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11.29.2016 Town Council Special Meeting PacketPage 1 of 2 ] Prosper is a place where everyone matters. 1.Call to Order/Roll Call. 2.Discussion on Cyber-Defense Labs. (RT/DK) 3.Consider and act upon a Site Plan for a retail shell building in the Shops at Prosper Trail, on 2.1± acres, located 320± feet east of Preston Road, 1,000± feet north of Prosper Trail. This property is zoned Planned Development-68 (PD-68). (D16-0073). (JW) 4.Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment and Second Addendum to the Standard Form of Agreement AIA Document A133-2009 between Pogue Construction Co., L.P., and the Town of Prosper, related to Construction Manager-At-Risk services for the Town of Prosper Town Hall/Multi-Purpose Facility; and authorizing the Town Manager to execute same. (HW) 5. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 5a. Section 551.087 – To discuss and consider economic development incentives. 5b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 6.Reconvene in Regular Session and take any action necessary as a result of the Closed Session. 7.Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. 8.Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted on November 23, 2016, by 9:00 p.m., and remained so posted at least 72 hours before said meeting was convened. ________________________________________________________ Robyn Battle, Town Secretary Date Notice Removed AGENDA Special Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, November 29, 2016 6:00 p.m. Page 2 of 2 Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-1011 at least 48 hours prior to the meeting time. Page 1 of 2 To: Mayor and Town Council From: Alex Glushko, Senior Planner Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – November 29, 2016 Agenda Item: Consider and act upon a Site Plan for a retail shell building in the Shops at Prosper Trail, on 2.1± acres, located 320± feet east of Preston Road, 1,000± feet north of Prosper Trail. This property is zoned Planned Development-68 (PD-68). (D16-0073). Background: Per PD-68, Site Plans and associated Landscape and Façade Plans for outparcel buildings within the Shops at Prosper Trail development shall be approved by the Planning & Zoning Commission and Town Council. The subject lot is located to the north and west of the Kroger building. Description of Agenda Item: The Site Plan shows one 19,600 square foot retail shell building. Access is provided from Preston Road and Prosper Trail. Adequate parking has been provided. The Site Plan conforms to the PD-68 development standards. Budget Impact: There are no significant budget implications associated with the approval of this Site Plan. Legal Obligations and Review: The Site Plan meets minimum development requirements. Attached Documents: 1. Location Map 2. Site Plan 3. Landscape Plan 4. Façade Plan Planning & Zoning Commission Recommendation: At their November 15, 2016, meeting, the Planning & Zoning Commission recommended the Town Council approve the request, by a vote of 5-0 subject to staff stiupluations. Prosper is a place where everyone matters. PLANNING Item 3 Page 2 of 2 Town Staff Recommendation: Town staff recommends approval of the Site Plan and associated landscape and façade plans subject to: 1. Town staff approval of civil engineering, irrigation plans, open space plans, and address plans, and 2. Town staff approval of all fire hydrants, fire department connections (FDC) and fire lanes, including widths, radii, and location. Proposed Motion: I move to approve a Site Plan for a retail shell building in the Shops at Prosper Trail, on 2.1± acres, located 320± feet east of Preston Road, 1,000± feet north of Prosper Trail subject to: 1. Town staff approval of civil engineering, irrigation plans, open space plans, and address plans, and 2. Town staff approval of all fire hydrants, fire department connections (FDC) and fire lanes, including widths, radii, and location. Item 3 D16-0073 PROSPER TRL PR E S T O N R D ST. PETER LN WA T E R T O N D R VI S T A R U N D R C O P P E R P T CIRCLE J TRL PACKSADDLE TRL LAKEFRONT DR PA R A D A P L CHAMPLAIN DR CASCADES CT P R O S P E R L A K E D R PR E S T O N R D 0 125 25062.5 Feet ± Item 3 T S S S S S S 15' WATER ESMT. (PER PLAT) 15 ' W A T E R E S M T . (P E R P L A T ) 25 ' F I R E L A N E & A C C E S S ES M T . ( P E R P L A T ) 15' LAN D S C A P E BUFFE R 10' WA L L M A I N T E N A N C E E S M T . CCF# 2 0 1 4 0 8 2 6 0 0 0 9 1 5 7 9 0 10' ON C O R E S M T . CCF# 2 0 1 5 0 6 2 5 0 0 0 7 7 1 4 4 0 10 ' O N C O R E S M T . CC F # 2 0 1 5 1 0 1 5 0 0 1 2 9 9 5 5 0 15 ' W A T E R E S M T . (P E R P L A T ) 15 ' S E W E R E S M T . (P E R P L A T ) 15' DRAINAGE ESMT. (PER PLAT) 15' SEWER ESMT. (PER PLAT) 15' WATER ESMT. (PER PLAT) 10' ONCOR ESMT. CCF# 20151015001299550 10 ' O N C O R E S M T . CC F # 2 0 1 5 0 6 2 5 0 0 0 7 7 1 4 4 0 30' FIRE LANE & ACCESS ESMT. (PER PLAT) 5' L A N D S C A P E BU F F E R 5' LANDSCAPE BUFFER EX. SSWR MH EX. FH EX. WYE INLET EX. WYE INLET EX. LIGHT POLE EX. FH EX. SSWR MH EX. CURB INLET EX. STORM SEWER MH EX. CURB INLET EX. SSWR MH EX. 18" BRICK RETAINING WALL 9'9'9' 9' TYP. 24' F.A.D.U.E. 18 ' 24 ' 18 ' 13 ' 7. 5 ' 9' TYP. 11'11' 10.56' 11' 7.88' 5' 24 ' 18'24'18'11' 9' 9' 9' 9' TY P . 11 ' 11 ' 9' TY P . 24 ' F. A . D . U . E . 15 . 5 ' R 3 0 ' R30' ±R3 0 ' 5' 5.5' 5' R30 ' R54' R54 ' R30 ' R30 ' R54 ' R30' 90' 17 0 ' 164.75' S 1 8 ° 2 7 ' 1 1 " E 2 6 0 . 3 5 ' S 3 0 ° 5 6 ' 3 7 " E 7 0 . 4 8 ' N81°00'05 " W 216.07' S2 ° 3 5 ' 0 9 " W 33 3 . 2 7 ' S88°38'06"E 347.19' PROP. FH PROP. FH PROP. FDC TRANSFORMER PAD & ELECTRIC ESMT. 10'X10' WATER ESMT. 21 15' WATER ESMT. 15' WATER ESMT. RELOCATED FH 5' 5.5' PROP. B.F.R.PROP. B.F.R. PROP. B.F.R. PROP. B.F.R. PROP. B.F.R. PROP. B.F.R. PROP. B.F.R. PROP. B.F.R. BLOCK A, LOT 10 THE SHOPS AT PROSPER TRAIL PROP. RETAIL BUILDING 19,600 SF FFE = 748.50 BLOCK A, LOT 1 THE SHOPS AT PROSPER TRAIL CABINET 2016, PG 193-200 (OPRCCT) #201603240100001180 USE: GROCERY STORE-KROGER ZONING: PD-68 BLOCK A, LOT 6 THE SHOPS AT PROSPER TRAIL CABINET 2016, PG 193-200 (OPRCCT) #201603240100001180 USE: VACANT ZONING: PD-68 BLOCK A, LOT 7 THE SHOPS AT PROSPER TRAIL CABINET 2016, PG 193-200 (OPRCCT) #201603240100001180 USE: VACANT ZONING: PD-68 BLOCK A, LOT 8 THE SHOPS AT PROSPER TRAIL CABINET 2016, PG 193-200 (OPRCCT) #201603240100001180 USE: VACANT ZONING: PD-68 A TRACT OF LAND DESCRIBED IN A DEED TO CADG PROSPER 28, LLC CCF# 20150414000414510 R.P.R.D.C.T. ZONING: SF-15 USE: SINGLE FAMILY A TRACT OF LAND DESCRIBED IN A DEED TO CADG PROSPER 28, LLC CCF# 20150414000414510 R.P.R.D.C.T. ZONING: SF-15 USE: SINGLE FAMILY EX. KROGER FOOD STORE 35.1 8 ' PROP. 8' TRASH ENCLOSURE W/ BRICK VENEER TO MATCH BUILDING AND WITH METAL GATES EQUAL IN HEIGHT OF THE WALL ENCLOSURE. PROP. CURB W/ WALL R15 ' R15 ' R 1 5 ' R15 ' 2.5' R 1 5 ' ±7 4 . 8 1 ' TO E X . D R I V E 2.5' CAR OVERHANG 2. 5 ' C A R OV E R H A N G R15 ' R 1 5 ' R 1 5 ' 50 ' 13' 15 ' 24 6 . 0 9 ' 12'X30' LOADING SPACE E S DA T E No . RE V I S I O N BY DATE: SHEET File No. 2016-102 10/24/2016 CHECKED: CLC DRAWN:JEV DESIGN: TH E S H O P S A T PR O S P E R T R A I L RE T A I L B U I L D I N G L O T 1 0 PR O S P E R , T E X A S 19 0 3 C E N T R A L D R I V E , S U I T E # 4 0 6 PH O N E : 8 1 7 . 2 8 1 . 0 5 7 2 BE D F O R D , T X 7 6 0 2 1 W W W . C L A Y M O O R E E N G . C O M TEXAS REGISTRATION #14199 PRELIMINARY CLAYMOORE ENGINEERING MAM 0 GRAPHIC SCALE 1 inch = ft. 30 30 60 30 15 VICINITY MAP N.T.S. N SITE LEGEND EX. FIRE HYDRANT PROPOSED FIRE HYDRANT PROPOSED HEAVY DUTY CONCRETE PAVEMENT PROPOSED PRIVATE SIDEWALK PROPOSED DUMPSTER AREA CONCRETE PAVEMENT PROPOSED STANDARD DUTY CONCRETE PAVEMENT ACCORDING TO MAP NO. 48085C0235J, DATED JUNE 2, 2009 OF THE NATIONAL FLOOD INSURANCE PROGRAM MAP, FLOOD INSURANCE RATE MAP OF COLLIN COUNTY, TEXAS, FEDERAL EMERGENCY MANAGEMENT AGENCY, FEDERAL INSURANCE ADMINISTRATION, THIS PROPERTY IS WITHIN ZONE "X" (UNSHADED) AND IS NOT WITHIN A SPECIAL FLOOD HAZARD AREA. FLOODPLAIN NOTE COUNTY SURVEY:ABSTRACT NO. COLLIN COLLIN COUNTY SCHOOL LAND NO. 13 172 CITY:STATE: TOWN OF PROSPER TEXAS LEGAL DESCRIPTION: OWNER: APPLICANT: CLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE #406 BEDFORD, TX 76021 PH: 817.281.0572 SURVEYOR: EAGLE SURVEYING, LLC 210 SOUTH ELM STREET DENTON, TX 76201 PH: 940.222.3009 MQ DEVELOPMENT PARTNERS 14801 QUORUM DRIVE DALLAS, TEXAS 75254 PH: 214-980-8806 THE SHOPS AT PROSPER TRAIL BLOCK A, LOT 10 2.080 ACRES (90,621 SQ. FT.) SHOPS AT PROSPER TRAIL, LOT 10 CONTACT NAME: ROLLAND UPHOFF CONTACT NAME: MATT MOORE CONTACT NAME: BILL ELAM SITE PLAN TOWN OF PROSPER SITE PLAN GENERAL NOTES: 1. DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE. 2. OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE. 3. OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE. 4. LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN. 5. ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE. 6. BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED. ALTERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT. 7. FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT. 8. TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL TIMES. 9. SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE. 10. HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. 11. ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. 12. ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARE SUBJECT TO BUILDING OFFICIAL APPROVAL. 13. ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL APPROVAL AND SHALL CONFORM TO THE APPROVED FAÇADE PLAN. 14.SIDEWALKS OF NOT LESS THAN SIX (6’) FEET IN WIDTH ALONG THOROUGHFARES AND COLLECTORS AND FIVE (5’) IN WIDTH ALONG RESIDENTIAL STREETS, AND BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS. 15. APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE APPROVED BY THE ENGINEERING DEPARTMENT. 16. SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE. 17. ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDERGROUND. 18. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN ACCORDANCE WITH THE ZONING ORDINANCE. 19. IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. 20. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 21. SITE MUST DEVELOPED IN ACCORDANCE W/ PD-68 BENCHMARK: 1. TBM2 'X' CUT IN CONCRETE ON EXISTING DROP INLET NORTHWEST CORNER OF PROPERTY. POSTED ELEVATION: 743.94 2. TBM1 'X' CUT IN CONCRETE CURB INLET LOCATED NEAR SOUTHWEST CORNER OF PROPERTY TRAIL, 747.26 FEET CASE #: D16-0073 WATER METER SCHEDULE ID TYPE SIZE NO. DOM. 2" 1 IRR. 1 1/2" 1 1 2 *NO 100-YEAR FLOODPLAIN EXISTS ON THE SITE* SI T E P L A N SP-1 SITE MAP N.T.S. N LOT10 LOT 1 LOT 3 LOT 4 LOT 5 LOT 2 LOT 6 LOT 7 LOT 8 LOT 9 PR E S T O N R D PROSPER TRAIL KROGER Item 3 BO BO BO BO BO BO BO BO LO LO LO LO LO LO LO LO SO SO SO SO SO LE LE LECO CO CO CO SO RB RB CR CR RBRBCRCR TY RB RBTYTYTY TYTYTYTYRB CR CR CR CR CR AB AB AB AB AB AB AB AB AB AB AB ABABABABABABABABAB DB DB DB DB DB DB DB DB 15' landscape setback GLGL GL GL GL RY RY RY CS RY RY CS 50 AJ 50 AJ 50 AJ RYRY RY RY RY DIH DIH DIH DIH DIH DIH DIH DIHDIH DIH CS CS CS CS CS CS GL GL GL CS WM WM TX TX TX TX FA FA 10 NGL DY DY DY DY DY DY DY DY MS MS MS MSDY BA BA DY BA BA 5' landscape setback 15' landscape setback Hydromulch Bermuda Grass Hydromulch Bermuda Grass Hydromulch Bermuda Grass CO LE 5' landscape setback 2' overhang for all 18' parking spaces (typ) 2' overhang for all 18' parking spaces (typ) CR CR CR CR CR TY TY TY TY TY TY RB RB RB RB RB TY TY TY TY CR CR A B A B A B A B A B A B A B A B D B D B D B D B D B D B D B D B A B A B A B A B A B A B CO CO LE NR NR NRNRNR NR NR Install 4" layer of shredded hardwood mulch to all planting beds (typ) Install 4" layer of shredded hardwood mulch to all planting beds (typ) LOT 6 LOT 7 LOT 8 A TRACT OF LAND DESCRIBED IN A DEED TO CADG PROSPER 28, LLC CCF# 20150414000414510 R.P.R.D.C.T. A TRACT OF LAND DESCRIBED IN A DEED TO CADG PROSPER 28, LLC CCF# 20150414000414510 R.P.R.D.C.T. 6 ( 6 ( 6 ( 1 : 1 ( 18" BRICK RETAINING WALL TBM1 "X CUT" Z=747.26 TBM2 "X CUT"" Z=743.94 S S S S Landscape Calculations Town of Prosper, Texas 8 trees Interior Landscape Area Provided 1 tree per 15 spaces Required 79 spaces 216 LF 8 trees 6 trees ProvidedRequired 9 trees Perimeter Landscape Area North property line At least 1 tree within 150' of each parking space. 8 ev. trees 15 sf area for each parking space 1,185 SF 1,876 SF 8 ev. trees Lacebark Elm Ulmus parviflora 3 1/2" cal. 65 gal. 11' ht. 5' spread 45 gal. 10' ht. 3 trunk 3" cal. min.Lagerstroemia indica 'Tuscarora' Crapemyrtle 45 gal. 8' ht. 3" cal. min.Cercis canadensisRedbud 3 gal. 36" ocIlex vomitoria 'Nana'Dwarf Yaupon 5 gal. 36" ocBerberis sp.Barberry 5 gal. 36" ocAniscanthus quadrifilus v. wrightiiFlame Acanthus 3 gal. 36" ocLiriope giganteaGiant Liriope 5 gal. 36" ocHesperaloe parvifloraRed Yucca 5 gal. 36" ocLeucophyllum frutescens 'Silverado'Texas Sage 1 gal. 36" ocLantana 'New Gold'New Gold Lantana Chinquapin Oak Quercus muhlenbergii Shumard Oak Quercus shumardii 5 gal. 36" ocRaphiolepis indica 'Pinkie' Dwarf Indian Hawthorne LE CR RB DY BA FA GL RY TX NGL CO SO DIH 5 gal. 36" ocMyrica pusillaDwarf Wax MyrtleWM ORNAMENTAL TREES SHRUBS & GROUNDCOVERS 2 10 6 7 10 4 10 8 2 4 10 12 16 5 3 gal. 36" ocSalvia greggii 'Red'Red Cherry SageCS9 1 gal. 18" ocTrachelospermum asiaticumAsian JasmineAJ150 PLANT LIST Bur Oak Quercus macrocarpaBO CANOPY TREES 8 Live Oak Quercus virginianaLO8 3 1/2" cal. 65 gal. 11' ht. 5' spread 3 1/2" cal. 65 gal. 11' ht. 5' spread 3 1/2" cal. 65 gal. 11' ht. 5' spread 3 1/2" cal. 65 gal. 11' ht. 5' spread 5 gal. 36" ocAbelia grandifloraAbeliaAB34 5 gal. 36" oc,OH[FRUQXWDµEXUIRUGLLQDQD¶Dwf. Burford HollyDB16 Tree Yaupon Ilex vomitoria 45 gal. 8' ht. multi-trunk female 3" cal.TY18 1 tree per 30 LF 331 LF TotalEast property line 15' wide land. area loading area 1 ev. tree per 20 LF 151 LF East property line remainder 180 LF 6 trees 6 trees 1 tree per 30 LF 24 orn. trees347 LFSouth property line + 24 shrubs 24 orn. trees + 28 shrubs 5 gal. 36" ocMiscanthus sinensis 'Adagio'MiscanthusMS4 H 00 30'60' GRAPHIC SCALE 30' CR Crapemyrtle TREE LEGEND Tree YauponTY Canopy Trees Ornamental Trees LE Lacebark Elm L-1 LA N D S C A P E P L A N SHRUB LEGEND HATCH LEGEND Asian Jasmine .U H N M O SA J ET S T A 3 O F 9 7 ET X R F P Y Install 4" steel edging between all shrub beds and grass areas. Install 4" layer of shredded hardwood mulch to all planting beds. The project will have an undergound automatic irrigation system to water all new plantings. LANDSCAPE NOTES 1. 2. 3. 4.Shrub beds to have 12 inches of prepared planting mix (75% import topsoil, 15% composted amendment, 10% washed sand). 5.Shredded hardwood mulch must be contain long strands along with double shred finer material obtained from a local source. 6.Install 4 inches of clean topsoil in all areas of the site disturbed by grading and construction operations. Topsoil shall be free from sticks, debris and rocks larger than 2 inches in diameter and have an organic matter level of 3 percent minimum and a pH range between 5.5 and 7.4 percent. Provide soil test analysis from a soil test laboratory showing soil makeup and organic percentage. 7.Soild sod bermuda tif all areas disturbed by construction activities. SO Shumard Oak Landscape Plan is conceptual in nature. Must meet all required Zoning requirements RB Redbud Decomposed Granite CANOPY TREE PLANTING SCALE: NONE1 WATER BASIN SHRUB PLANTING SEE PLAN TRIANGULAR SPACING SCALE: NONE EQUAL MULTI-TRUNK PLANTING PREPARE SOIL MIX AND FERTILIZER PER SPECS. TOP OF BALL OR ROOT CROWN 1" ABOVE FIN. STEEL EDGING SEE PLAN GRADE PLACING PREPARED MIX SCARIFY BOTTOM OF PLANTING BED BEFORE EQ U A L PREPARED SOIL MIX AND FERTILIZER (SEE SPECS) 12" 4" MULCH LAYER SCALE: NONE 4" NATIVE SOIL 4" MULCH LAYER 4" MULCH LAYER 12" DEPTH OF PLANTING MIX TRIANGULAR SPACING EQ U A L EQUAL SCALE: NONE GROUNDCOVER PLANTING234 8" DETAIL FOR ARBOR-GUY REFER TO ANCHORING BACK MULCH HOLD (MULCH ON TOP) 6" "T" STAKE 18" BELOW BOTTOM OF TREE PIT CONTAINER GROWN OR B&B TREE WATER BASIN 4" MULCH LAYER TREE BACKFILL POLYPROPELYNE WEBBING AT FIRST BRANCH 12" 6" MIX ô,1&+ BRANCHES AS DIRECTED BY LANDSCAPE ARCH. 1 TO 2" ABOVE FINISH GRADE SET TOP OF ROOT CROWN PRUNE DEAD 3 PER TREE POLYPROPELYNE WEBBING AT FIRST BRANCH ô,1&+ 8.Any existing plant material that is damaged or destroyed shall be replaced with equal size and like-kind plant. DATE: SHEET File No. 2016-102 10/21/2016 CHECKED: CLC DRAWN:JEV DESIGN: TH E S H O P S A T PR O S P E R T R A I L RE T A I L B U I L D I N G L O T 1 0 PR O S P E R , T E X A S 19 0 3 C E N T R A L D R I V E , S U I T E # 4 0 6 P H O N E : 8 1 7 . 2 8 1 . 0 5 7 2 BE D F O R D , T X 7 6 0 2 1 W W W . C L A Y M O O R E E N G . C O M TEXAS REGISTRATION #14199 MAM LO Live Oak BO Bur Oak CO Chinquapin Oak Dwarf Yaupon Barberry Flame Acanthus Giant Liriope Red Yucca Texas Sage New Gold Lantana Dwarf Indian Hawthorne DY BA FA GL RY TX NGL DIH Dwarf Wax MyrtleWM Red Cherry SageCS Asian JasmineAJ AbeliaAB Dwf. Burford HollyDB MiscanthusMS LANDSCAPE NOTES TOWN OF PROSPER Hydromulch Bermuda 8.All hydromulch areas are to be established prior to CO. STEEL EDGING SEE PLAN 10 gal. 36" ocIlex 'Nellie R. StevensNellie R. Stevens HollyNR7 Nellie R. Stevens HollyNR 22 orn. trees335 LFWest property line + 22 shrubs 22 orn. trees + 22 shrubs Item 3 Item 3 Page 1 of 3 To: Mayor and Town Council From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – November 29, 2016 Agenda Item: Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment and Second Addendum to the Standard Form of Agreement AIA Document A133-2009 between Pogue Construction Co., L.P., and the Town of Prosper, related to Construction Manager-At- Risk services for the Town of Prosper Town Hall/Multi-Purpose Facility; and authorizing the Town Manager to execute same. Description of Agenda Item: On September 8, 2015, the Town Council approved the Standard Form of Agreement and related documents with Pogue Construction Co., L.P., for the Construction Manager-At-Risk for the Town of Prosper Town Hall/Multi-Purpose Facility. At the January 26, 2016, Town Council meeting, the anticipated budget of the facility, on-site parking, contingency and escalation approved was $18,502,094. Since that time, higher than expected cost escalations due to the construction market and approved design changes, like the additional shell space finish out, resulted in a revised construction estimate of $19.6M which was shared with the Council at recent meetings. The proposed GMP for the project is $19,597,691 which includes the following five alternate items:  $ 125,305 Alternate #3: Provide increased capacity of the emergency generator and support system to backup the IT Department server and EOC (Executive Conference Room and Council Chambers) lighting, power, and HVAC. Also upgrade storm rated windows to projectile rated glazing and frames.  $ 214,822 Alternate #10: Provide natural stone specified on building exterior, retaining walls, and fountains in lieu of cast stone wainscot.  $ 41,205 Alternate #14: Provide conduits on site for path to connect telecommunications to the existing Police/Dispatch center.  $ 16,690 Alternate #15: Locate the transformer and generator on the west side of the west drive aisle.  $ 33,877 Alternate #17: Finish cupola in thin brick in lieu of EIFS. Prosper is a place where everyone matters. DEVELOPMENT AND COMMUNITY SERVICES Item 4 Page 2 of 3 The following alternate items are in no particular order of importance and will be discussed in greater detail at the meeting:  $ 149,321 Alternate #1: Additional security package including access control throughout the building and additional cameras.  $ 30,696 Alternate #4: Provide additional lockdown procedure software and associated equipment for the building and provide an emergency Call Box Phone in the parking lot.  $ 43,394 Alternate #5: Add ultimate paving for parking lot on north side.  $ 23,585 Alternate #8: Provide interior variable air volume (VAV) reheat systems in the building. Base project includes VAV systems for cooling.  $ 15,697 Alternate #9: = Add space CO2 sensors for high occupancy rooms and for return at each unit.  Cost Unknown at this time. Alternate #16: = Software license for head-end fiber at Town Hall.  $ 161,625 Alternate #18: = Replace tile at elevator shaft walls and millwork with 3 form resinous panels. As for the Second Addendum to the Standard Form of Agreement, the amendment is to increase the liquidated damages from $500/day to $1,000/day and to establish a 14-day response time with Pogue Construction which will in turn require the Architect to respond to requests for information in the same manner. When requested, the Town will take extenuating circumstances into consideration, and may allow additional time for the Architect to respond. Budget Impact: The current approved CIP budget for the construction of the Town Hall/Multi-Purpose Facility is $18,813,000. The proposed GMP for the construction of the Town Hall/Multi-Purpose Facility is $19,597,691, and will be funded from the future sale of Certificates of Obligation Bonds over the next three years. Once the GMP is approved, a CIP Amendment will be submitted at the next available Council meeting to revise the CIP budget to the approved GMP. In addition, staff is recommending that an additional project budget amount of 2% ($392,000) be included in the CIP Amendment to cover any unforeseen expenses related to the project. This is similar to what was done with Fire Station No. 2, except the additional project budget was 4% of the GMP. Since the additional project budget amount of $392,000 is outside the approved GMP, Town Council will have the authority over approving any future GMP Amendments for use of these funds. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.P., has approved the amendments as to form and legality. Attached Documents: 1. GMP Amendment 2. Second Addendum to the Standard Form of Agreement Town Staff Recommendation: Town staff recommends approving a Guaranteed Maximum Price (GMP) Amendment and Second Addendum to the Standard Form of Agreement AIA Document A133-2009 between Pogue Construction Co., L.P., and the Town of Prosper, related to Construction Manager-At- Risk services for the Town of Prosper Town Hall/Multi-Purpose Facility; and authorizing the Town Manager to execute same. Item 4 Page 3 of 3 Proposed Motion: I move to approve a Guaranteed Maximum Price (GMP) Amendment and Second Addendum to the Standard Form of Agreement AIA Document A133-2009 between Pogue Construction Co., L.P., and the Town of Prosper, related to Construction Manager-At-Risk services for the Town of Prosper Town Hall/Multi-Purpose Facility; and authorizing the Town Manager to execute same. Item 4 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Exhibit A Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Exhibit B Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Exhibit C Attachment 1 Attachment 1 6 Attachment 1 Exhibit D 1% Attachment 1 Attachment 1 Attachment 1 Prosper Town Hall Schedule of Alternates Alternate #1 Additional Security Package including access control throughout the building and additional cameras as called for on the Security drawings and specifications 1. Base Bid: Provide basic access control points on the exterior and interior of the building and limited security camera locations. 2. Alternate: Provide additional access control points throughout the building and additional cameras as called for in the Security drawings and specifications. 3. See clarifications on Exhibit D Cost - $149,321.00 Alternate #2 Automatic daylight harvesting 1. Base Bid: Code minimum daylight zone control, including the ability to control the daylight zone independently from adjacent areas. 2. Alternate: Provide automatic daylight harvesting for each daylight zone as shown on electrical drawings. Provide a daylight sensor and room controller with the capability to automatically dim the daylight zone lighting fixtures based on amount of daylight available. A separate dimming wall switch shall be provided for manual override control. Cost - $35,079.00 Alternate #3 Provide Emergency Operations Center at Executive Conference Room and Council Chamber on first floor. (Note! The EOC is not being hardened.) Increase the capacity of the Emergency Generator and the support systems required to backup the IT Department Server and Emergency Operations Center (Executive Conference Room and Council Chamber) as called for in the MEP drawings and specifications. 1. Base Bid: Spaces use shall remain as Executive Conference and Council Chambers only. Provide an emergency generator system with capacity to run the code required smoke evacuation system only for the building as called for in the MEP drawings and specifications 2. Alternate: Provide additional communications connectivity, emergency generator backup for all lighting, power and HVAC in these spaces, separate controls for HVAC equipment to run this Exhibit E Attachment 1 space independently, projectile resistant glazing and frames at exterior windows of the Executive Conference Room, satellite communications equipment and related improvements to make this a temporary functioning Emergency Operations Center. Increase the emergency generator system size and provide the additional support system equipment required to backup the IT department server(s) and run the Emergency Operations Center (Executive Conference Room and Council Chamber) communications, lighting and HVAC systems as called for in the MEP drawings and specifications. 3. See clarifications on Exhibit D. Cost - $125,305.00 Alternate #4 Provide additional lockdown procedure software and associated equipment for the building & provide an emergency Call Box Phone in the parking lot as called for in the Security drawings and specifications. 1. Base Bid: Lockdown software and emergency call box not provided. 2. Alternate: Provide security lockdown software and associated equipment for the building and an emergency Call Box phone in the parking lot as called for in the Security drawings and specifications. Cost – $30,696.00 Alternate #5 Provide additional paving per Paving Plan – C7.00 1. Base Bid: Includes seeding and temporary irrigation at areas highlighted in red. See Paving Plan below Schedule of Alternates 2. Alternate: Provide paving in areas highlighted in red as shown on attached Paving Plan. Cost - $43,394.00 Alternate #6 Construct fountain/water features on each side the south main entrance to the building as indicated on the drawings. Attachment 1 1. Base Bid: No water features to be provided on each side of the south main entrance. 2. Alternate: Provide precast stone and precast stone trimmed water features on each side of the south main entrance to the building as indicated on the plans with associated lighting, water supply and chlorination system equipment connections as called for on the landscape drawings and otherwise required. Cost - $86,686.00 Alternate #7 Not used Alternate #8 Provide Interior VAV reheat systems in the building as indicated in the MEP drawings and specifications. 1. Base Bid: Center zones of building do not have VAV reheat capabilities (provide cooling capacity only) except where shown on drawings. 2. Alternate: Provide VAV reheat capability to all interior zones of the building as indicated in the MEP drawings and specifications. Cost - $23,585.00 Alternate #9 Add space CO2 sensors for high occupancy rooms and for return at each unit. 1. Base Bid: No CO2 sensors provided in the building. 2. Alternate: Add space CO2 sensors for high occupancy rooms and for return at each unit. Cost - $15,697.00 Attachment 1 Alternate #10 Provide natural stone specified on building exterior, retaining walls and fountains in lieu of Cast Stone Wainscot. 1. Base Bid: Provide cast stone panels and support system in same panel sizes in lieu of natural stone at building envelope wainscot, retaining wall veneer and fountain veneer. 2. Alternate: Cut honed natural limestone building envelope wainscot, retaining wall veneer and fountain veneer. Cost - $214,822.00 Alternate #11 Install reduced tree and landscaping calipers as indicated on the Landscape drawings. 1. Base Bid: Install larger size tree calipers and specified landscaping planting sizes and spacing as indicated on the Landscape drawings. 2. Alternate: Install reduced size tree calipers and reduced landscaping planting sizes with increased spacing as indicated on the Landscape drawings. 3. No caliber deduction was provided by design team. Cost – Undetermined Alternate #12 Video Production Equipment integrated into Council Chambers 1. Base Bid: Rough-in only for video production equipment. 2. Alternate: Provide the following for video live-streaming of Council meetings: a. Three (3) PTZ cameras with joystick controller b. Video production switcher with video encoding/streaming device and recording capabilities. c. Additional I/O cards for matrix switcher and DSP for integration of a. and b. into Council Chambers AV System. d. Video scalers and/or audio mixers as required for integration of a. and b. into Council Chambers AV System. Cost - $184,667.00 Attachment 1 Alternate #13 Terrazzo flooring in the Great hall common areas in lieu of tile per Addendum #5 1. Base Bid: Tile per Addendum #5 2. Alternate: Terrazzo flooring as shown previous to Addendum #5 3. See clarifications on Exhibit D Cost - $0.00 Alternate #14 Provide conduits on site for Owner requested path to connect telecommunications to the existing Police station center. Pathways and pull boxes not on site are by others. 1. Base Bid: Provide (3) 4 inch conduits from a pull box near the Library to the telecommunication service entrance. 2. Alternate: Provide (3) 4 inch conduits from the pull box outside the Library to a pull box at the northeast corner of the site. Provide intermediate pull boxes as required by due to distance. Accommodate connections to be made by others such that two of the 4” conduits can service the Police Station connection and the third 4” conduit splits to service a pull station in the alley Cost - $41,205.00 Alternate #15 Locate the transformer and generator on the west side of the west drive aisle 1. Base Bid: Building electrical transformer and emergency generator located on the east side of the west drive aisle. 2. Alternate: Locate the building electrical transformer and emergency generator on the west of the west drive aisle. Cost - $16,690.00 Attachment 1 Alternate #16 Software license for head-end fiber at City Hall. 1. Base Bid: Software license not provided nor installed. 2. Alternate: Software license provided and installed per the SC (Security) drawings and specifications. 3. Design Team has not defined this alternate so that cost can be provided. Cost – Undetermined Alternate #17 Finish cupola in thin brick in lieu of EIFS. 1. Base Bid: EIFS veneer at cupola. 2. Alternate: Thin brick veneer in lieu of EIFS at cupola. Cost - $33,877.00 Alternate #18 3 Form panels at elevator shaft walls and millwork per Addendum #5 1. Base Bid: Tile as shown previous to Addendum #5. 2. Alternate: 3 Form resinous panels per Addendum #5. Cost – 161,625.00 Attachment 1 E D B A I L E Y , A I A 1 5 5 0 . 0 0 12 3 4 5 6 12 3 4 5 6 ABCDE A B C D E P R O J E C T T E A M R . S C O T T , A I A D . D O L A N - W A L L A C E , A I A A u t h o r I S S U E D A T E : © S E P T , 3 0 T H 2 0 1 6 TOWN OF PROSPERTOWN HALL / MULTI-PURPOSE FACILITY S H E E T N O . P R O J E C T N O . : 1 0 0 % C O N S T R U C T I O N D O C U M E N T S C I V I L E N G I N E E R P R I N C I P A L : P R O J . A R C H . : P R O J . C O O R . : D R A W N B Y : Q . C . : E . B R O W N E WEST SECOND ST. AND SOUTH CROCKETT ST. PROSPER, TX 75078 P A V I N G P L A N C 7 . 0 0 CAUTION!!!BENCH MARKS: L e g e n d S e c t i o n - A S e c t i o n - B R e d A r e a I n d i c a t e s A l t e r n a t e # 5 P a v i n g L o c a t i o n . B a s e B i d I n c l u d e s S e e d i n g a n d T e m p o r a r y I r r i g a t i o n , A l t e r n a t e I n c l u d e s P a v i n g i n A c c o r d a n c e w i t h t h i s P l a n A t t a c h m e n t 1 Attachment 2 Attachment 2 Attachment 2 Attachment 2 Attachment 2 Attachment 2