07.23.2019 Town Council Minutes1
1
1
ISPER
OWN OF
Prosper is a place where everyone matters.
AGENDA BRIEFING
1. Call to Order/Roll Call.
The meeting was called to order at 5:45 p.m.
Council Members Present:
Mayor Ray Smith
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Marcus E. Ray
Councilmember Jeff Hodges
Council Members Absent:
Mayor Pro-Tem Curry Vogelsang, Jr.
Councilmember Craig Andres
Councilmember Meigs Miller
MINUTES
Prosper Town Council
Agenda Briefing, Regular Meeting, and
Budget Work Session
Council Chambers
Prosper Town Hall
Council Chambers
200 S. Main Street, Prosper, TX
Tuesday, July 23, 2019
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Chuck Springer, Executive Director of Administrative Services
Melissa Lee, Deputy Town Secretary
Kelly Neal, Finance Director
Hulon Webb, Engineering Services Director
John Webb, Development Services Director
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Shaw Eft, Assistant Fire Chief
Bill Bonny, Fire Division Chief
Kala Smith, Human Resources Director
Leslie Scott, Library Director
Pete Anaya, Assistant Director of Engineering Services — Capital Projects
Dudley Raymond, Parks and Recreation Director
Paul Naughton, Landscape Architect
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Kenny Thacker of Lighthouse Christian Fellowship led the invocation. The Pledge
of Allegiance and the Pledge to the Texas Flag were recited.
Page 1 of 7
3. Announcements of recent and upcoming events.
Councilmember Ray read the following announcements:
The Town has installed 24-hour video cameras at three critical railroad intersections which
will give Prosper emergency personnel, school transportation officials, and the general
public the opportunity to plan their east -west routes to avoid delays. The cameras,
installed at the railroad intersections of Frontier Parkway, First Street and Prosper Trail,
send a wide-angle video image of the area to monitors at the Town's emergency dispatch
center for use by emergency personnel, allowing them to provide first responders with an
unobstructed route to their destination. Log onto the Fire Department's page on the Town
website for more information.
July is Parks and Recreation Month, and the Prosper Parks and Recreation Department
encourages residents to enjoy the variety of parks, trails, and recreation programs that the
Town has to offer. Several summer youth camps and adult fitness programs are now
open for registration. Visit www.prosperparksandrec.org for more information.
July is also Smart Irrigation Month, and the Town of Prosper's Water Education Program
offers several ways to save money and conserve water during the hot summer months.
More information is available on the Water Conservation page on the Town Website.
The Town Secretary's Office is accepting applications for the Town's various Boards and
Commissions through Friday, August 2. Applications and information are available on the
Town website, or by contacting the Town Secretary.
4. Presentations.
Presentation by the State of Texas Fire Marshal's Office regarding the Town
of Prosper's ISO-1 rating. (SB)
Hugh Gibson with the International Organization for Standardization (ISO) was
joined by Jesse Williams, Deputy State Fire Marshal, to recognize the Town of
Prosper achieving an ISO Class 1 rating. Former Fire Chief Ronnie Tucker and
current members of the Prosper Fire Rescue staff were in attendance to receive
the recognition.
AGENDA BRIEFING:
5. Questions about items listed on the Regular Meeting agenda.
This item was not discussed.
6. Discussion Items.
• Discussion regarding Police Department staffing study. (DK)
Town Manager Harlan Jefferson noted that tonight's presentations from the Police
Department and Fire Department, as well as tonight's presentation by the Parks and
Recreation Department on field utilization are a continuation of the budget preparation
process.
Page 2 of 7
Police Chief Kowalski continued the presentation by presenting the findings of a 2018
study conducted by the University of North Texas which resulted in a Five -Year
Strategic Patrol and Investigations Staffing Plan. Chief Kowalski reviewed the findings
of the plan, which calls for a total of 37 patrol officers by the end of FY 2022-2023
based on growth rate projections. He reviewed the current organization chart for the
Police Department and proposed new positions for FY 2019-2020. Chief Kowalski
responded to questions about the traffic officers. No further action was taken.
• Discussion regarding planned staffing and future fire station strategies. (SB)
Fire Chief Blasingame provided an overview of how Prosper Fire Rescue is using data
to determine future staff and facility needs. He reviewed industry best practices, build -
out rate, response times, station workload, and fire response performance measures
which were utilized to determine staffing projections through FY 2023-2024. Chief
Blasingame presented potential options for opening and staffing Fire Station 3.
7. CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.
7a. Consider and act upon minutes from the following Town Council meetings.
(RB)
• Regular Meeting — July 9, 2019
• Joint Meeting with the Prosper Economic Development Corporation
Board of Directors — July 17, 2019
7b. Receive the May Financial Report (KN)
7c. Consider and act upon Ordinance No. 19-51 amending Ordinance No. 18-71
(FY 2018-2019 Budget). (KN)
7d. Consider and act upon approving the purchase of one fire pumper truck with
a pre -pay discount option, from Siddons-Martin Emergency Group, through
the Texas Local Government Purchasing Cooperative; and authorizing the
Town Manager to execute the proposal for the same.
7e. Consider and act upon Ordinance No. 19-52 amending Section 12.09.004
"School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's
Code of Ordinances by modifying the limits and hours of operation of such
zones. (HW)
7f. Consider and act upon authorizing the Town Manager to execute an
Interlocal Agreement between the Denton County Fresh Water Supply
District No. 10, and the Town of Prosper, Texas, related to the shared use of
the Town's sanitary sewer metering station facilities. (HW)
7g. Consider and act upon Ordinance No. 19-53 abandoning a segment of Harper
Road right-of-way, located on the north side of Fishtrap Road, east of Teel
Parkway. (AG)
Page 3 of 7
7h. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Councilmember Hodges made a motion and Councilmember Ray seconded the
motion to approve all items on the Consent Agenda. The motion was approved by
a vote of 4-0.
CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
Darrell Walker, 1020 Caribou Drive, Prosper, addressed the Council on the slow progress
of road construction on Prosper Trail and the negative impact on adjacent neighborhoods.
Barbara Nugent, 961 Grassy Trail, Prosper, addressed the Council about the recent Star
Trail 411 of July Parade. She thanked the Councilmembers who were in attendance and
submitted a written letter of thanks for the record.
. Lorne Blooval, 131 Chalkstone Drive, Prosper, spoke regarding traffic sight lines at an
intersection on First Street.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
ITEMS FOR INDIVIDUAL CONSIDERATION:
9. Conduct a Public Hearing, and consider and act upon a request to rezone a portion
of Planned Development-43 (PD-43) and a portion of Planned Development-65 (PD-
65), to Planned Development-C (PD-C), to allow for an Automobile Sales, Service,
and Leasing facility (Ford), on 17.1± acres, located on the north side of US 380, west
of Mahard Parkway. (Z18-0013). (AG)
Development Service Director John Webb presented this item before the Town Council.
The purpose of this rezoning request is to allow Ford to incorporate additional property
into the dealership property, and in conjunction with the added land area, to increase the
building area, increase the parking, and to reconfigure the open space along US 38&
Robert Sanders, Director of Development for Berkshire Hathaway Automotive, spoke on
behalf of the applicant. He explained the need for additional property for inventory, and
the details related to the landscape plan.
Page 4 of 7
Chas Gilmore, the future dealership manager, spoke in favor of the item, noting the need
for additional parking for inventory, and the larger building to accommodate the service
department.
Mayor Smith opened the Public Hearing.
Clint Richardson, 10950 Research Road, Frisco, spoke in favor of the item as the adjacent
landowner to the project.
With no one else speaking, Mayor Smith closed the Public Hearing.
The Council discussed the updated parking requirements, open space, berm height, and
landscaping requirements compared to the original site plan.
Deputy Mayor Pro-Tem made a motion to approve Item 9. Mr. Webb requested the
applicant clarify the location of the berms. Mr. Sanders returned to the podium to specify
the location of the berms.
After further discussion, Deputy Mayor Pro-Tem Dixon made a motion and
Councilmember Ray seconded the motion to approve the request as presented with the
revised open space and landscaping plans along U.S. 380 with berms at least 36" in
height, with any reduction in berm height necessitated by the slope to be approved by the
Director of Development Services. The motion was approved by a vote of 4-0.
10. Consider and act upon awarding Bid No. 2019-59-B to Roadway Solutions, Inc.
related to construction services for the Traffic Signal Installation at Coit Road and
E. First Street Project; and authorizing the Town Manager to execute a construction
agreement for the same. (PA)
Pete Anaya, Assistant Director of Engineering Services — Capital Projects, presented this
item before the Town Council. The proposed contract will fund the construction of the
traffic signal installation at Coit Road and First Street. The Council questioned the timing
of this project related to other projects in the Capital Improvement Plan (CIP). Hulon
Webb, Director of Engineering Services, explained that the project is warranted according
to a traffic study, and Town Manager Harlan Jefferson responded with an explanation of
how traffic signal projects have been prioritized in the CIP. The Council expressed
concern with the contract amount, which is 30% more than the Engineer's Estimate. If
approved, the project would be completed within approximately 180 days.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember
Hodges seconded this motion to table Item 10 to the August 13, 2019, Town Council
meeting. The motion was approved by a vote of 4-0.
11. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper,
Texas, related to the Hike and Bike Trail Master Plan. (DR)
Parks and Recreation Director Dudley Raymond introduced Paul Naughton, Landscape
Architect, who presented this item before the Town Council. In the 2018-2019 Budget,
Town Council approved funds for the development of a Hike and Bike Trail Master Plan.
Page 5 of 7
Base services shall include an inventory and analysis, public meetings and presentations,
development of trail criteria and proposed corridors, and preparation of draft and final
report document.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember
Hodges seconded the motion to authorize the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper, Texas,
related to the Hike and Bike Trail Master Plan. The motion was approved by a vote of 4-
0.
12. Discussion regarding the utilization of Town sports fields. (DR)
Parks and Recreation Director Dudley Raymond presented this item before the Town
Council. Mr. Raymond reviewed how the recent population growth and the addition of
new facilities has impacted the utilization of the Town's sports fields for games and
practices. The Town's sports leagues' participation rates increased an average of 15-20%
in the last year, across all sports. The two synthetic multipurpose fields were used
approximately 57% of the time, based on the total amount of use versus the total amount
of time available. The three synthetic baseball/softball fields were used approximately
55% of the time, based on the total amount of use versus the total amount of time
available. Mr. Raymond reviewed utilization percentages by each sports league, which
ranged from 55-58%. Each season, Town staff will continue to bring to Council updated
utilization numbers, as well as updated field need projections. Mr. Raymond noted that
the PISD Stadium opening will alleviate some parking issues; however, the sports leagues
. have been advised to avoid scheduling games during Prosper football games. No further
action was taken.
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 — To discuss and consider economic development
incentives.
13b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
13c. Section 551.074 —To discuss and consider personnel matters and all matters
incident and related thereto.
The Town Council recessed into Executive Session at 8:10 p.m.
14. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 9:55 p.m. No action was taken as
a result of the Closed Session.
Page 6 of 7
1
1
1
15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Regarding Citizen Comments, Town staff was directed to contact Mr. Walker regarding
progress on the Prosper Trail project, and Mr. Blooval regarding the intersection at First
Street.
Mr. Jefferson notified the Council that Coleman will be closed for the next three days as
road work begins near Reynolds Middle School.
Mr. Jefferson also notified the Council that the Town will begin using the additional
dumpster at the Public Works facility for any excess bulk trash items if the CWD container
fills up before noon on the two days a month when the Town offers bulk trash drop-off.
16. Adjourn.
The meeting was adjourned at 9:58 p.m. on Tuesday, July 23, 2019.
These minutes approvediog the 13'h day of August 2019.
OF
1914
ATTEST:
own Secretary
APPROVED:
Ray Smith, ayor
Page 7 of 7