03.12.2019 Town Council MinutesISPER
MINUTES
Meeting of .the Prosper Town Council
OWN OF Prosper Town Hall
Council Chambers
200 S. Main Street
Prosper, TX 75078
Prosper is a place where everyone matters. Tuesday, March 12, 2019
AGENDA BRIEFING
1. Call to Order/Roll Call.
The meeting was called to order at 5:45 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tern Jason Dixon
Councilmember Mike Korbuly
Councilmember Craig Andres
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Robyn Battle, Town Secretary/P10
Hulon Webb, Engineering Services Director
John Webb, Development Services Director
Alex Glushko, Planning Manager
Pete Anaya, Assistant Director of Engineering Services — Capital Projects
Frank Jaromin, Public Works Director
Chuck Springer, Executive Director of Administrative Services
Dudley Raymond, Parks and Recreation Director
Kelly Neal, Finance Director
Doug Kowalski, Police Chief
2. Questions about items listed on the Regular Meeting Agenda.
Regarding Item 10, Town Secretary/1310 Robyn Battle provided information on the
membership requirements for the McKinney Urban Transit. District Board of Directors. The
Town Council may choose either an elected official or a staff member to serve in the role.
3. Discussion. Items:
• Downtown Festival Update (DR)
Dudley Raymond, Parks and Recreation Director, updated the Council on plans for
the festival in Downtown on May 24, 2019. Town staff proposed several names for
the event, and the Council selected "Prosper Downtown Live!" Mr. Raymond provided
an updated site map, which expands the TABC boundaries of the event to north of
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Broadway, and westward to include Silo Park. The Town.Council discussed alcohol
sales at the event, and provided direction to staff to limit mixed drink sales to two
beverage stations, plus The Gin and Silo Park. All other beverage stations will serve
beer and wine only. Police Chief Kowalski stated that extra personnel will be required
at the event to provide crowd control. The Council agreed to allow downtown
merchants to advertise their businesses on banners, and to allow vendor booths in the
festival area.
The Agenda Briefing adjourned at 6:15 p.m.
THE REGULAR TOWN COUNCIL MEETING CONVENES IN COUNCIL CHAMBERS
IMMEDIATELY FOLLOWING THE AGENDA BRIEFING, AT APPROXIMATELY 6:15
P.M.
1. Call to Order/Roll Call.
The meeting was called to order at 6:20 p.m.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Mike Martin of Hope Fellowship Church led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
3. Presentations:
• U.S. Highway 380 Overpass Grand Opening Celebration (RB)
Mayor Smith delivered remarks and presented a video showing the construction of the
U.S. Highway 380 Overpass at Preston Road. He read a Certificate of Appreciation
from Senator Pat Fallon, and recognized Sable Coleman -Jones, District Director for
Congressman Van Taylor. Collin County Commissioner Susan Fletcher presented a
Proclamation to the Mayor and Town Council in honor of the event. Brenan Honey
with TxDOT addressed the audience, thanking the Council and staff for their support
and assistance with the project. Will Sowell, Frisco City Councilmember, addressed
the audience noting his appreciation of the regional partnership of all entities involved
in the project, and the joint benefit both cities will enjoy as a result of the overpass.
4. Announcements of recent and upcoming events.
The Town invites residents and Prosper business -owners to participate in a survey related
to high-speed internet service with in the Town. The results of the survey will be used to
develop a Town -wide strategy to improve internet service. The survey link is available on
the Town website and Facebook page, and will be distributed in the Resident Update.
Paper copies are available at the reception desk at Town Hall. Please take our survey
regarding access to and use of high-speed internet service.
Registration for the Prosper Fire Department's Citizens Fire Academy begins on March
15. The program is open to Prosper residents who would like to learn more about their
Fire Department. Classes will meet for nine week on Thursday evenings from 6:30-9:00
p.m. beginning June 6. Registration forms are available on the Town website.
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The Annual Spring Cleanup will take place on Saturday, March 30, from 8:00 a.m.-noon
along Craig Road near Rucker Elementary. Residents may dispose of bulk trash items,
electronics, household hazardous waste, yard debris, cardboard, and tires. Document
shredding will also be available on site. For details on acceptable items, please visit the
town website.
The Town council welcomed Sean Keeler, a local Boy Scout, who was attending the
meeting with his father. Sean is working on his Citizenship in the Community merit badge.
Mayor Pro-Tem Vogelsang congratulated Town Secretary/P1O Robyn Battle on passing
her comprehensive exam for her Masters Degree in Public Administration, and for her
upcoming graduation in May.
Councilmember Korbuly announced that the Town -wide broadband infrastructure survey
has been completed.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting — February 26, 2019
5b. Consider and act upon ratifying purchases from Odessa Pumps, related to
the emergency replacement of three failed wastewater lift station pumps, and
rebuilding two wastewater pumps to act as reserves. (FJ)
5c. Consider and act upon authorizing the Town Manager to execute an
Interlocal Agreement between the North Central Texas Emergency
Communication District and the Town of Prosper for regional 9-1-1 service.
(DK)
Councilmember Andres asked for clarification on the pump replacements
associated with Item 5b. Public Works Director Frank Jaromin responded.
Councilmember Hodges made a motion and Councilmember Andres seconded the
motion to approve all items on the Consent Agenda. The motion was approved by
a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
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REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
ITEMS FOR INDIVIDUAL CONSIDERATION:
7. Conduct a Public Hearing, and consider and act upon a request to amend Planned
Development-75 (PD-75), generally to modify the Office District, on 67.7± acres,
located on the northwest corner of Prosper Trail and Dallas Parkway. (Z18-0019)
(AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
developer is proposing to modify the Office District within PD-75 by revising Exhibit D to .
depict fourteen smaller buildings totaling 67,392 square feet, rather than the original three
buildings. The larger overall building square footage is allowed under the existing
Development Standards, which will not be amended.
Michael Clark of Michaelman & Associates, spoke in favor of the project on behalf of the
applicant. He noted that all of the Town's development criteria have been met, including
the requirement for berms.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Miller
seconded the motion to approve the request to amend Planned Development-75 (PD-75),
generally to modify the Office District, on 67.7± acres, located on the northwest corner of
Prosper Trail and Dallas Parkway. (Z18-0019). The motion was approved by a vote of 7-
0.
8. Consider and act upon awarding Bid No. 2019-26-B to Mario Sinacola & Sons
Excavating, Inc., related to construction services for the E-W Collector Roadway
Improvement project; and authorizing the Town Manager to execute a construction
agreement for same. (PA)
Pete Anaya, Assistance Director of Engineering Services — Capital Projects, presented
this item before the Town Council. The project includes the construction of a 12-inch water
line in the E-W Collector from DNT to Cook Lane and up Cook Lane to the north to connect
to an existing line. The contract specifies a substantial completion time of 120 calendar
days, which would result in a substantial completion date in July 2019. This schedule is
designed to have the roadway in service prior to start of the Public Safety Building project.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Korbuly
seconded the motion to award Bid No. 2019-26-B to Mario Sinacola & Sons Excavating,
Inc., related to construction services for the E-W Collector Roadway Improvement project;
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and authorize the Town Manager to execute a construction agreement for same. The
motion was approved by a vote of 7-0.
9. Consider and act upon authorizing the Town Manager to execute an Interlocal
Agreement between the City of McKinney, Texas, (on behalf of the McKinney Urban
Transit District) and the Town of Prosper, Texas, related to the provision of transit
services. (HW)
Hulon Webb, Director of Engineering Services, presented this item before the Town
Council. The proposed ILA between the City of McKinney and the Town of Prosper covers
the provision of transit services to serve elderly, disabled, low-income, and medically
qualified residents of Prosper through the McKinney Urban Transit District (MUTD). The
MUTD leverages funds from member cities with state and federal funds to provide this
service in the most cost efficient manner. In addition, the Town of Prosper will have the
opportunity to name a Board member to represent the Town's interests as a member of
the MUTD.
Councilmember Korbuly made a motion and Councilmember Andres seconded the motion
to authorize the Town Manager to execute an Interlocal Agreement between the City of
McKinney, Texas, (on behalf of the McKinney Urban Transit District) and the Town of
Prosper, Texas, related to the provision of transit services. The motion was approved by
a vote of 7-0.
10. Consider and act upon the appointment of a Town of Prosper representative to the
Board of Directors of the McKinney Urban Transit District. (RIB)
Town Secretary/PIO Robyn Battle presented this item before the Town Council. With the
approval of the Interlocal Agreement (ILA) between the City of McKinney and the Town of
Prosper as a participating member of the McKinney Urban Transit District (MUTD), the
Town is entitled to appoint a representative to the MUTD Board of Directors. The
appointment on the MUTD Board will be for a period of one year, with automatic renewals.
The Town's appointee may be a Town employee or a member of the Town Council.
After discussion, Councilmember Miller made a motion and Mayor Pro-Tem Vogelsang
seconded the motion to appoint Councilmember Craig Andres to the Board of Directors of
the McKinney Urban Transit District. The motion was approved by a vote of 7-0.
11. Consider and act upon a request for a Facade Exception for 7-Eleven in Victory at
Frontier, located on the southwest corner of Preston Road and Frontier Parkway.
(MD19-0001) (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
applicant is seeking a Fagade Exception for a 6,487 square -foot convenience store and
restaurant with gas pumps, in order to allow for the use of an alternative primary building
material (porcelain tile), and to allow for an increased percentage of permitted secondary
materials. The pitched roof on the fuel canopy is required by the Town's development
standards, even though the convenience store has a flat roof.
Matt Moore with Claymoore Engineering, spoke in favor of the project on behalf of the
applicant. He noted that the proposed elevations represent a new architectural design
prototype for 7-Eleven.
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After discussion. Councilmember Miller made a motion and Councilmember Hodges
seconded the motion to approve the request for a Fagade Exception for 7-Eleven in Victory
at Frontier, located on the southwest corner of Preston Road and Frontier Parkway. The
motion was approved by a vote of 7-0.
12. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
12a. Section 551.087 — To discuss and consider economic development
incentives.
12b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Town Council recessed into Executive Session at 7:25 p.m.
13. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:43 p.m. No action was taken as
a result of Executive Session.
14. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
This item was not discussed.
15. Adjourn.
The meeting was adjourned at 8:44 p.m., on Tuesday, March 12, 2019.
These minutes a don the 26th day of March 2019.
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