08.26.2014 Town Council MinutesMINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, August 26, 2014
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:01 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro -Tern Meigs Miller
Deputy Mayor Pro -Tern Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Curry Vogelsang, Jr.
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Alex Glushko, Senior Planner
Paul Naughton, Landscape Architect
Bill Elliott, Building Official
Kent Austin, Finance Director
Trish Featherston, Accounting Manager
Baby Raley, Human Resources Director
Leslie Scott, Library Director
Sharon Alderton, Children's Librarian
Doug Kowalski, Police Chief
Gary McHone, Assistant Police Chief
Ronnie Tucker, Fire Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Jim Lugar of Life Journey Church led the invocation. The Pledge of Allegiance and
the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Deputy Mayor Pro-Tem Dugger made the following announcements:
The Parks & Recreation Department has added a new online portal for recreation
programs. Residents may view, register, and pay for classes and other programs
offered by the Town through this new online service.
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Dove hunting season officially opens on September 1. The Town of Prosper has an
ordinance that addresses the discharge of firearms within Town limits. The Prosper
Police Department urges residents to check the Town website or contact the Police
Department for hunting restrictions to help residents and hunters have a save hunting
season.
The Prosper Fire Department will host its third annual September 11 Remembrance
Ceremony the morning of September 11 at 8:40 a.m. at the Fire Station. The public
is invited to attend.
The annual Community Picnic will take place on Saturday, September 13, at Frontier
Park from 5:00 p.m. to 8:00 p.m. The event includes free hot dogs and soft drinks
until 6:00 p.m., bounce houses, games, music, and lots of fun activities for kids and
families. "The Lego Movie" will begin at dusk.
The Town Council and staff would like to wish all of the Prosper ISD students, faculty,
staff, Superintendent, and School Board a safe and successful school year.
4. Presentations.
• Update on Toyota Employee Relocation (RW)
Robert Winningham, Executive Director of the Prosper Economic Development
Corporation (PEDC), presented this item before the Town Council. Toyota is
relocating approximately 4,000 employees to the DFW area due to the construction of
its new headquarters in Plano. Fifty-five groups of two hundred each are expected to
tour the Dallas/Fort Worth area over the next several months in preparation of their
relocation. The Prosper Chamber of Commerce is coordinating Prosper's efforts
toward attracting potential residents, and the PEDC is supporting those efforts.
Prosper and surrounding communities will have information booths for Toyota
employees at the Westin Stonebriar in Frisco, every Thursday and Saturday through
March of 2015. Mr. Winningham encouraged Town staff, the Town Council, and
other interested parties to contact Kathleen Johnson at the Chamber of Commerce to
volunteer to help with the information booth. A website, prosperwelcomestovota.com.,
has been created to provide information to Toyota employees.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
Deputy Mayor Pro-Tem Dugger removed Items 5b and 5c from the Consent Agenda
5a. Consider and act upon minutes from the following Town Council
meeting. (RB)
• Regular Meeting — August 12, 2014
5d. Consider and act upon Ordinance No. 14-57 amending Section 10.02.002
"Definitions" of Article 10.02 "Capital Improvements and Impact Fees" of
Chapter 10 "Subdivision Regulation" of the Town's Code of Ordinances
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by amending the definition of "New development" to exclude temporary
modular buildings from the payment of roadway impact fees. (BE)
5e. Consider and act upon Resolution No. 14-58 authorizing the Town
Manager to execute an application to the Texas Parks & Wildlife Small
Community Park Grant for Cockrell Park. (PN)
Mayor Pro-Tem Miller made a motion and Councilmember Dixon seconded the
motion to approve Items 5a, 5d, and 5e on the Consent Agenda. The motion was
approved by a vote of 7-0.
Mayor Smith announced that Item 5b would be postponed to the Regular Agenda.
5c. Consider and act upon Ordinance No. 14-56 rezoning 93.2± acres,
located on the northwest corner of Prosper Trail and Coit Road, from
Agricultural (A) and Single Family-15 (SF-15) to Planned Development -
Single Family (PD-SF). (Z14-0008). (AG)
Mayor Smith stated that he would abstain from voting on Item 5c due to a conflict of
interest, and left the Council bench.
Mayor Pro-Tem Miller made a motion and Deputy Mayor Pro-Tem Dugger seconded
the motion to approve Item 5c. The motion was approved by a vote of 6-0.
Mayor Smith returned to the Council bench.
6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.)
Other Comments by the Public -
Irwin "Cap" Parry, 850 Kingsview Drive, Prosper, provided comments and
suggestions regarding Prosper's efforts in promoting the Town for the Toyota
Employee Relocation. Deputy Mayor Pro-Tem Dugger responded to his questions
and provided some additional information. Mr. Parry also encouraged the Council to
consider the creation of a committee to study Downtown Historical Prosper and the
feasibility of developing a Town Hall, Library, Senior Center, or Community Center in
the Downtown area. Mr. Parry encouraged the Council to consider some of the ideas
mentioned in an article in a recent Parade magazine regarding downtown
revitalization efforts in other small towns.
Jack Dixon, 810 Long Valley Court, Prosper, spoke regarding the overgrown weeds
and bamboo along Frontier Parkway to the Dallas North Tollway. He encouraged the
Town to require the property owner to maintain the property.
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REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak on
a non-public hearing related item will be recognized on a case -by -case basis, at the
discretion of the Mayor and Town Council.)
5b. Consider and act upon whether to direct staff to submit a written notice
of appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning &
Zoning Commission on any site plan or preliminary site plan. (AG)
Mayor Smith recognized the following individual who requested to speak on this item:
Jack Dixon, 810 Long Valley Court, Prosper, expressed concerns regarding traffic
control and increased traffic along Kirkwood Lane as a result of the construction of
the Lakes of Prosper North Amenity Center. Hulon Webb, Executive Director of
Development and Community Services, responded to Mr. Dixon's concerns and
provided an additional detailed map showing the development of future roadways that
would minimize additional traffic in the subdivision.
PUBLIC HEARINGS:
7. Conduct a Public Hearing to consider and discuss the FY 2014-2015 Budget, as
proposed. (KA)
Mayor Smith opened Items 7 and 8 concurrently.
Finance Director Kent Austin presented this item before the Town Council. Mr. Austin
reviewed the budget process, the proposed operating budget for FY 2014-2015, as
well as the discretionary and non -discretionary decision packages that have been
proposed by the Town departments. Mr. Austin then discussed the Town's revenue
funds, property values and the expected revenues from those valuations, and the
Effective Tax Rate versus the Rollback Tax Rate. The Town's three long-term issues
to consider will be employee compensation, facilities planning, and the
implementation of a Vehicle and Equipment Replacement Fund (VERF).
Fire Chief Ronnie Tucker continued the presentation, discussing the needs of the Fire
Department as it expands, and the budget requests that the Fire Department has
included in the FY 2014-2015 budget to support the Town's future Fire Station.
After discussion, Mayor Smith opened the Public Hearing for the FY 2014-2015
budget, as proposed.
With no one speaking, Mayor Smith closed the Public Hearing.
8. Conduct a Public Hearing to consider and discuss a proposal to increase total
tax revenues from properties on the tax roll in the preceding year by 11.07
percent. (KA)
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Mayor Smith announced that this is the first of two public hearings to discuss the FY
2014-2015 proposed tax rate. The second Public Hearing will be held on September
9, 2014, at 6:00 p.m., at the Prosper Municipal Chambers located at 108 W.
Broadway, Prosper, Texas.
The Town Council will vote on both the FY 2014-2015 Proposed Budget and the
proposed tax rate at a meeting scheduled on September 23, 2014, at 6:00 p.m.,
located at the Town of Prosper Municipal Chambers at 108 W. Broadway, Prosper
TX.
Once the Public Hearing is opened, the public is encouraged to express their views.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
9. Conduct a Public Hearing, and consider and act upon a request to rezone 0.2±
acres, located on the north side of Broadway Street, 550± feet east of Coleman
Street, from Single Family-15 (SF-15) to Downtown Office (DTO). (Z14-0012).
(AG)
Senior Planner Alex Glushko presented this item before the Town Council. The
request is to rezone the property to Downtown Office for the purpose of opening a
real estate office. The request conforms to the Future Land Use Plan. The Planning
and Zoning Commission recommended approval of the request, and Town staff
recommended approval as well. Mr. Glushko answered questions related to future
improvement of alleys, and fencing requirements in the Town's Zoning Ordinance.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Korbuly
seconded the motion to approve a request to rezone 0.2± acres, located on the north
side of Broadway Street, 550± feet east of Coleman Street, from Single Family-15
(SF-15) to Downtown Office (DTO). The motion was approved by a vote of 7-0.
DEPARTMENT ITEMS:
10. Library Services Department update. (LS)
Library Director Leslie Scott presented this item before the Town Council. She
reviewed the library's accomplishments and activities since the beginning of the
summer. The Library has significantly increased its programming over the summer,
and participation in the Summer Reading program and other activities has far
exceeded expectations. The Library has actively involved members of the community
in its programming, and has worked diligently to promote programs and activities
through improvements to the website, the addition of a dedicated Facebook page,
and other promotional efforts. Ms. Scott provided a preview of the activities that are
planned for the Fall, and ideas for future improvements. The Town Council
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congratulated Ms. Scott and her staff on the success of the library over the past
several months.
11. Consider and act upon awarding Bid No. 2014-57-B to Jay Davis Company, Inc.,
dba JDC Construction, related to the construction services for the Southwest
Corner Frontier Park Batting Cages; and authorizing the Town Manager to
execute same. (PN)
Landscape Architect Paul Naughton presented this item before the Town Council.
The proposed contract would add four batting cages to the Southwest Corner of
Frontier Park. The bid award does not include providing power outlets to the cages.
Quotes for this service will be obtained separately to achieve more competitive
pricing. Chuck Washburn, President of Prosper Little League addressed the Council,
noting that the addition of the batting cages would have a significant positive impact
on the Little League, and announced that nets for the batting cages will be donated
by Prosper Little League. Mr. Naughton responded to questions from the Town
Council regarding safety standards and accessibility to the batting cages by the
public.
After discussion, Councilmember Korbuly made a motion and Deputy Mayor Pro-Tem
Dugger seconded the motion to approve the award of Bid No. 2014-57-B to Jay Davis
Company, Inc., dba JDC Construction, related to the construction services for the
Southwest Corner Frontier Park Batting Cages, in the amount of $83,000; and
authorizing the Town Manager to execute same. The motion was approved by a vote
of 6-1.
12. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
12a. Section 551.087 — To discuss and consider economic development
incentives.
12b. Section 551.072 —To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
12c. Section 551.074 — To discuss appointments to the Planning & Zoning
Commission, Parks & Recreation Board, Prosper Economic
Development Corporation Board, Board of Adjustment/Construction
Board of Appeals, and Library Board.
The Town Council recessed into Executive Session at 8:09 p.m.
13. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 9:33 p.m.
The following action was taken as a result of Executive Session:
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Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Vogelsang
seconded the motion to authorize the Town Manager to execute a Real Estate
Purchase and Sale Agreement for 18.639± acres. The motion was approved by a
vote of 7-0.
14. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
• Hawk Ridge Channel Improvements (HW)
Hulon Webb, Executive Director of Development and Community Services, presented
this item before the Town Council. Town staff will bring forward items on a future
Town Council agenda to address drainage improvements at the corner of Church
Street and Seventh Street, and also in the Hawk Ridge subdivision.
Councilmember Korbuly requested the Town staff perform a traffic study to determine
the need for a four-way stop at the intersection of Kiowa Drive and Shadow Hill Drive.
Councilmember Korbuly also asked for an update at a future meeting on the progress
and timeline for the scheduled improvements at the Southwest Corner of Frontier
Park.
Town Manager Harlan Jefferson announced that Town staff is preparing an
amendment to the Zoning Ordinance related to the deadline for property owners to
submit a zoning protest.
Mayor Smith recognized Assistance Fire Chief Stuart Blasingame for a letter the
Mayor received from a local realtor commending Assistant Chief Blasingame for the
positive impression he gave to a prospective resident during a recent encounter. The
Mayor and Town Council expressed appreciation to Assistant Chief Blasingame for
representing the Town in such a positive way.
15. Adjourn.
The meeting was adjourned at 9:43 p.m.
These minutes approved on the 9th day of September, 2014.
ATTESJ:
Robyn Ba kle, Town Secretary
APPROVED:
Ray Smi h, Mayor
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