07.28.2015 Town Council Minutes2
3
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, July 28, 2015
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m,
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Curry Vogelsang, Jr,
Councilmember Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
Alex Glushko, Senior Planner
Frank Jaromin, Director of Public Works
Doug Kowalski, Police Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Kenny Thacker of Lighthouse Christian Fellowship led the invocation. The
Pledge of Allegiance and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Mayor Pro-Tem Miller read the following announcements:
Registration is open for several Parks and Recreation Programs including Bricks 4
Kids, Archery, Tennis, Engineering Camps, adult fitness classes, and much more.
Visit the Town of Prosper website for more information on how to register. Several
local youth sports leagues are also open for registration.
The Parks and Recreation Department is holding a "Wild in Prosper" photo contest
through July 31. Visit a Town of Prosper park, take a photo, and submit your entry to
recreation aC)..prospertx.aov. For contest rules, see the Town website.
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The Public Works Department will offer a Drip Irrigation Do -It -Yourself Course on
August 10 from 6:30-8:30 p.m. at the Public Works Office, located at 601 W. Fifth
Street. Contact Tristan Cisco with Public Works for more information.
The Library will host its "End of Summer" event on August 1 from 10:00 a.m.-1:00
p.m. Children and youth may return their completed 500-minute reading challenge
forms to receive a trophy, certificate, or prizes. There will also be a face painter,
crafts, and the Prosper Police Department will offer kid print ID cards.
The Town Secretary's Office is accepting applications for the Town's various Boards
and Commissions through Friday, August 7. Applications and information are
available on the Town's website, or by contacting the Town Secretary, Robyn Battle.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
4a. Consider and act upon minutes from the following Town Council
meeting. (RB)
• Regular Meeting — July 14, 2015
4c. Consider and act upon whether to direct staff to submit a written notice
of appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning &
Zoning Commission on any site plan or preliminary site plan. (AG)
Councilmember Dugger removed Item 4b from the Consent Agenda.
Mayor Pro -Tern Miller made a motion and Councilmember Davis seconded the
motion to approve the remaining items on the Consent Agenda. The motion was
approved by a vote of 7-0.
4b. Consider and act upon an ordinance rezoning 12.3± acres, from
Commercial (C) to Planned Development -Retail (PD-R), located on the
west side of Custer Road, 200± feet north of US 380. (Z15-0009). (JW)
Councilmember Dugger clarified that he opposed the zoning request due to a lack of
screening on the north side of the site, however, he is in favor of the project.
Councilmember Dugger made a motion and Mayor Pro-Tem Miller seconded the
motion to approve Ordinance No. 15-46 rezoning 12.3± acres, from Commercial (C)
to Planned Development -Retail (PD-R), located on the west side of Custer Road,
200± feet north of US 380. The motion was approved by a vote of 7-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable 'to discuss or take action on any topic not listed on this
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agenda. Please complete a "Public Meeting Appearance Card" and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public:
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a "Public Meeting Appearance Card" and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized
on a case -by -case basis, at the discretion of the Mayor and Town Council.)
DEPARTMENT ITEMS:
6. Consider and act upon an ordinance amending Chapter 13, "Utilities," of the
Code of Ordinances, by adding thereto a new Article 13.10, "Backflow
Prevention Plan" and amending Appendix A, "Fee Schedule," to the Code of
Ordinances by adding thereto a new Section XVIII, "Backflow Prevention Plan
and Enforcement Fees." (FJ)
Public Works Director Frank Jaromin presented this item before the Town Council.
The purpose of the proposed Backflow Prevention Plan is to comply with the Texas
Commission on Environmental Quality (TCEQ) Rules and Regulations for Public
Water Systems in order to protect the public water supply from potential
contamination. Mr. Jaromin explained the details of the plan, including inspection,
testing, registration requirements, and fees associated with the plan. Testing will be
performed on all new installations for residential systems, and commercial systems
will be tested once per year.
After discussion, Councilmember Korbuly made a motion and Councilmember Dugger
seconded the motion to approve Ordinance No. 15-45 amending Chapter 13,
"Utilities," of the Code of Ordinances, by adding thereto a new Article 13.10,
"Backflow Prevention Plan" and amending Appendix A, "Fee Schedule," to the Code
of Ordinances by adding thereto a new Section XVIII, "Backflow Prevention Plan and
Enforcement Fees." The motion was approved by a vote of 7-0.
7. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
7a. Section 551.087 — To discuss and consider economic development
incentives.
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7b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
7c. Section 551.071 — Consultation with Town Attorney regarding legal
issues associated with Article 1.10 of Chapter 1 of the Code of
Ordinances, and all matters incident and related thereto.
The Town Council recessed into Executive Session at 6:14 p.m.
Mayor Smith left the Executive Session at 7:37 p.m.
8. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 7:52 p.m. No action was
taken as a result of the Executive Session.
9. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
CIP Projects (HW)
11 Town Hall/Multi-Purpose Facility
Hulon Webb, Executive Director of Development and Community Services,
introduced Randall Scott of Randall Scott Architects, who reviewed the firm's
recommendations based on the needs assessment which had been previously
performed. Greg Conaway, also from Randall Scott Architects, provided a
preliminary cost comparison for the Town Hall/Multi-Purpose Facility. The
building is estimated to be approximately 50,000 square feet, and cost $22-
$24 million.
Mr. Webb clarified the scope of the off -site development costs, which would
include water, sewer, drainage, and roadway improvements.
■ Coleman Road Reconstruction Project
Mr. Webb reported that all of the pavement has been installed. The project
should be completed around the middle of August.
a West Prosper Road Improvements
Town staff is continuing to work with the engineer for this project. The pre -
construction meeting should take place in about two weeks, after the
geotechnical analysis is finished. The project should be complete within about
nine months.
a SH 289 Median Lighting and Landscaping
The illuminated street name signs have been installed and are lit, and the
street lights have been installed and should be connected and lit soon.
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Town staff is also working with TXDOT to have groundcover and landscaping
installed in the medians, and the trees staked. A gateway feature at the 380
overpass was also discussed.
• Frontier Park Parking. (HW)
Mr. Webb provided a cost estimate on adding parking to Frontier Park.
Council gave direction to begin the bidding process now, but to include the
funding for the project in the proposed FY 2015-2016 budget.
Councilmember Dixon requested staff inquire about screening the facility on
the south side of Frontier Parkway, to provide an update on the development
at the Episcopal church, and to provide an update on the fagade plan for the
Corner Store at La Cima and US 380.
10. Adjourn.
The meeting was adjourned at 8:44 p.m.
These minutes approved on the 11th day of August, 2015,
APPROVED:
Ray 'Srrit , Mayor
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