19-39 - R1
TOWN OF PROSPER, TEXAS
RESOLUTION NO. 19-39
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING THE PLACEMENT OF ORDERS FOR THE PURCHASE
OF REPLACEMENT VEHICLES IN FY 2019-2020 TO REALIZE CURRENT
INCENTIVES RELATED TO SAID PURCHASE WITH PAYMENT TO BE MADE
FROM THE TOWN'S VEHICLE EQUIPMENT AND REPLACEMENT FUND
(VERF) IN FY 2019-2020; MAKING FINDINGS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS. the Town previously has established a Vehicle Equipment and Replacement
Fund (VERF) to accumulate sufficient resources to replace existing vehicles and equipment
when such vehicles and equipment reached or exceeded their useful life; and
WHEREAS, the VERF was designed for departments to contribute annual payments to
the fund based on the number, type, average life expectancy and the projected replacement
cost of the vehicle/equipment: and
WHEREAS, on or about September 25, 2018, the Town Council authorized the Town
Manager to execute a Master Equity Lease Agreement with Enterprise FM Trust ("Enterprise")
and related documentation to implement a full spectrum fleet management program; and
WHEREAS, Enterprise has notified the Town that it now may place orders on certain
vehicles to capitalize on current dealer or related incentives for vehicles that are scheduled for
replacement in Fiscal Year 2019-2020, with said vehicles more particularly described in Exhibit
A, attached hereto and incorporated by reference; and
WHEREAS, while Enterprise would expeditiously order the foregoing vehicles as an agent
for the Town, the Town would not be billed for such vehicles until after October 1, 2019.. and
further, delivery also would occur after such date; and
WHEREAS, the Town wishes to authorize Enterprise to place such vehicle orders with the
full understanding that payment and delivery will occur after October 1, 2019, with payment to
be made from the VERF.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SFC:TI0N 1
The findings set forth above are incorporated into the body of this Resolution as if fully set
forth herein.
SFrTION 2
The Town Council hereby authorizes Enterprise to place orders for those vehicles
referenced in attached Exhibit A with the understanding that Enterprise will not bill or deliver said
vehicles until after October 1, 2019.
1
SECTION 3
Any and all resolutions, rules, regulations, policies, or provisions in conflict with the
provisions of this Resolution are hereby repealed and rescinded to the extent of any conflict
herewith.
SECTION 4
This Resolution shall be effective from and after its passage by the Town Council.
DULY PAt- USED M9 APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, jEk6V CPgejt 45TH DAY OF JUNE, 2019.
•• Ray Smith, Mayor
ATTEST•'*
APPROVED AS TO FORM AND LEGALITY:
n n
Terrence S. Welch, Town Attorney
Resolution No. 19-39, Page 2
Exhibit A
p TOWN E I�.
TOWN OF PROSPER: REPLACEMENT BUDGET
Non -Emergency Response
Town Of Prosper -Park Operations
Old Vehicle It
6207
Current Vehicle Information
2011 Ford F-150 XI 4x2 Super Cab
Requested Replacement
Category
1/2 Ton Pickup Ext 4214254888
-- _.__,__,_.__,
FLEET MANAGEMENT
EFM Quote # Recommended Replacement Trailer
84 2019 Chevrolet Silverado 1500 Double Cab V✓r LD 6.6 ft bed
Break Lights Tool Box
X X
Goose Nk Mirrors Liner Custon AME
X
Veh Price (ircl AME)
$26,456.55
Mo Mgmt Fee
$26.46
Mo Maint Chg
$36.23
AnnualSpend
$27,208.83
Town Of Prosper- Park Operations
6206
2011 Toyota Tundra 4x2 Double Cab
3/4 Ton Pickup Quad 4x269
2019 Chevrolet Silverado 25004x2 Crew Cab 6.6 ft box
X X
X X X Air Bag Rear Suspension
$36,157.01
$36.16
$36.71
$37,031.45
Town Of Prosper- Park Operations
6208
2012 Ford F-250 XL 4x2 Super Cab
3/4 Ton Pickup Ext 4x295
2019 Chevrolet Silverado 25DO Double Cab 8ft box
X X
X X X
$31,728.15
$32.73
$36.71
$32,561.43
Town Of Prosper - Public Works Streets
5101
2006 F-250 XL 4x2 SD Regular Cab
3/4 Ton Pickup Reg 4x236
2019 Chevrolet Silverado 2500 WT Double Cab 8ft box
X
$29,064.50
$29.06
$36.71
$29,853.74
Town Of Prosper - Public Works Streets
5105
2012 Chevrolet Silverado 250OHD LTZ 4x4 Ext Cab
3/4 Ton Pickup Ext 4x236
2019 Chevrolet Silverado 2500 WT Double Cab Bit box
X
$29,064.50
$29.06
$36.71
$29,853.74
Town Of Prosper- Public Works Wastewater
5307
2014 Ford F-250 XL 4x2 SD Super Cab
1/2 Ton Pickup Reg 4x204
2019 Chevrolet Silverado 1500 Double Cab WT LD 6.6 ft bed
X
$25,269.25
$25.27
$36.23
$26,007.25
Town Of Prosper- Public Works Water
5209
2008 Chevrolet Silverado 250OHD LTZ 4x4 Exl Cab
3/4 Ton Pickup Ext 4x488
2019 Chevrolet Silverado 2500 WT Double Cab 4x4
X
$31,196.30
$31.56
$38.23
$32,033.78
Town Of Prosper- Public Works Water
5203
2012 Chevrolet Silverado 1500 WT 4x2 Reg Cab
1/2 Ton Pickup Reg 4x204
2019 Chevrolet Silverado 1500 Double Cab WT LD 6.6 ft bed
X
$25,269.25
$25.27
$36.23
$26,007.25
Town Of Prosper- Public Works Water
5202
2012 Chevrolet Silverado 250OHD LTZ 4x4 Exl Cab
3/4 Ton Pickup Ext 4x4
2019 Chevrolet Silverado 2500 WT Double Cab 44
X
$31,196.30
$31.56
$38.23
$32,033.78
Town Of Pros r- Public Works Water
2020 •
5206
2014 Ford F-250 XL 4.4 Crew Cab
3/4 Ton PickupQuad 4x4
4254913
2019 Chevrolet Silverado 2500 WT Crew Cab 4x4
X
$34 456.17
$34.46
1:
$38.23
$4,442.64
$35,328.45
$307,919.70
Emergency Response
Department
Town Of Prosper - Police Department
Old Vehicle #
2115
Current Vehicle Information
2016 Chevrolet Tahoe Police 4x2
Requested Replacement
Category
Full Size SUV 4x2
EFM Quote #
4204647
Recommended Replacement Trailer
2019 Chevrolet Tahoe Police Vehicle 4x2
Break Lights ToolBox
Goose Nk Mirrors Liner Custon AME
Defender Partial Patrol Upfit - 24653
Veh Price (Ind AME)
$45,466.00
Mo Mgmt Fee
$45.48
Mo Maint Chg
$0.00
Annual Spend
$46,011.76
Town Of Prosper- Police Department
2113
2016 Chevrolet Tahoe Police 4x2
Full Size SUV 4x2
4204647
2019 Chevrolet Tahoe Police Vehicle 4x2
Defender Partial Patrol Upfit - 24653
$45,466.00
$45.48
$0.00
$46,011.76
Town Of Prosper - Fire Department
3108
2012 Chevrolet Tahoe SSV 4x4
Full Size SUV 4x4
4289375
2020 Chevrolet Tahoe 55V 4x4
Defender FD Upfit- 25400
$63,870.00
$63.80
$0.00
$64,635.60
Town Of Prosper- Fire Department
2020 •
3501
2012 Ford F-150 XL Super Crew 4x2
1/2 Ton Pickup Quad 4x2
426109
2019 Ford F-150 XLT 4x2 SuperCrew 5.5 ft Box
Custom Defender Fire Marshall Upfit
$40,823.00
11
$40.82
$0.00
$41,312.84
F - -
Resolution No. 19-39, Page 3
Exhibit A
PISPER
OWN OF
Market Value Estimates
Non -Emergency Response
FLEET MANAGEMENT
6207
Town Of Prosper- Park Operations
2011IFord
IF-150
IXL 4x2 Super Cab Styleside 6.5 ft. box 145 in. WB
90
9,199
68,992
$6,000.00
6206
Town Of Prosper - Park Operations
2011 Toyota
Tundra
Grade 5.7L V8 4x2 Double Cab 6.6 ft. box 145.7 in. WB
90
6,931
51,979
1 $11,000.00
6208
Town Of Prosper - Park Operations
2012 Ford
F-250
XL 4x2 SD Super Cab 6.75 ft. box 142 in. WB SRW
78
7,906
51,390
$8,500.00
5101
Town Of Prosper - Public Works Streets
2006 Ford
F-250
XL 42 SD Regular Cab 137 in. WB SRW
150
6,218
77,725
$2,000.00
5105
Town Of Prosper - Public Works Streets
2012 Chevrolet
Silverado 250OHD
LTZ 4x4 Extended Cab 6.6 ft. box 144.2 in. WB
78
7,826
50,871
$12,500.00
5307
Town Of Prosper- Public Works Wastewater
2014 Ford
F-250
XL 42 SD Super Cab 6.75 ft. box 142 in. WB SRW
54
9,652
43,435
$11,500.00
5209
Town Of Prosper - Public Works Water
2008 Chevrolet
Silverado 250OHD
LT14x4 Crew Cab 6.6 ft. box 153 in. WB
126
11,898
124,924
$4,500.00
5203
Town Of Prosper - Public Works Water
2012 Chevrolet
Silverado 1500
Work Truck 42 Regular Cab 6.6 ft. box 119 in. WB
78
20,878
135,707
$4,800.00
5202
Town Of Prosper - Public Works Water
2012 Chevrolet
Silverado 250OHD
LTZ 4x4 Extended Cab 6.6 ft. box 144.2 in. WB
78
15,385
100,001
$9,500.00
5206
Town Of Prosper - Public Works Water
2014 Ford
F-250
XL 44 SD Crew Cab 6.75 ft. box 156 in. WB SRW
54
4,897
22,036
$15,800.00
$86,100.00
Emergency Response
Vehicle
# Department
..
Odometer
2115
Town Of Prosper - Police Department
2016 Chevrolet
Tahoe
Police Vehicle 4x2
30
20,809
62,428
$15,000.00
2113
Town Of Prosper - Police Department
2016 Chevrolet
Tahoe
Police Vehicle
30
58,333
175,000
$6,000.00
3108
Town Of Prosper- Fire Department
2012 Chevrolet
Tahoe
Special Service Vehicle 44
78
10,087
70,610
$6,000.00
3501
Town Of Prosper - Fire Department
2012 Ford
F-150
XL 4x2 SuperCrew Cab
78
5,565
38,953
$11,500.00
Resolution No. 19-39, Page 4
Exhibit A
FLEET MANAGEMENT
2020 VERF BUDGET BY DEPARTMENT
Building Inspection
Total Vehicle Needs
0
Vehicle Acquisition Cost*
$0.00
Annual Maintenance Charges
$0.00
Annual Enterprise Management Fee
$0.00
Anticipated Gains from Sales
$0.00
Net Cashflow
$0.00
OperationsPark
Total Vehicle Needs
3
Vehicle Acquisition Cost*
$94,341.71
Annual Maintenance Charges
$1,315.80
Annual Enterprise Management Fee
$1,144.20
Anticipated Gains from Sales
$25,500.00
Net Cashflow
$71,301.71
Works Streets
,Public
Total Vehicle Needs
2
Vehicle Acquisition Cost*
$58,129.00
Annual Maintenance Charges
$881.04
Annual Enterprise Management Fee
$697.44
Anticipated Gains from Sales
$14,500.00
Net Cashflow
$45,207.48
Total Vehicle Needs
1
Vehicle Acquisition Cost*
$25,269.25
Annual Maintenance Charges
$434.76
Annual Enterprise Management Fee
$303.24
Anticipated Gains from Sales
$11,500.00
Net Cashflow
$14,507.25
Public Works Water
Total Vehicle Needs
4
Vehicle Acquisition Cost*
$122,118.02
Annual Maintenance Charges
$1,811.04
Annual Enterprise Management Fee
$1,474.20
Anticipated Gains from Sales
$34,600.00
Net Cashflow
$90,803.26
Stormwater
Total Vehicle Needs
0
Vehicle Acquisition Cost*
$0.00
Annual Maintenance Charges
$0.00
Annual Enterprise Management Fee
$0.00
Anticipated Gains from Sales
$0.00
Net Cashflow
$0.00
PPiOWN OF
S PER.
Police Department
Total Vehicle Needs
2
Vehicle Acquisition Cost*
$90,932.00
Annual Maintenance Charges
N/A
Annual Enterprise Management Fee
$1,091.52
Anticipated Gains from Sales
$21,000.00
Net Cashflow
$71,023.52
Fire Department
Total Vehicle Needs
BEEM5—
2
Vehicle Acquisition Cost*
$104,693.00
Annual Maintenance Charges
N/A
Annual Enterprise Management Fee
$1,255.44
Anticipated Gains from Sales
$17,500.00
Net Cashflow
$88,448.44
1 1 �
Total Vehicle Needs
14
Vehicle Acquisition Cost*
$495,482.98
Annual Maintenance Charges
$4,442.64
Annual Enterprise Management Fee
$5,966.04
Anticipated Gains from Sales
$124,600.00
Net Cashflow
$381,291.66
Resolution No. 19-39, Page 5