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07.09.2019 Town Council MinutesISPER OWN OF Prosper is a place where everyone matters. AGENDA BRIEFING 1. Call to Order/Roll Call. The meeting was called to order at 5:51 p.m. Council Members Present: Mayor Ray Smith Mayor Pro-Tem Curry Vogelsang, Jr. Deputy Mayor Pro-Tem Jason Dixon Councilmember Marcus E. Ray Councilmember Craig Andres Councilmember Meigs Miller Councilmember Jeff Hodges MINUTES Prosper Town Council Agenda Briefing, Regular Meeting, and Budget Work Session Council Chambers Prosper Town Hall Council Chambers 200 S. Main Street, Prosper, TX Tuesday, July 9, 2019 Staff Members Present: Harlan Jefferson, Town Manager Terry Welch, Town Attorney Robyn Battle, Town Secretary/P10 Melissa Lee, Deputy Town Secretary John Webb, Development Services Director Alex Glushko, Planning Manager Hulon Webb, Engineering Services Director Pete Anaya, Assistant Director of Engineering Services — Capital Projects Dan Heischman, Assistant Director of Engineering Services — Development Frank Jaromin, Public Works Director Chuck Springer, Executive Director of Administrative Services Kelly Neal, Finance Director Dudley Raymond, Parks and Recreation Director Leslie Scott, Library Services Director Kala Smith, Human Resources Director Leigh Johnson, IT Director Doug Kowalski, Police Chief Stuart Blasingame, Fire Chief 2. Questions about items listed on the Regular Meeting Agenda. This item was not discussed. 3. Discussion Items: • Discussion on Town Support of Nonprofit Organizations. (HJ) Page 1 of 6 Town Manager Harlan Jefferson briefed the Council on this item. Bethlehem Place recently approached the Town asking for assistance in several areas, including locating property, advertising events, and identifying potential funding sources. Mr. Jefferson noted that the Town has received previous requests for assistance from nonprofit organizations, and explained that any assistance provided to one organization would need to be provided to others as well. Regarding Bethlehem Place's recent event, Hot Dogs and Hot Rods, the Town received some complaints regarding communication about the event and permitting process, which staff is working to resolve. Town staff has also provided information to Bethlehem Place on potential grant funding sources, and has invited the Director to provide an update to the Town Council at the August 13, 2019, Town Council meeting. The Council discussed the requests made by Bethlehem Place, and expressed a need to develop a list of criteria for determining which nonprofit organizations the Town will support, and to determine what kind of support the Town may provide. • Discussion on Agenda Briefing Format. (HJ) This item was discussed after the Executive Session. THE REGULAR TOWN COUNCIL MEETING AND BUDGET WORK SESSION WILL CONVENE IN COUNCIL CHAMBERS IMMEDIATELY FOLLOWING THE AGENDA BRIEFING, AT APPROXIMATELY 6:15 P.M. 1. Call to Order/Roll Call. The meeting was called to order at 6:17 p.m. 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Pastor Kenny Thacker of Lighthouse Christian Fellowship led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. 3. Announcements of recent and upcoming events. Councilmember Ray read the following announcements: The Town Council would like to welcome the newest edition to the Prosper Police Department. Thor, the Town's first K-9 police dog, and his handler, Officer Derek McCord, have completed their training and are now on duty. Congratulations to Officer McCord and Thor. July is Parks and Recreation Month, and the Prosper Parks and Recreation Department encourages residents to enjoy the variety of parks, trails, and recreation programs that the Town has to offer. Several summer youth camps and adult fitness programs are now open for registration. Visit www.prosperparksandrec.orq for more information. July is also Smart Irrigation Month, and the Town of Prosper's Water Education Program offers several ways to save money and conserve water during the hot summer months. More information is available on the Water Conservation page on the Town Website. Page 2 of 6 The Town Secretary's Office is accepting applications for the Town's various Boards and Commissions through Friday, August 2. Applications and information are available on the Town website, or by contacting the Town Secretary. 4. CONSENT AGENDA: Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. 4a. Consider and act upon minutes from the following Town Council meetings. (RB) • Joint Meeting with the Prosper Economic Development Corporation - June 25, 2019 • Regular Meeting - June 25, 2019 4b. Consider and act upon Ordinance No. 19-50 amending Ordinance No. 18-71 (FY 2018-2019 Budget). (KN) 4c. Conduct a Public Hearing, and consider and act upon a request to rezone a portion of Planned Development-43 (PD-43) and a portion of Planned Development-65 (PD-65), to Planned Development-C (PD-C), to allow for an Automobile Sales, Service, and Leasing facility (Ford), on 17.1± acres, located on the north side of US 380, west of Mahard Parkway. (Z18-0013). (AG) Councilmember Hodges made a motion and Councilmember Ray seconded the motion to approve all items on the Consent Agenda. The motion was approved by a vote of 7-0. 5. CITIZEN COMMENTS: The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Meeting Appearance Card" and present it to the Town Secretary prior to the meeting. There were no Citizen Comments. REGULAR AGENDA: If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Public Meeting Appearance Card" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case -by -case basis, at the discretion of the Mayor and Town Council. ITEMS FOR INDIVIDUAL CONSIDERATION: 6. Discuss Town Hall Lobby Art and Accessories. (RB) Town Secretary/PIO Robyn Battle presented this item before the Town Council. The Town Hall Art Committee has prepared a recommendation for art pieces to be installed in the Town Hall lobby and stairwell landings. The Committee recommends a metal sculpture, Page 3 of 6 a wood sculpture, and photograph print on canvas for the lobby, and additional photograph prints in the stairwell landings. Corbin Ringley, the artist selected for the metal and wood lobby sculptures, responded to questions from the Council on his preliminary designs. The Council directed staff to move forward with the metal and wood sculptures, but requested additional options for the third piece in the lobby to be brought forward for Council consideration at a future meeting. The Council concurred with the recommendation to use photograph prints on canvas in the stairwell landings. Ms. Battle briefed the Council on Town staff's efforts to acquire additional Christmas decorations for the Town Hall lobby, the grounds, and the light poles along Broadway and Main Street. No further action was taken. 7. Discuss the FY 2019-2020 Proposed Budget. (KN) Town Manager Harlan Jefferson began the presentation with a status update of the Town Council's Major Initiatives identified in the January 2019 Strategic Planning Session. Finance Director Kelly Neal continued the presentation by reviewing the FY 2019-2020 Proposed Budget preparation calendar, and highlights from the FY 2018-2019 Budget. The current fiscal year budget includes no increase in the property tax rate from the previous year, increased property valuations, new growth to the tax roll, increased sales tax receipts, increased service levels to the Town, and several infrastructure improvements. The Town continues to contend with growth pressures related to population increases, new development, infrastructure needs and increased demand for services. The Town's major revenue streams include property tax, sales tax, building permit revenue, water and sewer revenue, and miscellaneous fees. The estimated appraised property value for 2019 is $4.271 billion, which is a 14.64% increase compared to 2018. Total taxable property valuations for 2019 are estimated at approximately $4.27 billion, which is an increase of 3.39% compared to 2018. The state legislature enacted Senate Bill 2, which limits the ability of municipalities to raise maintenance and operations (M&O) property tax revenues above 3.5% without voter approval. Ms. Neal reviewed the effects this legislation could potentially have on the Town's ability to provide programs and services, and strategies the Town may utilize to cope with the loss of revenue. She reviewed the Town's debt capacity related to the Interest and Sinking (I&S) portion of the total tax rate. The Town currently holds a bond rating of Aa1 with Moody's and rating of AA+ with S&P, which is the second highest rating for each agency. In May 2018, voters approved the creation of two special purpose districts; a Crime Control and Prevention District, and a Fire Control, Prevention, and Emergency Medical Services District, both of which levy a 0.25% sales and use tax. The same election abolished the 0.50% sales tax for property tax relief. The town levies an additional 0.50% for the Prosper Economic Development Corporation, and the remaining 1.0% sales tax goes to the General Fund. Town staff estimates sales tax for the General Fund to be approximately $5.18 million in FY 2019-2020 which is a 5% increase over FY 2018-2019. Ms. Neal reviewed the Town's building permit revenue and fee structure. The water and sewer rate structure residential rate structure will remain unchanged; however, the commercial water charges will be revised to align more closely with residential base charges. Residential water use accounts for over 72% of total water usage in the Town. Page 4 of 6 Hulon Webb, Director of Engineering Services, continued the presentation by reviewing the Town's plan review fees and third party/geotechnical fees. Public Works Director Frank Jaromin reviewed the proposed inflow and infiltration fees, and discussed strategies for enforcement. Parks and Recreation Director Dudley Raymond updated the Council on the fee structure for classes and programs at the new 407 Recreation Center on First Street, which will open this summer. Town Manager Harlan Jefferson discussed a proposed public safety/military wall of honor on the grounds of Town Hall. The Council provided direction to move forward with the project, to be located on the north side of Town Hall. Mr. Jefferson then provided three options for a potential Mayor's Office to be added to Town Hall. The Council gave direction for staff to obtain a cost estimate for renovating the third floor shell space near the arch window. Mr. Webb reviewed the status of the Town's Capital Improvement Projects. The Council discussed the Town's strategy for prioritizing capital projects. Ms. Neal briefed the Council on discussion items that will be brought forward for Council consideration at a future meeting, and key dates in the budget process. No further action was taken. 8. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 8a. Section 551.087 — To discuss and consider economic development incentives. 8b. Section 551.072 — To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 8c. Section 551.074 — To discuss and consider personnel matters and all matters incident and related thereto. The Town Council recessed into Executive Session at 8:30 p.m. 9. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened the Regular Session at 10:09 p.m. No action was taken as a result of the closed session. 10. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Discussion continued from the previous Agenda Briefing session. The Council discussed the format of the Agenda Briefing sessions, and decided to hold future Agenda Briefings in Council Chambers toward the beginning of the Regular Meeting. Meetings will continue to start at 5:45 p.m. Page 5 of 6 1 1 11. Adjourn. The meeting was adjourned at 10:19 p.m. on Tuesday, July 9, 2019. These minutes appro re ojbt"Af day of July 2019. �O APPROVED: :tit '-; Ray Smith, Mayor AT ly 4 • • 1 Page 6 of 6