,000 350,000 38
39 Craig Street (Broadway - Fifth) 200,000 200,000 200,000 200,000 39
40 DNT Overpass at US380 8,000,000 92,000,000 100,000,000 96,000,000 D,J, X 4,000,000 4,000,000 40
41 US 380 (US 377 - Denton County Line) 129,728,061 129,728,061 129,728,061 X 41
42 DNT Main Lane (US 380 - FM 428) 87,500,000 262,500,000 350,000,000 350,000,000 X 42
43 Crown Colony (Meadow Run - Bradford) 465,000 465,000 53,816 411,184 465,000 43
44 Crown Colony (Bradford - High Point) 500,000 500,000 500,000 500,000 44
45 Ridgewood (Hays - Crown Colony) 560,000 560,000 560,000 560,000 45
46 Waterwood (Ridgewood - End) 150,000 150,000 150,000 150,000 46
47 Colonial (Ridgewood - End)150,000 150,000 150,000 150,000 47
48 Shady Oaks Lane (Ridgewood - End)150,000 150,000 150,000 150,000 48
49 Riverhill (Ridgewood - End)150,000 150,000 150,000 150,000 49
50 Plymouth Colony (Bradford - High Point)400,000 400,000 400,000 400,000 50
51 Plymouth Colony Circle (Plymouth Colony - End)200,000 200,000 200,000 200,000 51
52 Prestonview (Hays - Betts)750,000 750,000 750,000 750,000 52
53 Betts Lane (Prestonview - High Point)250,000 250,000 250,000 250,000 53
54 High Point Drive (Hays - Betts)725,000 725,000 725,000 725,000 54
55 West Yorkshire Drive (High Point - Bradford)250,000 250,000 250,000 250,000 55
56 Bradford Drive (West Yorkshire-Plymonth Colony)600,000 600,000 600,000 600,000 56
57 Chandler Circle (Preston Road-Hays)700,000 700,000 700,000 700,000 57
58 1703-ST Parvin Road (Good Hope - FM 1385) 270,000 270,000 270,000 270,000 58
59 1704-ST Pasewark (Preston - Hickory) 400,000 400,000 400,000 400,000 59
60 FM 1461 (SH 289 - CR 165) 53,000,000 53,000,000 53,000,000 X 60
61 Coleman Street (Prosper Trail - Preston) - 4 lanes 6,000,000 6,000,000 700,000 A 5,300,000 5,300,000 61
62 Fishtrap (Teel - DNT) - 4 lanes 13,500,000 13,500,000 1,250,000 A 12,250,000 12,250,000 62
63 Teel Parkway (US 380 - Fishtrap) - Add 2 lanes to make 4 4,500,000 4,500,000 500,000 A 4,000,000 4,000,000 63
64 1923-ST Fishtrap (Section 1, 4) design; (Elem to DNT) schematic 778,900 813,000 813,000 778,900 D
69,908,640 61,526,197 17,205,287 12,699,996 278,228,061 87,500,000 0 382,863,000 909,152,281 821,542,498 0 9,145,003 1,738,816 76,692,180 365,000 2,845,000 5,700,000 8,630,996 0 0 0 64,100,000
A Impact Fees G Park Development Fund
B Grant and Interlocal Funds H TIRZ #1
C Developer Agreements J TIRZ #2
D General Fund K Escrows
E Water / Wastewater Fund X Non-Cash Contributions
F Stormwater Drainage Fund Z Other Sources (See Detail)
Summary of Capital Improvement Program - 05/14 FINAL
General Fund Projects
IndexStreet Projects
Subtotal
01
IndexUnissued Debt Schedule
Description Codes - Other Sources
Funding Sources
Other
Sources
Ordinance No. 19-31, Page 4
Item 8
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 1827-TR Median Lighting - US 380 (Denton County - Custer)485,000 485,000 485,000 D 01
02 Median Lighting - Coit Road (First - Frontier)1,000,000 1,000,000 1,000,000 D 02
03 Median Lighting - First Street (Craig - Coit)625,000 625,000 625,000 D 03
04 Median Lighting - Prosper Trail (Dallas Pkwy - Preston)825,000 825,000 825,000 D 04
05 Median Lighting - Prosper Trail (Preston - Coit 625,000 625,000 625,000 D 05
06 Traffic Signal - FM 1461 & Coit Rd 125,000 125,000 125,000 X 06
07 Traffic Signal - FM 1461 & FM 2478 (Custer Rd)125,000 125,000 125,000 X 07
08 Traffic Signal - FM 2478 (Custer Rd) & Prosper Trail 125,000 125,000 125,000 X 08
09 Traffic Signal - SH 289 & Coleman Rd 220,000 220,000 220,000 X 09
10 1909-TR Traffic Signal - Coit Rd & First Street 250,000 250,000 250,000 A 10
11 Traffic Signal - DNT & Frontier: (Collin County)400,000 400,000 400,000 X 11
12 Traffic Signal - DNT & Prosper Trail: (Collin County)400,000 400,000 400,000 X 12
13 Traffic Signal - Coit Rd & Richland Boulevard 250,000 250,000 250,000 A 13
14 Traffic Signal - Fishtrap & Gee Road 250,000 250,000 250,000 A 14
15 1928-TR Traffic Signal - Fishtrap & Teel Parkway 34,100 250,000 284,100 284,100 A,D 15
16 Traffic Signal - Fishtrap & Windsong Parkway 250,000 250,000 250,000 A 16
17 Traffic Signal - FM 1385 & Fishtrap 125,000 125,000 125,000 X 17
18 Traffic Signal - SH 289 & Lovers Lane 220,000 220,000 220,000 H 18
595,000 1,569,100 1,345,000 0 0 0 3,075,000 6,584,100 6,584,100 0 0 0 0 0 0 0
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued IndexUnissued Debt Schedule
02
Unissued Debt Schedule IndexIndexSummary of Capital Improvement Program - 05/14 FINAL
General Fund Projects
Traffic Projects
Subtotal IndexPark Projects
Ordinance No. 19-31, Page 5
Item 8
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
Neighborhood Park
01 1806-PK Star Trail Park #1 (7.5 Acres / No Lights)985,000 985,000 985,000 C, G 01
02 Lakewood Preserve (22 Acres / No Lights)483,000 483,000 966,000 966,000 C 02
03 1802-PK Hays Park (2 Acres / No Lights)50,000 35,000 310,000 395,000 395,000 G 03
04 Prairie Park (6.7 Acres / No Lights)300,000 300,000 300,000 C 04
05 Tanners Mill Park 468,000 600,000 1,068,000 468,000 C 600,000 600,000 05
06 Town Hall Open Space Park 55,000 2,000,000 2,055,000 55,000 D 2,000,000 2,000,000
07 Pecan Grove Irrigation (21.5 Acres / No Lights)85,000 85,000 85,000 G 07
08 Star Trail Park #2 (7.5 Acres / No Lights)1,393,000 1,393,000 535,000 C 858,000 858,000 08
09 Windsong Ranch Neighborhood Park #2 (7.5 Acres / No Lights)1,200,000 1,200,000 510,000 C, G 690,000 690,000 09
10 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion,
parking, security lighting) 67,500 675,000 742,500 250,000 G 492,500 67,000 425,500 10
11 Park Operations Park (Convert area where Ops is into park) (17 Acres
/ No Lights) 51,000 475,000 526,000 526,000 51,000 475,000 11
12 Windsong Ranch Neighborhood Park #3 (7.5 Acres / No Lights)1,300,000 1,300,000 260,000 C 1,040,000 1,040,000 12
13 Star Trail Park #3 7.5 Acres / No Lights)1,160,000 1,160,000 785,000 C, G 375,000 375,000 13
14 Cedar Grove Park Phase 2 (9.8 Acres / No Lights)325,000 325,000 325,000 325,000 14
15 1303-PK Cockrell Park (8.4 Acres / No Lights)90,000 1,150,000 1,240,000 90,000 G 1,150,000 1,150,000 15
16 Legacy School ILA (Playground cost share)35,000 35,000 35,000 G
Trails
17 1801-PK Whitley Place H&BTrail Extension 70,000 680,000 750,000 570,000 G 180,000 180,000 17
18 Windsong H&B Trail Phases 3C,5,6A, 6B, 7, 8, and 9.450,524 450,524 450,524 475,000 495,000 2,321,572 2,321,572 C 18
19 1910-PK Hike and Bike Master Plan 68,000 68,000 68,000 D 19
20 1911-PK Pecan Grove H&B Trail 30,000 410,000 440,000 250,000 G 190,000 190,000 20
21 Star Trail H&B Trail Phases 1, 2, 3, and 4.100,000 100,000 1,000,000 1,200,000 1,200,000 C 21
22 Whitley Place H&B Trail (Power line Easement)280,000 280,000 280,000 280,000 22
23 H&B Trail Heads / H&B Trail Gateways 103,000 110,000 500,000 713,000 713,000 103,000 110,000 500,000 23
24 Future unnamed H&B Trail 1,000,000 1,000,000 1,000,000 1,000,000 24
Community Park
25 1603-PK Frontier Park - North Field Improvements (17 Acres / Lights)11,360,815 31,195 11,392,010 1,834,590 B,G 9,557,420 25
26 1808-PK West Park Land (200 Acres / Lights)50,000 50,000 50,000 D 26
27 Town Lake Improvements (24 Acres / Lights)16,000 320,000 336,000 336,000 16,000 320,000 27
28 Sexton Park (69 Acres / Lights) (Sports Fields)7,650,000 7,650,000 7,650,000 7,650,000 28
29 Sexton Park Phase 2 (Lights) (Additional Sports Fields)15,000,000 15,000,000 15,000,000 15,000,000 29
30 Windsong Ranch Community Park (51 Acres / Lights)17,000,000 17,000,000 17,000,000 17,000,000 30
31 Prosper Center Community Park ( 30 Acres / no lights)15,000,000 15,000,000 15,000,000 15,000,000 31
32 Star Trail Park Community Park (30 Acres / Lights)15,000,000 15,000,000 15,000,000 15,000,000 32
Medians
33 1417-PK Richland Boulevard Median Landscaping 5,000 170,000 175,000 175,000 D 33
34 1723-PK State Highway 289 Gateway Monument 304,752 170,000 474,752 474,752 D 34
35 1818-PK Additional Turf Irrigation SH 289 80,000 80,000 80,000 D 35
36 1813-PK SH 289/US 380 Green Ribbon Landscape Irrigation 59,250 750,000 809,250 809,250 B,D 36
37 1922-PK Downtown Monument (Broadway/Preston)300,000 300,000 300,000 C
11,455,815 1,578,721 4,844,524 2,441,024 3,189,000 4,200,000 161,000 75,945,000 103,815,084 13,852,164 9,557,420 0 80,405,500 0 0 180,000 1,895,000 1,774,500 1,620,000 161,000 74,775,000
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 1402-FC Town Hall - Professional Services 2,040,695 200,845 2,241,540 845 Z 2,240,695 1,250,000 379,195 01
02 1514-ST Town Hall - Offsite Infrastructure 1,307,400 1,307,400 32,400 F 1,275,000 02
03 1601-FC Town Hall - Construction 19,597,691 457,454 26,548 20,081,693 65,454 Z 20,016,239 10,451,732 03
04 1714-FC Town Hall - Furniture, Fixtures, and Equipment 1,362,000 1,362,000 1,362,000 1,362,000 04
05 1713-FC Police Station and Dispatch - Professional Services 59,696 1,000,000 585,000 1,644,696 59,696 D 1,022,904 385,000 1,000,000 385,000 05
06 1904-FC Police Station and Dispatch - Development Costs 550,000 550,000 550,000 550,000 06
07 1905-FC Police Station and Dispatch - Construction 12,500,000 12,500,000 1,576,232 D 35,865 11,065,000 11,065,000 07
08 1906-FC Police Station and Dispatch - Furniture, Fixtures, and Equipment 1,165,000 1,165,000 1,165,000 D 08
09 1809-FC Parks Operations and Public Works Complex 3,650,000 (200,000)10,900,000 14,350,000 2,550,000 E, G 900,000 10,900,000 900,000 10,900,000 09
10 Westside Radio Tower for Public Safety 500,000 500,000 500,000 500,000 10
11 Central Fire Station Administration 2,546,000 2,546,000 2,546,000 2,546,000 11
12 Central Fire Station, Phase II (Bunk Gear Climate Storage)850,000 850,000 850,000 850,000 12
13 Eastside Fire Station 5,625,000 5,625,000 5,625,000 5,625,000 13
14 1901-EQ Ladder Truck 1,650,000 1,650,000 1,650,000 D 1,650,000 14
15 Recreation Center 15,000,000 15,000,000 15,000,000 15,000,000 15
16 Senior Facility 9,000,000 9,000,000 9,000,000 9,000,000 16
24,367,482 5,308,299 16,276,548 500,000 0 0 0 43,921,000 90,373,329 7,099,627 26,852,703 0 56,421,000 1,250,000 14,092,927 12,000,000 500,000 0 0 0 45,571,000
105,731,937 69,008,217 39,895,459 16,986,020 281,417,061 91,700,000 161,000 505,804,000 1,109,924,794 849,078,389 45,555,126 1,738,816 213,518,680 1,615,000 16,937,927 17,880,000 11,025,996 1,774,500 1,620,000 161,000 184,446,000 IndexUnissued Debt Schedule IndexIndexPark Projects
IndexFacility Projects
Subtotal
Grand Total General Fund
Subtotal
Ordinance No. 19-31, Page 6
Item 8
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 1508-WA BNSF Railroad PRV's 175,000 (27,215)147,785 147,785 01
02 1719-WA Custer Road Pump Station Expansion (Additional Pump)134,100 829,350 (175,000)788,450 788,450 A 02
03 1822-WA Glennbrooke Water Meter PRV's 407,200 (257,200)150,000 150,000 03
04 1715-WA Fishtrap 2.5 MG Elevated Storage Tank Site Acquisition 300,000 300,000 300,000 A 04
05 1902-WA Custer Road Meter Station and Water Line Relocations 290,325 2,501,275 2,791,600 2,791,600 E 05
06 1715-WA Fishtrap 2.5 MG Elevated Storage Tank 325,700 5,808,000 6,133,700 3,168,700 A 2,757,500 207,500 2,707,500 207,500 06
07 1716-WA LPP Water Line Phase 1a & 1b 829,850 2,000,000 8,658,200 11,488,050 1,004,850 A 6,062,889 4,420,311 6,266,313 4,420,311 07
08 1716-WA LPP Water Line Phase 1 Easement Costs 1,941,500 (250,000)1,691,500 0 A 1,691,500 0 08
09 1501-WA LPP Phase Pump Station, GST and Water Line (2023)185,100 1,250,000 150,000 0 15,200,000 16,785,100 4,277,081 A 1,308,019 11,200,000 1,250,000 5,600,000 5,600,000 09
10 1810-WA LPP Water Line Phase 2 Easement Costs 0 1,000,000 1,000,000 1,000,000 A 10
11 1708-WA E-W Collector (Cook Lane - DNT) Water Line 256,025 256,025 250,000 E 6,025 11
12 1708-WA Cook Lane (First - End)400,000 400,000 400,000 E 12
13 1513-WA Old Town Streets 2015 (Fifth, McKinley) 350,000 (98,907)251,093 251,093 E 13
14 Lower Pressure Plane Future Expansion (2026)14,000,000 14,000,000 14,000,000 14,000,000 14
15 1924-WA Fifth (Parvin-Craig); Craig (Fifth-Broadway) Water Line Replace 200,000 200,000 200,000 E 15
1,649,750 7,078,050 14,554,228 2,901,275 1,000,000 15,200,000 0 14,000,000 56,383,303 14,431,774 0 12,123,718 0 29,827,811 0 10,223,813 4,627,811 0 0 5,600,000 5,600,000 14,000,000
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 Gates of Prosper, TIRZ No. 1 (Middle Doe Branch Line) 5,764,238 38,644 0 5,802,882 5,802,882 H 01
02 Matthews Southwest, TIRZ No. 2 (Lower Doe Branch Line) 1,166,922 166,492 0 1,333,414 1,333,414 J 02
03 1834-WW Public Works WWTP Decommission 65,000 900,000 965,000 965,000 A,E 03
04 1907-WW Doe Branch, Phase 2 WWTP 0 MGD Expansion (2021)0 0 0 04
05 1903-WW Church / Parvin Wastewater Reconstruction 100,000 100,000 100,000 E 05
06 Doe Branch Parallel Interceptor (2021)5,000,000 5,000,000 5,000,000 5,000,000 06
07 Doe Branch, Phase 3 WWTP 0.85 MGD Expansion (2025)14,500,000 0 14,500,000 14,500,000 14,500,000 0 07
6,931,161 270,136 1,000,000 0 5,000,000 0 14,500,000 0 27,701,296 8,201,296 0 0 19,500,000 0 0 0 0 5,000,000 0 14,500,000 0
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement Issued
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
01 1717-DR Old Town Drainage - First & Main Trunk Main 800,000 800,000 800,000 01
02 1616-DR Old Town Drainage - McKinley & Broadway Trunk Main 600,000 600,000 600,000 02
03 1614-DR Coleman Street Channel Improvements 17,500 0 300,000 317,500 17,500 F (0)300,000 300,000 03
04 1613-DR Old Town Drainage - Church & Parvin Drainage Impr.40,000 460,000 500,000 40,000 F 460,000 04
05 1718-DR Old Town Regional Retention - Broadway (Design & Constr.)25,000 216,149 406,615 647,764 647,764 05
06 1615-DR Old Town Regional Detention/Retention - Land Acquisition 540,000 385,000 925,000 540,000 385,000 385,000 06
07 1811-DR Old Town Drainage - Fifth Street Trunk Main 340,000 340,000 340,000 07
08 Old Town Drainage - Detention Pond Improvements 1,000,000 1,000,000 1,000,000 1,000,000 08
2,022,500 216,149 1,206,615 0 685,000 0 0 1,000,000 5,130,264 57,500 3,387,763 0 1,685,000 0 0 0 0 685,000 0 0 1,000,000
10,603,411 7,564,335 16,760,842 2,901,275 6,685,000 15,200,000 14,500,000 15,000,000 89,214,862 22,690,570 15,511,481 0 51,012,811 0 10,223,813 4,627,811 0 5,685,000 5,600,000 20,100,000 15,000,000
A Impact Fees
B Grant and Interlocal Funds
C Developer Agreements
D General Fund
E Water / Wastewater Fund
F Stormwater Drainage Fund
G Park Development Fund
H TIRZ #1
J TIRZ #2
K Escrows
X Non-Cash Contributions
Z Other Sources (See Detail)
Funding Sources
Total Other Issued Debt Unissued Debt Unissued Debt Reimbursement
Prior Years 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028 Cost Sources Authorized Authorized Unauthorized Resolution 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2028
105,731,937 69,008,217 39,895,459 16,986,020 281,417,061 91,700,000 161,000 505,804,000 1,109,924,794 849,078,389 45,555,126 1,738,816 213,518,680 1,615,000 16,937,927 17,880,000 11,025,996 1,774,500 1,620,000 161,000 184,446,000
10,603,411 7,564,335 16,760,842 2,901,275 6,685,000 15,200,000 14,500,000 15,000,000 89,214,862 22,690,570 15,511,481 0 51,012,811 0 10,223,813 4,627,811 0 5,685,000 5,600,000 20,100,000 15,000,000
116,335,348 76,572,552 56,656,301 19,887,295 288,102,061 106,900,000 14,661,000 520,804,000 1,199,139,656 871,768,959 61,066,607 1,738,816 264,531,491 1,615,000 27,161,740 22,507,811 11,025,996 7,459,500 7,220,000 20,261,000 199,446,000 Grand Total Capital Improvement Program
General Fund
Enterprise Funds
Grand Total Enterprise Funds
Wastewater Projects
Drainage Projects
Summary of Capital Improvement Program - 05/14 FINAL
Capital Improvement Program SummaryIndexIndex IndexIndexUnissued Debt Schedule
Unissued Debt Schedule
IndexIndexCapital Improvement Program Summary
Subtotal
Unissued Debt Schedule
Description Codes - Other Sources
Subtotal
Subtotal IndexWater Projects
Summary of Capital Improvement Program - 05/14 FINAL
Enterprise Fund Projects 03
Ordinance No. 19-31, Page 7
Item 8
Page 1 of 2
To: Mayor and Town Council
From: Doug Kowalski, Chief of Police
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment, First
Amendment to Addendum A133 of the Standard Form of Agreement AIA Document A133-2009,
and First Amendment to Addendum A210 of the General Conditions of the Contract for
Construction AIA Document A201-2007 between Pogue Construction Co., L.P., and the Town of
Prosper, related to Construction Manager-At-Risk services for the Town of Prosper Public Safety
Complex Phase 1 (Police Station and Dispatch) Facility; and authorizing the Town Manager to
execute same.
Description of Agenda Item:
On September 11, 2018, the Town Council approved the Standard Form of Agreement and
related documents with Pogue Construction Co., L.P., for the Construction Manager-At-Risk for
the Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility.
At the February 12, 2019, Town Council meeting, the construction budget of the facility was
increased from $11,400,000, to $12,500,000, to allocate additional funding for security (site
fencing, crash barriers, ballistic glass, and security systems), site standards (south parking area),
building standards (ceiling accents, wall accents, and audio/visual upgrades), and operational
costs (wall tile, locker upgrades, and shelving upgrades).
The design is 100% complete and the proposed GMP for the project is $12,443,670. The following
alternate bid items are not included in the GMP:
•$ 277,000 Alternate #1: Exterior Parking Canopy and Lighting. – Staff is pursuing grant
opportunities for this improvement and if approved, will request a change
order to include in the project. Based on the sequencing of construction, a
decision to proceed with this alternate would need to be made by August 15,
2019, to avoid any delays or additional costs.
•$ 91,000 Alternate #2: Fluid Applied Membrane in Lieu of Plastic Film. – Staff is in
support of this alternate due to the superior coverage the fluid applied
membrane provides in sealing the exterior of the building from moisture
penetration. This is the same process utilized on Town Hall. However,
based on the sequencing of construction, a decision can be postponed until
November 1, 2019. Up until that deadline, the construction of the project
could provide opportunities for construction cost savings to fund this
additional expense as a future change order to include in the project.
Prosper is a place where everyone matters.
POLICE DEPARTMENT
Item 9
Page 2 of 2
As for the First Amendment to Addendum A133 of the Standard Form of Agreement AIA
Document A133-2009, and First Amendment to Addendum A210 of the General Conditions of the
Contract for Construction AIA Document A201-2007, these amendments reduce the overall
construction time for the project relative to the extension of contract time allowed for bad weather
days on the project. The previous addendums included 82 allowable bad weather days per year
based upon regional weather data from the National Weather Service (NWS) – Dallas/Fort Worth
Weather Forecast Office, for horizontal construction, while the proposed amendments reduce that
number to 32 allowable bad weather days per year based upon regional weather data from the
National Oceanic & Atmospheric Administration (NOAA) - Dallas FAA Airport Weather Forecast
Station for vertical construction.
With the addendums to the allowable bad weather days, the revised project schedule is
commence construction of the project in June 2019 with substantial completion of construction in
August 2020. The previous substantial completion of construction was estimated in October 2020.
Final completion and move in is now estimated to be complete in October 2020.
Budget Impact:
The current approved CIP budget for the construction of the Town of Prosper Public Safety
Complex Phase 1 (Police Station and Dispatch) Facility is $12,500,000. The proposed GMP for
the construction of the Town of Prosper Public Safety Complex Phase 1 (Police Station and
Dispatch) Facility is $12,443,670, and will be funded from Account Number 750-6610-10-00-
1905-FC. There is also an additional project budget amount of 2% ($250,000) included in the
CIP to cover any unforeseen expenses related to the project. This is similar to what was done
with Fire Station No. 2 and Town Hall except the additional project budget was 4% of the GMP
for Fire Station No. 2. Since the additional project budget amount of $250,000 is outside the
approved GMP, Town Council will have the authority over approving any future GMP
Amendments for use of these funds.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.P., has approved the amendments as to form and
legality.
Attached Documents:
1. GMP Amendment
2. First Amendment to Addendum A133 of the Standard Form of Agreement
3. First Amendment to Addendum A201 of the General Conditions of the Contract for
Construction
Town Staff Recommendation:
Town staff recommends approving a Guaranteed Maximum Price (GMP) Amendment, First
Amendment to Addendum A133 of the Standard Form of Agreement AIA Document A133-2009,
and First Amendment to Addendum A210 of the General Conditions of the Contract for
Construction AIA Document A201-2007 between Pogue Construction Co., L.P., and the Town of
Prosper, related to Construction Manager-At-Risk services for the Town of Prosper Public Safety
Complex Phase 1 (Police Station and Dispatch) Facility; and authorizing the Town Manager to
execute same.
Proposed Motion:
I move to approve a Guaranteed Maximum Price (GMP) Amendment, First Amendment to
Addendum A133 of the Standard Form of Agreement AIA Document A133-2009, and First
Amendment to Addendum A210 of the General Conditions of the Contract for Construction AIA
Document A201-2007 between Pogue Construction Co., L.P., and the Town of Prosper, related
to Construction Manager-At-Risk services for the Town of Prosper Public Safety Complex Phase
1 (Police Station and Dispatch) Facility; and authorizing the Town Manager to execute same.
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Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Director of Engineering Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement
between Alliance Geotechnical Group, and the Town of Prosper, Texas, related to construction
materials testing for the Town of Prosper Public Safety Complex Phase 1 (Police Station and
Dispatch) Facility project.
Description of Agenda Item:
Alliance Geotechnical Group will provide construction materials testing for the earthwork, lime
stabilized subgrade, drilled shaft installation, reinforcing steel, cast-in-place concrete, masonry, and
structural steel for the Public Safety Complex Phase 1 (Police Station and Dispatch) Facility project.
The estimated expenditure is $100,387.50; however, actual costs will be based on a per test fee, as
reflected in Exhibit B of the Agreement.
At the April 9, 2019, Town Council meeting, the Town Council approved a list of qualified engineering
firms which included services for geotechnical and material testing. Alliance Geotechnical Group is
included on the list and previously performed the geotechnical services for the site.
Budget Impact:
Funding for this agreement in the amount of $100,387.50, has been budgeted in the Public Safety
Complex Phase 1 (Police Station and Dispatch) Facility project Professional Services Account
Number 750-6610-10-00-1713FC.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and legality.
Attached Documents:
1.Professional Services Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Professional Services Agreement between Alliance Geotechnical Group, and the Town of Prosper,
Texas, related to construction materials testing for the Town of Prosper Public Safety Complex
Phase 1 (Police Station and Dispatch) Facility project.
Prosper is a place where everyone matters.
ENGINEERING
SERVICES
Item 10
Page 2 of 2
Proposed Motion:
I move to authorize the Town Manager to execute a Professional Services Agreement between
Alliance Geotechnical Group, and the Town of Prosper, Texas, related to construction materials
testing for the Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility
project.
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Page 1 of 2
To: Mayor and Town Council
From: Pete Anaya, P. E., Assistant Director of Engineering Services – Capital Projects
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon approving Change Order Number 01 for Bid No. 2019-26-B to Mario Sinacola
& Sons Excavating, Inc., related to construction services for the E-W Collector Roadway
Improvement project; and authorizing the Town Manager to execute Change Order Number 01 for
same.
Description of Agenda Item:
At the March 12, 2019, Town Council meeting, Mario Sinacola & Sons Excavating, Inc. was awarded
the bid for the E-W Collector Roadway Improvement project in the amount of $1,262,519.50. The
project also included the construction of a 12” water line in the E-W Collector from DNT to Cook Lane
and up Cook Lane to the north to connect to an existing water line.
The contract specifies a substantial completion time of 120 calendar days, or approximately 4
months. Staff originally issued a Notice to Proceed on April 1, 2019, but delays in final acceptance
of the sanitary sewer constructed by All Storage within the E-W Collector right-of-way, and longer
than usual fabrication time for the box culvert on the E-W Collector project have resulted in a revised
Notice to Proceed date of May 16, 2019.
During the delay, staff updated the lime depth based on the newly adopted subgrade standards that
were not included in the specifications for the project and added sanitary sewer stub outs from the
new sanitary sewer to adjacent properties to the scope of the project. In addition, a portion of the
future extension of a water line down Cook Lane from the E-W Collector to First Street was extended
to the proposed southern driveway of the Police Station. Prior to the delays, it was anticipated that
the E-W Collector would be in service to provide access to the Police Station at commencement of
construction, so in order to facilitate the timing of the Police Station project, a temporary access road
will now be constructed down Cook Lane from where it ends today to the Public Safety Complex
property.
Change Order Number 01 includes the following, and adds 20 calendar days to the project:
•$26,277.50: Updated Lime Requirements
•$19,000.00: Sanitary Sewer Stub outs
•$20,750.00: 500 LF of Water Line
•$50,700.00: Temporary Access Road (includes weekly maintenance for 3 months)
Prosper is a place where everyone matters.
ENGINEERING
SERVICES
Item 11
Page 2 of 2
Budget Impact:
The total cost for Change Order Number 01 is $116,727.50. The FY 2018-2019 Capital Improvement
Program includes $1,250,000 in roadway improvements and $256,025 in water line improvements
for the E-W Collector Roadway project. The current project, in the amount of $1,262,519.50, has
$243,505.50 remaining in roadway funding, and the additional $39,750 for the water and sewer
improvements will be allocated from the Water and Sewer Fund. The funding for Change Order
Number 01 will be from Account Number 680-6610-50-00-1708-ST, in the amount of $76,977.50,
and Account Number 200-6110-50-02-1708-WA, in the amount of $39,750. The project budget has
$166,528 remaining.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard change order form as to
form and legality.
Attached Documents:
1. Change Order Number 01
Town Staff Recommendation:
Town staff recommends that the Town Council approve Change Order Number 01 for Bid No. 2019-
26-B to Mario Sinacola & Sons Excavating, Inc., related to construction services for the E-W Collector
Roadway Improvement project; and authorize the Town Manager to execute Change Order Number
01 for same.
Proposed Motion:
I move to approve Change Order Number 01 for Bid No. 2019-26-B to Mario Sinacola & Sons
Excavating, Inc., related to construction services for the E-W Collector Roadway Improvement
project; and authorize the Town Manager to execute Change Order Number 01 for same.
Item 11
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Item 11
Page 1 of 2
To: Mayor and Town Council
From: Pete Anaya, P.E., Assistant Director of Engineering Services – Capital Projects
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – May 28, 2019
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement
between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of
Fishtrap Road (Segments 1 and 4) and the schematic design of Fishtrap Road (Elementary to DNT)
project.
Description of Agenda Item:
This project is the design of Fishtrap Road from east of Teel Parkway to the west side of the new
middle school (shown as Segment 1) and from the east side of the new middle school to Legacy
Elementary School (shown as Segment 4). Each segment will be widened from a two-lane asphalt
road to a four-lane concrete curb and gutter divided roadway. The design is being coordinated with
the Prosper Independent School District (PISD), which is designing and constructing Fishtrap Road
adjacent to the new middle school (Segments 2 and 3).
In addition to the road design, Teague Nall and Perkins will also be performing an alignment study,
with schematics, for the segment of Fishtrap Road from Legacy Elementary School to Dallas North
Tollway.
The design of Segments 1 and 4 will include surveying of the right of way and topography and
engineering for the design of the roadway and drainage improvements. The intent is to begin
construction of Segment 1 as soon as the design is complete. The construction timeline for Segment
4 has yet to be determined. Therefore, Segments 1 and 4 will be designed as separate standalone
projects for purposes of bidding.
In addition to coordinating with the PISD, the Town is coordinating with Spiars Engineering, which is
designing the intersection of Fishtrap and Teel, and Stantec Consulting Services, which is designing
the traffic signal at Fishtrap and Teel. All four projects could be in some stage of construction at the
same time.
At the April 9, 2019, Town Council meeting, the Town Council approved a list of qualified engineering
firms, which included services for engineering design. Teague Nall and Perkins, Inc. is included on
the list.
Prosper is a place where everyone matters.
ENGINEERING
SERVICES
Item 12
Page 2 of 2
Budget Impact:
The cost for the design work is $345,000 and is funded from the May 14, 2019, Budget Amendment
and allocated from Account Number 750-5410-10-00-1923-ST. Funding for the construction of
Segment 1 is estimated at $1,826,000, and will be included in the FY 2019-2020 Budget. Funding
for Segment 4 is estimated at $2,369,000, but the funding year is yet to be determined.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard Professional Services
Agreement as to form and legality.
Attached Documents:
1. Location Map
2. Professional Services Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper,
Texas, related to the design of Fishtrap Road (Segments 1 and 4) and the schematic design of
Fishtrap Road (Elementary to DNT) project.
Proposed Motion:
I move to authorize the Town Manager to execute a Professional Services Agreement between
Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of Fishtrap
Road (Segments 1 and 4) and the schematic design of Fishtrap Road (Elementary to DNT) project.
Item 12
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