02.26.2019 Town Council MinutesISPER
MINUTES
Meeting of the Prosper Town Council
OWN OF Prosper Town Hall
Council Chambers
200 S. Main Street
Prosper, TX 75078
Prosper as a place where everyone matters. Tuesday, February 26, 2019
AGENDA BRIEFING
Call to Order/Roll Call.
The meeting was called to order at 5:49 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Mike Korbuly
Councilmember Craig Andres
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Robyn Battle, Town Secretary/P10
Hulon Webb, Engineering Services Director
John Webb, Development Services Director
Pete Anaya, Deputy Director of Engineering Services
Chuck Springer, Executive Director of Administrative Services
Dudley Raymond, Parks and Recreation Director
Leslie Scott, Director of Library Services
Kelly Neal, Finance Director
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
2. Questions about items listed on the Regular Meeting Agenda.
Regarding Item 7, the Council discussed the warranty information for the dispatch
equipment. To reinstate the service agreement, the Town must make retroactive
payments from prior years since the date of the warranty's expiration. All other service
agreements for the Town's software programs are current. Regarding the railroad
monitoring cameras, Town Manager Harlan Jefferson explained that the cameras are
designed for outdoor use. Town staff will investigate whether the cameras are designed
to record footage, or if they are for live feeds only.
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3. Discussion Items:
• Downtown Festival Update (DR)
Dudley Raymond, Parks and Recreation Director, updated the Council on plans for a
festival in Downtown on May 24, 2019. The Town has engaged a professional event
promotor to assist with planning the event. Mr. Raymond reviewed a preliminary site
plan for the event, as well as options for entertainment, and food and beverage sales.
The Council discussed options for the location of the stage, and the boundaries for
alcohol sales in downtown. Town staff will continue to refine plans for the event to
ensure there is adequate space, crowd control measures, and food and beverage
service for the expected number of attendees.
• Mobile Food Truck Park Policy (DR)
This item was discussed after the Executive Session
The Agenda Briefing adjourned at 6:18 p.m.
THE REGULAR TOWN COUNCIL MEETING CONVENES IN COUNCIL CHAMBERS
IMMEDIATELY FOLLOWING THE AGENDA BRIEFING AT APPROXIMATELY 6:15
P.M.
1. Call to Order/Roll Call.
The meeting was called to order at 6:25 p.m.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor John Herring of First Baptist Prosper led the invocation. The Pledge of Allegiance
and the Pledge to the Texas Flag were recited.
3. Announcements of recent and upcoming events.
Craig Andres read the following announcements:
The Town invites residents and local businesses to participate in a survey related to high-
speed internet service with in the Town. The results of the survey will be used to develop
a Town -wide strategy to improve internet service. The survey link is available on the Town
website and Facebook page, and will be distributed in the Resident Update. Paper copies
are available at the reception desk at Town Hall.
Mayor Ray Smith is asking residents to join him in the Prosper 100 Mile Challenge to
promote community health and wellness. Registration and tracking sheets are available
on the Town website or at Town Hall. Residents are challenged to walk, run, or bike 100
miles between February 15 and June 1. All ages are eligible to participate, and residents
who complete the Challenge will be recognized at a Town Council meeting.
The Overpass at US Highway 380 and Preston Road is expected to open tomorrow. To
celebrate this milestone in our community, the Town will hold a Grand Opening Ceremony
during the March 12 Town Council meeting. Representatives from TxDOT, the City of
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Frisco, the Collin County Commissioner's Court, and our state legislators have been
invited to attend.
The Annual Spring Cleanup will take place on Saturday, March 30, from 8:00 a.m.-noon
along Craig Road near Rucker Elementary. Residents may dispose of bulk trash items,
electronics, household hazardous waste, yard debris, cardboard, and tires. Document
shredding will also be available on site. For details on acceptable items, please visit the
town website.
4. Presentations:
• Presentation of the Government Finance Officer Association (GFOA) Award for
Outstanding Achievement in Popular Annual Financial Reporting. (KN)
Mayor Smith presented the award to Finance Director Kelly Neal and Communication
Specialist Karolyn Short.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
Regular Meeting — February 12, 2019
5b. Consider and act upon Resolution No. 19-11 designating The Prosper Press
as the official newspaper of the Town of Prosper, and The Dallas Morning
News as an alternative advertising source, for Fiscal Year 2018-2019. (RB)
5c. Receive the November Financial Report. (KN)
5d. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Councilmember Korbuly made a motion and Councilmember Hodges seconded
the motion to approve all items on the Consent Agenda. The motion was approved
by a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
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REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
ITEMS FOR INDIVIDUAL CONSIDERATION:
7. Consider and act upon amending Ordinance No. 18-71 (FY 2018-2019 Budget). (KN)
Finance Director Kelly Neal presented this item before the Town Council. The proposed
budget amendment will provide funding for the Town's Railroad Monitoring Project, the
Computer Aided Dispatch (CAD) service agreement, design services for the Downtown
Monument Signage project, the Downtown Festival in May 2019, and two full-time
positions related to the reorganization of the Engineering Department.
Mayor Smith recognized Ken and JoAnna Weaver, who did not wish to speak, but
expressed their support for the item, especially as it relates to the railroad monitoring
project.
After discussion, Councilmember Korbuly made a motion and Councilmember Hodges
seconded the motion to approve Ordinance No. 19-12 amending Ordinance No. 18-71
(FY 2018-2019 Budget) to provide funding for increased expenditures in the General
Fund. The motion was approved by a vote of 7-0.
8. Consider and act upon approving a Service Agreement with US Digital Designs for
the reinstatement and purchase of hardware, firmware, and software for dispatch
and the fire station alerting system. (SB)
Fire Chief Stuart Blasingame presented this item before the Town Council. The service
warranty for the Fire Department's station -alerting vendor, US Digital Designs, is not
current. In order to update the firmware/software, the Town needs to reinstate the service
agreement for prior -year updates as well as fund the current service term. The
reinstatement fee and the annual fee are payable retroactive to the date the warranties
expired and are required to keep USDD in compliance with several contracts with other
public safety agencies requiring equality in pricing.
After discussion, Councilmember Miller made a motion and Councilmember Andres
seconded the motion to approve the Service Agreement with US Digital Designs for the
reinstatement and purchase of hardware, firmware, and software for dispatch and the fire
station alerting system. The motion was approved by a vote of 7-0.
9. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Promoter Line, Inc., and the Town of Prosper, Texas,
related to the Downtown Celebration. (DR)
Parks and Recreation Director Dudley Raymond presented this item before the Town
Council. The proposed Professional Services Agreement will secure the services of
Promoter Line to assist in the event planning, coordination, and management of the
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downtown celebration scheduled for May 24, 2019. Promoter Line was chosen because
of their previous experience with similar events.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember
Andres seconded the motion to authorize the Town Manager to execute a Professional
Services Agreement between Promoter Line, Inc., and the Town of Prosper, Texas,
related to the Downtown Celebration. The motion was approved by a vote of 7-0.
10_ Consider and act upon an ordinance adopting Section 5.00, "Paving and Subgrade
Design Requirements" of the Town's Engineering Design Manual. (DH)
Senior Engineer Dan Heischman presented this item before the Town Council. The
adoption of the Pavement and Subgrade Design Requirements increases the standards
on new residential streets and thoroughfares by providing minimum parameters for
Geotechnical Consultants to provide pavement and subgrade design recommendations
for a given roadway project. It also addresses the different needs for the Town's two
geological formations, Eagle Ford and Austin Chalk. Throughout the process of
developing the proposed standards, Town staff coordinated with the Prosper Developers
Council (PDC) to determine a reasonable and practical set of guidelines and criteria.
David Blom with The Tellus Group, the developer of Windsong Ranch, spoke on behalf of
the Prosper Developers Council in support of the item, noting that the proposed ordinance
will raise the paving standards without significantly raising the cost to developers.
After discussion, Councilmember Korbuly made a motion and Councilmember Miller
seconded the motion to approve Ordinance No. 19-13 adopting Section 5.00, "Pavement
and Subgrade Design Requirements" of the Town's Engineering Design Manual. The
motion was approved by a vote of 7-0.
11. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Kimley-Horn and Associates, Inc., and the Town of
Prosper, Texas, related to the Town Hall Open Space Enhancement Phase 2 project.
(DR)
Parks and Recreation Director Dudley Raymond presented this item before the Town
Council. Prior to the opening of the Town Hall Facility, the Town Hall Open Space
Enhancements Phase 1 project was completed. It consisted of removing the existing
structures and undesirable landscaping immediately south of the Town Hall and installing
sod and irrigation to create a nice open space. The scope of work for Phase 2 of the
project includes three meetings with Town staff to discuss background information,
scenario development and final conclusions. The Town Council will be briefed twice at key
points during the project. Kimley-Horn will develop three different scenarios for the site.
Based on the preferred scenario, Kimley-Horn will prepare a high-level Master Plan and
cost estimate, as well as recommendations for the role of open space within the Downtown
Area.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Miller
seconded the motion to authorize the Town Manager to execute a Professional Services
Agreement between Kimley-Horn and Associates, Inc., and the Town of Prosper, Texas,
related to the Town Hall Open Space Enhancement Phase 2 project. The motion was
approved by a vote of 7-0.
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12. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
12a. Section 551.087 — To discuss and consider economic development
incentives.
12b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
12c. Section 551.074 — To discuss and review the Town Manager's performance
evaluation.
The Town Council recessed into Executive Session at 7:28 p.m.
13. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 10:08 p.m.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Korbuly seconded the
motion to authorize the Mayor to execute an agreement for Town Manager services
pursuant to the terms discussed in Executive Session. The motion was approved by a
vote of 7-0.
14. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Parks and Recreation Director Dudley Raymond briefed the Council on a proposed policy
to regulate food trucks within Town parks. He recommended the Town's sports leagues
enter into agreements with food truck vendors, and submit their preferred vendors to the
Parks and Recreation Director for approval. The sports leagues will continue to operate
the concession stands.
15. Adjourn.
The meeting wat,fAqVined at 10:13 p.m., on Tuesday, February 26, 2019.
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Robyn B le, Town Secretary
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