09.12.17 Town Council Regular Meeting PacketPage 1 of 4
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Prosper is a place where everyone matters.
1.Call to Order/Roll Call.
2.Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3.Announcements of recent and upcoming events.
4.Presentations.
Presentation of a Proclamation to members of the Leukemia & Lymphoma Society
declaring September 2017 as Blood Cancer Awareness Month. (RB)
Presentation of a Proclamation to members of the Preston Ridge Chapter of the
Daughters of the American Revolution declaring September 17-23, 2017, as
Constitution Week. (RB)
Presentation to members of the Town of Prosper Finance Division for receiving a
Certificate of Achievement for Excellence in Financial Reporting from the Government
Finance Officers Association for the Comprehensive Annual Financial Report for the
fiscal year ended September 30, 2016. (KN)
5.CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – August 22, 2017
5b. Receive the July 2017 Financial Report. (KN)
5c. Consider and act upon an amendment to an Interlocal Agreement regarding
certain property in the City of Aubrey’s extraterritorial jurisdiction and authorize the
Town Manager to substitute relevant pages into the previously approved Interlocal
Agreement. (TW)
5d. Consider and act upon an ordinance amending Article 4.05, “Alarm Systems,” of
the Code of Ordinances relative to alarm monitoring companies and procedures
for response to alarm signals. (DK)
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, September 12, 2017
6:00 p.m.
Page 2 of 4
6.CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is unable
to discuss or take action on any topic not listed on this agenda. Please complete a “Public
Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting, please
fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town
Council.
DEPARTMENT ITEMS:
7.Consider and act upon an ordinance adopting the Fiscal Year 2017-2018 Annual Budget
for the fiscal year beginning October 1, 2017, and ending September 30, 2018. (KN)
8.Consider and act upon an ordinance adopting the Town of Prosper’s 2017 Property Tax
Rate. (KN)
9.Consider and act upon a resolution adopting the Fiscal Year 2017-2018 Capital
Improvement Program. (HW)
10.Consider and act upon an ordinance amending various Town Fees; amending Section
3.03.002, “Fee,” of Article 3.03, “Certificate of Occupancy,” of Chapter 3, “Building
Regulations,” of the Town’s Code of Ordinances; repealing existing Sections 6.04.003,
“Review of Plans,” 6.04.004, “Fees,” and 6.04.005, “Suspension of Permit,” of Article 6.04,
“Food Establishments and Mobile Food Units” of Chapter 6, “Health and Sanitation,” of
the Town’s Code of Ordinances and replacing them with new Sections 6.04.003, “Review
of Plans,” 6.04.004, “Fees,” and 6.04.005, “Suspension of Permit;” amending Appendix A,
“Fee Schedule,” to the Town’s Code of Ordinances by repealing existing Section IX,
“Water and Sewer Rates,” and replacing it with a new Section IX, “Water and Sewer
Rates;” repealing existing subsection (a) of Section XII, “Municipal Drainage Utility System
Fee Schedule,” and replacing it with a new subsection (a); repealing existing subsections
(b)through (g), inclusive, of Section XIV, “Public Works Fee Schedule,” and replacing
them with new subsections (b) through (g), inclusive; and adding a new Section XX,
“Health and Sanitation Fees.” (KN)
11.Consider and act upon approving Change Order Number 02 for Bid No. 2016-68-B to
North Texas Contracting, Inc., related to construction services for the Town Hall
Infrastructure Project; and authorizing the Town Manager to execute Change Order
Number 02 for same. (HW)
12.Consider and act upon a resolution authorizing the Town Manager to execute an
application to the Texas Parks & Wildlife Department Outdoor Recreation Grant for the
development of the Whitley Place Trail Extension Project. (DR)
13.Discussion on Multi-Family Rental Inspection Program. (JW)
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14.EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
14a. Section 551.087 – To discuss and consider economic development incentives.
14b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
14c. Section 551.071 – Consultation with the Town Attorney regarding possible
litigation regarding bond issues, and possible litigation regarding substandard
structures, and all matters incidents and related thereto.
14d. Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
14e. Section 551.074 – To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library
Board, Prosper Economic Development Corporation Board, and Planning &
Zoning Commission.
15.Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
16.Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Sales Tax – SPD Crime/Fire Timeline (KN)
Health Insurance Trust (KN)
Tree City USA (DR)
Town Seal (RB)
17.Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall,
located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to
the general public at all times, and said Notice was posted by 6:00 p.m., on September 8, 2017,
and remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
Page 4 of 4
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1.Call to Order/Roll Call.
The meeting was called to order at 6:04 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Steve Glass, Deputy Director of Engineering Services
Dudley Raymond, Parks and Recreation Director
Kelly Neal, Finance Director
Kelly Vanaman, Utility Billing Administrator
Gary McHone, Assistant Fire Chief
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
2.Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Jim Lugar of Life Journey Church led the invocation. The Pledge of Allegiance and
the Pledge to the Texas flag were recited.
3.Announcements of recent and upcoming events.
Councilmember Hodges read the following announcements:
Registration is open for several Parks & Recreation Programs including Archery, Soccer,
Tennis, Softball, and much more. Visit www.prosperparksandrec.org for more information,
and to register. Several local youth sports leagues are also open for registration.
Residents are reminded that School Year Hours at the Library have begun. The Library
is open from 4:00-8:30 p.m. Monday through Thursday, 10:00 a.m.-5:00 p.m. on Saturday,
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, August 22, 2017
Item 5a
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and noon-5:00 p.m. on Sunday. Fall Story Time information will be available on the Town
website soon.
Make plans to attend the 6th Annual Town of Prosper Community Picnic on Saturday,
September 9, from 4:00-7:00 p.m. in Frontier Park. Bethlehem Place will collect
nonperishable food as part of their “Hunger Is No Picnic” food drive. Free hot dogs will be
served by members of the Town Council, courtesy of Lighthouse Christian Fellowship
Church, and the Prosper Ladies Association will provide dessert. Families are
encouraged to bring lawn chairs, blankets, and picnic supplies to this annual community
event.
The Town Council would like to recognize Fire Chief Ronnie Tucker, who will retire at the
end of this month following a career of over 40 years in Fire Service, and 21 years of
service to the Prosper Fire Department. Chief Tucker will celebrate his retirement on
August 31, from 11:00 a.m.-1:00 p.m. at Lighthouse Christian Fellowship Church. Thank
you for your service, Chief Tucker.
Councilmember Hodges announced the Prosper High School Volleyball Team is currently
second in the state among 5A teams.
4. Presentations.
Presentation by the Town’s Emergency Management Coordinator on the Town’s
“Storm Ready” Certification. (KB)
Chief Ronnie Tucker introduced Eric Martello with the National Weather Service who
presented a sign and certificate designating the Town of Prosper as a “Storm Ready”
community.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
Regular Meeting – August 8, 2017
Councilmember Dugger removed Item 5b from the Consent Agenda.
Councilmember Dugger made a motion and Councilmember Hodges seconded the motion
to approve Item 5a on the Consent Agenda. The motion was approved by a vote of 7-0.
5b. Consider and act upon an ordinance for a Special Purpose Sign District for
Prosper Town Center, located on the northeast corner of Preston Road and
First Street. (MD17-0005). (AG)
John Harris, the applicant, requested to submit revised Exhibits to the ordinance indicating
the placement of a monument sign at the Tribute Memory Care facility as well as a
monument sign on Hays Road, and updated sign elevations.
Item 5a
Page 3 of 9
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to approve Ordinance No. 17-58 for a Special Purpose Sign District for Prosper Town
Center, to include the revised Exhibits. The motion was approved by a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARING:
7. Conduct a Public Hearing, and consider and act upon an ordinance amending
Chapter 3, Permitted Uses and Definitions of the Zoning Ordinance regarding
temporary buildings. (Z17-0007). (JW)
Development Services Director John Webb presented this item before the Town Council.
The Zoning Ordinance permits public schools, public agencies, and churches the process
for applying for temporary buildings with the condition that the buildings be permitted for
three (3) years and a maximum one-year extension. Upon advice of the Town Attorney,
staff is recommending the standards be amended to remove the time limit for public
schools and public agencies.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Mayor Pro-Tem Vogelsang made a motion and Councilmember Dugger seconded the
motion to approve Ordinance No. 17-62 amending Chapter 3, Permitted Uses and
Definitions of the Zoning Ordinance regarding temporary buildings, by removing the time
limit for public schools and public agencies. The motion was approved by a vote of 6-1,
with Councilmember Korbuly casting the opposing vote.
8. Conduct a Public Hearing to consider and discuss the FY 2017-2018 Budget, as
proposed. (KN)
9. Conduct a Public Hearing to consider and discuss a proposal to increase total tax
revenues from properties on the tax roll in the preceding tax year by 8.45 percent.
(KN)
Item 5a
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10. Conduct a Public Hearing to consider and discuss proposed Water and Wastewater
utility rate structure. (KN)
11. Conduct a Public Hearing to consider and discuss an amendment to the Town’s
Municipal Drainage Utility System Fee Schedule. (HW)
Mayor Smith opened Items 8, 9, 10 and 11 concurrently.
Finance Director Kelly Neal presented information on the Proposed FY 2017-2018 Budget.
She reviewed the Capital Improvement Plan (CIP), including recently completed projects,
and projects that are scheduled for implementation over the next five to ten years. Ms.
Neal discussed population projections and the effect on residential development and the
increase in building permits and demand for services. This leads to increased demand
for staff, capital projects which require more capital debt and an increase in annual debt
service. These combined factors require more property tax revenue in order to support
an expanded tax base, otherwise known as the high growth dynamic.
The Proposed Budget contains no tax rate increase; however, in does include increased
revenue estimates due to increased property valuations and new growth to the tax roll.
The Proposed Budget also reflects increased service levels to the Town, increased
infrastructure needs, and increased sales tax estimates. The focus for this year’s
Proposed Budget is Streets and Infrastructure, Utility Infrastructure and Rate Increases,
Program and Staffing Levels, and Parks Operations and Public Works Facilities. The
budget is comprised of a base budget and supplemental requests. Ms. Neal provided an
overview of the Town’s various fund revenues and appropriations, the proposed new
positions, and some of the major program enhancements. She reviewed the Town’s
taxable values, the property tax rate history, and the tax rate comparison related to
surrounding cities and towns. She also provided a breakdown of the effect of the proposed
tax rate, effective tax rate, and rollback tax rate on the average homeowner.
After a review of the Water & Sewer Fund revenue and appropriations, Ms. Neal provided
an overview of long-term issues for the Town such as the need to plan for new facilities,
and infrastructure needs. The Proposed Budget includes an increase to water and sewer
rates for residential and commercial customers, which were last updated in 2012. She
reviewed consumption and cost projections that necessitate the need for a rate increase,
which would be phased in over the next three years, and the water and sewer capital
projects that will be constructed over the next ten years to meet the needs of the Town.
Hulon Webb, Executive Director of Development and Community Services, continued the
presentation with information about proposed changes to drainage rates, which were last
updated in 2010, and proposed drainage projects that are scheduled over the next ten
years. He provided an update on the Capital Improvement Plan, including streets, parks,
facilities, water, wastewater, and drainage projects.
Ms. Neal returned to the podium and discussed the debt service projections related to the
five-year Capital Improvement Plan. She informed the Town Council of key dates in the
budget process, including the date of the second Public Hearing, and when the budget,
tax rate, and proposed rate and fee changes are scheduled to be adopted.
Mayor Smith opened the Public Hearings for Items 8, 9, 10, and 11 concurrently, and read
the following statement related to Item 9:
Item 5a
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This is the first of two public hearings to discuss the FY 2017-2018 proposed tax rate. The
second Public Hearing will be held on September 5, 2017, at 5:30 p.m., at the Prosper
Municipal Chambers, located at 108 W. Broadway, Prosper, Texas. The Town Council
will vote on both the FY 2017-2018 Proposed Budget and the proposed tax rate at a
meeting scheduled on September 12, 2017, at 6:00 p.m., located at the Town of Prosper
Municipal Chambers at 108 W. Broadway, Prosper TX. Once the Public Hearing is
opened, the public is encouraged to express their views.
Rick Basher, 4580 Crossvine Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. He asked for additional funds to be added in the Proposed Budget.
Carl Ackermann, 4441 Crossvine Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. He questioned the proposed phases of the project, and encouraged
the Council to take a proactive approach to finding a solutution.
Mark Franklin, 4501 Desert Willow Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. He questioned when the proposed funds will be allocated, noting that
the deteriorating road conditions affect the perception of the quality of Windsong Ranch
for new residents.
Town Manager Harlan Jefferson clarified the funding and proposed phases for improving
the roads in Windsong Ranch. He stated that the funds approved by the Town Council on
August 8, 2017, were allocated from the FY 2016-2017 budget, and will be set aside in
the Town’s capital fund, since the money will not actually be spent until FY 2017-2018.
Lauren Vega, 4541 Crossvine Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. She noted that Windsong Ranch is competing with Hollyhock in Frisco
for new residents. She asked for an additional $2.5 million to be allocated to repair the
roads.
Jeremy Painkin, 4520 Acacia Parkway, Prosper, spoke regarding the road conditions in
Windsong Ranch. He asked the Council to put together a multi-street, multi-year plan to
repair the roads, while remaining fiscally responsible.
Jeff Donald, 4711 Crossvine Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. He asked the Council to prepare a long-term solution for the entire
area.
Marcel Dalby, 4531 Desert Willow Drive, Prosper, thanked Mr. Jefferson and Mr. Webb
for their attendance at a recent meeting of the residents of Windsong Ranch. He noted
that three to four years is not a reasonable time frame to wait for the roads to be repaired,
and that poor roads may affect the resale value of his home.
James Stout, 4721 Crossvine Drive, Prosper, spoke regarding the road conditions in
Windsong Ranch. He expressed concern with the timing of the proposed phases and
encouraged the Council to follow through with improvements. He asked for an additional
$2.5-$2.7 million in the FY 2017-2018 budget, noting that there are funds available for this
expense in the Town’s rainy day fund.
Christina Ball, a resident of Windsong Ranch, spoke regarding the road conditions in
Windsong Ranch. She expressed concern with the safety issue the poor roads are
Item 5a
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creating, and asked the Council to be proactive by allocating additional funds in the budget
to repair the roads.
With no one else speaking, Mayor Smith closed the Public Hearings for Items 8, 9, 10,
and 11.
Town Attorney Terrence Welch stated that all preparations are complete to move forward
with the Town’s lawsuit regarding the road failures.
Hulon Webb provided the Council with an updated on the proposed phases to repair the
roads in Windsong Ranch. Phase 1 will begin in January 2018 to repair Acacia Road.
Phase 2 will begin around June of 2018 to complete a second area within Windsong Ranch
at a cost of approximately $1.1 million. Funds to complete Phase 3 should be allocated
in the FY 2018-2019 budget , with construction to begin around January 2019, to complete
the remaining repairs. The repairs will be scheduled so as not to occur during the holiday
seasons in November and December.
Mr. Webb was asked what the Town has done to prevent similar situations in the future.
He responded that the Town has determined that neither the utility contractor nor the soil
testing company performed adequately on the project. To protect the Town’s interests in
the future, the Town has increased its bonding requirements from ten percent to one
hundred percent, putting additional liability on the contractor for faulty performance. The
Town already requires developers to utilize ground-penetrating radar to detect potential
voids in the ground before the Town approves final acceptance of the road. The Town
will now also conduct a second ground-penetrating radar study before the project’s
maintenance bond expires, since problems can sometimes after final acceptance, due to
moisture and settling. Mr. Jefferson stated that the developers of Windsong Ranch have
made a substantial investment in an attempt to correct the road condition problems. Steps
were taken early on when problems were first identified, it became apparent as time went
on that the problem was pervasive and would require a long-term solution.
No further action was taken on Items 8, 9, 10, and 11.
DEPARTMENT ITEM:
12. Consider and act upon a request for a Variance to the Subdivision Ordinance
regarding thoroughfare screening, for Parkside, located on the west side of Coit
Road, 1,500± feet south of Prosper Trail. (V17-0006). (AG)
Senior Planner Alex Glushko presented this item before the Town Council. The applicant
is requesting a variance to allow a proposed 10-foot electric utility easement to encroach
within the required 40-foot landscape buffer. The Variance would allow for an overhead
power line, located within the Coit Road right-of-way, to be buried in the Parkside HOA
lot. The applicant opted to bury the electric lines; however, Oncor Electric has indicated
that they would not bury the power line within the Town’s right-of-way. The proposed
easement is approximately 600 feet in length, located on either side of the main entry
drive. The Parkside subdivision has approximately 1,700± feet of frontage along Coit
Road, so the easement is only for a portion of the overall frontage, which will allow for a
more aesthetic entry. All required landscaping will be provided in accordance with Town
standards. Responding to a question from the Town Council, Hulon Webb responded that
if a developer asked to put utility poles in the right-of-way at a later date, the Town would
be obligated to approve the request.
Item 5a
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Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Miller seconded the
motion to approve a request for a Variance to the Subdivision Ordinance regarding
thoroughfare screening, for Parkside, located on the west side of Coit Road, 1,500± feet
south of Prosper Trail. The motion was approved by a vote of 7-0.
13. Consider and act upon an ordinance amending Article 13.08 “Right-of-Way
Management” of Chapter 13 “Utilities” the Town’s Code of Ordinances, by
establishing regulations related to network providers. (AG)
Senior Planner Alex Glushko presented this item before the Town Council. Senate Bill
1004, which was adopted by the Texas Legislature in the recent legislative session, grants
wireless service providers access to public right-of-way for the placement of equipment
on municipal service poles. The use of small cell networks are expected to be more
numerous than traditional cell towers, since they may be placed on traffic signal poles,
street signs, or street light poles. The legislation allows municipalities to regulate these
small cell networks through zoning and permitting processes to limit the location of
equipment in residential areas and public parks. Town staff has prepared a design manual
that includes guidelines and requirements for the placement of small cell networks.
Councilmember Korbuly made a motion and Councilmember Hodges seconded the
motion to approve an ordinance amending Article 13.08 “Right-of-Way Management” of
Chapter 13 “Utilities” the Town’s Code of Ordinances, by establishing regulations related
to network providers. The motion was approved by a vote of 7-0.
14. Discussion on proposed Five-Year Capital Improvement Plan. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. Town staff has prepared the Five-Year Capital
Improvement Plan for consideration as part of the upcoming adoption of the FY 2017-
2018 Proposed Capital Improvement Program by the Town Council on September 12,
2017. This program includes budgeted capital projects for the 2017-2018 fiscal year and
major planned capital projects to 2027. Mr. Webb reviewed the most notable street, traffic,
parks, facility, water, wastewater, and drainage projects for FY 2017-2018.
The Town Council requested Town staff to provide funding options for road repairs in
Windsong Ranch. Finance Director Kelly Neal discussed some items in the FY 2017-
2018 Proposed budget that could be delayed in order to redirect funding toward road
repairs in Windsong Ranch: 1) delay the right-of-way land acquisition for the First Street
Widening Project; 2) delay the Prosper Trail (Coit Road-Custer Road) street project; 3)
utilize proceeds from the pending bond lawsuit; 4) utilize the Town’s fund balance
reserves; or 5) eliminate other discretionary packages from the FY 2017-2018 proposed
budget.
Ms. Neal noted that per Town policy, the Town’s fund balance must remain at a minimum
of 25%. She also stated that a significant reduction in the Town’s fund balance could have
an effect on the Town’s bond rating. Additional information on the proposed funding
options will be provided to the Town Council via email.
Parks and Recreation Director Dudley Raymond continued the presentation with a
discussion of the future growth of the Town’s youth sports programs. The current policy
of allowing the boundaries of the youth sports programs to extend beyond the Town’s
boundaries will have an effect on future field space needs.
Item 5a
Page 8 of 9
No further action was taken on this item.
15. Discussion on proposed Health Permit Fees. (JW)
Development Services Director John Webb presented this item before the Town Council.
Town staff is recommending the Town’s health-related permit fees for convenience stores,
day cares, and the fees for food establishment plan review be updated to be consistent
with the average of the Town’s survey cities. The fees were last updated in 2005. The
proposed amendment to the Town’s food establishment ordinance will also be updated to
reflect current state law, and the fees will be migrated to the Town’s Fee Schedule. The
proposed fees will be brought forward for Council consideration at the September 12,
2017, Town Council meeting. No further action was taken on this item.
16. Discussion on proposed Public Works Fees. (FJ)
Deputy Director of Engineering Steve Glass presented this item before the Town Council.
Town staff is recommending the Town’s Public Works fees be updated to reflect current
costs for service. The fees were last updated in 2011. The new fee structure will provide
for the restructuring of some fees, allowing services that are provided concurrently to be
bundled into on service charge, which better reflects the actual work performed. The
proposed fees will be brought forward for Council consideration at the September 12,
2017, Town Council meeting. No further action was taken on this item.
17. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
17a. Section 551.087 – To discuss and consider economic development
incentives.
17b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
17c. Section 551.071 – Consultation with the Town Attorney regarding possible
litigation regarding bond issues, and possible litigation regarding
ubstandard structures, and all matters incidents and related thereto.
17d. Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
17e. Section 551.074 – To discuss appointments to the Board
of Adjustment/Construction Board of Appeals, Parks & Recreation Board,
Library Board, Prosper Economic Development Corporation Board, and
Planning & Zoning Commission.
The Town Council recessed into Executive Session at 8:33 p.m.
Item 5a
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18. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 10:45 p.m.
Councilmember Miller made a motion and Mayor Pro-Tem Vogelsang seconded the
motion to authorize the Town Manager to modify the personnel policies to reflect the
correct accruals as discussed in closed session, to be effectively immediately. The motion
was approved by a vote of 6-1, with Councilmember Dugger casting the opposing vote.
19. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Rogers Middle School Study Update (SG)
Steve Glass provided an update to the Town Council on the school zone located near
Rogers Middle School. The Town and Prosper ISD continue to encourage students
to use the safest route to school. The Town’s engineering study indicates that
extending the school zone north of its current location would not improve the safety of
the zone, and could, in fact, reduce motorists’ compliance with the speed limit. Prosper
ISD is in agreement that an extension of the zone is not warranted, and as a result,
would not provide a crossing guard at an additional location. The Town Council agreed
to leave the school zone as it is.
20. Adjourn.
The meeting was adjourned at 11:01 p.m., on Tuesday, August 22, 2017.
These minutes approved on the 12th day of September, 2017.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 5a
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
as of July 31, 2017
Budgetary Basis
Prepared by
Finance Department
September 12, 2017
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JULY 2017
Table of Contents
Dashboard Charts 1 - 3
General Fund 4
Water-Sewer Fund 5
Debt Service Fund 6
Internal Service Fund 7
Vehicle and Equipment Replacement Fund 8
Storm Drainage Utility Fund 9
Park Dedication and Improvement Fund 10
TIRZ #1 - Blue Star Fund 11
TIRZ #2 - Matthews Southwest 12
Water Impact Fees Fund 13
Wastewater Impact Fees Fund 14
Thoroughfare Impact Fees Fund 15
Special Revenue Fund 16
Capital Projects Fund-General 17
Capital Projects Fund-Water/Sewer 18
Detail All Funds 19
Item 5b
1
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
100,000
200,000
300,000
400,000
500,000
600,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 14/15 FY15/16 FY 16/17
Item 5b
2
$22.261
$18.551
$16.770
$21.609
$18.008
$20.788
$- $5 $10 $15 $20 $25
Total Budget
YTD Budget
YTD Actual
In Millions
General Fund Revenues and Expenditures
Revenues Expenditures
$14.820
$12.350
$10.645
$14.252
$11.877
$11.113
$- $2 $4 $6 $8 $10 $12 $14 $16
Total Budget
YTD Budget
YTD Actual
In Millions
Water -Sewer Fund Revenues and Expenditures
Revenues Expenditures
Item 5b
3
Prosper is a place where everyone matters.
GENERAL FUND AT A GLANCE
%% Year
Passed
Resources 83.33%
Revenues 96.20%
Other Resources-Beginning Fund Balance 100.00%
Uses 83.33%
Expenditures 71.61%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
UTILITY FUNDS AT A GLANCE
%% Year
Passed
Resources 83.33%
Revenues 78.17%
Other Resources-Beginning Fund Balance 100.00%
Uses 83.33%
Expenditures 72.30%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
OTHER MAJOR IMPACT FEE FUNDS AT A GLANCE
%% Year
Passed
Resources 83.33%
Revenues 71.86%
Other Resources-Beginning Fund Balance 100.00%
Uses 83.33%
Expenditures 43.18%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
Category Budget YTD Actual
$21,609,381
$10,028,374
$20,788,017
$10,028,374
$0
Category Budget YTD Actual
$8,218,157$8,218,157
$16,769,618$23,419,598
$5,828,615
$14,597,852 $11,411,310
$9,277,657 $9,277,657
$15,220,792 $11,003,959
$8,654,717 $8,654,717
$0 $1,030,292
Category Budget YTD Actual
$9,293,730 $6,678,558
$14,702,277 $14,702,277
$0 $7,026,554
$16,968,639 $7,326,913
$7,027,368 $7,027,368
Town of Prosper
Monthly Financial Report FY 2016/2017
Through the Month Ended July 2017
Unaudited -Intended for Management Purposes Only
The following is a summary of the Town's financial results for operating funds. This information is
summarized from financial statements for the monthly period that ended July 2017.
Item 5b
4
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
GENERAL FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior Year
REVENUES
Property Taxes 10,003,217$ (490,682)$ 10,493,899$ 10,376,821$ -$ 10,376,821$ 99%1 8,411,389$ 23%
Sales Taxes 4,230,600 (402,591) 4,633,191 4,196,620 - 4,196,620 91%3,194,500 31%
Franchise Fees 739,400 - 739,400 736,481 - 736,481 100%590,070 25%
Building Permits 2,656,400 (84,904) 2,741,304 2,174,047 - 2,174,047 79%2 2,430,059 -11%
Fines 385,000 - 385,000 302,728 - 302,728 79%3 328,571 -8%
Other 2,571,587 2,001,354 2,616,587 3,001,320 - 3,001,320 115%2,435,341 23%
Total Revenues 20,586,204$ 1,023,177$ 21,609,381$ 20,788,017$ -$ 20,788,017$ 96%17,389,930$ 20%
EXPENDITURES
Administration 3,712,721$ 7,720$ 3,720,441$ 3,013,450$ 100,794$ 606,197$ 84%4 2,373,099$ 27%
Police 3,836,484 217,193 4,053,677 3,058,128 33,992 961,557 76%2,180,724 40%
Fire/EMS 4,733,929 303,622 5,037,551 3,706,655 24,831 1,306,065 74%2,675,931 39%
Public Works 3,470,908 1,075,127 4,546,035 2,523,272 59,693 1,963,070 57%1,718,754 47%
Community Services 2,728,045 66,872 2,794,917 2,063,932 99,896 631,089 77%1,575,674 31%
Development Services 2,218,078 74,067 2,292,145 1,750,155 94,036 447,954 80%1,402,661 25%
Engineering 829,967 144,865 974,832 654,027 13,487 307,318 68%525,677 24%
Total Expenses 21,530,132$ 1,889,466$ 23,419,598$ 16,769,618$ 426,730$ 6,223,250$ 73%12,452,521$ 35%
REVENUE OVER (UNDER) EXPENDITURES (943,928)$ (866,289)$ (1,810,217)$ 4,018,398$ 4,937,409$
Beginning Fund Balance October 1-Unassigned/Unrestricted 10,028,374$ 10,028,374$ 5,284,611$
Ending Fund Balance 8,218,157$ 14,046,772$ 10,222,020$
Notes
1 Property taxes are billed in October and the majority of collections occur December through February.
2
3 Court fines are below projected budget through the year.
4 YTD expenditures are in line with budget. Encumbrances are for professional/contract services for the remainder of the year.
Building permits reflects a decline due to 30 building permits issued for Adara Windsong Ranch Apartments last year.
Item 5b
5
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
WATER-SEWER FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Public Works Revenues 11,722,007$ (989,054)$ 12,711,061$ 10,075,616$ -$ 2,635,445$ 79%1 8,668,515$ 16%
Administration Revenues 1,616,729 (75,563) 1,541,166 1,036,997 - 504,169 67%2 1,054,228 -2%
Total Revenues 13,338,736$ (1,064,617)$ 14,252,227$ 11,112,613$ -$ 3,139,614$ 78%9,722,743$ 14%
EXPENDITURES
Public Works 5,156,269$ 174,906$ 5,331,175$ 4,356,360$ 17,750$ 957,065$ 82%3,077,757$ 42%
Water Purchases 2,748,305 953,054 3,701,359 2,833,328 - 868,031 77%1,659,235 71%
Administration 5,880,578 (92,639) 5,787,939 3,455,468 15,303 2,317,169 60%3,140,900 10%
Total Expenses 13,785,152$ 1,035,322$ 14,820,474$ 10,645,155$ 33,053$ 4,142,266$ 72%7,877,892$ 35%
REVENUE OVER (UNDER) EXPENDITURES (446,416)$ (2,099,939)$ (568,247)$ 467,458$ 1,844,851$
Beginning Working Capital October 1 9,110,072 9,110,072 4,856,972
Ending Working Capital 8,541,825$ 9,577,530$ 6,701,823$
Notes
1 Public Works budgeted revenue reflects a recent budget amendment that will be collected in revenue during the peak months of summer.
2 Administration revenues are slightly lower than projected monthly budgeted revenue for Solid Waste charges due to commercial customers are now billed directly by the provider.
Average Monthly
Average
Cumulative
October 9.6%9.6%
Jul-17 Jul-16 Growth % November 7.6%17.2%
WATER SEWER WATER SEWER Change December 5.3%22.5%
# of Accts Residential 6,569 5,903 5,920 5,263 11.53%January 4.1%26.6%
#of Accts Commercial 256 178 229 146 15.73%February 4.3%30.9%
Consumption-Residential 102,160,730 41,535,838 117,948,340 33,978,125 -5.42%March 4.6%35.5%
Consumption-Commercial 10,105,810 3,359,990 10,607,090 2,986,770 -0.94%April 5.9%41.4%
Average Residential Water Consumption 15,552 19,924 -21.94%May 7.1%48.5%
Billed ($) Residential $597,835.11 $700,351.34 June 8.5%57.0%
Billed ($) Commercial $78,514.88 $80,072.88 July 12.1%69.1%
Total Billed ($) $676,349.99 $300,054.58 $780,424.22 $256,604.76 -5.85%August 14.5%83.6%
September 16.4%100.0%
Item 5b
6
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
DEBT SERVICE FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes-Delinquent 73,828$ -$ 73,828$ 315,602$ -$ (241,774)$ 427%2 64,138$ 392%
Property Taxes-Current 4,086,721 - 4,086,721 4,013,579 - 73,142 98%1 3,631,968 11%
Taxes-Penalties 21,439 - 21,439 82,195 - (60,756) 383%22,054 273%
Interest Income 18,000 - 18,000 22,458 - (4,458) 125%18,011 25%
Total Revenues 4,199,988$ -$ 4,199,988$ 4,433,834$ -$ (233,846)$ 106%3,736,170$ 19%
EXPENDITURES
Professional Services -$ -$ -$ 3,400$ -$ (3,400)$ 4 -$
2008 CO Bond Payment 572,175 (41,175) 531,000 531,000 - - 100%3 594,203 -11%
2010 Tax Note Payment 368,376 (3,376) 365,000 365,000 - - 100%366,256 0%
2011 Refunding Bond Payment 118,541 (3,491) 115,050 115,050 - - 100%144,125 -20%
2012 GO Bond Payment 282,263 (107,263) 175,000 175,000 - - 100%-
2013 GO Refunding Bond 286,200 (131,200) 155,000 - - 155,000 0%67,100 -100%
Bond Administrative Fees 21,000 - 21,000 11,900 - 9,100 57%2,000 495%
2014 GO Bond Payment 372,750 (117,750) 255,000 - - 255,000 0%61,218 -100%
2015 GO Bond Payment 659,374 (614,374) 45,000 45,000 - - 100%303,510 -85%
2015 CO Bond Payment 374,800 (314,800) 60,000 60,000 - - 100%155,072 -61%
2016 GO Debt Payment 598,848 (191,948) 406,900 406,900 - - 100%-
2016 CO Debt Payment 528,483 (273,483) 255,000 255,000 - - 100%-
Bond Interest Expense - 1,798,860 1,798,860 911,183 - 887,677 51%-
Total Expenditures 4,182,810$ -$ 4,182,810$ 2,879,433$ -$ 1,303,377$ 69%1,693,482$ 59%
REVENUE OVER (UNDER) EXPENDITURES 17,178$ -$ 17,178$ 1,554,401$ 2,042,688$
Beginning Fund Balance October 1 1,841,724 1,841,724 1,470,008
Ending Fund Balance Current Month 1,858,902$ 3,396,125$ 3,512,696$
Notes
1
2 Prosper received a significant AG delinquent tax payment in January.
3 Debt Service payments are made in the months of February and August. The 2017 financial report breaks out the principle and interest seperately.
Principle payments are paid completely in February except 2013 GO and 2014 GO bonds.
In order to reflect the Town's financial responsibility, Finance encumbered the full debt service payments for the year.
4 Arbitrage calculation services required as post issuance compliance.
Property taxes are billed in October and the majority of collections occur December through February.
Item 5b
7
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
INTERNAL SERVICE FUND-MEDICAL EXPENSE REIMBURSEMENT PROGRAM
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 20,000$ -$ 20,000$ 6,030$ -$ 13,970$ 30%18,090$ -67%
Interest Income 700 - 700 640 - 60 91%718 -11%
Transfers In 2,400 - 2,400 600 - 1,800 25%2,000 -70%
Total Revenue 23,100$ -$ 23,100$ 7,270$ -$ 15,830$ 31%20,808$ -65%
EXPENDITURES
MERP H & D Expense 40,000$ -$ 40,000$ 22,468$ -$ 17,532$ 56%25,436$
Total Expenditures 40,000$ -$ 40,000$ 22,468$ -$ 17,532$ 56%25,436$
REVENUE OVER (UNDER) EXPENDITURES (16,900)$ -$ (16,900)$ (15,198)$ (4,628)$
Beginning Fund Balance October 1 116,207 116,207 117,609
Ending Fund Balance Current Month 99,307$ 101,009$ 112,981$
Note
Finance is budgeting the fund balance to be moved into the Health Insurance Trust Fund for the first of next fiscal year.
This fund will show minimal activity for the remainder of the year.
Employees were able to make claims on their accounts through March 15, 2017. The Town is still reconciling those claims.
MERP will continue to pay for Compass and other projected services coming online this fiscal year.
Item 5b
8
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 500,781$ -$ 500,781$ 417,317$ -$ 83,464$ 83%417,317$ 0%
Other Reimbursements 18,000 - 18,000 1,664 - 16,336 9%1 81,867
Interest Income - - - 10,966 - (10,966) -
Transfers In - - - - - - -
Total Revenue 518,781$ -$ 518,781$ 429,948$ -$ 88,833$ 83%499,185$ -14%
EXPENDITURES
Vehicle Replacement 204,560$ 94,818$ 320,498$ 284,057$ 1$ 36,440$ 89%2 519,660$
Equipment Replacement - - - - - - 0%9,995
IT Replacement 30,350 - 30,350 27,800 - 2,550 92%3 5,723
Total Expenditures 234,910$ 94,818$ 350,848$ 311,857$ 1$ 38,990$ 89%535,378$
REVENUE OVER (UNDER) EXPENDITURES 283,871$ (94,818)$ 167,933$ 118,090$ (36,193)$
Beginning Fund Balance October 1 1,677,754 1,677,754 1,762,267
Ending Fund Balance Current Month 1,845,687$ 1,795,844$ 1,726,074$
Notes
1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur.
2
3
Budgeted vehicle replacements are paid or fully encumbered for the year.
Budgeted IT replacements are paid or fully encumbered for the year.
Item 5b
9
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
STORM DRAINAGE UTILITY FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
45-4 Storm Drainage Utility Fee 344,725$ -$ 344,725$ 286,830$ -$ 57,895$ 83%1 258,892$ 11%
45-4 Interest Income 900 - 900 11,868 - (10,968) 1319%840 1313%
Other Revenue - - - - - - -
Total Revenue 345,625$ -$ 345,625$ 298,698$ -$ 46,927$ 86%259,732$ 15%
EXPENDITURES
Personnel Services 149,963$ 2,706$ 152,669$ 110,811$ -$ 41,858$ 73%67,270$ 65%
45-7 Operating Expenditures 215,249 32,400 247,649 247,992 1,301 (1,644) 101%2 72,140 244%
Total Expenses 365,212$ 35,106$ 400,318$ 358,804$ 1,301$ 40,214$ 90%139,410$ 157%
REVENUE OVER (UNDER) EXPENDITURES (19,587)$ (35,106)$ (54,693)$ (60,106)$ 120,323$
Beginning Working Capital October 1 167,585 167,585 261,398
Ending Working Capital Current Month 112,892$ 107,479$ 381,721$
Note
1 YTD revenue is in line with budget and reflects a 11% increase from this time last year.
2 YTD operating expenditures reflect the entire budget for bond payment and transfer out to capital projects fund.
Item 5b
10
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
PARK DEDICATION AND IMPROVEMENT FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
60-4 Park Dedication-Fees 100,000$ -$ 100,000$ 488,779$ -$ (388,779)$ 489%423,631$ 15%
60-4 Park Improvements 100,000 - 100,000 207,837 - (107,837) 208%87,120 139%
Contributions - - - - - - -
60-4 Interest-Park Dedication 7,000 - 7,000 8,768 - (1,768) 125%5,720 53%
60-4 Interest-Park Improvements 3,800 - 3,800 6,457 - (2,657) 170%3,446 87%
Total Revenue 210,800$ -$ 210,800$ 711,842$ -$ (501,042)$ 338%519,917$ 37%
EXPENDITURES
60-5 Miscellaneous Expense -$ -$ -$ -$ -$ -$ 40$ -100%
Professional Services-Park Ded - - - - - - -
60-5 Professional Services-Park Imp - - - - - - -
Developer Reimbursement-Park Imp - - - - - - -
60-6 Capital Exp-Park Imp 90,000 914,260 1,004,260 192,577 803,985 7,698 99%1 493,253 -61%
60-6 Capital Exp-Park Ded - 534,590 534,590 30,728 397,607 106,255 80%2 596,788 -95%
Transfers Out - - - - - - -
Total Expenses 90,000$ 1,448,850$ 1,538,850$ 223,305$ 1,201,592$ 113,953$ 93%1,090,081$ -80%
REVENUE OVER (UNDER) EXPENDITURES 120,800$ (1,448,850)$ (1,328,050)$ 488,537$ (570,163)$
Beginning Fund Balance October 1 2,148,564 2,148,564 2,296,791
Ending Fund Balance Current Month 820,514$ 2,637,101$ 1,726,628$
Notes
1 Frontier Park North Field Improvements - design and CMAR services and encumbrance for contract.
2 Frontier Park North Field Improvements - CMAR services and encumbrance for contract.
Item 5b
11
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
TIRZ #1 - BLUE STAR
Original Budget Amended Current Year Prior Year Change from
Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
Water Impact Fees -$ -$ -$ 81,027$ -$
Wastewater Impact Fees - - - 63,816 -
East Thoroughfare Impact Fees - - - 656,379 -
Property Taxes - Current - - - 397,653 -
Other Revenue 2,423
Transfers In - - - - -
Total Revenue -$ -$ -$ 1,201,298$ -$
EXPENDITURES
Professional Services -$ -$ -$ -$ -$
Developer Rebate - - - 540,184 -
Transfers Out - - - - -
Total Expenses -$ -$ -$ 540,184$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ 661,114$ -$
Beginning Fund Balance October 1 (7,500) (7,500) 1 (7,500)
Ending Fund Balance Current Month (7,500)$ 653,614$ (7,500)$
Note
1 Revenues reported as of September 30, 2016, to the TIRZ board is not reflected in the audited financial report.
This will be reported in the FY ending September 30, 2017, financial report in the amount of $576,311.
Item 5b
12
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
TIRZ #2 - MATTHEWS SOUTHWEST
Original Budget Amended Current Year Prior Year Change from
Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
West Thoroughfare Impact Fees -$ -$ -$ 178,629$
Property Taxes - - - - -
Other Revenue - - - 434 -
Transfers In - - - - -
Total Revenue -$ -$ -$ 179,063$ -$
EXPENDITURES
Professional Services -$ -$ -$ -$ -$
Developer Rebate - - - 153,629 -
Transfers Out - - - - -
Total Expenditures -$ -$ -$ 153,629$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ 25,434$ 1 -$
Beginning Fund Balance October 1 - - -
Ending Fund Balance Current Month -$ 25,434$ -$
Note
1 Revenues reported as of September 30, 2016, to the TIRZ board is not reflected in the audited financial report.
This will be reported in the FY ending September 30, 2017, financial report in the amount of $178,628.50.
Item 5b
13
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
WATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Water 3,200,000$ -$ 3,200,000$ 2,706,194$
Interest - Water 29,700 - 29,700 24,930
Total Revenues 3,229,700$ -$ 3,229,700$ 2,731,124$
EXPENDITURES
Developer Reimbursements
TVG Westside Utility Developer Reimb 975,000$ 975,000$ -$ 975,000$ 1,111,818$ -$ (136,818)$ -$ (136,818)$
Prosper Partners Developer Reimb 195,000 195,000 - 195,000 - - 195,000 - 195,000
Preserve Doe Creek Developer Reimb 713,460 532,586 180,874 713,460 713,457 - 3 - 3
Prosper Lakes Developer Reimb 251,000 - 251,000 251,000 50,700 - 200,300 - 200,300
Total Developer Reimbursements 2,134,460$ 1,702,586$ 431,874$ 2,134,460$ 1,875,975$ -$ 258,485$ -$ 258,485$
Capital Expenditures
Impact Fee Study 67,473$ -$ 13,457$ 13,457$ 13,457$ -$ 0$ 44,379$ 9,637$
Prosper Trail EST 4,403,300 - 818,669 818,669 631,869 186,800 (0) 2,540,459 1,044,171 Construction 98% complete
Lower Pressure Plane Pump Station Design 127,081 1,726,000 (1,726,000) - 11,335 - (11,335) 31,022 84,724
County Line Elevated Storage 565,700 337,500 228,200 565,700 1,186 324,064 240,450 - 240,450 Design 2% complete - construction start date: Summer 2018
Kroger Reimb Prosper Trail 130,000 - - - - - - 130,000 - Project completed
24" WL Connector County Line EST 829,850 70,775 759,075 829,850 12,337 784,663 32,850 - 32,850 Design 2% complete - construction start date: Summer 2018
Traffic Signal at First and DNT 25,000 - - - - - - 25,000 - Funds transferred to Thoroughfare Fund
Custer Road Pump Station Expansion 134,100 - 134,100 134,100 868 133,232 - - - Design 2% complete - construction start date: Winter 2018
42" Lovers Lane Transmission Line 925,590 - 925,590 925,590 892,229 5,089 28,272 - 28,272 Construction complete
Total Projects 7,208,094$ 2,134,275$ 1,153,091$ 3,287,366$ 1,563,282$ 1,433,847$ 290,237$ 2,770,860$ 1,440,105$
Total Expenditures 9,342,554$ 3,836,861$ 1,584,965$ 5,421,826$ 3,439,257$ 1,433,847$ 548,722$ 2,770,860$ 1,698,589$
REVENUE OVER (UNDER) EXPENDITURES (2,192,126)$ (708,133)$
Beginning Fund Balance October 1 4,900,480 4,900,480
Ending Fund Balance Current Month 2,708,354$ 4,192,347$
Item 5b
14
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
WASTEWATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Wastewater 600,000$ -$ 600,000$ 372,736$
Interest - Wastewater 7,800 - 7,800 9,936
Upper Trinity Equity Fee - - - 72,500
Total Revenues 607,800$ -$ 607,800$ 455,173$
EXPENDITURES
Developer Reimbursements
Impact Fee Reimbursement LaCima 5,000$ 5,000$ -$ 5,000$ -$ -$ 5,000$ -$ 5,000$
TVG Westside Utility Developer Reimb 170,750 170,750 - 170,750 132,819 - 37,931 - 37,931
Prosper Partners Utility Developer Reimb 34,150 34,150 - 34,150 - - 34,150 - 34,150
Frontier Estates Developer Reimb 71,300 71,300 - 71,300 10,928 - 60,372 - 60,372
Brookhollow Developer Reimb - - - - 1,366 (1,366) - (1,366)
LaCima #2 Interceptor 220,000 465,000 (245,000) 220,000 - - 220,000 - 220,000 Development-scheduled for payment Summer 2017
Total Developer Reimbursements 501,200$ 746,200$ (245,000)$ 501,200$ 145,113$ -$ 356,087$ -$ 356,087$
Capital Expenditures
Impact Fee Study 112,993$ -$ 22,541$ 22,541$ 22,541$ -$ (0)$ 90,452$ -$
Public Works Interceptor 1,045,000 - 1,045,000 1,045,000 521,727 376,171 147,101 - 147,101 Construction 75% complete
Total Projects 1,157,993$ -$ 1,067,541$ 1,067,541$ 544,268$ 376,171$ 147,101$ 90,452$ 147,101$
Total Expenditures 1,659,193$ 746,200$ 822,541$ 1,568,741$ 689,381$ 376,171$ 503,188$ 90,452$ 503,188$
REVENUE OVER (UNDER) EXPENDITURES (960,941)$ (234,208)$
Beginning Fund Balance October 1 1,648,867 1,648,867
Ending Fund Balance Current Month 687,926$ 1,414,659$
Item 5b
15
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
THOROUGHFARE IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
East Thoroughfare Impact Fees 4,000,000$ -$ 4,000,000$ (359,267)$ The negative revenue reflects prior period adjustment to report TIRZ impact fees in the correct fund.
West Thoroughfare Impact Fees 1,200,000 - 1,200,000 3,104,724 Increased collections in West Thoroughfare Impact fees is used for developer reimbursement
Interest-East Thoroughfare Impact Fees 32,560 - 32,560 31,405
Interest-West Thoroughfare Impact Fees 12,870 - 12,870 3,557
Total Revenues 5,245,430$ -$ 5,245,430$ 2,780,419$
EXPENDITURES
East
Impact Fee Study 17,322$ -$ 3,461$ 3,461$ 3,461$ -$ 0$ 11,388$ 2,473$
Impact Fee Reimbursement Lakes of LaCima 300,000 300,000 - 300,000 - - 300,000 199,029 100,971
Frontier Pkwy BNSF Overpass 2,340,000 2,340,000 - 2,340,000 - - 2,340,000 - 2,340,000 Planning stage-all parties agreed to shared contribution
Prosper Trail (Kroger - Coit)3,305,000 3,000,000 - 3,000,000 92,117 - 2,907,884 169,770 3,043,114 Design 95% complete-construction start Winter 2018
Prosper Trail (Coit - Custer)610,000 540,000 70,000 610,000 121,455 488,545 - - - Design 28% complete-field survey 100% complete
Kroger Reimbursement - Prosper Tr 960,000 - - - - - - 954,933 5,067 Project completed
Coit Road (First - Frontier)700,000 770,000 (70,000) 700,000 251,496 438,404 10,100 - 10,100 Design 40% complete
Custer Turn Lane - Prosper Tr 100,000 100,000 - 100,000 - - 100,000 - 100,000 TxDOT on hold
First St. DNT-Coleman-EAST 585,000 - 350,000 350,000 193,883 - 156,117 195,000 196,117 Design 70% complete
Total East 8,917,322$ 7,050,000$ 353,461$ 7,403,461$ 662,411$ 926,949$ 5,814,101$ 1,530,120$ 5,797,842$
West
Impact Fee Study 17,322 -$ 3,461$ 3,461$ 3,461$ -$ 0$ 11,388$ 2,473$
TVG Developer Reimb 500,000 500,000 - 500,000 1,918,076 - (1,418,076) - (1,418,076) See increased impact fee collections
Parks at Legacy Developer Reimb 100,000 100,000 - 100,000 204,985 - (104,985) - (104,985) See increased impact fee collections
200,000 200,000 - 200,000 - - 200,000 - 200,000 Design contract anticipated to Council Summer 2017
First St. DNT-Coleman-EAST 355,000 - 98,200 98,200 186,038 -$ (87,838) 152,130$ 16,832 Design 70% complete
Teel Parkway-DCFWSD#10 300,000 - - - - - - - 300,000 Anticipate payment to developer early summer 2017
Total West 1,472,322$ 800,000$ 101,661$ 901,661$ 2,312,559$ -$ (1,410,898)$ 163,518$ (1,003,755)$
Total Expenditures 10,389,644$ 7,850,000$ 455,122$ 8,305,122$ 2,974,970$ 926,949$ 4,403,203$ 1,693,638$ 4,794,087$
REVENUE OVER (UNDER) EXPENDITURES (3,059,692)$ (194,551)$
Beginning Fund Balance October 1 5,870,266 5,870,266
Ending Fund Balance Current Month 2,810,574$ 5,675,715$
Cook Lane (First - End)
Item 5b
16
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
Expected Year to Date Percent 83.33%
SPECIAL REVENUE FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Obligated Prior Year
REVENUES
Police Donation Revenue 12,000$ -$ 12,000$ 13,590$ -$ (1,590)$ 113%12,740$ 7%
Police Grant - - - - - - -
Fire Donation Revenue 8,400 - 8,400 11,281 - (2,881) 134%10,096 12%
Child Safety Revenue 8,000 - 8,000 6,237 - 1,763 78%6,608
Court Security Revenue 7,000 - 7,000 5,459 - 1,541 78%-
Court Technology Revenue 9,000 - 9,000 7,279 - 1,721 81%-
LEOSE Revenue - - - 2,398 - (2,398) 1,769
Library Grant - - - - - - -
Interest Income 8,000 - 8,000 916 - 7,084 11%8,670 -89%
Prosper Christmas Donations 12,000 - 12,000 13,706 - (1,706) 114%-
Tree Mitigation Revenue - - - - - - 45,500
Cash Seizure/Forfeiture - - - 3,814 - (3,814) 650
Donations - ITTCC - - - 1,000 - (1,000) -
Transfer In - - - 1,119 - (1,119) -
Total Revenue 64,400$ -$ 64,400$ 66,800$ -$ (2,400)$ 104%86,033$ -22%
LEOSE Expenditure -$ -$ -$ 2,645$ -$ (2,645)$ 500$
Prosper Christmas Expense 40,000 - 40,000 30,060 5,350 4,590 89%-
Court Technology Expense 18,000 - 18,000 41 - 17,959 0%-
Court Security Expense 8,179 10,649 18,828 12,081 - 6,747 64%-
Police Donation Expense 10,000 - 10,000 5,836 - 4,164 58%4,100
Fire Donation Expense - - - 2,431 - (2,431) 3,587 -32%
Child Safety Expense 10,000 - 10,000 1,148 - 8,852 11%6,906
Tree Mitigation Expense 14,000 - 14,000 - - 14,000 0%-
Library Grant Expense - - - - - - -
Police Seizure Expense 5,000 - 5,000 783 - 4,217 16%330 137%
Transfer Out - - - 882,729 - (882,729)
Total Expenses 105,179$ 10,649$ 115,828$ 937,755$ 5,350$ (827,277)$ 810%15,423$ 5980%
REVENUE OVER (UNDER) EXPENDITURES (40,779)$ (10,649)$ (51,428)$ (870,955)$ 70,609$
Beginning Fund Balance October 1 1,143,867$ 1,143,867$ 857,283$
Ending Fund Balance Current Month 1,092,439$ 272,912$ 927,892$
Item 5b
17
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
CAPITAL PROJECTS FUND-GENERAL
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Grants -$ -$ -$ -$
Contributions/Interlocal Revenue - - - 3,000,000
Bond Proceeds 12,792,496 - 12,792,496 11,730,110 closing on 2017 CO bonds 7/27/17
Interest - - - 27,649
Interest-2004 Bond 2,000 - 2,000 1,716
Interest-2006 Bond 600 - 600 2,313
Interest-2008 Bond 7,500 - 7,500 572
Interest-2012 GO Bond 12,000 - 12,000 796
Interest-2015 Bond - - - 19,780
Interest-2016 Bond - - - 55,517
Transfers In-Bond Proceeds 1,665,000 3,359,600 5,024,600 11,460,762
Total Revenues 14,479,596$ 3,359,600$ 17,839,196$ 26,299,214$
EXPENDITURES
Coleman-Prosper Tr to Prosper HS 4,400,000$ -$ 46,162$ 46,162$ 20,892$ 31,459$ (6,189)$ 4,321,893$ 25,756$ Project complete
Downtown Enhancements 1,850,000 1,850,000 - 1,850,000 61,520 34,780 1,753,700 51,300 1,702,400 Design 85% complete-construction start date: Fall 2017
Seventh Street (Coleman-PSID)990,000 - 200 200 200 - - 985,288 4,512 Project complete
West Prosper Roads 12,781,000 - 6,691,786 6,691,786 865,461 5,826,325 0 6,089,214 - Phase 1-Construction complete
- - Phase 2-design 95% complete; construction start date: Fall 2017
Prosper Trail (Kroger to Coit)975,000 - 1,059,610 1,059,610 60,030 27,530 972,051 200,549 972,050 Design 95% complete-construction start date: Winter 2018
First Street (DNT to Coleman)660,672 - 174,412 174,412 41,606 148,149 (15,343) 395,224 75,693 Design 70% complete
Old Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 1,000,000 - 1,000,000 - - 1,000,000 - 1,000,000 Negotiations on design contract once FY 2017-2018 CIP is approved
Fishtrap Rd (Artesia to Dallas Parkway) & 2,037,676 - 1,262,277 1,262,277 32,668 - 1,229,609 2,005,005 3 Project complete
First St (Coit to Custer Rd)- -
Prosper Road Improvements 1,415,906 - - - - - - 1,415,906 (0) Project complete
Main Street (First - Broadway)625,000 625,000 - 625,000 89,560 508,782 26,658 - 24 Construction 31% complete
Eighth Street (Church-PISD)260,000 260,000 - 260,000 - - 260,000 - 260,000 Project moved to 2020-2025
Church Street (First-PISD)750,000 - 595,060 595,060 595,060 - - 89,300 65,640 Project complete
Field Street (First-Broadway)250,000 250,000 - 250,000 - - 250,000 - 250,000 Project moved to 2020-2025
Parvin Road (Good Hope-FM1385)270,000 270,000 - 270,000 - - 270,000 - 270,000 Project moved to 2020-2025
Pasewark (Preston-Hickory)400,000 400,000 - 400,000 - - 400,000 - 400,000 Project moved to 2020-2025
Parvin (Broadway-Eighth)515,000 515,000 - 515,000 - 388,980 126,021 - 126,021 Construction 28% complete
Sixth Street (Coleman-Church)430,000 430,000 - 430,000 - 252,298 177,702 - 177,702 Construction 28% complete
Third Street (Church-Lane)320,000 320,000 - 320,000 - 232,765 87,236 - 87,236 Construction 28% complete
Town Hall Infrastructure Improvements 1,307,400 1,275,000 32,800 1,307,800 252,813 987,850 67,137 (139,871) 206,607 Construction 38% complete
Total Street Projects 31,237,654$ 7,195,000$ 9,862,307$ 17,057,307$ 2,019,810$ 8,438,918$ 6,598,580$ 15,413,808$ 5,623,643$
SH289 Median Lighting 1,000,000$ -$ 6,590$ 6,590$ -$ 6,590$ (0)$ 953,203$ 40,206$ Project complete
Decorative Monument Street Signs 150,020 - - - 5,543 - (5,543) 109,943 40,077 Construction 95% complete
Coit Rd (US 380 - First) Median Lighting 450,000 - - - - - - - - Design stage
Total Traffic Projects 1,600,020$ -$ 6,590$ 6,590$ 5,543$ 6,590$ (5,543)$ 1,063,146$ 80,284$
Frontier Park - North Field Improvements 10,060,815$ 9,526,225$ -$ 9,526,225$ 5,836,022$ 3,729,702$ (39,500)$ -$ 495,090$ Construction 53% complete
Total Park Projects 10,060,815$ 9,526,225$ -$ 9,526,225$ 5,836,022$ 3,729,702$ (39,500)$ -$ 495,090$
Windsong Ranch Fire Station 7,500,000$ -$ 187,225$ 187,225$ 256,449$ 46,644$ 7,097,167$ 146,384$ Completed
Town Hall Professional Services 2,040,695 1,450,000 245,313 1,695,313 491,551 238,163 1,720,054 (170,910)
Town Hall Multipurpose Facility 19,989,691 10,000,000 1,176,691 11,176,691 6,801,236 12,796,455 - 392,000 Construction 45% complete
Town Hall - FF&E 1,362,000 - - - - - - -
Windsong Ranch Fire - Apparatus 1,078,000 - 340,002 340,002 83,183 262,982 720,900 10,936 Completed
Total Facility Projects 31,970,386$ 11,450,000$ 1,949,231$ 13,399,231$ 7,632,418$ 13,344,244$ -$ 9,538,120$ 378,411$
Transfer Out - GF -$ -$ -$ -$ 45,000$ -$ -$ -$ -$ Streets transferred to CIP in 15/16 for asphalt repairs project
that was not done so funds were transferred back to GF-Streets
Total Expenditures 74,868,875$ 28,171,225$ 11,818,128$ 39,989,353$ 15,538,793$ 25,519,455$ 6,553,537$ 26,015,074$ 6,577,427$
REVENUE OVER (UNDER) EXPENDITURES (22,150,157)$ 10,760,421$
Beginning Fund Balance October 1 12,955,728 12,955,728
Ending Fund Balance Current Month (9,194,429)$ 23,716,149$
Item 5b
18
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
July 31, 2017
CAPITAL PROJECTS FUND-WATER/SEWER
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Year Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Interest Income 37,200$ -$ 37,200$ 16,134$
Bond Proceeds 11,138,450 - 11,138,450 -
Transfers In - - - 90,975 Transfer from Water Impact Fund for Lower Pressure Plane Pump Station Design & 2016 CO Bonds for Old Town Drainage projects
Total Revenues 11,175,650$ -$ 11,175,650$ 107,109$
EXPENDITURES
PRV's at BNSF Railroad 582,000$ -$ 115,096$ 115,096$ 118,997$ 22$ (3,923)$ 28,788$ 434,193$ Pre-Construction
Lower Pressure Plane Pump Station Design 22,960,919 22,960,919 - 22,960,919 7,398 39,286 22,914,235 102,199 22,812,036 Construction complete for Lovers Lane
Prosper Trail EST Construction 517,300 - 34,930 34,930 25,280 9,650 (0) 456,389 25,981 Construction 98% complete
Total Water Projects 24,060,219$ 22,960,919$ 150,026$ 23,110,945$ 151,675$ 48,959$ 22,910,312$ 587,375$ 23,272,210$
Downtown Drainage-Hawk Ridge 165,000$ -$ -$ -$ 154,219$ -$ (154,219)$ -$ 10,781$
Old Town Drainage 500,000 500,000 - 500,000 4,380 27,100 468,520 19,720 448,800 Design 30% complete-construction start date: Summer 2018
Coleman Rd Drainage 300,000 282,500 - 282,500 - 3,350 279,150 17,500 279,150 Ongoing - second phase to Council Summer 2017
Old Town Land Drainage Land Acq 750,000 750,000 - 750,000 8,172 - 741,828 59,920 681,908 Phase I Summer 2017; Phase II early 2018
Old Town Drainage Broadway Design & Construction 750,000 750,000 - 750,000 - - 750,000 - 750,000 Phase I design Summer 2017; Phase II 2018
Old Town Drainage Trunk Main 600,000 600,000 - 600,000 532,547 67,453 - - - Construction 30% complete
Old Town Drainage-First and Main 800,000 800,000 - 800,000 - 291,737 508,263 - 508,263 2017
Amberwood Farms Drainage 32,000 32,000 - 32,000 - - 32,000 - 32,000 Project on hold
Total Drainage Projects 3,897,000$ 3,714,500$ -$ 3,714,500$ 699,318$ 389,640$ 2,625,543$ 97,140$ 2,710,903$
Total Expenses 27,957,219$ 26,675,419$ 150,026$ 26,825,445$ 850,992$ 438,598$ 25,535,854$ 684,515$ 25,983,113$
(15,649,795)$ (743,884)$
Beginning Working Capital October 1 5,664,920 5,664,920
Ending Working Capital Current Month (9,984,875)$ 4,921,036$
Item 5b
19
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-4035-10-00 3% Construction Fee - 363,000.00 - 363,000.00 - 617,253.36 - 76,018.17 170.04 254,253.36
100-4061-10-00 Notary Fees - 200.00 - 200.00 - 245.00 - 27.00 122.50 45.00
100-4105-10-00 Property Taxes -Delinquent - 113,138.00 - 113,138.00 - 586,236.47 - 192.19 518.16 473,098.47
100-4110-10-00 Property Taxes -Current - 9,848,328.00 - 490,682.00 - 10,339,010.00 - 9,635,158.46 - 27,202.82 93.19 - 703,851.54
100-4115-10-00 Taxes -Penalties - 41,751.00 - 41,751.00 - 155,425.60 - 2,934.20 372.27 113,674.60
100-4120-10-00 Sales Taxes - 4,230,600.00 - 402,591.00 - 4,633,191.00 - 4,196,619.62 - 435,852.34 90.58 - 436,571.38
100-4130-10-00 Sales Tax-Mixed Beverage - 19,000.00 - 19,000.00 - 13,208.53 - 5,203.44 69.52 - 5,791.47
100-4140-10-00 Franchise Taxes - Electric - 420,000.00 - 420,000.00 - 460,520.67 - 109,338.18 109.65 40,520.67
100-4150-10-00 Franchise Taxes - Telephone - 190,000.00 - 190,000.00 - 128,652.04 - 34,871.94 67.71 - 61,347.96
100-4160-10-00 Franchise Taxes - Gas - 92,000.00 - 92,000.00 - 91,194.67 99.13 - 805.33
100-4170-10-00 Franchise Taxes - Road Usage - 9,350.00 - 9,350.00 - 28,155.70 - 9,558.77 301.13 18,805.70
100-4190-10-00 Franchise Fee-Cable - 28,050.00 - 28,050.00 - 27,958.10 - 9,786.37 99.67 - 91.90
100-4200-10-00 T-Mobile Fees - 34,608.00 - 34,608.00 - 31,721.25 - 5,767.50 91.66 - 2,886.75
100-4201-10-00 Tierone Converged Network - 18,000.00 - 18,000.00 - 15,000.00 - 1,500.00 83.33 - 3,000.00
100-4202-10-00 NTTA Tag Sales - 150.00 - 150.00 - 95.00 - 15.00 63.33 - 55.00
100-4205-10-00 Blue Wireless Fees (Panaband)- 23,808.00 - 23,808.00 - 21,325.30 - 2,281.31 89.57 - 2,482.70
100-4206-10-00 Verizon Antenna Lease - 28,000.00 - 28,000.00 - 28,000.00
100-4218-10-00 Administrative Fees-EDC - 7,500.00 - 7,500.00 - 12,500.00 - 1,250.00 166.67 5,000.00
100-4230-10-00 Other Permits - 870.00 - 870.00 - 1,110.00 127.59 240.00
100-4610-10-00 Interest Income - 36,000.00 - 36,000.00 - 76,270.53 - 5,556.06 211.86 40,270.53
100-4910-10-00 Other Revenue - 25,000.00 - 25,000.00 - 12,035.07 - 13.00 48.14 - 12,964.93
100-4995-10-00 Transfer In/Out - 1,091,166.00 - 1,091,166.00 - 909,305.00 - 90,930.50 83.33 - 181,861.00
100-4410-10-07 Court Fines - 385,000.00 - 385,000.00 - 302,728.18 - 23,812.47 78.63 - 82,271.82
100-4610-10-07 Interest Income - 3,600.00 - 3,600.00 - 1,232.51 34.24 - 2,367.49
100-4930-10-99 Insurance Proceeds - 30,226.32 30,226.32
100-4030-20-01 Miscellaneous - 485.00 485.00
100-4230-20-01 Other Permits - 660.00 - 660.00 - 1,525.00 - 175.00 231.06 865.00
100-4440-20-01 Accident Reports - 880.00 - 880.00 - 728.00 - 55.00 82.73 - 152.00
100-4450-20-01 Alarm Fee - 40,700.00 - 40,700.00 - 40,012.00 - 5,148.00 98.31 - 688.00
100-4910-20-01 Other Revenue - 500.00 - 500.00 - 5,250.00 - 577.50 1,050.00 4,750.00
100-4310-30-01 Charges for Services - 220,000.00 - 220,000.00 - 202,586.51 - 14,232.04 92.09 - 17,413.49
100-4411-30-01 CC Fire Assoc - 499.62 499.62
100-4510-30-01 Grants - 4,171.26 4,171.26
100-4315-30-05 Fire Review/Inspect Fees - 40,000.00 - 40,000.00 - 72,575.00 - 4,300.00 181.44 32,575.00
100-4012-40-01 Saturday Inspection Fee - 100.00 100.00
100-4017-40-01 Contractor Registration Fee - 68,985.00 - 68,985.00 - 89,500.00 - 8,400.00 129.74 20,515.00
100-4060-40-01 NSF Fees - 60.00 60.00
100-4210-40-01 Building Permits - 2,656,400.00 - 84,904.00 - 2,741,304.00 - 2,174,047.36 - 219,236.85 79.31 - 567,256.64
100-4230-40-01 Other Permits - 200,000.00 - 200,000.00 - 209,322.50 - 15,385.00 104.66 9,322.50
100-4240-40-01 Plumb/Elect/Mech Permits - 45,000.00 - 45,000.00 - 41,561.90 - 2,976.00 92.36 - 3,438.10
100-4242-40-01 Re-inspection Fees - 35,000.00 - 35,000.00 - 53,100.00 - 5,300.00 151.71 18,100.00
100-4910-40-01 Other Revenue - 10,000.00 - 10,000.00 - 27,237.68 - 2,331.81 272.38 17,237.68
100-4245-40-02 Health Inspections - 19,340.00 - 19,340.00 - 23,130.00 - 2,200.00 119.60 3,790.00
Item 5b
20
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-4910-40-02 Other Revenue - 875.00 - 875.00 - 9,081.20 1,037.85 8,206.20
100-4220-40-03 Zoning Application Fees - 20,000.00 - 20,000.00 - 16,124.94 80.63 - 3,875.06
100-4225-40-03 Development Application Fees - 100,000.00 - 100,000.00 - 41,770.00 - 1,640.00 41.77 - 58,230.00
100-4910-40-03 Other Revenue - 3,000.00 - 3,000.00 - 111,995.00 - 104,000.00 3,733.17 108,995.00
100-4910-50-01 Other Revenue - 15,000.00 - 15,000.00 - 134,686.50 - 121,546.50 897.91 119,686.50
100-4995-50-01 Transfer In - 45,000.00 - 45,000.00 - 45,000.00 100.00
100-4056-60-00 Field Rental Fees - 49,500.00 - 49,500.00 - 60,472.50 - 4,410.00 122.17 10,972.50
100-4057-60-00 Pavilion User Fees - 3,500.00 - 3,500.00 - 3,670.00 - 430.00 104.86 170.00
100-4058-60-00 Park Program Fees - 44,000.00 - 44,000.00 - 49,411.75 - 9,393.30 112.30 5,411.75
100-4063-60-05 Lost Fees - 275.00 - 275.00 - 57.93 - 19.00 21.07 - 217.07
100-4064-60-05 Printing/Copying Fees - 60.00 - 60.00 - 94.00 - 7.30 156.67 34.00
100-4065-60-05 Book Fines - 660.00 - 660.00 - 1,273.21 - 249.09 192.91 613.21
100-4510-60-05 Grants - 2,500.00 - 2,500.00 - 14,308.33 - 3,577.09 572.33 11,808.33
100-4910-60-05 Other Revenue - 250.00 - 250.00 - 2.06 0.82 - 247.94
100-5110-10-01 Salaries & Wages 68,097.00 1,880.95 69,977.95 55,418.63 5,421.28 79.19 14,559.32
100-5140-10-01 Salaries - Longevity Pay 215.00 215.00 215.00 100.00
100-5145-10-01 Social Security Expense 4,235.00 4,235.00 3,421.25 333.30 80.79 813.75
100-5150-10-01 Medicare Expense 991.00 991.00 800.13 77.95 80.74 190.87
100-5155-10-01 SUTA Expense 171.00 171.00 171.00 100.00
100-5160-10-01 Health/Dental Insurance 6,100.00 6,100.00 5,302.80 468.84 86.93 797.20
100-5165-10-01 Dental Insurance 433.00 433.00 327.12 32.82 75.55 105.88
100-5170-10-01 Life Insurance 92.00 92.00 87.80 9.38 95.44 4.20
100-5175-10-01 Liability (TML)/Workers' Comp 139.00 139.00 55.99 5.46 40.28 83.01
100-5180-10-01 TMRS Expense 9,174.00 9,174.00 7,371.07 734.97 80.35 1,802.93
100-5185-10-01 Long/Short Term Disability 126.00 126.00 100.16 10.30 79.49 25.84
100-5186-10-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 391.60 39.16 65.27 208.40
100-5190-10-01 Contract Labor 100.00 100.00 45.00 45.00 55.00
100-5210-10-01 Supplies 1,200.00 - 233.00 967.00 837.89 86.65 129.11
100-5212-10-01 Building Supplies 1,000.00 1,000.00 753.05 45.68 75.31 246.95
100-5230-10-01 Dues,Fees,& Subscriptions 2,550.00 233.00 2,783.00 2,782.94 100.00 0.06
100-5240-10-01 Postage and Delivery 100.00 100.00 15.95 12.51 15.95 84.05
100-5250-10-01 Publications 400.00 400.00 53.12 13.28 346.88
100-5280-10-01 Printing and Reproduction 150.00 150.00 150.00
100-5330-10-01 Copier Expense 250.00 250.00 200.91 11.09 80.36 49.09
100-5340-10-01 Building Repairs 500.00 500.00 164.91 32.98 335.09
100-5410-10-01 Professional Services 272,110.00 16,730.00 288,840.00 231,299.61 34,580.51 53,407.13 80.08 4,133.26
100-5430-10-01 Legal Fees 72,450.00 72,450.00 80,629.28 8,591.00 111.29 - 8,179.28
100-5480-10-01 Contracted Services 9,755.00 400.00 10,155.00 8,546.11 562.04 84.16 1,608.89
100-5524-10-01 Gas 500.00 500.00 492.75 46.44 98.55 7.25
100-5525-10-01 Electricity 7,250.00 7,250.00 3,905.13 574.13 53.86 3,344.87
100-5526-10-01 Data Network 1,000.00 - 400.00 600.00 379.90 37.99 63.32 220.10
100-5530-10-01 Travel 250.00 250.00 250.00
100-5533-10-01 Mileage Expense 200.00 200.00 200.00
Item 5b
21
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5536-10-01 Training/Seminars 200.00 200.00 139.00 69.50 61.00
100-5110-10-02 Salaries & Wages 128,561.00 9,908.74 138,469.74 104,574.27 10,255.14 75.52 33,895.47
100-5140-10-02 Salaries - Longevity Pay 210.00 210.00 210.00 100.00
100-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 855.00 75.00 79.17 225.00
100-5145-10-02 Social Security Expense 8,054.00 8,054.00 6,553.44 640.84 81.37 1,500.56
100-5150-10-02 Medicare Expense 1,884.00 1,884.00 1,532.67 149.89 81.35 351.33
100-5155-10-02 SUTA Expense 513.00 513.00 374.86 73.07 138.14
100-5170-10-02 Life Insurance 195.00 195.00 184.80 18.48 94.77 10.20
100-5175-10-02 Liability (TML)/Workers' Comp 265.00 265.00 105.65 10.33 39.87 159.35
100-5180-10-02 TMRS Expense 12,701.00 12,701.00 10,400.96 1,036.41 81.89 2,300.04
100-5185-10-02 Long/Short Term Disability 172.00 172.00 140.91 14.48 81.92 31.09
100-5193-10-02 Records Retention 2,470.00 - 2,200.00 270.00 221.50 82.04 48.50
100-5210-10-02 Supplies 1,200.00 500.00 1,700.00 1,540.16 40.97 90.60 159.84
100-5212-10-02 Building Supplies 1,000.00 1,000.00 738.98 45.67 73.90 261.02
100-5220-10-02 Office Equipment 500.00 500.00 105.12 21.02 394.88
100-5230-10-02 Dues,Fees,& Subscriptions 1,860.00 1,860.00 522.50 85.00 28.09 1,337.50
100-5240-10-02 Postage and Delivery 200.00 200.00 92.02 0.46 46.01 107.98
100-5280-10-02 Printing and Reproduction 1,135.00 - 900.00 235.00 31.67 13.48 203.33
100-5290-10-02 Other Charges and Services 100.00 100.00 51.98 51.98 48.02
100-5310-10-02 Rental Expense 5,800.00 - 1,300.00 4,500.00 3,920.48 498.00 87.12 579.52
100-5330-10-02 Copier Expense 1,500.00 1,500.00 1,359.41 81.02 90.63 140.59
100-5340-10-02 Building Repairs 1,000.00 - 500.00 500.00 500.00
100-5415-10-02 Tution Reimbursement - 2,315.00
100-5430-10-02 Legal Fees 21,600.00 21,600.00 13,593.39 1,587.84 62.93 8,006.61
100-5435-10-02 Legal Notices/Filings 5,100.00 2,000.00 7,100.00 7,192.80 36.50 101.31 - 92.80
100-5460-10-02 Election Expense 14,650.00 - 6,000.00 8,650.00 7,171.68 82.91 1,478.32
100-5480-10-02 Contracted Services 14,905.00 13,613.00 28,518.00 10,375.00 36.38 18,143.00
100-5520-10-02 Telephones 600.00 600.00 551.67 34.99 91.95 48.33
100-5526-10-02 Data Network 460.00 460.00 379.90 37.99 82.59 80.10
100-5530-10-02 Travel 4,600.00 - 1,000.00 3,600.00 1,735.34 48.20 1,864.66
100-5533-10-02 Mileage Expense 800.00 800.00 327.74 40.97 472.26
100-5536-10-02 Training/Seminars 2,690.00 2,690.00 645.00 250.00 23.98 2,045.00
100-5538-10-02 Council/Public Official Expnse 21,000.00 9,000.00 30,000.00 22,592.10 1,397.81 75.31 7,407.90
100-5600-10-02 Special Events 2,881.00 1,100.00 3,981.00 3,843.91 96.56 137.09
100-5110-10-03 Salaries & Wages 426,332.00 15,435.11 441,767.11 328,659.52 31,391.06 74.40 113,107.59
100-5115-10-03 Salaries - Overtime 1,808.00 1,808.00 221.65 12.26 1,586.35
100-5126-10-03 Salaries-Vacation Buy-Out 4,021.00 4,021.00 2,500.31 62.18 1,520.69
100-5140-10-03 Salaries - Longevity Pay 660.00 660.00 590.00 89.39 70.00
100-5143-10-03 Cell Phone Allowance 900.00 900.00 900.00
100-5145-10-03 Social Security Expense 26,896.00 26,896.00 19,880.76 1,837.52 73.92 7,015.24
100-5150-10-03 Medicare Expense 6,291.00 6,291.00 4,649.53 429.74 73.91 1,641.47
100-5155-10-03 SUTA Expense 1,026.00 1,026.00 884.80 86.24 141.20
100-5160-10-03 Health/Dental Insurance 27,762.00 27,762.00 22,422.34 2,471.34 80.77 5,339.66
Item 5b
22
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5165-10-03 Dental Insurance 2,032.00 2,032.00 1,163.56 140.32 57.26 868.44
100-5170-10-03 Life Insurance 677.00 677.00 339.56 39.02 50.16 337.44
100-5175-10-03 Liability (TML)/Workers' Comp 884.00 884.00 332.73 31.54 37.64 551.27
100-5180-10-03 TMRS Expense 58,269.00 58,269.00 43,674.89 4,243.97 74.95 14,594.11
100-5185-10-03 Long/Short Term Disability 789.00 789.00 542.23 59.64 68.72 246.77
100-5186-10-03 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 816.60 139.16 49.49 833.40
100-5190-10-03 Contract Labor 11,940.91 - 11,940.91
100-5191-10-03 Hiring Cost 100.00 100.00 6,102.00 6,102.00 - 6,002.00
100-5210-10-03 Supplies 3,550.00 3,550.00 3,056.45 142.55 86.10 493.55
100-5212-10-03 Building Supplies 2,000.00 1,000.00 3,000.00 2,940.24 795.41 98.01 59.76
100-5220-10-03 Office Equipment 1,350.00 1,350.00 1,450.09 107.41 - 100.09
100-5230-10-03 Dues,Fees,& Subscriptions 6,090.00 6,090.00 7,083.00 50.00 116.31 - 993.00
100-5240-10-03 Postage and Delivery 1,800.00 1,800.00 1,363.62 90.69 75.76 436.38
100-5280-10-03 Printing and Reproduction 150.00 150.00 144.62 96.41 5.38
100-5290-10-03 Other Charges and Services 434.75 - 434.75
100-5310-10-03 Rental Expense 20,000.00 20,000.00 16,027.00 3,135.20 80.14 837.80
100-5330-10-03 Copier Expense 1,600.00 1,600.00 1,326.60 144.26 82.91 273.40
100-5340-10-03 Building Repairs 1,000.00 - 800.00 200.00 200.00
100-5410-10-03 Professional Services 7,200.00 7,200.00 8,819.66 122.50 - 1,619.66
100-5412-10-03 Audit Fees 35,700.00 35,700.00 41,990.00 117.62 - 6,290.00
100-5414-10-03 Appraisal/Tax Fees 100,000.00 100,000.00 75,838.70 75.84 24,161.30
100-5418-10-03 IT Fees 48,900.00 48,900.00 33,902.20 252.00 69.33 14,997.80
100-5419-10-03 IT Licenses 12,500.00 12,500.00 7,500.00 60.00 5,000.00
100-5430-10-03 Legal Fees 9,289.00 9,289.00 4,276.82 399.00 46.04 5,012.18
100-5435-10-03 Legal Notices/Filings 76.00 - 76.00
100-5480-10-03 Contracted Services 8,890.00 8,890.00 7,427.76 507.96 83.55 1,462.24
100-5520-10-03 Telephones 1,575.00 1,575.00 1,310.88 113.00 83.23 264.12
100-5525-10-03 Electricity 8,500.00 8,500.00 5,015.53 648.44 59.01 3,484.47
100-5526-10-03 Data Network 500.00 - 200.00 300.00 267.16 89.05 32.84
100-5530-10-03 Travel 9,100.00 9,100.00 4,543.84 12.00 49.93 4,556.16
100-5533-10-03 Mileage Expense 1,505.00 1,505.00 1,119.85 74.41 385.15
100-5536-10-03 Training/Seminars 4,835.00 4,835.00 5,212.30 1,142.30 107.80 - 377.30
100-5110-10-04 Salaries & Wages 139,415.00 5,089.79 144,504.79 117,548.85 13,697.64 81.35 26,955.94
100-5115-10-04 Salaries - Overtime 5,000.00 5,000.00 616.92 12.34 4,383.08
100-5126-10-04 Salaries-Vacation Buy-Out 2,603.00 2,603.00 2,641.16 101.47 - 38.16
100-5140-10-04 Salaries - Longevity Pay 290.00 290.00 285.00 98.28 5.00
100-5145-10-04 Social Security Expense 9,143.00 9,143.00 6,983.27 796.11 76.38 2,159.73
100-5150-10-04 Medicare Expense 2,138.00 2,138.00 1,633.18 186.18 76.39 504.82
100-5155-10-04 SUTA Expense 342.00 342.00 248.37 72.62 93.63
100-5160-10-04 Health/Dental Insurance 15,590.00 15,590.00 10,391.01 872.34 66.65 5,198.99
100-5165-10-04 Dental Insurance 962.00 962.00 652.30 75.42 67.81 309.70
100-5170-10-04 Life Insurance 315.00 315.00 171.12 20.00 54.32 143.88
100-5175-10-04 Liability (TML)/Workers' Comp 290.00 290.00 428.31 13.70 147.69 - 138.31
Item 5b
23
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5180-10-04 TMRS Expense 19,799.00 19,799.00 15,936.65 1,843.70 80.49 3,862.35
100-5185-10-04 Long/Short Term Disability 257.00 257.00 207.94 26.02 80.91 49.06
100-5186-10-04 WELLE-Wellness Prog Reimb Empl 600.00 600.00 150.00 25.00 450.00
100-5191-10-04 Hiring Cost 23,200.00 23,200.00 13,054.13 1,498.67 56.27 10,145.87
100-5210-10-04 Supplies 1,710.00 1,710.00 1,806.96 254.88 105.67 - 96.96
100-5220-10-04 Office Equipment 9,463.00 9,463.00 3,645.37 1,544.44 1,391.26 38.52 4,426.37
100-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 1,662.50 153.50 30.06 3,867.50
100-5240-10-04 Postage and Delivery 382.00 382.00 145.29 1.84 38.03 236.71
100-5250-10-04 Publications 500.00 500.00 362.40 72.48 137.60
100-5280-10-04 Printing and Reproduction 500.00 500.00 1,702.94 169.00 340.59 - 1,202.94
100-5290-10-04 Other Charges and Services 25.20 - 25.20
100-5330-10-04 Copier Expense 1,160.00 1,160.00 1,448.96 151.96 124.91 - 288.96
100-5410-10-04 Professional Services 31,000.00 31,000.00 17,769.65 200.00 57.32 13,230.35
100-5419-10-04 IT Licenses 4,285.00 4,285.00 3,310.38 77.26 974.62
100-5430-10-04 Legal Fees 10,000.00 10,000.00 7,259.67 1,463.00 72.60 2,740.33
100-5435-10-04 Legal Notices/Filings 51.00 - 51.00
100-5480-10-04 Contracted Services 3,747.45 339.70 - 3,747.45
100-5520-10-04 Telephones 1,272.00 1,272.00 514.52 51.50 40.45 757.48
100-5526-10-04 Data Network 200.80 37.99 - 200.80
100-5530-10-04 Travel 3,600.00 3,600.00 3,600.00
100-5533-10-04 Mileage Expense 1,000.00 1,000.00 1,000.00
100-5536-10-04 Training/Seminars 4,700.00 4,700.00 76.00 76.00 1.62 4,624.00
100-5600-10-04 Special Events 10,000.00 10,000.00 6,936.56 1,270.50 69.37 3,063.44
100-5110-10-05 Salaries & Wages 175,114.00 11,632.79 186,746.79 149,991.12 14,626.80 80.32 36,755.67
100-5115-10-05 Salaries - Overtime 1,052.04 91.38 - 1,052.04
100-5140-10-05 Salaries - Longevity Pay 70.00 70.00 70.00
100-5143-10-05 Cell Phone Allowance 2,760.00 2,760.00 2,300.00 230.00 83.33 460.00
100-5145-10-05 Social Security Expense 11,037.00 11,037.00 8,664.70 843.74 78.51 2,372.30
100-5150-10-05 Medicare Expense 2,581.00 2,581.00 2,026.42 197.33 78.51 554.58
100-5155-10-05 SUTA Expense 342.00 342.00 342.00 100.00
100-5160-10-05 Health/Dental Insurance 18,870.00 18,870.00 16,344.00 1,526.88 86.61 2,526.00
100-5165-10-05 Dental Insurance 988.00 988.00 750.42 75.42 75.95 237.58
100-5170-10-05 Life Insurance 184.00 184.00 218.40 22.44 118.70 - 34.40
100-5175-10-05 Liability (TML)/Workers' Comp 363.00 363.00 153.44 15.00 42.27 209.56
100-5180-10-05 TMRS Expense 23,906.00 23,906.00 20,219.31 2,018.75 84.58 3,686.69
100-5185-10-05 Long/Short Term Disability 323.00 323.00 271.19 27.80 83.96 51.81
100-5186-10-05 WELLE-Wellness Prog Reimb Empl 325.00 50.00 - 325.00
100-5210-10-05 Supplies 500.00 500.00 589.83 117.97 - 89.83
100-5212-10-05 Building Supplies 500.00 500.00 98.64 19.73 401.36
100-5220-10-05 Office Equipment 1,000.00 1,000.00 1,011.88 84.36 101.19 - 11.88
100-5225-10-05 Computer Hardware 30,860.00 - 5,345.00 25,515.00 9,942.57 - 10,419.66 44.09 38.97 15,528.34
100-5230-10-05 Dues,Fees,& Subscriptions 500.00 500.00 150.00 30.00 350.00
100-5240-10-05 Postage and Delivery 300.00 300.00 189.47 63.16 110.53
Item 5b
24
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5280-10-05 Printing and Reproduction 200.00 200.00 146.73 73.37 53.27
100-5290-10-05 Other Charges and Services 103.95 - 103.95
100-5330-10-05 Copier Expense 28,730.00 28,730.00 23,118.16 2,324.55 4,566.64 80.47 1,045.20
100-5400-10-05 Uniform Expense 800.00 800.00 87.30 10.91 712.70
100-5410-10-05 Professional Services 5,000.00 5,000.00 3,820.80 50.00 76.42 1,179.20
100-5418-10-05 IT Fees 42,450.00 42,450.00 22,132.26 1,162.59 52.14 20,317.74
100-5419-10-05 IT Licenses 88,700.00 88,700.00 67,364.46 75.95 21,335.54
100-5430-10-05 Legal Fees 1,000.00 1,000.00 760.00 76.00 240.00
100-5480-10-05 Contracted Services 33,000.00 33,000.00 13,226.50 295.00 40.08 19,773.50
100-5520-10-05 Telephones 30,663.00 30,663.00 27,848.32 2,502.72 90.82 2,814.68
100-5526-10-05 Data Network 58,232.00 58,232.00 51,346.22 3,407.65 88.18 6,885.78
100-5530-10-05 Travel 3,720.00 3,720.00 3,765.27 101.22 - 45.27
100-5533-10-05 Mileage Expense 1,500.00 1,500.00 1,533.51 102.23 - 33.51
100-5536-10-05 Training/Seminars 7,000.00 7,000.00 4,789.80 151.20 68.43 2,210.20
100-5620-10-05 Tools & Equipment 1,000.00 1,000.00 347.99 34.80 652.01
100-5630-10-05 Safety Equipment 500.00 500.00 57.56 11.51 442.44
100-6125-10-05 Capital Expense-Technology 5,345.00 5,345.00 10,970.52 10,970.52 205.25 - 5,625.52
100-5110-10-07 Salaries & Wages 119,401.00 5,993.72 125,394.72 98,363.09 9,819.80 78.44 27,031.63
100-5115-10-07 Salaries - Overtime 251.00 251.00 320.66 117.25 127.75 - 69.66
100-5126-10-07 Salaries-Vacation Buy-Out 3,174.00 3,174.00 3,173.76 99.99 0.24
100-5128-10-07 Language Pay 2,250.00 2,250.00 1,500.00 100.00 66.67 750.00
100-5140-10-07 Salaries - Longevity Pay 235.00 235.00 190.00 80.85 45.00
100-5145-10-07 Social Security Expense 7,632.00 7,632.00 5,767.18 560.24 75.57 1,864.82
100-5150-10-07 Medicare Expense 1,785.00 1,785.00 1,348.78 131.03 75.56 436.22
100-5155-10-07 SUTA Expense 342.00 342.00 296.43 86.68 45.57
100-5160-10-07 Health/Dental Insurance 20,026.00 20,026.00 17,259.98 1,574.48 86.19 2,766.02
100-5165-10-07 Dental Insurance 898.00 898.00 681.70 67.42 75.91 216.30
100-5170-10-07 Life Insurance 184.00 184.00 175.60 18.76 95.44 8.40
100-5175-10-07 Liability (TML)/Workers' Comp 249.00 249.00 102.08 9.90 41.00 146.92
100-5180-10-07 TMRS Expense 16,528.00 16,528.00 13,425.98 1,337.53 81.23 3,102.02
100-5185-10-07 Long/Short Term Disability 221.00 221.00 177.55 18.66 80.34 43.45
100-5186-10-07 WELLE-Wellness Prog Reimb Empl 600.00 600.00 150.00 25.00 450.00
100-5191-10-07 Hiring Cost 400.00 - 400.00
100-5210-10-07 Supplies 1,700.00 1,700.00 1,497.31 129.82 88.08 202.69
100-5212-10-07 Building Supplies 3,749.00 3,749.00 2,594.15 375.26 69.20 1,154.85
100-5220-10-07 Office Equipment 200.00 200.00 200.00 100.00
100-5230-10-07 Dues,Fees,& Subscriptions 250.00 250.00 80.00 32.00 170.00
100-5240-10-07 Postage and Delivery 1,400.00 1,400.00 654.15 13.90 46.73 745.85
100-5250-10-07 Publications 100.00 100.00 40.95 40.95 59.05
100-5280-10-07 Printing and Reproduction 700.00 700.00 478.70 68.39 221.30
100-5290-10-07 Other Charges and Services 94.20 - 94.20
100-5310-10-07 Rental Expense 36,920.00 36,920.00 33,481.64 3,116.88 3,116.88 90.69 321.48
100-5320-10-07 Repairs & Maintenance 500.00 500.00 438.12 87.62 61.88
Item 5b
25
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5330-10-07 Copier Expense 1,850.00 1,850.00 1,542.98 160.31 83.40 307.02
100-5418-10-07 IT Fees 6,610.00 6,610.00 4,481.48 67.80 2,128.52
100-5420-10-07 Municipal Court/Judge Fees 24,000.00 24,000.00 15,400.00 1,800.00 64.17 8,600.00
100-5425-10-07 State Fines Expense 1,200.00 1,200.00 1,744.75 145.40 - 544.75
100-5430-10-07 Legal Fees 31,200.00 31,200.00 19,051.70 3,295.00 61.06 12,148.30
100-5480-10-07 Contracted Services 4,800.00 4,800.00 5,550.00 1,090.00 115.63 - 750.00
100-5524-10-07 Gas 750.00 750.00 574.65 46.44 76.62 175.35
100-5525-10-07 Electricity 1,500.00 1,500.00 825.18 121.25 55.01 674.82
100-5530-10-07 Travel 700.00 700.00 381.55 54.51 318.45
100-5533-10-07 Mileage Expense 700.00 700.00 465.81 66.54 234.19
100-5536-10-07 Training/Seminars 700.00 700.00 700.00 100.00
100-5110-10-99 Salaries & Wages 136,864.00 - 136,864.00
100-5176-10-99 TML Prop. & Liab. Insurance 110,000.00 110,000.00 96,822.30 2,366.70 88.02 13,177.70
100-5305-10-99 Chapt 380 Program Grant Exp 183,600.00 183,600.00 104,305.31 45,160.47 56.81 79,294.69
100-5306-10-99 Developer Rollback Incentives 55,011.69 - 55,011.69
100-5410-10-99 Professional Services 62,500.00 62,500.00 77,032.64 123.25 - 14,532.64
100-5480-10-99 Contracted Services 48,000.00 48,000.00 42,000.00 18,000.00 6,000.00 87.50
100-5600-10-99 Special Events 5,000.00 5,000.00 5,427.06 108.54 - 427.06
100-5930-10-99 Damage Claims Expense 24,147.02 - 2,921.94 29,133.00 - 53,280.02
100-6125-10-99 Capital Expense Technology 84,795.00 84,795.00 70,662.50 7,066.25 83.33 14,132.50
100-6140-10-99 Capital Expenditure Equipment 77,874.00 77,874.00 64,895.00 6,489.50 83.33 12,979.00
100-6160-10-99 Capital Expenditure Vehicles 280,489.00 280,489.00 233,740.80 23,374.08 83.33 46,748.20
100-7000-10-99 Contingency 50,000.00 50,000.00 56,440.05 - 8,109.24 112.88 - 6,440.05
100-5110-20-01 Salaries & Wages 1,602,812.00 194,445.83 1,797,257.83 1,237,706.59 135,964.71 68.87 559,551.24
100-5115-20-01 Salaries - Overtime 75,386.00 75,386.00 85,495.78 16,108.67 113.41 - 10,109.78
100-5126-20-01 Salaries-Vacation Buy-Out 14,523.00 14,523.00 13,492.36 92.90 1,030.64
100-5127-20-01 Salaries-Certification Pay 23,130.00 23,130.00 21,751.38 2,646.79 94.04 1,378.62
100-5140-20-01 Salaries - Longevity Pay 5,785.00 5,785.00 5,285.00 91.36 500.00
100-5143-20-01 Cell Phone Allowance 1,980.00 1,980.00 1,150.00 115.00 58.08 830.00
100-5145-20-01 Social Security Expense 106,841.00 106,841.00 80,768.81 9,303.93 75.60 26,072.19
100-5150-20-01 Medicare Expense 24,987.00 24,987.00 19,191.28 2,175.94 76.81 5,795.72
100-5155-20-01 SUTA Expense 4,617.00 4,617.00 3,725.15 80.68 891.85
100-5160-20-01 Health/Dental Insurance 171,917.00 171,917.00 115,892.00 11,376.03 67.41 56,025.00
100-5165-20-01 Dental Insurance 10,181.00 10,181.00 6,266.93 637.81 61.56 3,914.07
100-5170-20-01 Life Insurance 7,114.00 7,114.00 6,148.37 743.99 86.43 965.63
100-5175-20-01 Liability (TML)/Workers' Comp 30,330.00 30,330.00 46,810.64 5,241.47 154.34 - 16,480.64
100-5180-20-01 TMRS Expense 231,450.00 231,450.00 180,182.33 20,858.11 77.85 51,267.67
100-5185-20-01 Long/Short Term Disability 3,009.00 3,009.00 2,092.20 249.69 69.53 916.80
100-5186-20-01 WELLE-Wellness Prog Reimb Empl 5,550.00 5,550.00 1,244.04 128.32 22.42 4,305.96
100-5191-20-01 Hiring Cost 1,100.00 5,000.00 6,100.00 4,648.07 196.06 76.20 1,451.93
100-5192-20-01 Physical & Psychological 300.00 300.00 300.00
100-5210-20-01 Supplies 12,313.00 6,400.00 18,713.00 17,282.36 1,545.31 92.36 1,430.64
100-5212-20-01 Building Supplies 900.00 900.00 863.34 57.50 95.93 36.66
Item 5b
26
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5214-20-01 Tactical Supplies 31,009.00 8,275.70 39,284.70 39,461.95 177.25 100.45 - 177.25
100-5215-20-01 Ammunition 24,204.00 24,204.00 18,747.54 30.30 2,725.85 77.46 2,730.61
100-5220-20-01 Office Equipment 4,060.00 4,060.00 3,384.99 14.16 83.37 675.01
100-5230-20-01 Dues,Fees,& Subscriptions 9,700.00 9,700.00 9,280.71 605.98 95.68 419.29
100-5240-20-01 Postage and Delivery 750.00 750.00 1,049.92 79.92 139.99 - 299.92
100-5250-20-01 Publications 400.00 400.00 400.00
100-5265-20-01 Promotional Expense 1,000.00 1,000.00 376.70 37.67 623.30
100-5280-20-01 Printing and Reproduction 500.00 500.00 1,000.00 880.01 88.00 119.99
100-5310-20-01 Rental Expense 4,200.00 4,200.00 3,638.80 324.90 86.64 561.20
100-5330-20-01 Copier Expense 2,060.00 2,060.00 1,744.11 196.08 84.67 315.89
100-5335-20-01 Radio/Video Repairs 500.00 500.00 500.00
100-5340-20-01 Building Repairs 2,000.00 2,000.00 2,000.00
100-5350-20-01 Vehicle Expense 92,000.00 - 35,075.70 56,924.30 50,802.88 8,400.69 89.25 6,121.42
100-5352-20-01 Fuel 54,000.00 - 5,400.00 48,600.00 43,120.67 5,253.23 88.73 5,479.33
100-5353-20-01 Oil/Grease/Inspections 3,500.00 3,500.00 153.96 4.40 3,346.04
100-5400-20-01 Uniform Expense 20,300.00 14,000.00 34,300.00 33,758.23 1,549.29 98.42 541.77
100-5410-20-01 Professional Services 91,600.00 - 5,000.00 86,600.00 59,035.74 5,118.26 68.17 22,446.00
100-5415-20-01 Tution Reimbursement 5,000.00 5,000.00 1,520.89 30.42 3,479.11
100-5418-20-01 IT Fees 1,000.00 1,000.00 1,000.00 100.00
100-5419-20-01 IT Licenses 1,000.00 1,000.00 1,000.00
100-5430-20-01 Legal Fees 7,550.00 2,600.00 10,150.00 14,784.98 5,483.98 145.67 - 4,634.98
100-5435-20-01 Legal Notices/Filings 69.20 - 69.20
100-5480-20-01 Contracted Services 27,824.00 27,824.00 22,121.10 2,726.05 79.50 5,702.90
100-5520-20-01 Telephones 8,310.00 8,310.00 3,323.60 357.07 40.00 4,986.40
100-5521-20-01 Cell Phone Expense 600.00 600.00 600.00
100-5524-20-01 Gas 400.00 400.00 400.00
100-5525-20-01 Electricity 10,000.00 10,000.00 8,596.74 1,115.80 85.97 1,403.26
100-5526-20-01 Data Network 13,760.00 13,760.00 6,374.47 721.81 46.33 7,385.53
100-5530-20-01 Travel 6,450.00 6,450.00 2,370.95 209.30 36.76 4,079.05
100-5533-20-01 Mileage Expense 500.00 500.00 62.10 12.42 437.90
100-5536-20-01 Training/Seminars 16,000.00 16,000.00 15,533.82 - 550.00 97.09 466.18
100-5600-20-01 Special Events 4,000.00 - 500.00 3,500.00 1,878.11 117.82 53.66 1,621.89
100-5630-20-01 Safety Equipment 23,100.00 23,100.00 16,696.41 1,851.99 72.28 6,403.59
100-5640-20-01 Signs & Hardware 500.00 500.00 500.00
100-6140-20-01 Capital Expense-Equipment 81,200.00 19,200.00 100,400.00 78,705.24 78.39 21,694.76
100-6160-20-01 Capital Expense-Vehicles 180,000.00 180,000.00 178,616.36 824.35 99.23 559.29
100-5110-20-05 Salaries & Wages 409,992.00 12,747.44 422,739.44 294,599.76 30,514.79 69.69 128,139.68
100-5115-20-05 Salaries - Overtime 10,545.00 10,545.00 11,081.37 2,147.47 105.09 - 536.37
100-5127-20-05 Salaries-Certification Pay 11,280.00 11,280.00 10,100.23 1,019.94 89.54 1,179.77
100-5140-20-05 Salaries - Longevity Pay 1,875.00 1,875.00 1,725.00 92.00 150.00
100-5145-20-05 Social Security Expense 26,840.00 26,840.00 18,766.97 1,993.34 69.92 8,073.03
100-5150-20-05 Medicare Expense 6,277.00 6,277.00 4,389.05 466.18 69.92 1,887.95
100-5155-20-05 SUTA Expense 1,539.00 1,539.00 1,344.19 87.34 194.81
Item 5b
27
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5160-20-05 Health/Dental Insurance 40,164.00 40,164.00 34,944.14 3,015.24 87.00 5,219.86
100-5165-20-05 Dental Insurance 3,192.00 3,192.00 2,621.39 241.04 82.12 570.61
100-5170-20-05 Life Insurance 827.00 827.00 670.32 66.41 81.05 156.68
100-5175-20-05 Liability (TML)/Workers' Comp 860.00 860.00 311.41 28.25 36.21 548.59
100-5180-20-05 TMRS Expense 58,126.00 58,126.00 42,067.91 4,564.36 72.37 16,058.09
100-5185-20-05 Long/Short Term Disability 754.00 754.00 502.03 46.99 66.58 251.97
100-5186-20-05 WELLE-Wellness Prog Reimb Empl 3,000.00 3,000.00 2,349.46 228.32 78.32 650.54
100-5191-20-05 Hiring Cost 100.00 100.00 166.00 166.00 - 66.00
100-5192-20-05 Physical & Psychological 1,000.00 1,000.00 1,000.00
100-5210-20-05 Supplies 5,463.00 5,463.00 4,660.85 882.75 85.32 802.15
100-5212-20-05 Building Supplies 1,500.00 1,500.00 235.74 235.74 15.72 1,264.26
100-5220-20-05 Office Equipment 1,500.00 1,500.00 1,339.43 89.30 160.57
100-5230-20-05 Dues,Fees,& Subscriptions 1,000.00 1,000.00 715.52 35.50 71.55 284.48
100-5240-20-05 Postage and Delivery 100.00 100.00 38.83 38.83 61.17
100-5250-20-05 Publications 100.00 100.00 100.00
100-5280-20-05 Printing and Reproduction 100.00 100.00 100.00
100-5320-20-05 Repairs & Maintenance 35.94 - 35.94
100-5330-20-05 Copier Expense 500.00 500.00 542.93 56.32 108.59 - 42.93
100-5340-20-05 Building Repairs 3,000.00 3,000.00 952.50 254.00 31.75 2,047.50
100-5350-20-05 Vehicle Expense 16.00 - 16.00
100-5400-20-05 Uniform Expense 1,500.00 1,500.00 1,500.00
100-5430-20-05 Legal Fees 500.00 500.00 500.00
100-5480-20-05 Contracted Services 176,849.00 176,849.00 153,339.82 19,332.64 86.71 4,176.54
100-5520-20-05 Telephones 2,499.00 2,499.00 529.10 50.61 21.17 1,969.90
100-5524-20-05 Gas 300.00 300.00 926.58 97.51 308.86 - 626.58
100-5526-20-05 Data Network 254.61 - 254.61
100-5530-20-05 Travel 1,000.00 1,000.00 1,000.00
100-5533-20-05 Mileage Expense 500.00 500.00 75.52 75.52 15.10 424.48
100-5536-20-05 Training/Seminars 200.00 - 200.00
100-5600-20-05 Special Events 500.00 500.00 1,100.00 220.00 - 600.00
100-5620-20-05 Tools & Equipment 438.81 - 438.81
100-5110-30-01 Salaries & Wages 2,549,515.00 282,311.48 2,831,826.48 1,927,397.87 203,787.09 68.06 904,428.61
100-5115-30-01 Salaries - Overtime 319,972.00 319,972.00 334,625.94 30,135.15 104.58 - 14,653.94
100-5126-30-01 Salaries-Vacation Buy-Out 6,574.00 6,574.00 4,658.00 70.86 1,916.00
100-5127-30-01 Salaries-Certification Pay 32,280.00 32,280.00 21,039.38 2,197.00 65.18 11,240.62
100-5140-30-01 Salaries - Longevity Pay 12,105.00 12,105.00 10,070.00 83.19 2,035.00
100-5143-30-01 Cell Phone Allowance 5,820.00 5,820.00 4,000.00 400.00 68.73 1,820.00
100-5145-30-01 Social Security Expense 179,454.00 179,454.00 135,102.65 13,894.02 75.29 44,351.35
100-5150-30-01 Medicare Expense 42,365.00 42,365.00 31,676.79 3,249.42 74.77 10,688.21
100-5155-30-01 SUTA Expense 7,524.00 7,524.00 6,830.12 90.78 693.88
100-5160-30-01 Health/Dental Insurance 244,033.00 244,033.00 194,950.44 19,201.16 79.89 49,082.56
100-5165-30-01 Dental Insurance 14,490.00 14,490.00 10,144.08 1,087.66 70.01 4,345.92
100-5170-30-01 Life Insurance 9,733.00 9,733.00 9,140.38 1,011.58 93.91 592.62
Item 5b
28
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5171-30-01 Life Insurance-Supplemental 8,000.00 8,000.00 7,471.00 93.39 529.00
100-5175-30-01 Liability (TML)/Workers' Comp 38,222.00 38,222.00 68,482.35 6,984.68 179.17 - 30,260.35
100-5180-30-01 TMRS Expense 371,292.00 371,292.00 292,771.00 31,112.88 78.85 78,521.00
100-5185-30-01 Long/Short Term Disability 4,410.00 4,410.00 3,128.89 360.81 70.95 1,281.11
100-5186-30-01 WELLE-Wellness Prog Reimb Empl 7,050.00 7,050.00 3,269.72 306.64 46.38 3,780.28
100-5190-30-01 Contract Labor 1,440.00 1,440.00 1,440.00
100-5191-30-01 Hiring Cost 1,000.00 1,000.00 374.00 37.40 626.00
100-5194-30-01 FD Annual Phy & Screening 32,900.00 32,900.00 16,160.50 49.12 16,739.50
100-5210-30-01 Supplies 10,321.00 10,321.00 5,736.79 659.34 55.58 4,584.21
100-5212-30-01 Building Supplies 12,000.00 12,000.00 4,418.49 330.24 36.82 7,581.51
100-5220-30-01 Office Equipment 1,350.00 1,350.00 4,878.39 1,510.36 1,510.36 361.36 - 5,038.75
100-5230-30-01 Dues,Fees,& Subscriptions 6,250.00 6,250.00 5,367.84 480.19 85.89 882.16
100-5240-30-01 Postage and Delivery 250.00 250.00 229.91 22.09 91.96 20.09
100-5250-30-01 Publications 700.00 700.00 700.00
100-5280-30-01 Printing and Reproduction 1,900.00 1,900.00 597.07 130.00 31.43 1,302.93
100-5320-30-01 Repairs & Maintenance 18,000.00 18,000.00 6,628.43 - 2,045.26 36.83 11,371.57
100-5330-30-01 Copier Expense 3,613.00 3,613.00 1,837.92 141.85 50.87 1,775.08
100-5335-30-01 Radio/Video Equip. and Repairs 6,000.00 6,000.00 4,921.40 120.00 82.02 1,078.60
100-5340-30-01 Building Repairs 26,517.00 26,517.00 13,079.49 1,083.96 49.33 13,437.51
100-5350-30-01 Vehicle Expense 45,000.00 45,000.00 34,954.19 9,762.52 77.68 10,045.81
100-5352-30-01 Fuel 20,000.00 20,000.00 16,611.71 1,806.12 83.06 3,388.29
100-5353-30-01 Oil/Grease/Inspections 285.99 16.50 - 285.99
100-5400-30-01 Uniform Expense 33,500.00 33,500.00 21,561.75 5,111.95 11,440.29 64.36 497.96
100-5410-30-01 Professional Services 7,500.00 7,500.00 - 537.07 - 7.16 8,037.07
100-5419-30-01 IT Licenses 16.22 - 16.22
100-5430-30-01 Legal Fees 2,000.00 2,000.00 8,336.25 679.78 416.81 - 6,336.25
100-5435-30-01 Legal Notices/Filings 52.00 - 52.00
100-5440-30-01 EMS 96,407.00 96,407.00 72,400.56 15,719.46 20,272.26 75.10 3,734.18
100-5445-30-01 Emergency Management 20,000.00 20,000.00 9,348.44 2,576.43 46.74 10,651.56
100-5480-30-01 Contracted Services 12,730.00 12,730.00 11,526.22 288.59 90.54 1,203.78
100-5520-30-01 Telephones 1,525.00 1,525.00 1,718.42 176.49 112.68 - 193.42
100-5521-30-01 Cell Phone Expense 1,620.00 1,620.00 1,620.00
100-5524-30-01 Gas 13,000.00 13,000.00 2,557.04 199.22 19.67 10,442.96
100-5525-30-01 Electricity 50,000.00 50,000.00 23,053.01 2,997.89 46.11 26,946.99
100-5526-30-01 Data Network 9,282.00 9,282.00 5,275.26 569.85 56.83 4,006.74
100-5530-30-01 Travel 3,000.00 3,000.00 1,871.14 62.37 1,128.86
100-5533-30-01 Mileage Expense 1,500.00 1,500.00 590.64 39.38 909.36
100-5536-30-01 Training/Seminars 20,175.00 20,175.00 18,419.80 9,900.00 - 9,900.00 91.30 11,655.20
100-5610-30-01 Fire Fighting Equipment 20,000.00 20,000.00 10,643.57 53.22 9,356.43
100-5620-30-01 Tools & Equipment 137.88 - 137.88
100-5630-30-01 Safety Equipment 31,000.00 31,000.00 15,104.55 705.94 48.72 15,895.45
100-6140-30-01 Capital Expense-Equipment 8,800.00 8,800.00 8,876.18 100.87 - 76.18
100-6160-30-01 Capital Expense-Vehicles 49,626.00 49,626.00 49,626.00 100.00
Item 5b
29
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5110-30-05 Salaries & Wages 141,865.00 21,310.17 163,175.17 132,223.69 14,780.64 81.03 30,951.48
100-5115-30-05 Salaries - Overtime 22,904.00 22,904.00 13,766.21 3,352.10 60.10 9,137.79
100-5126-30-05 Salaries-Vacation Buy-Out 1,772.00 1,772.00 1,772.00
100-5140-30-05 Salaries - Longevity Pay 755.00 755.00 750.00 99.34 5.00
100-5143-30-05 Cell Phone Allowance 1,740.00 1,740.00 1,425.00 150.00 81.90 315.00
100-5145-30-05 Social Security Expense 10,522.00 10,522.00 8,501.21 1,063.21 80.80 2,020.79
100-5150-30-05 Medicare Expense 2,461.00 2,461.00 1,988.15 248.66 80.79 472.85
100-5155-30-05 SUTA Expense 342.00 342.00 519.02 151.76 - 177.02
100-5160-30-05 Health/Dental Insurance 15,514.00 15,514.00 12,287.22 1,300.36 79.20 3,226.78
100-5165-30-05 Dental Insurance 925.00 925.00 692.58 72.54 74.87 232.42
100-5170-30-05 Life Insurance 464.00 464.00 570.10 63.02 122.87 - 106.10
100-5175-30-05 Liability (TML)/Workers' Comp 2,138.00 2,138.00 3,246.87 380.71 151.87 - 1,108.87
100-5180-30-05 TMRS Expense 22,797.00 22,797.00 19,638.42 2,467.58 86.15 3,158.58
100-5185-30-05 Long/Short Term Disability 301.00 301.00 237.81 28.09 79.01 63.19
100-5186-30-05 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 500.00 50.00 41.67 700.00
100-5191-30-05 Hiring Cost 100.00 100.00 100.00
100-5193-30-05 Records Retention 250.00 250.00 152.50 61.00 97.50
100-5194-30-05 FD Annual Phy & Screening 1,614.00 1,614.00 965.50 59.82 648.50
100-5210-30-05 Supplies 250.00 250.00 246.18 98.47 3.82
100-5215-30-05 Ammunition 1,250.00 1,250.00 1,197.09 95.77 52.91
100-5220-30-05 Office Equipment 4,355.00 4,355.00 3,519.77 1,534.25 1,507.65 80.82 - 672.42
100-5230-30-05 Dues,Fees,& Subscriptions 350.00 350.00 350.00 100.00
100-5240-30-05 Postage and Delivery 60.00 60.00 66.28 6.80 110.47 - 6.28
100-5250-30-05 Publications 1,300.00 1,300.00 558.44 42.96 741.56
100-5260-30-05 Advertising 3,000.00 3,000.00 2,791.00 2,791.00 93.03 209.00
100-5280-30-05 Printing and Reproduction 500.00 500.00 636.26 127.25 - 136.26
100-5335-30-05 Radio/Video Equip. and Repairs 4,500.00 4,500.00 4,680.00 104.00 - 180.00
100-5350-30-05 Vehicle Expense 800.00 800.00 605.02 75.63 194.98
100-5352-30-05 Fuel 4,000.00 4,000.00 844.22 180.93 21.11 3,155.78
100-5353-30-05 Oil/Grease/Inspections 750.00 750.00 17.11 2.28 732.89
100-5400-30-05 Uniform Expense 2,690.00 2,690.00 1,077.04 40.04 1,612.96
100-5418-30-05 IT Fees 360.00 360.00 300.00 83.33 60.00
100-5419-30-05 IT Licenses 150.00 150.00 150.00 100.00
100-5430-30-05 Legal Fees 2,500.00 2,500.00 2,500.00
100-5480-30-05 Contracted Services 2,000.00 2,000.00 2,000.00
100-5520-30-05 Telephones 765.00 765.00 765.00
100-5521-30-05 Cell Phone Expense 250.00 250.00 250.00
100-5526-30-05 Data Network 1,440.00 1,440.00 1,074.16 113.97 74.59 365.84
100-5530-30-05 Travel 1,000.00 1,000.00 274.23 27.42 725.77
100-5533-30-05 Mileage Expense 750.00 750.00 817.53 109.00 - 67.53
100-5536-30-05 Training/Seminars 4,700.00 4,700.00 3,201.75 1,124.36 68.12 1,498.25
100-5620-30-05 Tools & Equipment 450.00 450.00 264.32 58.74 185.68
100-5630-30-05 Safety Equipment 4,100.00 4,100.00 4,126.39 295.37 100.64 - 26.39
Item 5b
30
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5640-30-05 Signs & Hardware 1,250.00 1,250.00 1,250.00
100-6160-30-05 Capital Expense-Vehicles 41,000.00 41,000.00 40,975.50 99.94 24.50
100-5110-40-01 Salaries & Wages 741,065.00 9,643.14 750,708.14 616,370.43 60,838.80 82.11 134,337.71
100-5115-40-01 Salaries - Overtime 42,831.00 42,831.00 5,588.73 575.14 13.05 37,242.27
100-5126-40-01 Salaries-Vacation Buy-Out 3,640.00 3,640.00 3,640.00
100-5140-40-01 Salaries - Longevity Pay 2,180.00 2,180.00 1,960.00 89.91 220.00
100-5143-40-01 Cell Phone Allowance 3,120.00 3,120.00 2,700.00 285.00 86.54 420.00
100-5145-40-01 Social Security Expense 49,245.00 49,245.00 35,754.39 3,507.35 72.61 13,490.61
100-5150-40-01 Medicare Expense 11,517.00 11,517.00 8,361.93 820.26 72.61 3,155.07
100-5155-40-01 SUTA Expense 2,223.00 2,223.00 2,170.60 97.64 52.40
100-5160-40-01 Health/Dental Insurance 69,428.00 69,428.00 68,124.32 6,758.18 98.12 1,303.68
100-5165-40-01 Dental Insurance 4,692.00 4,692.00 3,921.52 392.26 83.58 770.48
100-5170-40-01 Life Insurance 1,195.00 1,195.00 1,141.40 121.94 95.52 53.60
100-5175-40-01 Liability (TML)/Workers' Comp 3,003.00 3,003.00 2,416.99 238.43 80.49 586.01
100-5180-40-01 TMRS Expense 106,638.00 106,638.00 82,432.27 8,304.67 77.30 24,205.73
100-5185-40-01 Long/Short Term Disability 1,367.00 1,367.00 1,107.27 115.62 81.00 259.73
100-5210-40-01 Supplies 7,800.00 7,800.00 2,991.42 1,342.38 38.35 4,808.58
100-5212-40-01 Building Supplies 2,200.00 2,200.00 2,410.11 465.43 109.55 - 210.11
100-5220-40-01 Office Equipment 9,100.00 - 1,500.00 7,600.00 1,965.20 85.04 25.86 5,634.80
100-5230-40-01 Dues,Fees,& Subscriptions 64,721.00 64,721.00 64,420.50 160.00 99.54 300.50
100-5240-40-01 Postage and Delivery 50.00 50.00 16.06 0.46 32.12 33.94
100-5250-40-01 Publications 2,000.00 2,000.00 1,121.72 37.00 56.09 878.28
100-5280-40-01 Printing and Reproduction 1,000.00 1,000.00 300.40 30.04 699.60
100-5310-40-01 Rental Expense 3,372.00 3,372.00 3,089.90 280.90 280.90 91.63 1.20
100-5330-40-01 Copier Expense 3,485.00 - 1,100.00 2,385.00 1,510.14 210.84 63.32 874.86
100-5340-40-01 Building Repairs 12,000.00 - 4,500.00 7,500.00 1,931.25 450.00 25.75 5,568.75
100-5350-40-01 Vehicle Expense 3,500.00 3,500.00 1,690.67 431.30 48.31 1,809.33
100-5352-40-01 Fuel 9,000.00 9,000.00 4,705.88 702.62 52.29 4,294.12
100-5353-40-01 Oil/Grease/Inspections 938.00 938.00 405.41 43.22 532.59
100-5400-40-01 Uniform Expense 3,250.00 3,250.00 2,291.49 70.51 958.51
100-5410-40-01 Professional Services 250,000.00 3,500.00 253,500.00 192,524.84 12,584.68 61,875.16 75.95 - 900.00
100-5418-40-01 IT Fees 1,000.00 1,000.00 1,000.00
100-5430-40-01 Legal Fees 500.00 500.00 342.00 68.40 158.00
100-5465-40-01 Public Relations 500.00 500.00 500.00
100-5475-40-01 Credit Card Fees 10,000.00 10,000.00 15,690.44 1,155.78 156.90 - 5,690.44
100-5480-40-01 Contracted Services 4,400.00 4,400.00 3,179.25 180.00 72.26 1,220.75
100-5520-40-01 Telephones 3,100.00 3,100.00 306.97 9.90 2,793.03
100-5525-40-01 Electricity 9,600.00 9,600.00 4,408.17 524.84 45.92 5,191.83
100-5526-40-01 Data Network 3,648.00 3,648.00 3,039.20 303.92 83.31 608.80
100-5530-40-01 Travel 5,000.00 5,000.00 4,355.40 2,103.00 87.11 644.60
100-5533-40-01 Mileage Expense 2,400.00 2,400.00 995.09 41.46 1,404.91
100-5536-40-01 Training/Seminars 12,860.00 - 400.00 12,460.00 11,348.54 2,573.00 91.08 1,111.46
100-5620-40-01 Tools & Equipment 1,000.00 1,000.00 828.65 82.87 171.35
Item 5b
31
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5630-40-01 Safety Equipment 1,500.00 1,500.00 1,216.63 81.11 283.37
100-5640-40-01 Signs & Hardware 4,561.00 4,561.00 2,736.43 60.00 1,824.57
100-5110-40-02 Salaries & Wages 51,995.00 4,994.81 56,989.81 42,224.81 4,115.20 74.09 14,765.00
100-5115-40-02 Salaries - Overtime 828.00 828.00 50.00 6.04 778.00
100-5126-40-02 Salaries-Vacation Buy-Out 1,942.00 1,942.00 1,942.00
100-5140-40-02 Salaries - Longevity Pay 390.00 390.00 385.00 98.72 5.00
100-5145-40-02 Social Security Expense 3,421.00 3,421.00 2,312.03 221.86 67.58 1,108.97
100-5150-40-02 Medicare Expense 801.00 801.00 540.72 51.89 67.51 260.28
100-5155-40-02 SUTA Expense 171.00 171.00 171.00 100.00
100-5160-40-02 Health/Dental Insurance 4,944.00 4,944.00 7,098.72 728.46 143.58 - 2,154.72
100-5165-40-02 Dental Insurance 433.00 433.00 344.40 34.44 79.54 88.60
100-5170-40-02 Life Insurance 92.00 92.00 87.80 9.38 95.44 4.20
100-5175-40-02 Liability (TML)/Workers' Comp 248.00 248.00 200.50 19.34 80.85 47.50
100-5180-40-02 TMRS Expense 7,412.00 7,412.00 5,609.79 553.91 75.69 1,802.21
100-5185-40-02 Long/Short Term Disability 96.00 96.00 76.35 7.82 79.53 19.65
100-5210-40-02 Supplies 500.00 500.00 175.18 35.04 324.82
100-5230-40-02 Dues,Fees,& Subscriptions 370.00 370.00 280.00 75.68 90.00
100-5240-40-02 Postage and Delivery 375.00 375.00 444.13 54.36 118.44 - 69.13
100-5280-40-02 Printing and Reproduction 700.00 700.00 290.42 41.49 409.58
100-5350-40-02 Vehicle Expense 1,500.00 1,500.00 802.52 53.50 697.48
100-5352-40-02 Fuel 700.00 700.00 696.49 56.95 99.50 3.51
100-5353-40-02 Oil/Grease/Inspections 100.00 100.00 68.11 16.25 68.11 31.89
100-5400-40-02 Uniform Expense 200.00 200.00 119.95 59.98 80.05
100-5430-40-02 Legal Fees 500.00 3,000.00 3,500.00 2,325.57 66.45 1,174.43
100-5435-40-02 Legal Notices/Filings 400.00 400.00 400.00
100-5480-40-02 Contracted Services 116,340.00 116,340.00 80,432.00 18,426.75 31,880.00 69.14 4,028.00
100-5520-40-02 Telephones 255.00 255.00 155.05 15.62 60.80 99.95
100-5526-40-02 Data Network 456.00 456.00 379.90 37.99 83.31 76.10
100-5533-40-02 Mileage Expense 250.00 250.00 105.07 42.03 144.93
100-5536-40-02 Training/Seminars 390.00 400.00 790.00 757.24 95.85 32.76
100-5600-40-02 Special Events 250.00 250.00 227.14 90.86 22.86
100-5620-40-02 Tools & Equipment 200.00 200.00 200.00
100-5640-40-02 Signs & Hardware 1,600.00 1,600.00 1,434.52 89.66 165.48
100-5110-40-03 Salaries & Wages 285,036.00 34,428.70 319,464.70 231,514.37 23,263.91 72.47 87,950.33
100-5115-40-03 Salaries - Overtime 1,219.00 1,219.00 1,528.12 63.28 125.36 - 309.12
100-5126-40-03 Salaries-Vacation Buy-Out 6,502.00 6,502.00 1,165.13 17.92 5,336.87
100-5140-40-03 Salaries - Longevity Pay 995.00 995.00 995.00 100.00
100-5143-40-03 Cell Phone Allowance 2,520.00 2,520.00 1,900.00 185.00 75.40 620.00
100-5145-40-03 Social Security Expense 18,379.00 18,379.00 13,732.43 1,344.89 74.72 4,646.57
100-5150-40-03 Medicare Expense 4,298.00 4,298.00 3,211.63 314.54 74.72 1,086.37
100-5155-40-03 SUTA Expense 684.00 684.00 684.00 100.00
100-5160-40-03 Health/Dental Insurance 36,214.00 36,214.00 31,317.40 3,083.76 86.48 4,896.60
100-5165-40-03 Dental Insurance 1,878.00 1,878.00 1,326.74 148.22 70.65 551.26
Item 5b
32
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5170-40-03 Life Insurance 510.00 510.00 349.91 39.38 68.61 160.09
100-5175-40-03 Liability (TML)/Workers' Comp 889.00 889.00 583.78 57.35 65.67 305.22
100-5180-40-03 TMRS Expense 39,805.00 39,805.00 31,320.78 3,178.22 78.69 8,484.22
100-5185-40-03 Long/Short Term Disability 526.00 526.00 402.04 44.22 76.43 123.96
100-5186-40-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 1,170.80 100.00 65.04 629.20
100-5210-40-03 Supplies 4,000.00 - 500.00 3,500.00 1,422.11 359.30 40.63 2,077.89
100-5212-40-03 Building Supplies 1,000.00 1,000.00 951.53 156.93 95.15 48.47
100-5220-40-03 Office Equipment 3,600.00 3,600.00 2,486.03 175.36 69.06 1,113.97
100-5230-40-03 Dues,Fees,& Subscriptions 2,435.00 2,435.00 1,595.34 65.52 839.66
100-5240-40-03 Postage and Delivery 500.00 500.00 315.15 16.56 63.03 184.85
100-5280-40-03 Printing and Reproduction 300.00 300.00 594.28 22.50 198.09 - 294.28
100-5290-40-03 Other Charges and Services 22.98 - 22.98
100-5330-40-03 Copier Expense 900.00 1,100.00 2,000.00 1,954.55 287.14 97.73 45.45
100-5340-40-03 Building Repairs 500.00 500.00 500.00
100-5352-40-03 Fuel 200.00 200.00 63.59 31.80 136.41
100-5400-40-03 Uniform Expense 300.00 300.00 290.14 106.86 96.71 9.86
100-5410-40-03 Professional Services 80,710.00 25,000.00 105,710.00 88,732.00 8,550.00 83.94 16,978.00
100-5415-40-03 Tution Reimbursement 294.29 - 294.29
100-5418-40-03 IT Fees 2,000.00 2,000.00 1,200.00 60.00 800.00
100-5430-40-03 Legal Fees 32,000.00 32,000.00 8,816.00 874.00 27.55 23,184.00
100-5435-40-03 Legal Notices/Filings 250.00 250.00 250.00
100-5480-40-03 Contracted Services 4,100.00 4,100.00 3,340.84 120.00 81.48 759.16
100-5526-40-03 Data Network 1,800.00 1,800.00 1,223.01 135.89 67.95 576.99
100-5530-40-03 Travel 3,860.00 3,860.00 1,391.35 38.48 36.05 2,468.65
100-5533-40-03 Mileage Expense 2,280.00 2,280.00 1,361.69 59.72 918.31
100-5536-40-03 Training/Seminars 3,600.00 3,600.00 3,231.93 2,175.00 89.78 368.07
100-5110-50-01 Salaries & Wages 156,768.00 7,345.02 164,113.02 122,793.86 13,221.28 74.82 41,319.16
100-5115-50-01 Salaries - Overtime 4,920.00 4,920.00 1,943.19 156.00 39.50 2,976.81
100-5140-50-01 Salaries - Longevity Pay 1,555.00 1,555.00 1,555.00 100.00
100-5145-50-01 Social Security Expense 10,133.00 10,133.00 7,269.25 757.37 71.74 2,863.75
100-5150-50-01 Medicare Expense 2,370.00 2,370.00 1,700.07 177.13 71.73 669.93
100-5155-50-01 SUTA Expense 513.00 513.00 374.09 72.92 138.91
100-5160-50-01 Health/Dental Insurance 26,890.00 26,890.00 19,132.33 2,229.02 71.15 7,757.67
100-5165-50-01 Dental Insurance 1,362.00 1,362.00 928.06 107.50 68.14 433.94
100-5170-50-01 Life Insurance 275.00 275.00 234.32 28.14 85.21 40.68
100-5175-50-01 Liability (TML)/Workers' Comp 7,519.00 7,519.00 11,530.26 1,149.58 153.35 - 4,011.26
100-5180-50-01 TMRS Expense 21,944.00 21,944.00 16,678.29 1,807.32 76.00 5,265.71
100-5185-50-01 Long/Short Term Disability 289.00 289.00 214.11 24.46 74.09 74.89
100-5186-50-01 WELLE-Wellness Prog Reimb Empl 350.00 50.00 - 350.00
100-5210-50-01 Supplies 300.00 300.00 134.97 134.97 44.99 165.03
100-5220-50-01 Office Equipment 1,500.00 1,500.00 1,500.00
100-5230-50-01 Dues,Fees,& Subscriptions 500.00 500.00 500.00
100-5250-50-01 Publications 50.00 50.00 50.00
Item 5b
33
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5310-50-01 Rental Expense 13,000.00 13,000.00 14,760.98 113.55 - 1,760.98
100-5320-50-01 Repairs & Maintenance 4,000.00 4,000.00 6,264.42 321.76 156.61 - 2,264.42
100-5321-50-01 Signal Light Repairs 16,400.00 16,400.00 1,675.00 10.21 14,725.00
100-5340-50-01 Building Repairs 2,500.00 2,500.00 344.64 55.92 13.79 2,155.36
100-5350-50-01 Vehicle Expense 6,500.00 6,500.00 12,158.91 187.06 - 5,658.91
100-5352-50-01 Fuel 3,600.00 3,600.00 4,353.84 487.30 120.94 - 753.84
100-5353-50-01 Oil/Grease/Inspections 200.00 200.00 275.64 137.82 - 75.64
100-5400-50-01 Uniform Expense 3,600.00 3,600.00 1,406.36 39.07 2,193.64
100-5430-50-01 Legal Fees 4,000.00 4,000.00 5,915.61 950.00 147.89 - 1,915.61
100-5480-50-01 Contracted Services 212,652.00 41,400.00 254,052.00 164,337.20 76,942.20 30,001.30 64.69 59,713.50
100-5520-50-01 Telephones 1,780.00 1,780.00 893.68 102.11 50.21 886.32
100-5525-50-01 Electricity 177,388.00 177,388.00 154,850.13 18,094.33 87.30 22,537.87
100-5526-50-01 Data Network 100.00 100.00 71.91 7.00 71.91 28.09
100-5530-50-01 Travel 800.00 800.00 800.00
100-5536-50-01 Training/Seminars 1,400.00 1,400.00 2,431.29 173.66 - 1,031.29
100-5620-50-01 Tools & Equipment 3,000.00 3,000.00 1,557.18 430.20 51.91 1,442.82
100-5630-50-01 Safety Equipment 3,100.00 3,600.00 6,700.00 1,031.43 15.39 5,668.57
100-5640-50-01 Signs & Hardware 25,000.00 25,000.00 17,817.78 100.37 4,694.00 71.27 2,488.22
100-5650-50-01 Maintenance Materials 65,000.00 65,000.00 56,116.09 4,779.78 15,202.74 86.33 - 6,318.83
100-6110-50-01 Capital Expenditure 1,425,000.00 - 975,000.00 450,000.00 25,505.00 4,525.00 9,795.00 5.67 414,700.00
100-7100-50-01 Operating Transfer Out 1,265,000.00 975,000.00 2,240,000.00 1,866,666.70 186,666.67 83.33 373,333.30
100-5110-60-01 Salaries & Wages 246,641.00 7,580.24 254,221.24 210,225.36 22,865.88 82.69 43,995.88
100-5115-60-01 Salaries - Overtime 4,250.00 4,250.00 1,013.18 23.84 3,236.82
100-5126-60-01 Salaries-Vacation Buy-Out 3,059.00 3,059.00 3,059.00
100-5140-60-01 Salaries - Longevity Pay 550.00 550.00 280.00 50.91 270.00
100-5143-60-01 Cell Phone Allowance 360.00 360.00 1,425.00 180.00 395.83 - 1,065.00
100-5145-60-01 Social Security Expense 15,810.00 15,810.00 12,573.62 1,351.00 79.53 3,236.38
100-5150-60-01 Medicare Expense 3,698.00 3,698.00 2,940.59 315.96 79.52 757.41
100-5155-60-01 SUTA Expense 684.00 684.00 770.47 112.64 - 86.47
100-5160-60-01 Health/Dental Insurance 29,571.00 29,571.00 22,772.14 2,269.84 77.01 6,798.86
100-5165-60-01 Dental Insurance 1,860.00 1,860.00 1,276.84 139.60 68.65 583.16
100-5170-60-01 Life Insurance 368.00 368.00 331.50 37.52 90.08 36.50
100-5175-60-01 Liability (TML)/Workers' Comp 511.00 511.00 2,851.43 359.82 558.01 - 2,340.43
100-5180-60-01 TMRS Expense 34,242.00 34,242.00 28,315.61 3,113.97 82.69 5,926.39
100-5185-60-01 Long/Short Term Disability 455.00 455.00 377.32 43.46 82.93 77.68
100-5186-60-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 891.60 89.16 49.53 908.40
100-5191-60-01 Hiring Cost 79.38 - 79.38
100-5210-60-01 Supplies 3,005.00 3,005.00 1,017.94 46.05 33.88 1,987.06
100-5212-60-01 Building Supplies 650.00 650.00 83.34 12.82 566.66
100-5220-60-01 Office Equipment 4,910.00 4,910.00 496.67 10.12 4,413.33
100-5230-60-01 Dues,Fees,& Subscriptions 2,944.00 2,944.00 767.62 395.00 26.07 2,176.38
100-5240-60-01 Postage and Delivery 2.55 - 2.55
100-5280-60-01 Printing and Reproduction 10.80 - 10.80
Item 5b
34
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5320-60-01 Repairs & Maintenance 214.75 - 214.75
100-5330-60-01 Copier Expense 2,060.00 2,060.00 1,927.14 230.06 93.55 132.86
100-5340-60-01 Building Repairs 366.18 - 366.18
100-5400-60-01 Uniform Expense 400.00 400.00 210.68 69.98 52.67 189.32
100-5410-60-01 Professional Services 68,760.00 68,760.00 6,750.00 3,125.00 72,050.00 9.82 - 10,040.00
100-5418-60-01 IT Fees 1,780.00 1,780.00 1,780.00
100-5419-60-01 IT Licenses 411.35 411.35 - 411.35
100-5430-60-01 Legal Fees 5,000.00 5,000.00 6,797.00 95.00 135.94 - 1,797.00
100-5435-60-01 Legal Notices/Filings 288.60 - 288.60
100-5480-60-01 Contracted Services 1,600.00 1,600.00 1,260.00 90.00 78.75 340.00
100-5520-60-01 Telephones 2,693.00 2,693.00 303.59 34.99 11.27 2,389.41
100-5530-60-01 Travel 4,400.00 4,400.00 2,402.14 54.59 1,997.86
100-5533-60-01 Mileage Expense 2,400.00 2,400.00 1,086.18 174.57 45.26 1,313.82
100-5536-60-01 Training/Seminars 8,860.00 8,860.00 2,842.37 32.08 6,017.63
100-5640-60-01 Signs & Hardware 114.91 - 114.91
100-5110-60-02 Salaries & Wages 573,696.00 41,162.24 614,858.24 474,410.27 50,358.38 77.16 140,447.97
100-5115-60-02 Salaries - Overtime 14,708.00 14,708.00 8,302.81 1,454.49 56.45 6,405.19
100-5126-60-02 Salaries-Vacation Buy-Out 6,000.00 6,000.00 3,160.52 52.68 2,839.48
100-5140-60-02 Salaries - Longevity Pay 2,880.00 2,880.00 2,615.00 90.80 265.00
100-5143-60-02 Cell Phone Allowance 2,520.00 2,520.00 1,850.00 230.00 73.41 670.00
100-5145-60-02 Social Security Expense 36,840.00 36,840.00 28,113.11 2,991.40 76.31 8,726.89
100-5150-60-02 Medicare Expense 8,615.00 8,615.00 6,574.84 699.58 76.32 2,040.16
100-5155-60-02 SUTA Expense 2,565.00 2,565.00 1,909.38 74.44 655.62
100-5160-60-02 Health/Dental Insurance 127,280.00 127,280.00 103,342.65 9,607.02 81.19 23,937.35
100-5165-60-02 Dental Insurance 5,769.00 5,769.00 4,161.31 458.46 72.13 1,607.69
100-5170-60-02 Life Insurance 1,267.00 1,267.00 1,221.07 140.70 96.38 45.93
100-5175-60-02 Liability (TML)/Workers' Comp 10,648.00 10,648.00 19,107.89 2,011.98 179.45 - 8,459.89
100-5180-60-02 TMRS Expense 79,804.00 79,804.00 65,136.99 7,062.62 81.62 14,667.01
100-5185-60-02 Long/Short Term Disability 1,061.00 1,061.00 851.98 95.71 80.30 209.02
100-5186-60-02 WELLE-Wellness Prog Reimb Empl 5,700.00 5,700.00 3,851.56 428.32 67.57 1,848.44
100-5191-60-02 Hiring Cost 200.00 200.00 200.00
100-5210-60-02 Supplies 478.99 - 478.99
100-5212-60-02 Building Supplies 1,500.00 1,500.00 760.23 50.68 739.77
100-5220-60-02 Office Equipment 1,650.00 1,650.00 1,024.96 62.12 625.04
100-5230-60-02 Dues,Fees,& Subscriptions 2,536.00 2,536.00 996.00 30.00 39.27 1,540.00
100-5310-60-02 Rental Expense 27,000.00 27,000.00 23,640.00 2,100.00 2,700.00 87.56 660.00
100-5320-60-02 Repairs & Maintenance 292,745.00 - 171,030.00 121,715.00 95,920.46 4,905.91 5,983.00 78.81 19,811.54
100-5322-60-02 Irrigation Repairs 12,200.00 12,200.00 15,767.94 1,021.20 129.25 - 3,567.94
100-5323-60-02 Field Maintenance 50,150.00 50,150.00 59,325.26 12,244.47 1,305.00 118.30 - 10,480.26
100-5330-60-02 Copier Expense 237.00 237.00 163.66 20.30 69.06 73.34
100-5350-60-02 Vehicle Expense 4,500.00 4,500.00 5,803.64 3,338.22 128.97 - 1,303.64
100-5352-60-02 Fuel 13,920.00 13,920.00 8,490.15 1,197.68 60.99 5,429.85
100-5353-60-02 Oil/Grease/Inspections 1,290.00 1,290.00 1,386.05 299.79 107.45 - 96.05
Item 5b
35
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5355-60-02 Chemicals/Fertilizer 38,680.00 38,680.00 46,141.34 2,085.69 119.29 - 7,461.34
100-5400-60-02 Uniform Expense 8,940.00 8,940.00 7,099.32 79.41 1,840.68
100-5418-60-02 IT Fees 3,195.00 3,195.00 3,195.00
100-5480-60-02 Contracted Services 358,052.00 - 37,368.00 320,684.00 207,506.95 31,551.45 10,810.90 64.71 102,366.15
100-5520-60-02 Telephones 4,165.00 4,165.00 2,751.85 288.23 66.07 1,413.15
100-5525-60-02 Electricity 160,000.00 160,000.00 92,941.94 10,241.49 58.09 67,058.06
100-5526-60-02 Data Network 629.89 37.99 - 629.89
100-5530-60-02 Travel 2,305.00 2,305.00 14.51 0.63 2,290.49
100-5533-60-02 Mileage Expense 105.00 105.00 114.27 108.83 - 9.27
100-5536-60-02 Training/Seminars 1,650.00 1,650.00 2,584.45 570.00 156.63 - 934.45
100-5620-60-02 Tools & Equipment 1,850.00 1,850.00 3,055.82 165.18 - 1,205.82
100-5630-60-02 Safety Equipment 1,190.00 1,190.00 627.37 52.72 562.63
100-5640-60-02 Signs & Hardware 6,200.00 6,200.00 2,278.75 36.75 3,921.25
100-6120-60-02 Capital Expense-Park Impr 120,900.00 120,900.00 10,576.00 8.75 110,324.00
100-6140-60-02 Capital Expense-Equipment 15,200.00 15,200.00 11,544.31 75.95 3,655.69
100-6160-60-02 Capital Expense-Vehicles 38,500.00 38,500.00 51,265.00 133.16 - 12,765.00
100-7100-60-02 Operating Transfer Out 107,368.00 107,368.00 107,368.00 100.00
100-5110-60-03 Salaries & Wages 45,895.00 4,545.00 50,440.00 39,090.82 3,974.76 77.50 11,349.18
100-5140-60-03 Salaries - Longevity Pay 170.00 170.00 170.00 100.00
100-5145-60-03 Social Security Expense 2,856.00 2,856.00 2,160.02 221.19 75.63 695.98
100-5150-60-03 Medicare Expense 668.00 668.00 505.17 51.73 75.62 162.83
100-5155-60-03 SUTA Expense 171.00 171.00 170.19 99.53 0.81
100-5170-60-03 Life Insurance 92.00 92.00 87.80 9.38 95.44 4.20
100-5175-60-03 Liability (TML)/Workers' Comp 94.00 94.00 39.29 3.98 41.80 54.71
100-5180-60-03 TMRS Expense 6,186.00 6,186.00 5,168.70 535.00 83.56 1,017.30
100-5185-60-03 Long/Short Term Disability 84.00 84.00 70.52 7.56 83.95 13.48
100-5240-60-03 Postage and Delivery 1,800.00 1,800.00 786.47 43.69 1,013.53
100-5260-60-03 Advertising 2,000.00 2,000.00 500.00 25.00 1,500.00
100-5280-60-03 Printing and Reproduction 2,000.00 2,000.00 1,186.00 59.30 814.00
100-5475-60-03 Credit Card Fees 1,500.00 1,500.00 2,019.54 453.27 134.64 - 519.54
100-5600-60-03 Special Events 28,725.00 28,725.00 15,026.23 411.67 5,289.98 52.31 8,408.79
100-5995-60-03 Recreation Activities 28,000.00 28,000.00 29,026.63 10,056.79 103.67 - 1,026.63
100-5110-60-05 Salaries & Wages 126,783.00 13,584.29 140,367.29 103,754.12 10,643.69 73.92 36,613.17
100-5140-60-05 Salaries - Longevity Pay 150.00 150.00 145.00 96.67 5.00
100-5145-60-05 Social Security Expense 7,870.00 7,870.00 6,445.27 660.26 81.90 1,424.73
100-5150-60-05 Medicare Expense 1,841.00 1,841.00 1,507.34 154.40 81.88 333.66
100-5155-60-05 SUTA Expense 684.00 684.00 312.35 45.67 371.65
100-5160-60-05 Health/Dental Insurance 2.37 - 2.37
100-5165-60-05 Dental Insurance 0.19 - 0.19
100-5170-60-05 Life Insurance 92.00 92.00 87.85 9.38 95.49 4.15
100-5175-60-05 Liability (TML)/Workers' Comp 268.00 268.00 104.49 10.65 38.99 163.51
100-5180-60-05 TMRS Expense 13,843.00 13,843.00 10,654.23 1,108.86 76.97 3,188.77
100-5185-60-05 Long/Short Term Disability 172.00 172.00 145.63 15.66 84.67 26.37
Item 5b
36
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5210-60-05 Supplies 4,500.00 4,500.00 2,670.75 322.64 59.35 1,829.25
100-5212-60-05 Building Supplies 100.00 100.00 142.00 142.00 - 42.00
100-5220-60-05 Office Equipment 3,200.00 3,200.00 4,281.67 326.22 133.80 - 1,081.67
100-5230-60-05 Dues,Fees,& Subscriptions 3,000.00 3,000.00 2,029.69 41.18 67.66 970.31
100-5240-60-05 Postage and Delivery 400.00 400.00 144.96 33.98 36.24 255.04
100-5260-60-05 Advertising 600.00 600.00 600.00
100-5280-60-05 Printing and Reproduction 100.00 100.00 100.00
100-5281-60-05 Book Purchases 24,517.00 24,517.00 22,604.63 771.38 1,757.54 92.20 154.83
100-5282-60-05 DVD Purchases 1,000.00 1,000.00 1,132.36 25.94 113.24 - 132.36
100-5283-60-05 Audiobook Purchases 800.00 800.00 379.06 47.38 420.94
100-5284-60-05 Other Collect. Item Purchases 500.00 500.00 2,900.08 580.02 - 2,400.08
100-5330-60-05 Copier Expense 900.00 900.00 520.42 80.77 57.82 379.58
100-5400-60-05 Uniform Expense 300.00 300.00 428.81 142.94 - 128.81
100-5430-60-05 Legal Fees 200.00 200.00 190.00 95.00 10.00
100-5480-60-05 Contracted Services 6,500.00 6,500.00 1,200.00 18.46 5,300.00
100-5520-60-05 Telephones 1,980.00 1,980.00 1,369.35 114.99 69.16 610.65
100-5526-60-05 Data Network 231.62 37.99 - 231.62
100-5530-60-05 Travel 3,000.00 3,000.00 3,206.22 106.87 - 206.22
100-5533-60-05 Mileage Expense 1,000.00 1,000.00 758.71 74.00 75.87 241.29
100-5536-60-05 Training/Seminars 2,000.00 2,000.00 1,032.84 51.64 967.16
100-5600-60-05 Special Events 1,000.00 1,000.00 1,197.87 403.84 119.79 - 197.87
100-5110-98-01 Salaries & Wages 552,801.00 8,865.10 561,666.10 457,039.42 44,625.70 81.37 104,626.68
100-5115-98-01 Salaries - Overtime 1,200.00 1,200.00 596.86 49.74 603.14
100-5126-98-01 Salaries-Vacation Buy-Out 12,007.00 12,007.00 6,148.58 51.21 5,858.42
100-5140-98-01 Salaries - Longevity Pay 1,350.00 1,350.00 1,260.00 93.33 90.00
100-5143-98-01 Cell Phone Allowance 900.00 900.00 900.00
100-5145-98-01 Social Security Expense 35,238.00 35,238.00 25,159.57 2,537.01 71.40 10,078.43
100-5150-98-01 Medicare Expense 8,241.00 8,241.00 6,235.64 593.34 75.67 2,005.36
100-5155-98-01 SUTA Expense 1,026.00 1,026.00 1,167.67 113.81 - 141.67
100-5160-98-01 Health/Dental Insurance 63,097.00 63,097.00 48,357.54 4,444.24 76.64 14,739.46
100-5165-98-01 Dental Insurance 2,918.00 2,918.00 2,029.64 216.56 69.56 888.36
100-5170-98-01 Life Insurance 733.00 733.00 582.07 61.92 79.41 150.93
100-5175-98-01 Liability (TML)/Workers' Comp 1,497.00 1,497.00 988.79 96.14 66.05 508.21
100-5180-98-01 TMRS Expense 76,324.00 76,324.00 61,309.68 6,020.08 80.33 15,014.32
100-5185-98-01 Long/Short Term Disability 1,020.00 1,020.00 810.09 84.78 79.42 209.91
100-5186-98-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 1,000.00 100.00 55.56 800.00
100-5210-98-01 Supplies 1,950.00 1,950.00 1,878.32 106.58 96.32 71.68
100-5212-98-01 Building Supplies 350.00 350.00 298.40 85.26 51.60
100-5220-98-01 Office Equipment 2,602.00 2,602.00 1,690.93 37.49 64.99 873.58
100-5230-98-01 Dues,Fees,& Subscriptions 1,560.00 1,560.00 359.00 40.00 23.01 1,201.00
100-5240-98-01 Postage and Delivery 260.00 260.00 216.24 42.17 83.17 43.76
100-5280-98-01 Printing and Reproduction 59.88 - 59.88
100-5320-98-01 Repairs & Maintenance 223.73 - 223.73
Item 5b
37
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5330-98-01 Copier Expense 880.00 880.00 772.30 76.30 87.76 107.70
100-5340-98-01 Building Repairs 366.16 - 366.16
100-5350-98-01 Vehicle Expense 275.00 275.00 40.00 14.55 235.00
100-5352-98-01 Fuel 1,000.00 1,000.00 902.81 71.65 90.28 97.19
100-5353-98-01 Oil/Grease/Inspections 144.74 - 144.74
100-5400-98-01 Uniform Expense 500.00 500.00 131.92 26.38 368.08
100-5410-98-01 Professional Services 35,000.00 35,000.00 8,619.76 5,775.00 13,450.00 24.63 12,930.24
100-5419-98-01 IT Licenses 950.00 950.00 950.00
100-5430-98-01 Legal Fees 7,700.00 7,700.00 11,603.34 2,831.60 150.69 - 3,903.34
100-5435-98-01 Legal Notices/Filings 2,000.00 2,000.00 2,048.75 102.44 - 48.75
100-5480-98-01 Contracted Services 3,688.80 90.00 - 3,688.80
100-5520-98-01 Telephones 3,308.00 3,308.00 2,365.15 396.04 71.50 942.85
100-5524-98-01 Gas 1,000.00 1,000.00 534.99 46.44 53.50 465.01
100-5526-98-01 Data Network 379.90 37.99 - 379.90
100-5530-98-01 Travel 4,200.00 - 1,000.00 3,200.00 1,478.17 76.79 46.19 1,721.83
100-5533-98-01 Mileage Expense 1,400.00 1,400.00 1,054.15 75.30 345.85
100-5536-98-01 Training/Seminars 4,880.00 4,880.00 1,387.49 25.67 28.43 3,492.51
100-5620-98-01 Tools & Equipment 1,000.00 1,000.00 945.75 94.58 54.25
100-5630-98-01 Safety Equipment 35.95 - 35.95
100-5640-98-01 Signs and Hardware 114.92 - 114.92
150-4015-10-00 Water Impact Fees - 81,027.00 81,027.00
150-4020-10-00 Wastewater Impact Fees - 63,816.00 63,816.00
150-4040-10-00 East Thoroughfare Impact Fees - 656,378.55 656,378.55
150-4110-10-00 Property Taxes (Town)- 368,324.10 368,324.10
150-4111-10-00 Property Taxes (County)- 29,329.00 29,329.00
150-4610-10-00 Interest Income - 2,423.05 - 291.13 2,423.05
150-5810-10-00 Thoro Impact Fee Rebate 487,298.00 - 487,298.00
150-5812-10-00 Wastwater Impact Fee Rebate 52,886.00 - 52,886.00
160-4041-10-00 W Thoro Impact Fee - 178,628.50 178,628.50
160-4610-10-00 Interest Income - 434.45 - 10.70 434.45
160-5810-10-00 E Thoro Impact Fee Rebate 153,628.50 - 153,628.50
200-4000-10-08 W/S Service Initiation - 69,870.00 - 69,870.00 - 61,395.00 - 7,885.00 87.87 - 8,475.00
200-4007-10-08 Sanitation - 1,376,796.00 - 1,376,796.00 - 878,854.36 - 79,822.57 63.83 - 497,941.64
200-4009-10-08 Late Fee-W/S - 94,500.00 - 94,500.00 - 85,676.87 - 12,070.65 90.66 - 8,823.13
200-4930-10-99 Insurance Proceeds - 11,070.52 11,070.52
200-4995-10-99 Transfer In/Out - 75,563.00 75,563.00
200-4005-50-02 Water Revenue - 7,090,107.00 - 756,512.00 - 7,846,619.00 - 5,844,367.17 - 844,903.33 74.48 - 2,002,251.83
200-4010-50-02 Connection Tap & Construction - 880,000.00 - 880,000.00 - 637,991.00 - 51,000.00 72.50 - 242,009.00
200-4012-50-02 Saturday Inspection Fee - 11,000.00 - 11,000.00 - 9,300.00 84.55 - 1,700.00
200-4018-50-02 Internet Cr. Card Fees - 31,460.00 - 31,460.00 - 38,277.10 - 4,725.23 121.67 6,817.10
200-4019-50-02 Cr. Card Pmt Fees - 7,535.00 - 7,535.00 - 9,363.87 - 1,180.92 124.27 1,828.87
200-4060-50-02 NSF Fees - 1,575.00 - 1,575.00 - 1,100.00 - 125.00 69.84 - 475.00
200-4242-50-02 Re-Inspection Fees - 3,630.00 - 3,630.00 - 3,630.00
Item 5b
38
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-4243-50-02 Backflow Prevention Inspection - 18,700.00 - 18,700.00 - 24,025.00 - 2,300.00 128.48 5,325.00
200-4610-50-02 Interest Income - 29,500.00 - 29,500.00 - 51,224.39 - 3,613.53 173.64 21,724.39
200-4910-50-02 Other Revenue - 104,500.00 - 104,500.00 - 95,981.82 - 8,033.52 91.85 - 8,518.18
200-4006-50-03 Sewer - 3,236,000.00 - 232,542.00 - 3,468,542.00 - 3,105,185.55 - 329,310.21 89.52 - 363,356.45
200-4010-50-03 Connection Tap & Construction - 308,000.00 - 308,000.00 - 258,800.00 - 21,600.00 84.03 - 49,200.00
200-5110-10-08 Salaries & Wages 138,778.00 7,842.49 146,620.49 115,498.21 11,319.90 78.77 31,122.28
200-5115-10-08 Salaries - Overtime 3,528.00 3,528.00 856.79 24.29 2,671.21
200-5140-10-08 Salaries - Longevity Pay 850.00 850.00 930.00 109.41 - 80.00
200-5145-10-08 Social Security Expense 8,884.00 8,884.00 6,934.32 667.74 78.05 1,949.68
200-5150-10-08 Medicare Expense 2,078.00 2,078.00 1,621.73 156.17 78.04 456.27
200-5155-10-08 SUTA Expense 513.00 513.00 457.18 89.12 55.82
200-5160-10-08 Health/Dental Insurance 17,875.00 17,875.00 15,461.60 1,496.78 86.50 2,413.40
200-5165-10-08 Dental Insurance 1,356.00 1,356.00 1,037.80 103.78 76.53 318.20
200-5170-10-08 Life Insurance 276.00 276.00 263.40 28.14 95.44 12.60
200-5175-10-08 Liability (TML)/Workers' Comp 285.00 285.00 118.00 11.42 41.40 167.00
200-5180-10-08 TMRS Expense 19,240.00 19,240.00 15,560.64 1,537.12 80.88 3,679.36
200-5185-10-08 Long/Short Term Disability 256.00 256.00 208.65 21.50 81.50 47.35
200-5186-10-08 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 1,000.00 100.00 83.33 200.00
200-5210-10-08 Supplies 2,000.00 2,000.00 1,593.11 359.99 79.66 406.89
200-5212-10-08 Building Supplies 1,250.00 1,250.00 748.91 55.57 59.91 501.09
200-5220-10-08 Office Equipment 1,000.00 1,000.00 4,646.16 464.62 - 3,646.16
200-5240-10-08 Postage and Delivery 43,000.00 43,000.00 27,389.46 2,898.63 63.70 15,610.54
200-5280-10-08 Printing and Reproduction 3,420.00 3,420.00 1,632.70 47.74 1,787.30
200-5290-10-08 Other Charges and Services 164.45 - 164.45
200-5330-10-08 Copier Expense 2,350.00 2,350.00 931.67 73.57 39.65 1,418.33
200-5340-10-08 Building Repairs 400.00 400.00 264.00 66.00 136.00
200-5400-10-08 Uniform Expense 200.00 200.00 193.84 96.92 6.16
200-5418-10-08 IT Fees 4,000.00 4,000.00 3,864.00 84.00 96.60 136.00
200-5419-10-08 IT Licenses 5,000.00 5,000.00 5,000.00
200-5430-10-08 Legal Fees 2,500.00 2,500.00 2,736.00 109.44 - 236.00
200-5470-10-08 Trash Collection 1,286,725.00 1,286,725.00 797,591.85 73,838.98 61.99 489,133.15
200-5479-10-08 Household Haz. Waste Disposal 12,600.00 12,600.00 4,075.00 570.00 32.34 8,525.00
200-5480-10-08 Contracted Services 16,925.00 16,925.00 6,840.88 702.20 40.42 10,084.12
200-5520-10-08 Telephones 720.00 720.00 349.90 34.99 48.60 370.10
200-5530-10-08 Travel 1,600.00 1,600.00 1,282.39 80.15 317.61
200-5533-10-08 Mileage Expense 300.00 300.00 151.38 50.46 148.62
200-5536-10-08 Training/Seminars 1,075.00 1,075.00 998.00 92.84 77.00
200-5600-10-08 Special Events 48.09 - 48.09
200-5110-10-99 Salaries & Wages 25,118.00 - 25,118.00
200-5176-10-99 TML-Prop & Liab Insurance 38,500.00 38,500.00 39,710.54 2,366.70 103.14 - 1,210.54
200-5410-10-99 Professional Services 13,400.00 1,200.00 - 13,400.00
200-5930-10-99 Damage Claims Expense 12,349.96 - 500.00 - 12,349.96
200-6125-10-99 Capital Expense Technology 11,026.00 11,026.00 9,188.30 918.83 83.33 1,837.70
Item 5b
39
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-6140-10-99 Capital Expenditure - Equipmen 10,126.00 10,126.00 8,438.30 843.83 83.33 1,687.70
200-6160-10-99 Capital Expenditure - Vehicles 36,471.00 36,471.00 30,392.50 3,039.25 83.33 6,078.50
200-6186-10-99 2013 Bond Payment 389,500.00 - 179,500.00 210,000.00 210,000.00
200-6192-10-99 2011 Refd Bond Pmt 185,410.00 - 5,460.00 179,950.00 179,950.00 100.00
200-6193-10-99 2012 CO Bond Payment 486,250.00 - 205,250.50 280,999.50 225,000.00 80.07 55,999.50
200-6199-10-99 08 CO Bond Payment 63,575.00 - 4,575.00 59,000.00 59,000.00 100.00
200-6201-10-99 2014 GO Bond Payment 485,850.00 - 130,850.00 355,000.00 355,000.00
200-6202-10-99 2014 CO Bond Payment 923,450.00 - 463,450.00 460,000.00 460,000.00
200-6203-10-99 2015 GO Debt payment 164,326.00 - 164,326.00
200-6205-10-99 2016 GO Bond Payment 357,992.00 - 24,892.00 333,100.00 333,100.00 100.00
200-6299-10-99 Bond Interest Expense 1,102,740.50 1,102,740.50 569,012.26 51.60 533,728.24
200-7000-10-99 Contingency 50,000.00 50,000.00 41,169.42 1,572.10 15,302.90 82.34 - 6,472.32
200-7144-10-99 Transfer to Capital Projects 200.00 200.00 25,306.14 - 25,106.14
200-7147-10-99 Transfer to GF 1,072,800.00 1,072,800.00 894,000.00 89,400.00 83.33 178,800.00
200-5110-50-02 Salaries & Wages 828,991.00 50,110.57 879,101.57 658,252.87 68,658.45 74.88 220,848.70
200-5115-50-02 Salaries - Overtime 46,183.00 46,183.00 28,298.11 3,204.15 61.27 17,884.89
200-5126-50-02 Salaries-Vacation Buy-Out 2,103.00 2,103.00 1,072.80 51.01 1,030.20
200-5140-50-02 Salaries - Longevity Pay 3,550.00 3,550.00 3,445.00 97.04 105.00
200-5145-50-02 Social Security Expense 54,746.00 54,746.00 40,467.80 4,230.33 73.92 14,278.20
200-5150-50-02 Medicare Expense 12,803.00 12,803.00 9,465.83 989.33 73.93 3,337.17
200-5155-50-02 SUTA Expense 2,907.00 2,907.00 2,625.81 90.33 281.19
200-5160-50-02 Health/Dental Insurance 120,690.00 120,690.00 92,527.35 8,574.84 76.67 28,162.65
200-5165-50-02 Dental Insurance 7,430.00 7,430.00 4,811.73 482.38 64.76 2,618.27
200-5170-50-02 Life Insurance 1,499.00 1,499.00 1,412.16 159.46 94.21 86.84
200-5175-50-02 Liability (TML)/Workers' Comp 20,530.00 20,530.00 32,821.57 3,162.77 159.87 - 12,291.57
200-5180-50-02 TMRS Expense 118,586.00 118,586.00 91,628.90 9,725.08 77.27 26,957.10
200-5185-50-02 Long/Short Term Disability 1,475.00 1,475.00 1,205.10 128.46 81.70 269.90
200-5186-50-02 WELLE-Wellness Prog Reimb-Empl 6,300.00 6,300.00 4,118.70 389.16 65.38 2,181.30
200-5191-50-02 Hiring Cost 300.00 300.00 300.00
200-5210-50-02 Supplies 5,750.00 5,750.00 2,163.11 267.71 37.62 3,586.89
200-5212-50-02 Building Supplies 1,500.00 1,500.00 2,686.91 179.13 - 1,186.91
200-5220-50-02 Office Equipment 8,100.00 8,100.00 6,035.06 74.51 2,064.94
200-5230-50-02 Dues,Fees,& Subscriptions 7,200.00 7,200.00 3,570.21 511.00 49.59 3,629.79
200-5240-50-02 Postage and Delivery 1,000.00 1,000.00 129.89 3.81 12.99 870.11
200-5250-50-02 Publications 50.00 50.00 50.00
200-5280-50-02 Printing and Reproduction 13,000.00 13,000.00 1,762.89 81.01 13.56 11,237.11
200-5310-50-02 Rental Expense 3,000.00 3,000.00 3,000.00
200-5320-50-02 Repairs & Maintenance 3,600.00 3,600.00 1,266.88 35.19 2,333.12
200-5330-50-02 Copier Expense 1,400.00 1,400.00 1,289.77 175.31 92.13 110.23
200-5340-50-02 Building Repairs 5,000.00 5,000.00 2,820.04 56.40 2,179.96
200-5350-50-02 Vehicle Expense 18,000.00 18,000.00 22,514.45 1,333.42 125.08 - 4,514.45
200-5352-50-02 Fuel 14,450.00 14,450.00 17,431.09 1,847.20 120.63 - 2,981.09
200-5353-50-02 Oil/Grease/Inspections 1,000.00 1,000.00 993.52 143.41 99.35 6.48
Item 5b
40
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-5400-50-02 Uniform Expense 17,300.00 17,300.00 12,632.45 369.90 73.02 4,667.55
200-5415-50-02 Tuition Reimbursement 9,200.00 9,200.00 1,475.95 16.04 7,724.05
200-5419-50-02 IT Licenses 18,000.00 18,000.00 12,500.00 2,000.00 69.44 3,500.00
200-5430-50-02 Legal Fees 1,000.00 1,000.00 969.00 96.90 31.00
200-5475-50-02 Credit Card Fees 32,000.00 32,000.00 54,973.57 6,494.09 171.79 - 22,973.57
200-5480-50-02 Contracted Services 50,000.00 50,000.00 62,397.91 6,960.48 75.00 124.80 - 12,472.91
200-5520-50-02 Telephones 7,565.00 7,565.00 5,671.21 560.36 74.97 1,893.79
200-5521-50-02 Cell Phone Expense 2,550.00 2,550.00 2,550.00
200-5524-50-02 Gas 1,000.00 1,000.00 723.30 72.33 276.70
200-5525-50-02 Electricity 185,280.00 185,280.00 169,079.63 23,693.90 91.26 16,200.37
200-5526-50-02 Data Network 4,320.00 4,320.00 2,170.96 365.95 50.25 2,149.04
200-5530-50-02 Travel 2,300.00 2,300.00 1,945.30 84.58 354.70
200-5533-50-02 Mileage Expense 1,000.00 1,000.00 1,000.00
200-5536-50-02 Training/Seminars 16,200.00 16,200.00 8,697.06 115.00 53.69 7,502.94
200-5540-50-02 Water Testing 4,000.00 4,000.00 1,254.69 31.37 2,745.31
200-5545-50-02 Meter Purchases 445,987.00 445,987.00 252,762.24 67,555.00 8,900.00 56.68 184,324.76
200-5550-50-02 Water Purchases 2,748,305.00 953,054.00 3,701,359.00 2,833,327.66 283,333.00 76.55 868,031.34
200-5620-50-02 Tools & Equipment 10,000.00 10,000.00 12,736.02 181.64 127.36 - 2,736.02
200-5630-50-02 Safety Equipment 10,000.00 10,000.00 6,617.64 349.99 66.18 3,382.36
200-5640-50-02 Signs & Hardware 1,612.00 1,612.00 834.85 51.79 777.15
200-5650-50-02 Maintenance Materials 15,000.00 15,000.00 1,022.09 6.81 13,977.91
200-5660-50-02 Chemical Supplies 10,000.00 10,000.00 5,108.94 646.81 51.09 4,891.06
200-5670-50-02 System Improvements 78,950.00 78,950.00 112,665.50 10,727.33 142.71 - 33,715.50
200-6160-50-02 Capital Expense-Vehicles 77,000.00 77,000.00 73,859.96 24,720.00 95.92 3,140.04
200-7143-50-02 Transfer to Internal Serv. Fd 2,160.00 2,160.00 540.00 25.00 1,620.00
200-7146-50-02 Transfer to CIP 250,000.00 250,000.00 208,333.30 20,833.33 83.33 41,666.70
200-5110-50-03 Salaries & Wages 248,390.00 8,795.68 257,185.68 175,460.54 16,495.58 68.22 81,725.14
200-5115-50-03 Salaries - Overtime 11,329.00 11,329.00 10,226.66 329.50 90.27 1,102.34
200-5140-50-03 Salaries - Longevity Pay 1,295.00 1,295.00 985.00 76.06 310.00
200-5145-50-03 Social Security Expense 16,199.00 16,199.00 10,625.98 950.48 65.60 5,573.02
200-5150-50-03 Medicare Expense 3,788.00 3,788.00 2,485.11 222.29 65.61 1,302.89
200-5155-50-03 SUTA Expense 1,197.00 1,197.00 699.53 58.44 497.47
200-5160-50-03 Health/Dental Insurance 43,829.00 43,829.00 34,233.57 3,461.22 78.11 9,595.43
200-5165-50-03 Dental Insurance 2,685.00 2,685.00 1,663.83 170.74 61.97 1,021.17
200-5170-50-03 Life Insurance 476.00 476.00 433.51 46.90 91.07 42.49
200-5175-50-03 Liability (TML)/Workers' Comp 5,283.00 5,283.00 11,290.99 911.64 213.72 - 6,007.99
200-5180-50-03 TMRS Expense 35,107.00 35,107.00 24,767.24 2,283.39 70.55 10,339.76
200-5185-50-03 Long/Short Term Disability 471.00 471.00 262.32 31.02 55.69 208.68
200-5186-50-03 WELLE-Wellness Prog Reimb-Empl 2,550.00 2,550.00 1,141.60 139.16 44.77 1,408.40
200-5191-50-03 Hiring Cost 300.00 300.00 300.00
200-5210-50-03 Supplies 3,550.00 3,550.00 587.56 33.66 16.55 2,962.44
200-5212-50-03 Building Supplies 600.00 600.00 782.63 54.90 130.44 - 182.63
200-5220-50-03 Office Equipment 3,500.00 3,500.00 3,951.04 112.89 - 451.04
Item 5b
41
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-5230-50-03 Dues,Fees,& Subscriptions 1,500.00 1,500.00 15.00 1.00 1,485.00
200-5280-50-03 Printing and Reproduction 270.60 - 270.60
200-5310-50-03 Rental Expense 500.00 500.00 1,350.00 270.00 - 850.00
200-5320-50-03 Repairs & Maintenance 3,400.00 3,400.00 2,067.01 1,380.13 60.79 1,332.99
200-5335-50-03 Radio/Video Repairs 500.00 500.00 500.00
200-5340-50-03 Building Repairs 1,000.00 1,000.00 185.69 185.69 18.57 814.31
200-5350-50-03 Vehicle Expense 8,200.00 8,200.00 14,282.29 302.19 174.17 - 6,082.29
200-5352-50-03 Fuel 3,300.00 3,300.00 6,349.96 601.79 192.42 - 3,049.96
200-5353-50-03 Oil/Grease/Inspections 300.00 300.00 289.00 77.54 96.33 11.00
200-5400-50-03 Uniform Expense 7,300.00 7,300.00 5,053.50 69.23 2,246.50
200-5418-50-03 IT Fees 10,000.00 10,000.00 10,000.00
200-5419-50-03 IT Licenses 14,000.00 14,000.00 12,983.00 92.74 1,017.00
200-5430-50-03 Legal Fees 500.00 500.00 500.00
200-5480-50-03 Contracted Services 57,320.00 - 15,145.00 42,175.00 20,732.35 49.16 21,442.65
200-5520-50-03 Telephones 2,115.00 2,115.00 981.56 102.11 46.41 1,133.44
200-5521-50-03 Cell Phone Expense 1,700.00 1,700.00 1,700.00
200-5525-50-03 Electricity 50,000.00 - 5,000.00 45,000.00 37,360.05 5,023.44 83.02 7,639.95
200-5530-50-03 Travel 1,100.00 1,100.00 1,100.00
200-5533-50-03 Mileage Expense 500.00 500.00 500.00
200-5536-50-03 Training/Seminars 9,800.00 - 8,000.00 1,800.00 1,093.29 235.00 60.74 706.71
200-5560-50-03 Sewer Management Fees 1,770,668.00 116,000.00 1,886,668.00 1,654,369.82 172,684.57 87.69 232,298.18
200-5620-50-03 Tools & Equipment 8,200.00 8,200.00 4,622.13 56.37 3,577.87
200-5630-50-03 Safety Equipment 5,000.00 5,000.00 3,080.11 61.60 1,919.89
200-5640-50-03 Signs & Hardware 250.00 250.00 1,032.00 412.80 - 782.00
200-5650-50-03 Maintenance Materials 1,000.00 1,000.00 3,118.09 311.81 - 2,118.09
200-5660-50-03 Chemical Supplies 1,000.00 1,000.00 5,912.86 1,464.44 591.29 - 4,912.86
200-5670-50-03 System Improvements 12,000.00 12,000.00 24,706.42 261.55 205.89 - 12,706.42
200-5680-50-03 Lift Station Expense 30,000.00 30,000.00 27,402.00 3,457.10 91.34 2,598.00
200-6140-50-03 Capital Expense-Equipment 28,145.00 28,145.00 21,367.00 450.00 6,775.00 75.92 3.00
200-6160-50-03 Capital Expense-Vehicles 61,000.00 61,000.00 59,349.99 - 24,720.00 97.30 1,650.01
200-7146-50-03 Transfer to CIP Fund 150,000.00 150,000.00 125,000.00 12,500.00 83.33 25,000.00
300-4105-10-00 Property Taxes -Delinquent - 73,828.00 - 73,828.00 - 315,602.31 - 113.72 427.48 241,774.31
300-4110-10-00 Property Taxes -Current - 4,086,721.00 - 4,086,721.00 - 4,013,578.98 - 11,288.27 98.21 - 73,142.02
300-4115-10-00 Taxes -Penalties - 21,439.00 - 21,439.00 - 82,194.64 - 1,215.31 383.39 60,755.64
300-4610-10-00 Interest Income - 18,000.00 - 18,000.00 - 22,458.21 - 1,496.36 124.77 4,458.21
300-5410-10-00 Professional Services 3,400.00 1,600.00 - 3,400.00
300-6186-10-00 2013 GO Ref Bond 286,200.00 - 131,200.00 155,000.00 155,000.00
300-6189-10-00 2012 GO TX Bond Payment 282,263.00 - 107,263.00 175,000.00 175,000.00 100.00
300-6191-10-00 2010 Tax Note Payment 368,376.00 - 3,376.00 365,000.00 365,000.00 100.00
300-6192-10-00 2011 Ref Bond Pmt 118,541.00 - 3,491.00 115,050.00 115,050.00 100.00
300-6199-10-00 2008 Bond Payment 572,175.00 - 41,175.00 531,000.00 531,000.00 100.00
300-6200-10-00 Bond Administrative Fees 21,000.00 21,000.00 11,900.00 56.67 9,100.00
300-6201-10-00 2014 GO Debt payment 372,750.00 - 117,750.00 255,000.00 255,000.00
Item 5b
42
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
300-6203-10-00 2015 GO Debt Payment 659,374.00 - 614,374.00 45,000.00 45,000.00 100.00
300-6204-10-00 2015 CO Debt Payment 374,800.00 - 314,800.00 60,000.00 60,000.00 100.00
300-6205-10-00 2016 GO Debt Payment 598,848.00 - 191,948.00 406,900.00 406,900.00 100.00
300-6206-10-00 2016 CO Debt Payment 528,483.00 - 273,483.00 255,000.00 255,000.00 100.00
300-6299-10-00 Bond Interest Expense 1,798,860.00 1,798,860.00 911,183.20 50.65 887,676.80
400-4100-10-00 Charges for Services - 20,000.00 - 20,000.00 - 6,030.00 30.15 - 13,970.00
400-4610-10-00 Interest Earned - 700.00 - 700.00 - 640.07 - 42.82 91.44 - 59.93
400-4995-10-00 Transfer In - 2,400.00 - 2,400.00 - 600.00 25.00 - 1,800.00
400-5160-10-00 MERP Expense - GF 40,000.00 40,000.00 22,468.41 56.17 17,531.59
410-4100-10-99 Charges for Services - 500,781.00 - 500,781.00 - 417,317.40 - 41,731.74 83.33 - 83,463.60
410-4610-10-99 Interest - 10,966.42 - 661.47 10,966.42
410-4910-10-99 Other Reimbursements - 18,000.00 - 18,000.00 - 1,663.75 9.24 - 16,336.25
410-6125-10-02 Capital-Equipment (Technology) 2,250.00 2,250.00 2,736.16 121.61 - 486.16
410-6125-10-03 Capital-Equipment (Technology) 1,400.00 1,400.00 1,262.01 90.14 137.99
410-6125-10-04 Capital-Equipment (Technology) 1,400.00 1,400.00 1,457.75 104.13 - 57.75
410-6125-10-05 Capital-Equipment (Technology) 5,000.00 5,000.00 1,769.39 35.39 3,230.61
410-6125-10-07 Capital-Equipment (Technology) 1,400.00 1,400.00 1,400.00
410-6125-20-01 Capital-Equipment (Technology) 3,950.00 3,950.00 7,754.78 196.32 - 3,804.78
410-6160-20-01 Capital-Vehicles 178,850.00 178,850.00 178,849.50 0.50 100.00
410-6125-20-05 Capital-Equipment (Technology) 1,700.00 1,700.00 749.69 44.10 950.31
410-6125-30-01 Capital-Equipment (Technology) 3,400.00 3,400.00 2,998.76 88.20 401.24
410-6160-30-01 Capital-Vehicles 94,818.00 94,818.00 79,337.82 83.67 15,480.18
410-6125-30-05 Capital-Equipment (Technology) 850.00 850.00 850.00
410-6125-40-01 Capital-Equipment (Technology) 3,100.00 3,100.00 3,395.61 109.54 - 295.61
410-6125-50-02 Capital-Equipment (Technology) 3,650.00 3,650.00 3,468.18 95.02 181.82
410-6125-50-03 Capital-Equipment (Technology) 850.00 850.00 749.69 88.20 100.31
410-6125-60-01 Capital-Equipment(Technology) 1,400.00 1,400.00 1,457.75 104.13 - 57.75
410-6160-60-02 Capital-vehicles 25,710.00 25,710.00 25,870.00 100.62 - 160.00
450-4001-98-02 Storm Drainage Utility Fee - 344,725.00 - 344,725.00 - 286,829.76 - 30,075.88 83.21 - 57,895.24
450-4610-98-02 Interest Storm Utility - 900.00 - 900.00 - 2,859.04 - 318.97 317.67 1,959.04
450-4611-98-02 Interest - 2016 CO Proceeds - 9,008.96 - 1,030.31 9,008.96
450-4612-98-02 Interest - 2017 CO Proceeds - 1,195.49 - 1,195.49 1,195.49
450-5110-98-02 Salaries 106,743.00 2,706.07 109,449.07 83,048.10 8,435.05 75.88 26,400.97
450-5115-98-02 Salaries-Overtime 3,004.00 3,004.00 866.50 223.72 28.85 2,137.50
450-5140-98-02 Salaries-Longevity Pay 60.00 60.00 60.00
450-5145-98-02 Social Security Expense 6,664.00 6,664.00 5,052.77 529.30 75.82 1,611.23
450-5150-98-02 Medicare Expense 1,559.00 1,559.00 1,181.69 123.79 75.80 377.31
450-5155-98-02 SUTA Expense 342.00 342.00 252.94 73.96 89.06
450-5160-98-02 Health Insurance 12,200.00 12,200.00 5,026.82 458.00 41.20 7,173.18
450-5165-98-02 Dental Expense 865.00 865.00 306.21 32.82 35.40 558.79
450-5170-98-02 Life Ins/AD&D 184.00 184.00 161.53 18.76 87.79 22.47
450-5175-98-02 Liability (TML) Workers Comp 3,119.00 3,119.00 3,658.28 397.70 117.29 - 539.28
450-5180-98-02 TMRS Expense 14,431.00 14,431.00 11,034.98 1,165.47 76.47 3,396.02
Item 5b
43
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
450-5185-98-02 Long/Short Term Disability 192.00 192.00 146.19 15.76 76.14 45.81
450-5186-98-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 75.00 12.50 525.00
450-5210-98-02 Office Supplies 400.00 400.00 41.56 10.39 358.44
450-5220-98-02 Office Equipment 1,500.00 1,500.00 1,504.45 1,504.45 1,300.83 100.30 - 1,305.28
450-5230-98-02 Dues, Fees, & Subscriptions 4,600.00 4,600.00 310.29 6.75 4,289.71
450-5240-98-02 Postage and Delivery 49.15 13.18 - 49.15
450-5310-98-02 Rental Expense 2,500.00 2,500.00 2,500.00
450-5320-98-02 Repairs & Maiantenance 800.00 800.00 800.00
450-5340-98-02 Building Repairs 500.00 500.00 500.00
450-5350-98-02 Vehicle Expense 1,500.00 1,500.00 37.78 2.52 1,462.22
450-5352-98-02 Fuel 2,000.00 2,000.00 44.75 23.88 2.24 1,955.25
450-5353-98-02 Oil/Grease/Inspections 100.00 100.00 182.10 150.67 182.10 - 82.10
450-5400-98-02 Uniforms 1,500.00 1,500.00 450.88 30.06 1,049.12
450-5410-98-02 Professional Services-Storm Dr 2,500.00 2,500.00 1,000.00 40.00 1,500.00
450-5480-98-02 Contract Services 20.00 - 20.00
450-5520-98-02 Telephones 852.00 852.00 864.21 82.74 101.43 - 12.21
450-5526-98-02 Data Network 500.00 500.00 500.00
450-5530-98-02 Travel/Lodging/Meals Expense 1,050.00 1,050.00 1,050.00
450-5533-98-02 Mileage Expense 78.86 - 78.86
450-5536-98-02 Training/Seminars 2,130.00 2,130.00 326.61 300.00 15.33 1,803.39
450-5620-98-02 Toosl & Equipment 2,200.00 - 2,000.00 200.00 200.00
450-5630-98-02 Safety Equipment 1,700.00 1,700.00 109.99 6.47 1,590.01
450-5640-98-02 Signs & Hardware 600.00 600.00 600.00
450-5650-98-02 Maintenance Materials 4,000.00 4,000.00 185.73 4.64 3,814.27
450-6193-98-02 2012 CO Bond Payment 49,000.50 49,000.50 105,000.00 214.28 - 55,999.50
450-6200-98-02 Bond Issuance Cost 15,763.55 15,763.55 - 15,763.55
450-6205-98-02 2016 CO Bond Payment 92,148.00 - 47,148.00 45,000.00 45,000.00 100.00
450-6299-98-02 Bond Interest Expense 73,710.50 73,710.50 29,257.58 39.69 44,452.92
450-7142-98-02 Transfer to W/S 75,563.00 - 75,563.00
450-7143-98-02 Transfer to Internal Serv. Fd 240.00 240.00 60.00 25.00 180.00
450-7144-98-02 Transfer to Capital Proj Fund 32,400.00 32,400.00 32,400.00 100.00
450-7147-98-02 Transfer to GF 18,366.00 18,366.00 15,305.00 1,530.50 83.33 3,061.00
560-4721-10-00 Prosper Christmas Donations - 12,000.00 - 12,000.00 - 13,706.16 114.22 1,706.16
560-4995-10-00 Transfer In 2,584.00 - 2,584.00
560-5202-10-00 Prosper Christmas Expense 40,000.00 40,000.00 27,476.40 104.97 5,350.00 68.69 7,173.60
570-4537-10-00 Court Technology Revenue - 9,000.00 - 9,000.00 - 7,278.75 - 532.49 80.88 - 1,721.25
570-4610-10-00 Interest - 20.58 - 2.14 20.58
570-4995-10-00 Transfer In 34.00 - 34.00
570-5203-10-00 Court Technology Expense 18,000.00 18,000.00 18,000.00
570-7144-10-00 Transfer Out 7.33 - 7.33
580-4536-10-00 Court Security Revenue - 7,000.00 - 7,000.00 - 5,459.06 - 399.37 77.99 - 1,540.94
580-4610-10-00 Interest - 100.74 - 10.70 100.74
580-5110-10-00 Salaries & Wages Payable 6,510.00 3,776.63 10,286.63 3,682.40 305.97 35.80 6,604.23
Item 5b
44
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
580-5145-10-00 Social Security Expense 404.00 404.00 228.31 18.97 56.51 175.69
580-5150-10-00 Medicare Expense 94.00 94.00 53.40 4.44 56.81 40.60
580-5155-10-00 SUTA expense 171.00 171.00 35.55 20.79 135.45
580-5175-10-00 Workers Comp 131.46 10.92 - 131.46
580-5204-10-00 Court Security Expense 1,000.00 6,872.00 7,872.00 7,806.84 86.39 99.17 65.16
580-5212-10-00 Building Supplies 6.99 - 6.99
580-7144-10-00 Transfer Out 136.00 - 136.00
590-4995-10-00 Transfer In - 885,347.39 885,347.39
590-7144-10-00 Transfer Out 45,096.55 45,096.55 46,072.56 102.16 - 976.01
610-4045-60-00 Park Dedication-Fees - 100,000.00 - 100,000.00 - 488,779.40 488.78 388,779.40
610-4610-60-00 Interest Income - 7,000.00 - 7,000.00 - 8,768.15 - 727.84 125.26 1,768.15
610-6610-60-00 Frontier North Field Imp 534,590.00 534,590.00 30,727.70 397,607.30 5.75 106,255.00
620-4055-60-00 Park Improvement - 100,000.00 - 100,000.00 - 207,836.74 207.84 107,836.74
620-4530-60-00 Contributions - 25,365.00 - 25,365.00 25,365.00
620-4610-60-00 Interest Income - 3,800.00 - 3,800.00 - 6,457.30 - 445.27 169.93 2,657.30
620-5430-60-00 Legal Fees - TPWD Grant 475.00 - 475.00
620-6610-60-00 Frontier North Field Imprvmnts 914,260.00 914,260.00 110,275.38 803,984.69 12.06 - 0.07
620-6610-60-00 Preston Lakes Playground 90,000.00 90,000.00 81,826.60 90.92 8,173.40
630-4015-50-00 Impact Fees - 3,200,000.00 - 3,200,000.00 - 2,706,194.00 - 229,989.00 84.57 - 493,806.00
630-4615-50-00 Interest - 29,700.00 - 29,700.00 - 24,930.43 - 1,836.74 83.94 - 4,769.57
630-5410-50-00 Impact Fee Study 13,457.00 13,457.00 13,456.69 100.00 0.31
630-5489-50-00 Developer Agreement TVG 975,000.00 975,000.00 1,111,818.20 114.03 - 136,818.20
630-5489-50-00 Developer Agrmt Prsp Prtnrs 195,000.00 195,000.00 195,000.00
630-5489-50-00 Developer Agreement Doe Crk 532,586.00 180,874.00 713,460.00 713,457.24 100.00 2.76
630-5489-50-00 Dev Bloomfield (Prsper Lakes) 251,000.00 251,000.00 50,700.00 20.20 200,300.00
630-6610-50-00 Prosper Trail EST 818,669.00 818,669.00 631,869.33 8,564.33 186,800.00 77.18 - 0.33
630-6610-50-00 Lower Pressure Plane Pump Sta. 1,726,000.00 - 1,726,000.00
630-6610-50-00 County Line Elevated Storage 337,500.00 228,200.00 565,700.00 1,186.42 1,186.42 324,063.58 0.21 240,450.00
630-6610-50-00 24 WL Conn. Cnty Line EST/DNT 70,775.00 759,075.00 829,850.00 12,337.36 12,337.36 784,662.64 1.49 32,850.00
630-6610-50-00 Custer Road Pump Station Expan 134,100.00 134,100.00 868.24 868.24 133,231.76 0.65
630-6610-50-00 42" Lovers Lane Trnsmn Line 925,590.00 925,590.00 892,228.78 5,089.05 96.40 28,272.17
630-7144-50-00 Transfer to Capital Proj Fund 11,334.98 - 11,334.98
640-4020-50-00 Impact Fees - 600,000.00 - 600,000.00 - 372,736.25 - 41,423.00 62.12 - 227,263.75
640-4620-50-00 Interest - 7,800.00 - 7,800.00 - 9,936.44 - 719.28 127.39 2,136.44
640-4905-50-00 Equity Fee - 72,500.00 - 12,500.00 72,500.00
640-5410-50-00 Impact Fee Study 22,541.00 22,541.00 22,541.03 100.00 - 0.03
640-5410-50-00 LaCima Impct Fee Reimburse 5,000.00 5,000.00 5,000.00
640-5489-50-00 Developer Agrmt TVG 170,750.00 170,750.00 132,819.12 77.79 37,930.88
640-5489-50-00 Developer Agrmt Propser Prtnrs 34,150.00 34,150.00 34,150.00
640-5489-50-00 Developer Agrmt Frontier Est. 71,300.00 71,300.00 10,928.00 15.33 60,372.00
640-5489-50-00 Brookhollow Dev Reimb 1,366.01 - 1,366.01
640-6610-50-00 Public Works Interceptor 1,070,124.00 1,070,124.00 521,727.02 201,239.31 376,171.49 48.75 172,225.49
640-6610-50-00 LaCima #2 Interceptor 465,000.00 - 245,000.00 220,000.00 220,000.00
Item 5b
45
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
660-4040-50-00 East Thoroughfare Impact Fees - 4,000,000.00 - 4,000,000.00 359,267.16 - 84,036.57 - 8.98 - 4,359,267.16
660-4610-50-00 Interest - 32,560.00 - 32,560.00 - 31,404.94 - 2,172.83 96.45 - 1,155.06
660-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,460.61 99.99 0.39
660-5489-50-00 Developer Agrmnt Lakes/LaCima 300,000.00 300,000.00 300,000.00
660-6410-50-00 Land Acq. First (DNT-Clmn) 350,000.00 350,000.00 193,883.17 55.40 156,116.83
660-6610-50-00 Frontier Pkwy BNSF Overpass 2,340,000.00 2,340,000.00 2,340,000.00
660-6610-50-00 Prosper Trail (Kroger to Coit) 3,000,000.00 3,000,000.00 3,000,000.00
660-6610-50-00 Custer Turn Lane @Prosper Tr 100,000.00 100,000.00 100,000.00
660-6610-50-00 Prosper Trail (Coit - Custer) 540,000.00 70,000.00 610,000.00 121,454.52 40,410.75 488,545.48 19.91
660-6610-50-00 Coit Road (First - Frontier) 770,000.00 - 70,000.00 700,000.00 251,496.00 44,124.00 438,404.00 35.93 10,100.00
660-7144-50-00 Transfer to Capital Proj Fund 55,422.50 55,422.50 92,116.50 166.21 - 36,694.00
670-4530-10-00 Police Donation Inc - 12,000.00 - 12,000.00 - 13,590.00 - 1,180.00 113.25 1,590.00
670-4531-10-00 Fire Donations - 8,400.00 - 8,400.00 - 11,281.00 - 1,114.00 134.30 2,881.00
670-4535-10-00 Child Safety Inc - 8,000.00 - 8,000.00 - 6,237.22 77.97 - 1,762.78
670-4538-10-00 Donations - ITTCC - 1,000.00 1,000.00
670-4550-10-00 LEOSE Revenue - 2,398.43 2,398.43
670-4610-10-00 Interest Income - 8,000.00 - 8,000.00 - 794.88 - 111.32 9.94 - 7,205.12
670-4916-10-00 Cash Seizure Forfeit-PD - 3,813.50 3,813.50
670-4995-10-00 Transfer In - 1,119.34 1,119.34
670-5201-10-00 LEOSE Expenditures 2,645.00 500.00 - 2,645.00
670-5205-10-00 Police Donation Exp 10,000.00 10,000.00 5,836.25 58.36 4,163.75
670-5206-10-00 Fire Dept Donation Exp 2,430.71 - 2,430.71
670-5208-10-00 Child Safety Expense 10,000.00 10,000.00 1,148.26 11.48 8,851.74
670-5212-10-00 Tree Mitigation Expense 14,000.00 14,000.00 14,000.00
670-5292-10-00 PD Seizure Expense 5,000.00 5,000.00 782.75 - 31.90 15.66 4,217.25
670-5293-10-00 ITTCC - Donations Expense 1,000.00 - 1,000.00
670-7144-10-00 Transfer Out 882,729.39 - 882,729.39
680-4041-50-00 W Thoroughfare Impact Fees - 1,200,000.00 - 1,200,000.00 - 3,104,724.33 - 119,855.00 258.73 1,904,724.33
680-4610-50-00 Interest - 12,870.00 - 12,870.00 - 3,557.10 - 329.67 27.64 - 9,312.90
680-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,460.61 99.99 0.39
680-5489-50-00 Developer Agrmnt TVG 500,000.00 500,000.00 500,000.00
680-5489-50-00 Development Agrmnt Parks/Legac 100,000.00 100,000.00 204,985.00 204.99 - 104,985.00
680-5489-50-00 TVG West Propser Rds Impact Fe 1,918,075.85 - 1,918,075.85
680-6110-50-00 First Street (DNT to Coleman) 98,200.00 98,200.00 98,200.00 100.00
680-6610-50-00 Cook Lane (First - End) 200,000.00 200,000.00 200,000.00
680-7144-50-00 Transfer to Capital Proj Fund 26,737.50 26,737.50 87,838.00 6,068.88 328.52 - 61,100.50
730-4610-10-00 Interest Income - 534.10 - 42.82 534.10
750-4530-10-00 Contributions - W Prosper Rd - 3,000,000.00 3,000,000.00
750-4610-10-00 Interest Income - 14,765.46 - 3,018.41 14,765.46
750-4611-10-00 Interest-2004 Bond - 2,000.00 - 2,000.00 - 1,715.72 - 192.85 85.79 - 284.28
750-4612-10-00 Interest-2006 Bond - 600.00 - 600.00 - 2,312.57 - 256.79 385.43 1,712.57
750-4613-10-00 Interest 2008 Bond - 7,500.00 - 7,500.00 - 571.67 - 73.84 7.62 - 6,928.33
750-4616-10-00 Interest 2012 GO Bond - 12,000.00 - 12,000.00 - 795.62 - 99.30 6.63 - 11,204.38
Item 5b
46
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
750-4618-10-00 Interest TXDOT Contributions - 12,883.67 - 3,088.41 12,883.67
750-4995-10-00 Transfer In - 1,665,000.00 - 2,274,268.00 - 3,939,268.00 - 18,630,727.82 - 8,930,242.40 472.95 14,691,459.82
750-4999-10-00 Bond Proceeds - 12,792,496.00 - 12,792,496.00 - 12,792,496.00
750-5405-10-00 Land Acq Svcs First St 3,750.88 - 3,750.88
750-5419-10-00 Windsong Ranch Fire Station 20,644.00 20,644.00 8,255.54 12,600.00 39.99 - 211.54
750-5419-10-00 Town Hall-Multipurpose Facilit 55,567.80 20,324.30 - 75,892.10
750-5419-10-00 Coleman-Prspr Trl to Prspr HS 22,662.00 22,662.00 22,662.50 - 0.50
750-5419-10-00 SH289 Median Lighting 6,590.00 6,590.00 6,590.40 - 0.40
750-5419-10-00 Seventh Street (Coleman-PISD) 200.00 200.00 200.00 100.00
750-5419-10-00 Prosper Trail (Kroger to Coit) 84,610.00 84,610.00 60,029.50 1,050.00 27,530.00 70.95 - 2,949.50
750-5419-10-00 First Street (DNT to Coleman) 174,412.00 174,412.00 26,262.50 148,148.99 15.06 0.51
750-5430-10-00 Legal Fees-First St (DNT-Clmn) 11,592.62 1,862.00 - 11,592.62
750-6160-10-00 Windsong FS Apparatus 340,002.00 340,002.00 83,182.94 262,981.50 24.47 - 6,162.44
750-6610-10-00 Windsong Ranch Fire Station 166,581.00 166,581.00 248,193.13 376.89 34,044.33 148.99 - 115,656.46
750-6610-10-00 Town Hall-Multipurpose Facil. 1,450,000.00 245,313.00 1,695,313.00 401,646.06 23,746.75 217,838.61 23.69 1,075,828.33
750-6610-10-00 Coleman-Prspr Trl to Prspr HS 23,500.00 23,500.00 20,892.00 8,796.99 88.90 - 6,188.99
750-6610-10-00 Decorative Monument Signs 5,542.72 - 5,542.72
750-6610-10-00 Downtown Enhancements 1,850,000.00 1,850,000.00 61,520.00 34,780.00 3.33 1,753,700.00
750-6610-10-00 West Prosper Rd Improvements 6,691,786.00 6,691,786.00 865,460.79 5,826,324.92 12.93 0.29
750-6610-10-00 Prosper Trail (Kroger to Coit) 975,000.00 975,000.00 975,000.00
750-6610-10-00 Old Town Streets 1,000,000.00 1,000,000.00 1,000,000.00
750-6610-10-00 Town Hall Infrastructure Imprv 1,275,000.00 32,800.00 1,307,800.00 287,150.00 987,850.00 21.96 32,800.00
750-6610-10-00 Town Hall Construction 10,000,000.00 1,176,691.00 11,176,691.00 6,801,235.58 12,796,455.42 60.85 - 8,421,000.00
750-6610-10-00 Frontier Park North 9,526,225.00 9,526,225.00 5,836,022.47 2,052,399.32 3,729,702.39 61.26 - 39,499.86
750-6610-10-00 Fishtrap Rd-Artesia to Custer 1,262,277.00 1,262,277.00 32,668.24 2.59 1,229,608.76
750-6610-10-00 First St-Townlake to Custer 670,000.00 - 670,000.00
750-6610-10-00 Church St-First to PISD 595,060.00 595,060.00 595,060.00 100.00
750-6610-10-00 Main Street (First-Broadway) 625,000.00 625,000.00 89,560.00 508,782.40 14.33 26,657.60
750-6610-10-00 Eighth Street (Church-PISD) 260,000.00 260,000.00 260,000.00
750-6610-10-00 Field Street (First-Broadway) 250,000.00 250,000.00 250,000.00
750-6610-10-00 Parvin Road (Good Hope-FM1385) 270,000.00 270,000.00 270,000.00
750-6610-10-00 Pasewark (Preston-Hickory) 400,000.00 400,000.00 400,000.00
750-6610-10-00 Parvin St (Broadway-Eighth) 515,000.00 515,000.00 388,979.50 126,020.50
750-6610-10-00 Sixth Street (Coleman-Church) 430,000.00 430,000.00 252,298.00 177,702.00
750-6610-10-00 Third Street (Church-Lane) 320,000.00 320,000.00 232,764.50 87,235.50
750-7147-10-00 Transfer to GF 45,000.00 45,000.00 45,000.00 100.00
760-4610-10-00 Interest Income - 37,200.00 - 37,200.00 - 16,133.79 - 1,745.14 43.37 - 21,066.21
760-4996-10-00 Transfers In - 90,974.98 90,974.98
760-4999-10-00 Bond Proceeds - 11,138,450.00 - 11,138,450.00 - 11,138,450.00
760-5419-10-00 Prosper Trail EST 34,930.00 34,930.00 25,280.16 9,650.00 72.37 - 0.16
760-5419-10-00 Lower Pressure Pln 42" Trns Ln 7,397.63 39,286.39 - 46,684.02
760-5430-10-00 Legal Fees Old Town Drainage 4,841.63 808.29 - 4,841.63
760-6610-10-00 Lower Pressure Pln 42" Trns Ln 22,960,919.00 22,960,919.00 22,960,919.00
Item 5b
47
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
760-6610-10-00 BNSF Railroad PRV's 115,096.00 115,096.00 118,997.00 1,541.16 22.25 103.39 - 3,923.25
760-6610-10-00 Hawk Ridge Drainage Improv 154,219.00 - 154,219.00
760-6610-10-00 Old Town Drainage 500,000.00 500,000.00 4,380.00 4,380.00 27,100.00 0.88 468,520.00
760-6610-10-00 Coleman Rd Drainage 282,500.00 282,500.00 3,350.00 279,150.00
760-6610-10-00 Old Town Drainage Land Acq 750,000.00 750,000.00 3,330.00 580.00 0.44 746,670.00
760-6610-10-00 Old Town Drainage Trunk Main 600,000.00 600,000.00 532,547.00 67,453.00 88.76
760-6610-10-00 Amberwood Farms 32,000.00 32,000.00 32,000.00
760-6610-10-00 Old Town Drng-First & Main 800,000.00 800,000.00 291,736.60 508,263.40
760-6610-10-00 Old Town Regional Retention 750,000.00 750,000.00 750,000.00
770-4610-10-00 Interest Income - 12,542.65 - 1,770.31 12,542.65
770-7144-10-00 Transfer to Capital Projects 265,252.91 265,252.91 1,887,247.92 112,276.41 711.49 - 1,621,995.01
771-4610-10-00 Interest Income - 46,410.78 - 3,335.71 46,410.78
771-6120-10-00 Non-Bond Capital Expenditures - 7,174.23 7,174.23
771-7144-10-00 Transfer to Capital Projects 58,687.01 58,687.01 3,274,242.03 1,418,736.17 5,579.16 - 3,215,555.02
772-4998-10-00 Other Sources - Debt Issuance - 10,575,000.00 - 10,575,000.00 10,575,000.00
772-4999-10-00 Bond Proceeds - 1,155,110.35 - 1,155,110.35 1,155,110.35
772-6200-10-00 Bond Issuance Cost 168,427.85 168,427.85 - 168,427.85
772-7144-10-00 Transfer to Capital Projects 7,169,966.29 7,169,966.29 - 7,169,966.29
780-4610-10-00 Interest Income - 7,237.37 - 979.91 7,237.37
780-7144-10-00 Transfer to Capital Projects 12,086.59 12,086.59 771,794.38 3,194.65 6,385.54 - 759,707.79
781-4610-10-00 Interest Income - 9,106.23 - 129.46 9,106.23
781-6120-10-00 Non-Bond Capital Expenditures - 21,999.95 21,999.95
781-7144-10-00 Transfer to Capital Projects 718,774.94 718,774.94 3,016,992.01 419.74 - 2,298,217.07
800-4120-65-00 Sales Taxes - 1,400,000.00 - 1,400,000.00 - 1,398,873.18 - 145,284.11 99.92 - 1,126.82
800-4610-65-00 Interest Income - 21,000.00 - 21,000.00 - 28,490.95 - 4,142.53 135.67 7,490.95
800-5110-65-00 Salaries & Wages 240,000.00 - 50,900.00 189,100.00 30,031.20 3,025.60 15.88 159,068.80
800-5115-65-00 Salaries - Overtime 500.00 500.00 500.00
800-5140-65-00 Salaries - Longevity Pay 645.00 645.00 645.00
800-5142-65-00 Car Allowance 6,000.00 6,000.00 6,000.00
800-5143-65-00 Cell Phone Allowance 3,300.00 3,300.00 3,300.00
800-5145-65-00 Social Security Expense 15,500.00 15,500.00 1,713.50 172.78 11.06 13,786.50
800-5150-65-00 Medicare Expense 3,600.00 3,600.00 400.74 40.41 11.13 3,199.26
800-5155-65-00 SUTA Expense 650.00 650.00 225.98 34.77 424.02
800-5160-65-00 Health/Dental Insurance 20,000.00 20,000.00 5,194.40 458.00 25.97 14,805.60
800-5165-65-00 Dental Insurance 1,300.00 1,300.00 324.60 32.46 24.97 975.40
800-5170-65-00 Life Insurance 500.00 500.00 87.80 9.38 17.56 412.20
800-5175-65-00 Liability (TML)/Workers' Comp 550.00 550.00 30.02 3.02 5.46 519.98
800-5180-65-00 TMRS Expense 31,000.00 31,000.00 3,957.45 407.25 12.77 27,042.55
800-5185-65-00 Long/Short Term Disability 500.00 500.00 54.25 5.74 10.85 445.75
800-5186-65-00 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 1,800.00
800-5189-65-00 Administrative Fees 15,000.00 15,000.00 12,500.00 1,250.00 83.33 2,500.00
800-5210-65-00 Supplies 2,500.00 2,500.00 332.22 13.29 2,167.78
800-5212-65-00 Building Supplies 500.00 500.00 65.90 13.18 434.10
Item 5b
48
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
800-5220-65-00 Office Equipment 2,500.00 20,000.00 22,500.00 10,625.26 69.23 47.22 11,874.74
800-5230-65-00 Dues,Fees,& Subscriptions 7,200.00 20,000.00 27,200.00 24,759.08 334.00 91.03 2,440.92
800-5240-65-00 Postage and Delivery 1,000.00 1,000.00 332.65 168.24 33.27 667.35
800-5265-65-00 Promotional Expense 45,000.00 45,000.00 11,384.00 350.00 25.30 33,616.00
800-5280-65-00 Printing and Reproduction 2,500.00 2,900.00 5,400.00 5,340.13 98.89 59.87
800-5310-65-00 Rental Expense 47,500.00 47,500.00 46,292.33 4,070.30 97.46 1,207.67
800-5330-65-00 Copier Expense 5,500.00 5,500.00 2,740.26 300.27 49.82 2,759.74
800-5340-65-00 Building Repairs 500.00 500.00 157.35 31.47 342.65
800-5410-65-00 Professional Services 70,000.00 8,000.00 78,000.00 77,328.33 918.32 99.14 671.67
800-5412-65-00 Audit Fees 1,750.00 1,750.00 1,500.00 85.71 250.00
800-5430-65-00 Legal Fees 15,000.00 15,000.00 1,173.75 7.83 13,826.25
800-5520-65-00 Telephones 4,200.00 4,200.00 2,921.60 335.41 69.56 1,278.40
800-5523-65-00 Water 500.00 500.00 264.76 26.24 52.95 235.24
800-5524-65-00 Gas 400.00 400.00 227.47 14.06 56.87 172.53
800-5525-65-00 Electricity 2,100.00 2,100.00 933.13 119.78 44.44 1,166.87
800-5526-65-00 Data Network 500.00 - 500.00
800-5530-65-00 Travel 15,000.00 15,000.00 15,000.00
800-5531-65-00 Prospect Mtgs/Business Meals 2,000.00 2,000.00 403.49 42.94 20.18 1,596.51
800-5533-65-00 Mileage Expense 1,500.00 1,500.00 1,500.00
800-5536-65-00 Training/Seminars 7,500.00 7,500.00 7,500.00
Item 5b
Page 1 of 2
To: Mayor and Town Council
From: Terrence S. Welch, Town Attorney
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon an amendment to an Interlocal Agreement regarding certain property in
the City of Aubrey’s extraterritorial jurisdiction and authorize the Town Manager to substitute
relevant pages into the previously approved Interlocal Agreement.
Description of Agenda Item:
On July 25, 2017, the Town Council authorized the Town Manager to execute, among other
documents, an Interlocal Agreement between the Town of Prosper and the City of Aubrey for the
Allocation of Extraterritorial Jurisdiction (ETJ), Request for Inclusion in Aubrey’s ETJ by
Sandbrock Investments, Inc., and Development Agreement between the Town of Prosper and
Horizon/Deer Creek Development Corporation (“Interlocal Agreement”). While the developer
parties to the Interlocal Agreement executed it, the City of Aubrey had one minor suggested
change that was acceptable to all parties. Specifically, Aubrey suggested that Section 3.3 be
amended to read as follows (the additional language is underscored):
Prosper’s Release of ETJ. Prosper agrees that, upon the Effective Date of this
Agreement, concurrent with the adoption of a Town Resolution authorizing the execution
of this Agreement, the Prosper ETJ Tract is released from Prosper’s ETJ, thereby reducing
Prosper’s ETJ. The Municipalities acknowledge that the remainder of the adjacent land
owned by Owner, consisting of approximately 2,422 acres and described in Exhibit “B,” is
within Aubrey’s ETJ. The Municipalities intend that the approximate 18.256 acre tract
shall become part of Aubrey's ETJ. Notwithstanding any matter in this Agreement, this
Agreement shall not affect or otherwise change any Prosper corporate limits or Prosper
ETJ except as specifically set forth herein. This Agreement shall not inure to the benefit
of any party not a signatory to this Agreement.
The purpose of this agenda item is to make the Town Council aware of the minor revision
suggested by Aubrey, seek the Town Council’s approval of the revised language, and rather than
requiring the Town to execute new documents, authorize the inclusion of the new page(s) in the
previously-executed Interlocal Agreement.
Prosper is a place where everyone matters.
TOWN COUNCIL
Item 5c
Page 2 of 2
Budget Impact:
In accordance with the Town Council’s previous approval of the ETJ-related agreements, the
developer has paid the Town a transaction fee of $100,000.00 and $4,000.00 for associated
attorney’s fees.
Legal Obligations and Review:
Town Attorney Terrence S. Welch of Brown & Hofmeister, L.L.P., drafted the proposed
documentation.
Attached Documents:
1. Interlocal Agreement Between the Town of Prosper and the City of Aubrey for the Allocation
of Extraterritorial Jurisdiction (ETJ), Request for Inclusion in Aubrey’s ETJ by Sandbrock
Investments, Inc., and Development Agreement Between the Town of Prosper and
Horizon/Deer Creek Development Corporation.
Town Staff Recommendation:
Town staff recommends the Town Council approve the proposed amendment and authorize the
Town Manager to substitute relevant pages into the previously approved Interlocal Agreement.
Proposed Motion:
I move to approve an amendment to an Interlocal Agreement regarding certain property in the
City of Aubrey’s extraterritorial jurisdiction and authorize the Town Manager to substitute relevant
pages into the previously approved Interlocal Agreement.
Item 5c
INTERLOCAL AGREEMENT FOR ETJ ALLOCATION, REQUEST FOR INCLUSION IN AUBREY’S ETJ, AND
DEVELOPMENT AGREEMENT—Page 1 TM 88975
After Recording Return to:
Town Secretary
Town of Prosper, Texas
P.O. Box 307
Prosper, Texas 75078
INTERLOCAL AGREEMENT BETWEEN THE TOWN OF PROSPER AND THE CITY
OF AUBREY FOR THE ALLOCATION OF EXTRATERRITORIAL JURISDICTION
(ETJ), REQUEST FOR INCLUSION IN AUBREY’S ETJ BY SANDBROCK
INVESTMENTS, INC., AND DEVELOPMENT AGREEMENT BETWEEN THE TOWN
OF PROSPER AND HORIZON/DEER CREEK DEVELOPMENT CORPORATION
THIS INTERLOCAL AGREEMENT BETWEEN THE TOWN OF PROSPER AND
THE CITY OF AUBREY FOR THE ALLOCATION OF EXTRATERRITORIAL
JURISDICTION (ETJ), REQUEST FOR INCLUSION IN AUBREY’S ETJ BY
SANDBROCK INVESTMENTS, INC., AND DEVELOPMENT AGREEMENT BETWEEN
THE TOWN OF PROSPER AND HORIZON/DEER CREEK DEVELOPMENT
CORPORATION (“Agreement”) is entered into to be effective on the date that the last
approving Party executes the Agreement (1) under and in accordance with the provisions
of the Interlocal Cooperation Act, Chapter 791, Texas Government Code, by and between
the TOWN OF PROSPER, TEXAS, a home-rule municipality (“Prosper”), and the CITY
OF AUBREY, TEXAS (“Aubrey”), a general law municipality, (2) a request for inclusion
by SANDBROCK INVESTMENTS, INC. (“Owner”), for property it owns, described herein,
to be included in the extraterritorial jurisdiction of Aubrey concurrent with the allocation of
ETJ between Prosper and Aubrey, pursuant to Section 42.022 of the Texas Local
Government Code, and (3) under and in accordance with the provisions of Section
212.172 of the Texas Local Government Code, by and between Prosper and
Horizon/Deer Creek Development Corporation, a Texas corporation (‘Developer”).
Prosper and Aubrey are sometimes collectively referred to as “the Municipalities” and
together with Developer, are sometimes referred to collectively as the “Parties” or
individually as a “Party.”
ARTICLE ONE
RECITALS
1.1 WHEREAS, the Interlocal Cooperation Act authorizes any local government to
contract with one or more local governments to perform governmental functions
and services under the terms of the Act; and
1.2 WHEREAS, Section 42.023 of the Texas Local Government Code authorizes
Prosper to reduce its extraterritorial jurisdiction (“ETJ”) by ordinance or resolution;
and Section 212.172 of the Texas Local Government Code authorizes Prosper to
make a written contract with an owner of land that is located in the Prosper ETJ to
authorize enforcement by Prosper of certain development and land use regulations
and address other lawful terms and considerations Prosper and Developer
consider appropriate; and
Item 5c
INTERLOCAL AGREEMENT FOR ETJ ALLOCATION, REQUEST FOR INCLUSION IN AUBREY’S ETJ, AND
DEVELOPMENT AGREEMENT—Page 2 TM 88975
1.3 WHEREAS, Section 42.022(d), Texas Local Government Code, as amended,
authorizes a municipality to enter into an agreement to allocate property within that
municipality’s ETJ to another municipality; and
1.4 WHEREAS, Section 42.022(b), Texas Local Government Code, as amended,
allows a property owner to request inclusion in a municipality’s ETJ if the area is
contiguous to existing ETJ of that municipality; and
1.5 WHEREAS, all property in this Agreement is contiguous and adjacent to existing
municipal boundaries and ETJ areas; and
1.6 WHEREAS, it is anticipated that Developer shall develop property which is
currently in Prosper’s ETJ, a description of which property is defined and/or
depicted herein; and
1.7 WHEREAS, Developer agrees to be subject to the terms and conditions of this
Agreement, and that such terms and conditions shall run with the land and be
binding on any future successors or assigns of Developer.
NOW, THEREFORE, this Agreement is made and entered into by Prosper,
Aubrey, Owner and Developer, upon and for the mutual consideration hereinafter stated,
which entities hereby agree and understand as follows:
ARTICLE TWO
REPRESENTATIONS/CONSIDERATIONS
2.1 Representations.
(A) The Parties believe that the Recitals set forth above are true and correct in
all material respects and are hereby incorporated into the body of this
Agreement as though fully set forth in their entirety herein.
(B) Each of the Parties acknowledges and agrees that it has the requisite power
and authority to enter into this Agreement; that this Agreement has been
duly authorized and approved by its respective governing body and/or
Owner and/or Developer; and that the person executing the Agreement on
each such entity’s behalf has been duly authorized to do so.
2.2 Consideration. The Parties acknowledge and agree that the obligations, rights
and benefits provided herein are mutual and supported by adequate consideration.
Item 5c
INTERLOCAL AGREEMENT FOR ETJ ALLOCATION, REQUEST FOR INCLUSION IN AUBREY’S ETJ, AND
DEVELOPMENT AGREEMENT—Page 3 TM 88975
ARTICLE THREE
PROPERTY SUBJECT TO ALLOCATION
3.1 Property Subject to Allocation. The Parties agree and acknowledge that an
approximate 18.256 acre tract of land, depicted in Exhibit A, attached hereto and
incorporated by reference, is currently in the ETJ of Prosper (“Prosper ETJ Tract”).
Owner is the owner of said approximate 18.256 acre tract of land.
3.2 Allocation of Prosper ETJ Tract to Aubrey. The Municipalities acknowledge
and agree that the approximate 18.256 acre Prosper ETJ Tract shall become part
of Aubrey’s ETJ, and Aubrey agrees to take all such steps necessary to include
the approximate 18.256 acre tract in its ETJ. This Agreement is and shall be
deemed a request by Owner as the owner of the 18.256 acre tract for Aubrey’s
extension of its ETJ, pursuant to Section 42.022(b) of the Texas Local Government
Code.
3.3 Prosper’s Release of ETJ. Prosper agrees that, upon the Effective Date of this
Agreement, concurrent with the adoption of a Town Resolution authorizing the
execution of this Agreement, the Prosper ETJ Tract is released from Prosper’s
ETJ, thereby reducing Prosper’s ETJ. The Municipalities acknowledge that the
remainder of the adjacent land owned by Owner, consisting of approximately 2,422
acres and described in Exhibit “B,” is within Aubrey’s ETJ. The Municipalities
intend that the approximate 18.256 acre tract shall become part of Aubrey's ETJ.
Notwithstanding any matter in this Agreement, this Agreement shall not affect or
otherwise change any Prosper corporate limits or Prosper ETJ except as
specifically set forth herein. This Agreement shall not inure to the benefit of any
party not a signatory to this Agreement.
3.4 Mutual Release of Claims by Municipalities. By executing this Agreement, each
Municipality releases any and all claims it may have against the other Municipality
relative to the Prosper ETJ Tract.
ARTICLE FOUR
DEVELOPMENT BUILDING RESTRICTIONS
Developer agrees to restrict Developer’s use and development of the approximate
18.256 acre tract in accordance with this Paragraph as follows:
(A) The average density within the Prosper ETJ Tract shall not exceed 4.25
single family dwelling units per gross acre.
(B) Multifamily residential dwelling units shall not be permitted within the
Prosper ETJ tract.
(C) Within the Prosper ETJ Tract, the exterior facades of a main building or
structure, excluding glass windows and doors, shall be constructed of ninety
Item 5c
INTERLOCAL AGREEMENT FOR ETJ ALLOCATION, REQUEST FOR INCLUSION IN AUBREY’S ETJ, AND
DEVELOPMENT AGREEMENT—Page 4 TM 88975
percent (90%) masonry, as defined herein. For purposes of this Paragraph,
“masonry” shall mean clay fired brick, natural and manufactured stone,
granite, marble, stucco and architectural concrete block. Masonry shall also
include cementatious fiber board; however, cementatious fiber board used
as the primary façade cladding material will be limited to a maximum of sixty
percent (60%) of the homes constructed. Cementatious fiber board may
not be used as a façade cladding material for portions of upper stories that
are in the same vertical plane as the first story, if other masonry material is
used on the first story (i.e., brick or stone on first story, and cementatious
fiber board on upper stories in same plane will not be allowed).
Cementatious fiber board may also be used for architectural features,
including window box-outs, bay windows, room dormers, garage door
headers, columns, chimneys not part of an exterior wall, or other
architectural features. The remaining ten percent (10%) of the exterior
facades of a main building or structure, excluding glass windows and doors,
shall not be wood, vinyl or EIFS.
(D) At least five percent (5%) of the total restricted acreage (0.91 acres) shall
be provided for Common Areas and Open Space.
(E) Utility and paving design specifications shall comply with the requirements
and guidelines of the North Central Texas Council of Governments, Texas
Commission on Environmental Quality, Texas Department of State Health
Services, Denton County and Mustang Water Supply Corporation as they
exist at the time of construction of any buildings on the Prosper ETJ Tract.
(F) All drainage facilities shall be designed and constructed with capacity
sufficient to carry storm water flows for a 100-year storm, as required by
Denton County regulations, as they now exist or may be amended.
(G) Fire hydrants and fire lanes shall be installed in all developments on the
Prosper ETJ Tract, in accordance with all State of Texas requirements.
Water service shall meet minimum State fire flow requirements for
residential and commercial development, as applicable.
(H) Developer shall maintain plans and drawings of utilities, streets and
drainage facilities for all utility operating systems. Developer agrees to
allow Prosper, or its designated engineer, reasonable access to the
drawings, as requested by Prosper.
ARTICLE FIVE
REMEDIES UPON DEFAULT
It is not intended hereby to specify (and this Agreement shall not be considered as
specifying) an exclusive remedy for any default, but all such other remedies existing at
law or in equity may be availed of by either Party hereto and shall be cumulative.
Item 5c
INTERLOCAL AGREEMENT FOR ETJ ALLOCATION, REQUEST FOR INCLUSION IN AUBREY’S ETJ, AND
DEVELOPMENT AGREEMENT—Page 5 TM 88975
However, recognizing that each Party’s undertakings hereunder are obligations, failure in
the performance of which cannot be adequately compensated in money damages alone,
each Party agrees, in the event of any default on its part, that the other Party shall have
available to them the equitable remedy of mandamus and specific performance in addition
to any other legal and equitable remedies which may also be available. No waiver or
waivers of any breach or default (or any breaches or defaults) by either Party hereto or of
performance by the other Party of any duty or obligation hereunder shall be deemed a
waiver thereof in the future, nor shall any such waiver or waivers be deemed or construed
to be a waiver of subsequent breaches, defaults of any kind, character or description,
under any circumstances.
ARTICLE SIX
INDEMNIFICATION
6.1 TO THE EXTENT ALLOWED BY LAW, EACH PARTY AGREES TO DEFEND,
INDEMNIFY, AND HOLD HARMLESS THE OTHER (AND ITS OFFICERS,
AGENTS AND EMPLOYEES) FROM AND AGAINST ALL CLAIMS OR CAUSES
OF ACTION FOR INJURIES (INCLUDING DEATH), PROPERTY DAMAGES
(INCLUDING LOSS OF USE), AND ANY OTHER LOSSES, DEMANDS, SUITS,
JUDGMENTS, AND COSTS, INCLUDING REASONABLE ATTORNEYS’ FEES
AND EXPENSES, IN ANY WAY ARISING OUT OF, OR RELATED TO, OR
RESULTING FROM ITS PERFORMANCE UNDER THIS AGREEMENT, OR
CAUSED BY ITS NEGLIGENT ACTS OR OMISSIONS (OR THOSE OF ITS
RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, OR ANY OTHER THIRD
PARTIES FOR WHOM IT IS LEGALLY RESPONSIBLE) IN CONNECTION WITH
PERFORMING THIS AGREEMENT.
6.2 THIS ARTICLE SIX SHALL SURVIVE THE TERMINATION OF THIS
AGREEMENT.
ARTICLE SEVEN
GENERAL PROVISIONS
7.1 Term of Agreement. This Agreement shall be deemed effective on and from the
date that this Agreement is approved by the Municipalities, Owner and Developer
(“Effective Date”), whichever approval occurring last being deemed the Effective
Date.
7.2 Modification. No change, amendment or modification of this Agreement shall be
made or be effective except by means of written agreement executed by the
Parties hereto.
7.3 Addresses and Notice. Unless otherwise provided herein, any notice,
communication, request, reply or advise (herein severally and collectively, for
convenience, called “Notice”) herein provided or permitted to be given, made or
accepted by either Party to any other Party must be in writing and may be given or
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be served by depositing the same in the United States mail postpaid and registered
or certified and addressed to the Party to be notified, with return receipt requested,
or by delivering the same to an officer of such Party, or by prepaid telegram when
appropriate, addressed to the Party to be notified. Notice deposited in the mail in
the manner described above shall be conclusively deemed to be effective, unless
otherwise stated herein, from and after the expiration of three (3) days after it is so
deposited. Notice given in any other manner shall be effective only if and when
received by the Party to be notified. For any purposes of notice, the addresses of
the Parties shall, until changed as hereinafter provided, be as follows:
If to Prosper, to: Town of Prosper
P.O. Box 307
Prosper, Texas 75078
Attention: Town Manager
If to Aubrey, to: City of Aubrey
107 S. Main Street
Aubrey, Texas 76227
Attention: City Administrator
If to Developer, to: Horizon/Deer Creek Development Corp.
5760 Legacy Drive, Suite B3-338
Plano, TX 75024
Attention: Rod Sanders
and to: Jackson Walker LLP
2323 Ross Avenue, Suite 600
Dallas, TX 75201
Attention: Myron Dornic, Attorney at Law
If to Owner, to: Sandbrock Investments, Inc.
5760 Legacy Drive, Suite B3-412
Plano, TX 75024
Attention: Brad Gahm
The Parties hereto shall have the right from time to time and at any time to change
their respective addresses and each shall have the right to specify as its address
any other address by at least fifteen (15) days’ written notice to the other Party
hereto.
7.4 Representations. Each signatory represents this Agreement has been read by
the Party for which this Agreement is executed and that each Party has had an
opportunity to confer with its counsel.
7.5 No Third Party Beneficiaries. Nothing in this Agreement shall be construed to
create any right in any third party not a signatory to this Agreement, and the Parties
do not intend to create any third party beneficiaries by entering into this Agreement.
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7.6 State or Federal Laws, Rules, Orders or Regulations. This Agreement is
subject to all applicable Federal and State law, as they exist, may be amended or
in the future arising, and any applicable permits, ordinances, rules, orders and
regulations of any local, State or Federal governmental authority having or
asserting jurisdiction, but nothing contained herein shall be construed as a waiver
of any right to question or contest any such law, ordinance, order, rule or regulation
in any forum having jurisdiction.
7.7 Savings/Severability. The Parties hereto specifically agree that in case any one
or more of the sections, subsections, provisions, clauses or words of this
Agreement or the application of such sections, subsections, provisions, clauses or
words to any situation or circumstance shall be, or should be held to be, for any
reason, invalid or unconstitutional, under the laws or constitutions of the State of
Texas or the United States of America, or in contravention of any such laws or
constitutions, such invalidity, unconstitutionality or contravention shall not affect
any other sections, subsections, provisions, clauses or words of this Agreement or
the application of such sections, subsections, provisions, clauses or words to any
other situation or circumstances, and it is intended that this Agreement shall be
severable and shall be construed and applied as if any such invalid or
unconstitutional sections, subsection, provision, clause or word had not been
included herein, and the rights and obligations of the Parties hereto shall be
construed and remain in force accordingly.
7.8 Venue. This Agreement shall be construed in accordance with the laws of the
State of Texas and shall be performable in Denton County, Texas, which is the
County in which the Prosper ETJ Tract is located. It is specifically agreed between
the Parties to this Agreement that Denton County, Texas, is the place of
performance of this Agreement; and in the event that any legal proceeding is
brought to enforce this Agreement or any provision hereof, the same shall be
brought and exclusive venue shall lie in Denton County, Texas.
7.9 Sovereign Immunity. By entering into and executing this Agreement, the Parties
agree the Municipalities do not waive, limit or surrender their respective sovereign
immunity, except as specifically provided for herein.
7.10 Miscellaneous Drafting Provisions. This Agreement shall be deemed drafted
equally by the Parties hereto. The language of all parts of this Agreement shall be
construed as a whole according to its fair meaning, and the presumption or
principle that the language herein is to be construed against either Party shall not
apply. Headings in this Agreement are for the convenience of the Parties and are
not intended to be used in construing this Agreement.
7.11 Assignment. Except as provided in Paragraph 7.12 below, this Agreement may
not be assigned, in whole or in part, without the prior written approval of all Parties.
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7.12 Conveyance of Tract. In the event that Owner sells, conveys or otherwise
transfers ownership of any portion of the Prosper ETJ Tract (a “Sale Tract”) to any
person or entity (a “New Owner”) other than a homebuilder or an end-user
homeowner, prior to such conveyance Owner shall require New Owner to execute
a joinder to this Agreement pursuant to which it assumes all of Owner’s obligations
hereunder with respect to the Sale Tract (whereupon New Owner shall be the
“Developer” under this Agreement with respect to the Sale Tract, and, provided it
is not in default hereunder, Developer shall be released from any further
obligations under this Agreement with respect to the Sale Tract).
7.13 Recordation. Pursuant to the requirements of Section 212.172(f) of the Texas
Local Government Code, this Agreement, all amendments and joinders thereto,
and assignments thereof, shall be recorded in the deed records of Denton County.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
duly executed in several counterparts, each of which shall constitute an original.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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APPROVED BY THE TOWN COUNCIL FOR THE TOWN OF PROSPER,
TEXAS, at its meeting held on the ____ day of _______________, 2017, and executed
by its authorized representative.
TOWN OF PROSPER, TEXAS
By: ________________________________
Harlan Jefferson
Title: Town Manager, Town of Prosper
ATTEST:
_________________________________
Name: Robyn Battle
Title: Town Secretary
APPROVED AS TO FORM:
_________________________________
Name: Terrence S. Welch
Title: Town Attorney
STATE OF TEXAS )
)
COUNTY OF COLLIN )
Before me, the undersigned authority, a notary public in and for the State of Texas,
on this day personally appeared Harlan Jefferson, known to me to be the person whose
name is subscribed to the foregoing instrument and acknowledged to me that he executed
the same for the purpose and consideration expressed, and in the capacity therein stated.
Given under my hand and seal of office this ___ day of _______________, 2017.
___________________________________________
Notary public in and for the State of Texas
My commission expires: _______________________
Item 5c
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APPROVED BY THE CITY COUNCIL FOR THE CITY OF AUBREY, TEXAS, at
its meeting held on the ____ day of _______________, 2017, and executed by its
authorized representative.
CITY OF AUBREY, TEXAS
By: ________________________________
Title: City Administrator, City of Aubrey
ATTEST:
_________________________________
Name: Jenny Huckabee
Title: City Secretary
APPROVED AS TO FORM:
_________________________________
Name: David Berman
Title: Town Attorney
STATE OF TEXAS )
)
COUNTY OF DENTON )
Before me, the undersigned authority, a notary public in and for the State of Texas,
on this day personally appeared _______________, known to me to be the person whose
name is subscribed to the foregoing instrument and acknowledged to me that he executed
the same for the purpose and consideration expressed, and in the capacity therein stated.
Given under my hand and seal of office this ___ day of _______________, 2017.
___________________________________________
Notary public in and for the State of Texas
My commission expires: _______________________
Item 5c
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APPROVED BY DEVELOPER on the ____ day of ________________, 2017, and
executed by its authorized representative.
HORIZON/DEER CREEK DEVELOPMENT
CORPORATION,
a Texas corporation
By: __________________________________
Name: _______________________________
Title: _________________________________
STATE OF TEXAS )
)
COUNTY OF ________ )
This instrument was acknowledged before me on ______________, 2017, by
__________________, __________________ of Horizon/Deer Creek Development
Corporation, a Texas corporation, on behalf of said corporation.
___________________________________________
Notary public in and for the State of Texas
My commission expires: _______________________
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APPROVED BY OWNER on the ____ day of ________________, 2017, and
executed by its authorized representative.
SANDBROCK INVESTMENTS, INC.,
a Texas corporation
By: __________________________________
Name: _______________________________
Title: _________________________________
STATE OF TEXAS )
)
COUNTY OF ________ )
This instrument was acknowledged before me on ______________, 2017, by
__________________, __________________ of Sandbrock Investments, Inc., a Texas
corporation, on behalf of said corporation.
___________________________________________
Notary public in and for the State of Texas
My commission expires: _______________________
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EXHIBIT A
Depiction of Prosper ETJ Tract
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Item 5c
Page 1 of 1
To: Mayor and Town Council
From: Doug Kowalski, Chief of Police
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon an ordinance amending Article 4.05, “Alarm Systems,” of the Code of
Ordinances relative to alarm monitoring companies and procedures for response to alarm signals.
Description of Agenda Item:
The current ordinance was adopted in 2011 and would be revised to require the alarm monitoring
companies to attempt to verify an alarm call prior to notifying public safety personnel. Before
requesting Police or Fire response to an alarm signal, any monitoring company engaged in the
business of monitoring alarm systems in Town, shall attempt to verify every alarm signal, except
a duress, robbery, or panic alarm activation, with the owner/occupant of the alarm site at least
twice unless secondary information is received that increases the potential validity of the alarm.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the ordinance as to form and
legality.
Attached Documents:
1. Proposed Ordinance
2. Redlined Ordinance #11-49
Town Staff Recommendation:
Town staff recommends the approval of an ordinance amending Article 4.05, “Alarm Systems,” of
the Code of Ordinances relative to alarm monitoring companies and procedures for response to
alarm signals.
Proposed Motion:
I move to approve an ordinance amending Article 4.05, “Alarm Systems,” of the Code of
Ordinances relative to alarm monitoring companies and procedures for response to alarm signals.
Prosper is a place where everyone matters.
POLICE DEPARTMENT
Item 5d
Ordinance No. 17-___, Page 1
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-___
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AMENDING ARTICLE 4.05, “ALARM SYSTEMS,” OF CHAPTER 4,
“BUSINESS REGULATIONS,” OF THE CODE OF ORDINANCES OF THE
TOWN OF PROSPER, TEXAS, BY ADDING NEW DEFINITIONS OF
“MONITOR” AND “MONITORING COMPANY” TO SECTION 4.05.001,
“DEFINITIONS”; ADDING A NEW SECTION 4.05.0065, “MONITORING
PROCEDURES,” REQUIRING THAT AN ALARM MONITORING COMPANY
ATTEMPT TO VERIFY AN ALARM CALL PRIOR TO NOTIFYING PUBLIC
SAFETY PERSONNEL OF THE TOWN OF THE ALARM CALL; PROVIDING A
PENALTY; PROVIDING FOR THE REPEAL OF CONFLICTING ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the Town of Prosper, Texas (the “Town”), is a home-rule municipality
possessing the full power of local self-government pursuant to Article 11, Section 5 of the Texas
Constitution, Section 51.072 of Texas Local Government Code and its Home Rule Charter; and
WHEREAS, the Town Council possesses, pursuant to Subchapter F-1 of Chapter 214 of
the Texas Local Government Code, as amended, the authority to regulate and permit burglar
alarm systems in the Town; and
WHEREAS, in 2011, the Town Council adopted an ordinance, after providing notice and
holding hearings as required under Chapter 214, regarding alarm systems whereby an alarm at
a location without a permit would not be responded to by the Town; and
WHEREAS, the Town Council hereby finds that there has been and continues to be a
large number of false alarms within the Town; and
WHEREAS, false alarms are a financial burden on all the citizens and a drain of Town
resources; and
WHEREAS, the Town Council desires to amend the “no permit no response” policy by
adding a requirement that an alarm company make two (2) attempts to verify an alarm call prior
to response by the Town, unless the alarm is independently verified by secondary information;
and
WHEREAS, the Town Council finds that the regulation of alarm systems is in the best
interest of the health, safety and welfare of the citizens of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are found to be true and correct and are incorporated into the
body of this Ordinance as if copied in their entirety.
Item 5d
Ordinance No. 17-___, Page 2
SECTION 2
From and after the effective date of this Ordinance, Section 4.05.001, “Definitions,” of
Article 4.05, “Alarm Systems,” of Chapter 4, “Business Regulations,” of the Code of Ordinances
of the Town of Prosper is hereby amended to read as follows:
“Sec. 4.05.001 Definitions
The following definitions shall apply in the interpretation and enforcement of this article and shall
have the meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
* * *
Monitoring. The process by which a monitoring company receives signals from an alarm system
and relays an alarm dispatch request to the Town for the purpose of summoning public safety
personnel to the alarm site.
Monitoring company. A person in the business of providing monitoring services.
* * *”
SECTION 3
From and after the effective date of this Ordinance, Article 4.05, “Alarm Systems,” of
Chapter 4, “Business Regulations,” of the Code of Ordinances of the Town of Prosper is hereby
amended by adding thereto a new 4.05.0065 to read as follows:
“Sec. 4.05.0065 Monitoring procedures
Any Monitoring Company engaged in the business of monitoring alarm systems in the Town shall:
(1) Report alarm signals only using telephone numbers designated by the director;
(2) Before requesting police or fire response to an alarm signal, attempt to verify every
alarm signal, except a duress, robbery, or panic alarm activation, with the
owner/occupant of the alarm site at least twice unless secondary information is
received that increases the potential validity of the alarm. Secondary information
may include, but is not limited to:
a. Alarm monitors that provide further information that a crime is in progress
or the alarm notification is valid (audio, video, etc.);
b. Witness reports that a crime has occurred or is in progress that
corroborates the alarm notification, e.g., a citizen, Monitoring Company
personnel or a private guard;
c. Multiple activations of different devices or zones at the same location,
during the same incident, for example both the window alarm and a motion
detector are activated inside the alarm site; and
Item 5d
Ordinance No. 17-___, Page 3
d. Any other events or circumstances that indicate, in the director’s sole
opinion, that the alarm notification may be valid.
(3) When reporting an alarm signal to the Town, provide the alarm permit number and
address of the alarm site from which the alarm notification originated;
(4) Provide to Town public safety personnel, concurrently with reporting the alarm
notification, information indicating compliance with subsection (2) herein; and
specifically information indicating any failure by the Monitoring Company to verify
the alarm signal after at least two (2) attempts; and upon receipt of such
information, public safety personnel shall respond; and
(5) Communicate alarm notifications to the Town in a manner determined by the
director.”
SECTION 4
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict. Any remaining portion of conflicting ordinances shall remain in full force
and effect.
SECTION 5
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason,
held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The Town of Prosper hereby
declares that it would have passed this Ordinance, and each section, subsection, clause or phrase
thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses,
and phrases be declared unconstitutional.
SECTION 6
Any person, firm, corporation or business entity violating this Ordinance shall be deemed
guilty of a misdemeanor, and upon conviction thereof shall be subject to a fine not to exceed the
sum of Five Hundred Dollars ($500.00), and each and every day such violation shall continue
shall constitute a separate offense.
SECTION 7
This Ordinance shall become effective after its passage and publication.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS THE 12TH DAY OF SEPTEMBER, 2017.
APPROVED:
___________________________________
Ray Smith, Mayor
Item 5d
Ordinance No. 17-___, Page 4
ATTEST:
_____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 5d
ALARM PERMIT ORDINANCE - Page 1
595037-1
TOWN OF PROSPER, TEXAS ORDINANCE NO. 11-49
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS AMENDING
ARTICLE 4.05 (ALARM SYSTEMS) OF CHAPTER 4 (BUSINESS
REGULATIONS) OF THE PROSPER CODE OF ORDINANCES TO ADD
PERMIT FEE PAYMENT OPTIONS AND AMEND FEES; AMENDING
DEFINITIONS; PROVIDING FOR A PENALTY FOR THE VIOLATION OF
THIS ORDINANCE; PROVIDING FOR SAVINGS, REPEALING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE;
AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the "Town Council") has
investigated and determined that persons within the Town of Prosper, Texas ("Town") may desire to
provide payment for their alarm permit fee by alternative methods; and
WHEREAS, the Town Council has investigated and determined that alternative payment
methods will prove more efficient for Town staff in the performance of their duties; and
WHEREAS, additionally, the Town Council has investigated and determined that amendment
to the various definitions within the Ordinance will assist Town staff in their duty to carry out the
provisions of the Ordinance; and
WHEREAS, the Town Council has investigated and determined that it will be advantageous,
beneficial and in the best interests of the residents of the Town to amend Article 4.05 (Alarm Permits)
of Chapter 4 (Business Regulations) of the Code of Ordinances to provide for an alternative method
of payment for the alarm permit fee and to amend fees and definitions.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF TOWN OF
PROSPER, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Amendment to Article 4.05 (Alarm Systems) of Chapter 4 (Business
Regulations) of the Town of Prosper Code of Ordinances. Article 4.05 (Alarm Systems) of Chapter 4
(Business Regulations) of the Town of Prosper Code of Ordinances is hereby amended as set forth in
Exhibit "A," attached hereto and incorporated herein for all purposes.
SECTION 3: Penalty. Any person, firm, corporation or entity violating this Ordinance, as it
exists or may be amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof
shall be subject to a fine not to exceed the sum of Five Hundred and 00/100 Dollars ($500.00). Each
continuing day's violation under this Ordinance shall constitute a separate offense. The penal
provisions imposed under this Ordinance shall not preclude Prosper from filing suit to enjoin the
Item 5d
h
violation. Prosper retains all legal rights and remedies available to it pursuant to local, state and
federal law.
SECTION 4: Savings/ Repealing Clause. All provisions of any Ordinance in conflict with this
Ordinance are hereby repealed, but such repeal shall not abate any pending prosecution for violation
of the repealed Ordinance, nor shall the repeal prevent a prosecution from being commenced for any
violation if occurring prior to the repeal of the Ordinance. Any remaining portions of said Ordinance
shall remain in full force and effect.
SECTION 5: Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly
provided that any and all remaining portions of this Ordinance shall remain in full force and effect.
Prosper hereby declares that it would have passed this Ordinance, and each section, subsection,
clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences,
clauses and phrases be declared unconstitutional or invalid.
SECTION 6: Effective Date. This Ordinance shall become effective from and after its
adoption and publication as required by the Town Charter and by law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS on this 261 day ofJuly, 2011.
ATTESTED AND CORRECTLY
RECORDED:
Amy Piuka ,
Town Secre ary
Date ofrub!ication /d3) }r,J/ (The Prosper Press)
ALARM PERMIT ORDINANCE - Page 2
595037-1
Item 5d
ALARM PERMIT ORDINANCE - Page 3
595037-1
Exhibit "A"
ARTICLE 4.05 ALARM SYSTEMS
Sec. 4.05.001 Definitions
The following definitions shall apply in the interpretation and enforcement of this Ordinance and
shall have the meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Alarm Permit means a certificate, license, permit, registration, or other form of permission
that authorizes a person to operate an alarm system.
Alarm Site means a premises or location serviced by an alarm system.
Alarm System means a device or system that transmits or relays a signal intended to summon
emergency services of the Town, as illustrated by, but not limited to, local alarms. Alarm
system does not include:
(a) An alarm installed on a vehicle unless installed at a permanent site;
(b) An alarm designed to alert only the inhabitants of a premises; nor
(c) An alarm installed upon premises occupied by the Town.
Business Burglar Alarm Notification is the notification intended to summon the police,
which is initiated or triggered manually or by an alarm system designed to respond to a
stimulus characteristic of an unauthorized intrusion into a place of business.
Director means the Chief of Police or Fire Chief, or their respectiv e authorized
representatives.
Emergency medical assistance alarm means an alarm system which summons emergency
medical assistance.
False Burglar Alarm Notification means a burglar alarm notification to the police and occurs
when the responding police officer finds no evidence of unauthorized intrusion or attempted
unauthorized intrusion.
False Fire Alarm Notification means a fire alarm notification to the Fire Department after
which the responding fire personnel finds no evidence of fire.
False Robbery Alarm Notification means a robbery alarm notification to the police, and the
responding police officer finds no evidence of a robbery.
Item 5d
ALARM PERMIT ORDINANCE - Page 4
595037-1
False Emergency Medical Assistance Alarm Notification means an emergency medical
assistance alarm notification to the communications center, when the responding public
safety personnel find there is no evidence of need for medical assistance.
Fire Alarm Notification means notification to summon the Fire Department initiated or
triggered by smoke or fire or other stimulus characteristic of fire.
Local Alarm means an alarm system that emits a signal at an alarm site that is audible or
visible from the exterior of a structure and has as its primary purpose the summoning of aid
from a Town department.
Monitoring means the process by which a monitoring company receives signals from an
alarm system and relays an alarm dispatch request to Town for the purpose of summoning
public safety personnel to the alarm site.
Monitoring company A person in the business of providing monitoring services.
Person means an individual, corporation, partnership, association, organization or similar
entity.
Residential Burglar Alarm Notification is the notification intended to summon the police,
which is initiated or triggered manually or by an alarm system designed to respond to a
stimulus characteristic of unauthorized intrusion into a residence.
Robbery Alarm Notification is a notification by means of an alarm system designed to be
purposely activated by a human who intended to summon the police when a robbery occurs.
Town Manager means the Town Manager or his/her authorized representative and shall not
be a police officer or a firefighter of the Town.
Sec. 4.05.002 Permit and Fee Required: Application, Duration, Renewal, Transferability &
False Statements.
A. An annual, non-refundable fee of thirty -six dollars ($36.00) is required for each
permit or renewal of a permit for a private residence. The permit is valid for a period of twelve (12)
months from the date of issuance. An annual, non-refundable fee of forty-eight dollars ($48.00) is
required for each permit or renewal of a permit for a place of business.
Item 5d
ALARM PERMIT ORDINANCE - Page 5
595037-1
B. This fee may be paid at the time an application for permit is submitted, or the person
may elect on the application to have the fee paid out over the course of the year on their Town utility
bill. A person shall make such election at the time they file an application for a permit, and such
election shall continue in full force until person provides written notice to Town indicating
otherwise. If a person elects to pay the fee on their Town utility bill, upon receipt of payment for
such bill, the Town shall allocate payment in the following order: water, sewer, trash, alarm permit
fee. In the event a person closes a Town utility account, any unpaid portion of the annual, non-
refundable fee shall be included on the final utility bill.
Item 5d
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595037-1
B. A person commits an offense if he/she operates or causes to be operated an alarm
system without first obtaining a permit from the Director. A separate permit application is required for
each alarm site and each type of alarm system.
C. Any person without an existing, valid permit for an alarm system on the effective date
of this Ordinance must apply for a permit upon the earlier of: (a) sixty (60) days of installation of the
system; or (b) sixty (60) days after the effective date of this Ordinance.
D. Upon receipt of the required fee and completed application form, the Director shall
issue a permit unless there is cause to believe the equipment responsible for initiating an alarm will
not be maintained and operated in accordance with this Ordinance or the applicant will not comply
with each provision of this Ordinance. The permit will be affixed in a location at the alarm site as
proscribed by the Director or his/her authorized representative.
E. Each permit application must contain the name, address and telephone number of the
individual or alarm user representative who will be the permit holder and be responsible for the proper
maintenance and operation of the alarm system and payment of fees or charges levied under this
Ordinance.
F. An alarm permit is non-transferable. However, the individual designated to respond to
an alarm or relay an alarm may be changed. A permit holder shall inform the Director in writing of
any changes that alter information listed on the permit application. No fee will be assesse d for such
changes.
G. Any false statement or misrepresentation of a material fact made by an applicant or
person for the purpose of obtaining an alarm permit or renewal, or while making a change thereto,
shall be sufficient cause for refusal to grant or suspension of a permit.
Sec. 4.05.003 Other Types of Alarms.
A. A person shall not install or maintain an alarm system except for the purpose of
eliciting responses to burglaries, robberies, fires or medical emergencies unless specifically authorized
by the Director.
B. If innovations in alarm systems or other types of alarm devices adversely affect
emergency services of the Town, the Director may promulgate other rules and regulations in order to
protect the Town's emergency services.
Sec. 4.05.004 Service Charges
A. If, within the previous twelve (12) month period, five (5) false burglar alarm
notifications are emitted from an alarm site, the Director shall assess the permit holder in control of
that alarm site a fee for each subsequent false burglar alarm notification emitted from the site. The fee
for a false burglar alarm under this subsection shall be seventy-five dollars ($75.00).
Item 5d
ALARM PERMIT ORDINANCE - Page 6
595037-1
B. The Director shall assess a permit holder for each false robbery alarm notification
emitted from the alarm site. The fee for each false robbery alarm shall be seventy-five dollars ($75.00).
C. If, within the previous twelve (12) month period, two (2) false fire alarm notifications
are emitted from an alarm site, the Director shall assess the permit holder in control of that alarm site
a fee for each subsequent false fire alarm notification emitted from the site. The fee for a false fire
alarm under this subsection shall be seventy-five dollars ($75.00).
D. If, within the previous twelve (12) month period, two (2) false emergency medical
assistance alarm notifications are emitted from an alarm site, the Director shall assess the permit
holder in control of that alarm site a fee for each person subsequent emergency medical assistance
alarm notification emitted from the site. The fee for a false emergency medical alarm under this
subsection shall be one hundred dollars ($100.00).
E. A permit holder shall pay a fee assessed under this section within thirty (30) days after
receipt of notice that it has been assessed.
F. The permit holder will be exempt from any fee charged for a false alarm notification
which is later shown to have been, in the Director' s sole determination, justified or which was due
to a natural or manmade catastrophe or other situation specifically exempted by the Director.
Sec. 4.05.005 Reporting of Alarm Systems.
A permit holder shall not report his/her alarm signals through a relaying intermediary that: (1) does
not meet the requirements of this Ordinance and any rules and regulations promulgated by the Director;
and (2) is not licensed by the Texas Board of Private Investigators and Private Security Agencies.
Sec. 4.05.006 Proper Alarm System Operation and Maintenance.
A. A permit holder shall:
1. Cause an adjustment to be made to the sensory mechanism of his/her alarm
system in order to suppress false indications of force so that the alarm system
will not be activated by impulses due to:
a. Transient pressure changes in water pipes;
b. Flashes of light;
c. Wind noise caused by the rattling or vibrating of doors or windows;
d. Vehicular noise adjacent to the installation; or
e. Other forces unrelated to actual emergencies.
Item 5d
ALARM PERMIT ORDINANCE-Page 7
595037-1
2. Maintain the premises containing an alarm system in a manner that insures
proper operation of the alarm system.
3. Comply with current Underwriters Laboratories restrictions or guidelines with
reference to his/her alarm system or alarm equipment.
4. Adjust the mechanism so that an alarm signal will sound for not longer than
fifteen (15) minutes after being activated.
5. Provide personnel, who will, within thirty (30) minutes after being notified,
reset the alarm system and provide access t o the premises. This shall not
prevent public safety personnel from forcibly entering the structure when they
reasonably believe that an emergency exists inside.
6. If the permit holder, or designee, fails to respond to the scene within thirty
(30) minutes to reset the alarm system and provide access to the premises, a
fee of fifty dollars ($50.00), in addition to the actual expenses incurred in
securing the premises, will be charged to the permit holder. Failure of the
permit holder to pay the assessed fee will result in suspension of the permit.
Sec. 4.05.0065 Monitoring procedures
Any Monitoring Company engaged in the business of monitoring alarm systems in the Town shall :
A. Report alarm signals only using telephone numbers designated by the director;
B. Before requesting police or fire response to an alarm signal, attempt to verify every alarm
signal, except a duress, robbery, or panic alarm activation, with the owner/occupant of the
alarm site at least twice unless secondary information is received that increases the
potential validity of the alarm. Secondary information may include, but it not limited to:
1. Alarm monitors that provide further information that a crime is in progress or the
alarm notification is valid (audio, video, etc.);
2. Witness reports that a crime has occurred or is in progress that corroborates the
alarm notification, e.g., a citizen, Monitoring Company personnel or a private
guard;
3. Multiple activations of different devices or zones at the same location, during the
same incident, for example both the window alarm and a motion detector are
activated inside the alarm site.
4. Any other events or circumstances that indicate, in the director’s sole opinion, the
the alarm notification may be valid;
Item 5d
ALARM PERMIT ORDINANCE-Page 7
595037-1
C. When reporting an alarm signal to the Town, provide the alarm permit number and
address of the alarm site from which the alarm notification originated;
D. Provide to Town public safety personnel, concurrently with reporting the alarm
notification, information indicating compliance with subsection (2) herein; and specifically
information indicating an failure by the Monitoring Company to verify the alarm signal
after at least two (2) attempts; and upon receipt of such information, public safety
personnel shall respond; and
E. Communicate alarm notifications to the Town in a manner determined by the director.”
Sec. 4.05.007 Manual Reset Required.
A person in control of a local alarm or an alarm system that causes an alarm notification to be sent
directly to the Town shall adjust or cause the adjustment of the mechanism so that upon activation of
the system, the system will transmit only one (1) alarm signal and will not transmit another alarm
signal without first being manually reset.
SECTION 8: Inspection. Upon reasonable notification, the Director may inspect an alarm
site and alarm system of a permit holder.
SECTION 9: Suspension of Permit, Offense to Operate and Termination of Response by the
Town.
A. The Director may suspend or refuse to renew an alarm system permit for failure to
meet the standards set out in this Ordinance.
B. The Director may suspend or refuse to renew an alarm permit if the Director
determines, in his/her sole discretion, that the system in question has a history of unreliability, which
unreliability shall be presumed upon the occurrence in a twelve (12) month period of:
1. Ten (10) false burglar alarms;
2. Five (5) false robbery alarms;
3. Ten (10) false fire alarms; or
4. Ten (10) false medical emergency assistance alarms.
Item 5d
ALARM PERMIT ORDINANCE- Page 8
595037-1
C. A suspension may be lifted or permit renewed upon a sufficient showing that the
conditions which caused the false alarms have been corrected, and if the Director determines that the
alarm system is likely to be maintained and operated in a responsible mann er in accordance with the
provisions of this Ordinance.
D. A person commits an offense if he/she operates an alarm system during a period of
suspension or after the Director refuses to renew his/her permit.
E. Responses from the Police and Fire Departments may be terminated to non-permitted
sites after notification to the owner has been made by regular and certified mail, return receipt
requested.
F. Responses will not be terminated because of excessive false alarms to a site with a
valid permit, if all fees are paid in full.
SECTION 10: Appeal from Denial or Suspension or Suspension of a Permit .
A. If the Director refuses to issue or renew a permit, or suspends a permit, the Director
shall send to the applicant or permit holder by certified mail, return receip t requested, written notice
of the Director' s action and a statement of the right to an appeal. The applicant or permit holder may
appeal the decision of the Director to the Town Manager by filing with the Town Manager a written
request for a hearing, setting forth the reasons for the appeal, within ten (10) days after the receipt of
the notice from the Director. The filing of a request for an appeal hearing with the Town Manager
stays an action of the Director in suspending a permit until the Town Manager makes a final decision.
If a request for an appeal hearing is not made within the ten (10) day period, the action of the Director
is final.
B. The Town Manager shall serve as hearing officer at an appeal hearing and consider
evidence offered by any interested person. The formal rules of evidence do not apply at an appeal
hearing, and the hearing officer shall make his/her decision on the basis of a preponderance of the
evidence presented at the hearing. The hearing officer must render a decision within thirty (30) days
after the request for an appeal hearing is filed, or the appeal shall be deemed granted. The hearing
officer shall affirm, reverse or modify the action of the Director, and his/her decision is final.
SECTION 11: Indirect Alarm Reporting.
A. A person who is engaged in the business of relaying alarm notifications to the Town
shall:
1. Send notification of an alarm to the Town by a human operator;
2. Keep his/her business premises locked and secured at all times;
Item 5d
ALARM PERMIT ORDINANCE - Page 9
595037-1
3. Allow an inspection of his/her business premises by the Director at any time;
4. Report alarms only over a special telephone number, or numbers, designated
by the Director;
5. Send alarm notifications to the Town in a manner and form determined by the
Director.
B. A person commits an offense if he/she engages in the business of relaying alarm
notification in the Town without complying fully with the items listed above.
SECTION 12: Direct Alarm Reporting . It shall be unlawful for any person or business to
operate or energize an alarm system or, alarm device, which activates an automatic dialing device,
which sends a signal to the communications center, without the written approval of the Director.
SECTION 13: Protection of Financial Institutions .
A. A financial institution required by applicable law to have an alarm system may install,
with permission of the Director, a signal line directly to the Police Department for the purpose of
reporting burglaries and robberies. If such an installation is approved, all other requirements of this
Ordinance must be met. The financial institution shall execute a letter of agreement with the Town
permitting the installation of all necessary equipment on an indicator panel monitored in the
communications division of the Police Department. The installation shall be accomplished at the
institution's expense.
B. The financial institution, at its expense, shall make arrangements to provide service
for the alarm system on a twenty-four (24) hour basis, seven (7) days a week. In no event shall the
Town become liable for service charges for repairs and maintenance to the indicator panel monitor.
C. The financial institution shall pay a monthly fee for each indicator. The fee for
monitoring alarms for financial institutions shall be fifty dollars ($50.00) per month. The Director
shall have the right, at reasonable times and upon oral notice, to inspect the alarm system at the alarm
site and require necessary repairs or improvements. If the Director finds that the alarm system
continually fails to operate or be operated to his/her satisfaction, he/she may terminate the privilege
to have equipment and indicators in the communications center of the Police Department and require
prompt removal of same at the expense of the financial institution.
D. The financial institution may cancel its agreement with the Town at any time by giving
the Town written notice through the Director; whereupon such institution, at its sole expense, shall
have its equipment and indicators promptly removed from the monitor panel in the communications
center.
Item 5d
E.The Director has the right to require any change, modernization or consolidation of
alarm signaling equipment that he/she deems advisable. In no event shall the Town become liable for
such changes.
F.Instead of a direct line, a financial institution may c hoose to report burglaries and
robberies by transmission through an alarm reporting service using a telephone number designated
by the Director.
SECTION 14: Intentional Activation Unlawful. From and after the effective date of this
Ordinance, it shall be unlawful for any person to intentionally activate or cause to be activated any
alarm without the existence of an emergency situation and with the intent of causing a response by the
Town's public safety personnel.
SECTION 15: Violations of Ordinance/Pen alty Provision .
A.Any person who operates an alarm system in violation of this Ordinance shall
be deemed guilty of a misdemeanor and fined not in excess of five hundred ($500.00). Each
day of violation shall constitute a separate and distinct offense.
B.A person commits an offense if he/she violates by commission or omission
any provision of this Ordinance that imposes upon him a duty or responsibility.
C.In addition to prohibiting or requiring certain conduct of individuals, it is the
intent of this Ordinance to hold a corporation, partnership, association, or other business entity
criminally responsible for acts or omissions performed by an agent acting o n behalf of the
corporation, partnership, association, or business entity and within the scope of the agent's
employment.
D.The penal provisions imposed under this Ordinance shall not preclude the
Town from filing suit to enjoin the violation. The Town retains all legal rights and remedies
available to it pursuant to local, state and federal law.
ALARM PERMIT ORDINANCE - Page 10
595037-1
Item 5d
Page 1 of 3
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon an ordinance adopting the Fiscal Year 2017-2018 Annual Budget for the
fiscal year beginning October 1, 2017, and ending September 30, 2018.
Description of Agenda Item:
Approval of this item will appropriate funds for the FY 2017-2018 Budget. Prior to this meeting,
the Town published required notices, held two public hearings that included staff presentations
about the budget, and gave interested taxpayers the opportunity to be heard by the Town
Council.
During the 2007 Texas legislative session, House Bill 3195 was passed, amending section
102.007 of the Local Government Code. Subsection C was added to state that adoption of a
budget that requires raising more revenue from property taxes than in the previous year
requires a separate vote of the governing body to ratify the property tax increase reflected in the
budget. A vote under this subsection is in addition to, and separate from, the vote to adopt the
budget or a vote to set the tax rate as required by Chapter 26 of the Tax Code.
The FY 2017-2018 Proposed Budget raises more in property tax revenues than in the previous
year. Although the overall budget is made up of thirteen separate funds, it is helpful to compare
the four primary funds from year to year:
FY 2018
Fund
FY 2017
Amended
Budget
Proposed
Budget
(9/12/2017) $ Change % Change
General $23,419,598 28,461,361 5,041,763 17.71%
Water/Sewer $14,820,474 $18,015,949 3,195,475 17.74%
Debt Service $4,161,810 $4,709,908 548,098 11.64%
VERF $329,728 $478,933 149,205 31.15%
Storm Drainage $400,318 $594,322 $194,004 32.64%
FINANCE
Item 7
Page 2 of 3
The Proposed FY 2017-2018 budget is composed of discretionary and non-discretionary
supplemental requests. The tables below display the most prominent requests from the
General Fund and Water/Sewer Fund.
General Fund Supplemental Requests
Request Title Amount
Frist Street ROW Acquisition $1,464,000
Prosper Trail – Coit to Custer $1,378,813
Windsong Ranch – road repairs $ 920,000
Road Improvements DNT
Road Improvements Frontier Parkway
$ 659,184
$ 150,000
Maintenance Worker (2) $ 155,112
Six Firefighter/Paramedics for Station No. 2
Fire Station No. 2 Ambulance Equipment
Fire Additional Overtime
Preston Rd Monument/Median
Four Staff for Library
Water/Sewer Fund Supplemental Requests
$ 468,756
$ 123,825
$ 172,240
$ 330,000
$ 182,336
Request Title Amount
Land Purchase $2,000,000
Meter Purchases $ 381,480
Additional Water Purchase-NTMWD
Sewer Management Fees
Sewer VAC Truck
$ 452,227
$ 277,382
$ 372,900
The Town of Prosper FY 2017-2018 Annual Budget addresses increased service levels to Town
residents in response to continued growth. The proposed budget also provides essential or
money-saving capital investments in infrastructure and other public improvements, as well as
additional public safety resources. The growth in the value of the Town’s tax base is nothing
short of remarkable, and the Town’s reputation as a quality community is spreading.
Notwithstanding the Town’s current and future growth potential and general optimism, this
budget has been prepared with conservative revenue and expenditure assumptions in mind.
Item 7
Page 3 of 3
The proposed budget amounts for some of the Town’s funds have not changed since it was
originally transmitted to the Town Council on August 8th. The table below displays the
proposed fund budgets as presented on August 8th, the current fund budgets, and the change.
Fund Name 8/08/2017 9/12/2017 $ Change
General Fund $27,592,160 $28,461,361 $ 869,201
Water/Sewer Fund $18,920,277 $18,015,949 ($904,328)
Impact Fees $15,558,630 $15,638,630 $ 80,000
Storm Drainage $594,322 594,322 $ 0
VERF $478,933 $478,933 $ 0
Legal Obligations and Review:
Terrence Welch with Brown & Hofmeister, L.L.P., has reviewed and approved the attached
ordinance as to form and legality.
Attached Documents:
1.Ordinance
Town Staff Recommendation:
Town staff recommends that the Town Council adopt the Fiscal Year 2017-2018 Annual Budget
as proposed.
This item requires a record vote.
Recommended Motions:
I move to approve an ordinance adopting the Fiscal Year 2017-2018 Annual Budget for the
fiscal year beginning October 1, 2017, and ending September 30, 2018, as proposed.
Second motion to comply with state law:
I move to ratify the property tax revenue increase as reflected in the Fiscal Year 2017-2018
Adopted Budget.
Item 7
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS,
ADOPTING THE FISCAL YEAR 2017-2018 ANNUAL BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; FOR
THE TOWN OF PROSPER, TEXAS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Annual Budget for the Town of Prosper, Texas, was prepared by the Town
Manager and presented to the Town Council on August 8, 2017, in accordance with the Town Charter
of the Town of Prosper, Texas; and
WHEREAS, the proposed annual budget document was posted on the Town's Internet
website and also made available for public review; and
WHEREAS, a Notice of Public Hearings concerning the proposed Annual Town Budget was
published as required by state law and said Public Hearings thereon were held by the Town Council
on August 22, 2017, and September 5, 2017; and
WHEREAS, following the Public Hearings, and upon careful review of the proposed Fiscal
Year 2017-2018 Annual Budget, it is deemed to be in the best financial interests of the citizens of the
Town of Prosper, Texas, that the Town Council approve said budget as presented by the Town
Manager.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The above findings are hereby found to be true and correct and are incorporated herein in
their entirety.
SECTION 2
The official budget for the Town of Prosper, Texas, for the fiscal year beginning October 1,
2017, and ending September 30, 2018, is hereby adopted by the Town Council of the Town of
Prosper, Texas, and the Town Secretary is directed to keep and maintain a copy of such official
budget on file in the office of the Town Secretary and, upon request, make same available to the
citizens and the general public.
SECTION 3
The sums specified in Exhibit A are hereby appropriated from the respective funds for the
payment of expenditures on behalf of the Town government as established in the approved budget
document.
SECTION 4
Should any part, portion, section, or part of a section of this Ordinance be declared invalid, or
inoperative, or void for any reason by a court of competent jurisdiction, such decision, opinion, or
judgment shall in no way affect the remaining provisions, parts, sections, or parts of sections of this
Ordinance, which provisions shall be, remain, and continue to be in full force and effect.
Item 7
Ordinance No. 17-__, Page 2
SECTION 5
All ordinances and appropriations for which provisions have heretofore been made are hereby
expressly repealed if in conflict with the provisions of this Ordinance.
SECTION 6
In accordance with state law and the Town’s Code of Ordinances, proper Notice of Public
Hearings was provided for said Ordinance to be considered and passed, and this Ordinance shall
take effect and be in full force and effect from and after its final passage.
SECTION 7
Specific authority is hereby given to the Town Manager to transfer appropriations budgeted
from one account classification or activity to another within any individual department or activity.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, BY A VOTE OF ___ TO ___ON THIS THE 12TH DAY OF SEPTEMBER, 2017.
APPROVED:
________________________________
Ray Smith, Mayor
ATTEST:
_____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 7
Ordinance No.
AMENDED
BUDGET
2016-2017
AS ORIGINALLY
TRANSMITTED CHANGES FINAL PROPOSED
GENERAL FUND Administration 3,720,441 5,652,269 (400) 5,651,869
Police Services 4,053,677 4,766,256 (7,484) 4,758,772
Fire Services 5,037,551 6,450,871 (172,240) 6,278,631
Public Works 4,546,035 3,070,913 1,065,000 4,135,913
Community Services 2,794,917 3,971,242 (12,175) 3,959,067
Development Services 2,292,145 2,669,840 (3,000) 2,666,840
Engineering 974,832 1,010,769 (500) 1,010,269
23,419,598$ 27,592,160$ 869,201$ 28,461,361$
WATER/SEWER FUND
Administration 2,807,150 3,993,280 - 3,993,280
Debt Service 2,980,790 2,973,872 - 2,973,872
Water Purchases 3,701,359 4,153,586 - 4,153,586
Public Works 5,331,175 7,799,539 (904,328) 6,895,211
14,820,474$ 18,920,277$ (904,328)$ 18,015,949$
DEBT SERVICE (I&S)4,161,810 4,709,908 - 4,709,908
TIRZ # 1 - 1,881,737 (635,822) 1,245,915
TIRZ # 2 - 206,978 - 206,978
PARKS IMPROVEMENT AND DEDICATION FEES 1,538,850 1,730,000 - 1,730,000
IMPACT FEES 15,402,974 15,558,630 80,000 15,638,630
INTERNAL SERVICE 40,000 - - -
SPECIAL REVENUE 76,828 45,099 - 45,099
STORM DRAINAGE 400,318 594,322 - 594,322
VERF 329,728 478,933 - 478,933
21,950,508$ 25,205,607$ (555,822)$ 24,649,785$
60,190,580$ 71,718,044$ (590,949)$ 71,127,095$
Unspent project funds for Capital Projects, Park Improvement and Dedication Fees, and Impact Fees
as of September 30, 2017, will automatically be re-apportioned to their respective projects for FY 2017-2018.
Funds encumbered for the VERF will also be re-apportioned for FY 2017-2018
GRAND TOTAL
EXHIBIT "A"
General Fund Total
Water/Sewer Total
Other Funds Total
PROPOSED BUDGET 2017-2018
Item 7
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon an ordinance adopting the Town of Prosper’s 2017 Property Tax Rate.
Description of Agenda Item:
This item is to adopt the 2017 tax rate to generate sufficient revenues as required in the
Adopted FY 2017-2018 Budget. The attached ordinance sets the 2017 ad valorem tax rate at
$0.52 cents per $100 assessed valuation, to be distributed as follows:
$0.367500 for Maintenance and Operations
$0.152500 for Debt Service
Totaling $0.520000 Total Tax Rate
Legal Obligations and Review:
Terrence Welch with Brown & Hofmeister, L.L.P., has reviewed and approved the attached
ordinance as to form and legality.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
The tax code is specific in the form of making a motion to set the tax rate.
Town staff recommends that the Town Council approve an ordinance adopting the 2017 tax rate
using the language below.
This item requires a record vote.
Recommended Motion:
Please make your motion in this form:
“I move that the property tax rate be increased by the adoption of a tax rate of $0.52 per $100
assessed valuation, which is effectively an 8.45 percent increase in the tax rate.”
FINANCE
Item 8
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, ADOPTING THE TOWN OF PROSPER 2017 PROPERTY TAX
RATE; LEVYING TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2017, AND ENDING SEPTEMBER 30, 2018, AT THE RATE OF $0.52 PER
ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL
TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE TOWN
OF PROSPER, TEXAS, IN ACCORDANCE WITH EXISTING STATUTORY
REQUIREMENTS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A REPEALER CLAUSE; PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF ON THE TOWN’S HOME PAGE OF ITS WEBSITE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Prosper, Texas (hereinafter referred to as
the “Town”), hereby finds that the tax for the fiscal year beginning October 1, 2017, and ending
September 30, 2018, hereinafter levied for current expenditures of the Town and the general
improvements of the Town and its property, must be levied to provide revenue requirements for
the budget for the ensuing year; and
WHEREAS, the Town Council has approved, by separate ordinance to be adopted on
the 12th day of September, 2017, the budget for the fiscal year beginning October 1, 2017, and
ending September 30, 2018; and
WHEREAS, all statutory and constitutional requirements concerning the levying and
assessing of ad valorem taxes have been complied with by the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully
set forth herein.
SECTION 2
The Town Council of the Town of Prosper, Texas, does hereby adopt and levy the
following tax rate of $0.520000 per $100 assessed valuation for the Town for tax year 2017 as
follows:
$0.367500 for the purpose of maintenance and operation; and
$0.152500 for payment of principal and interest on debt service.
SECTION 3
The rate adopted is higher than the effective rate and lower than the rollback rate as
calculated according to the Truth In Taxation provisions of the Texas Tax Code, as amended,
and the total levy for maintenance and operations exceeds last year’s levy for same.
Item 8
Ordinance No. 17-__, Page 2
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR’S TAX RATE.
THE TAX RATE WILL EFFECTIVELY BE RAISED BY 8.45 PERCENT
AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS
ON A $100,000 HOME BY APPROXIMATELY $6.43.
The Town’s website shall reflect the foregoing statements, pursuant to applicable
provisions of the Texas Tax Code, as amended.
SECTION 4
The Tax Assessor-Collectors for Collin County and Denton County are hereby
authorized to assess and collect the taxes of the Town of Prosper in accordance with this
Ordinance. The Town shall have all rights and remedies provided by the law for the
enforcement of the collection of taxes levied under this ordinance.
SECTION 5
All provisions of any ordinance in conflict with this Ordinance are hereby repealed;
however, such repeal shall not abate any pending prosecution for violation of the repealed
Ordinance, nor shall the repeal prevent prosecution from being commenced for any violation if
occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances
shall remain in full force and effect.
SECTION 6
Should any section, subsection, sentence, clause or phrase of this Ordinance be
declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided
that any and all remaining portions of this Ordinance shall remain in full force and effect. The
Town hereby declares that it would have passed this Ordinance, and each section, subsection,
sentence, clause, or phrase thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.
SECTION 7
This Ordinance shall become effective from and after its adoption and publication, as
required by law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, BY A VOTE OF ___ TO ___, ON THIS THE 12TH DAY OF SEPTEMBER,
2017.
APPROVED:
___________________________________
Ray Smith, Mayor
Item 8
Ordinance No. 17-__, Page 3
ATTEST:
___________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
___________________________________
Terrence S. Welch, Town Attorney
Item 8
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon a resolution adopting the Fiscal Year 2017-2018 Capital Improvement
Program.
Description of Agenda Item:
Town staff has prepared the Fiscal Year (FY) 2017-2018 Proposed Capital Improvement Program
for adoption by the Town Council. This program includes budgeted capital projects for the 2017-
2018 fiscal year and major planned capital projects to 2027. The projects for FY 2017-2018 are as
follows:
Street Projects
•$ 2,079,632: Gates of Prosper, TIRZ No. 1
o Richland Boulevard, Lovers Lane, Detention Pond
•$ 440,601: Matthews Southwest, TIRZ No. 2
o Mahard Parkway
•$ 22,555,000: Frontier Parkway (BNSF Overpass) - $5.86M Town
•$ 17,000,000: DNT Southbound Frontage Road - Collin County
•$ 700,000: Coleman Street (at Prosper HS) - Potential Developer Agreement
•$ 1,000,000: Old Town Streets (Fifth, McKinley)
•$ 375,000: Fifth Street (Coleman - Church)
•$ 250,000: Third Street (Main - Coleman)
•$ 260,000: Eighth Street (Church - PISD)
•$ 250,000: Field Street (First - Broadway)
•$ 150,000: Frontier Parkway Repairs
• $ 80,000: FM 2478 (US 380 - FM 1461) ROW ($218k: $80k-FY18; $69k-FY19&FY20)
Additional Street Projects
•$ 1,650,000: Downtown Enhancement (Broadway)
•$ 6,781,000: West Prosper Road Improvements
•$ 3,975,000: Prosper Trail (Kroger - Coit)
•$ 1,022,782: Windsong Road Repairs, Phase 1 (Acacia Parkway)
•$ 920,000: Windsong Road Repairs (Uretek)
•$ 710,000: Windsong Road Repairs, Phase 2
Prosper is a place where everyone matters.
ENGINEERING
Item 9
Page 2 of 2
Traffic Projects
•$ 220,000: Traffic Signal – Coit Rd & Prosper Trail
•$ 125,000: Traffic Signal – FM 1385 & Fishtrap: (TxDOT)
•$ 125,000: Traffic Signal – FM 1461 & Coit Rd: (TxDOT)
•$ 125,000: Traffic Signal – FM 1461 & FM 2478 (Custer Rd): (TxDOT)
•$ 125,000: Traffic Signal – FM 2478 (Custer Rd) & Prosper Trail: (TxDOT)
•$ 220,000: Traffic Signal – SH 289 & Coleman Rd: (TxDOT)
•$ 220,000: Traffic Signal – SH 289 & Richland Blvd: (TIRZ #1)
•$ 220,000: Traffic Signal – US 380 & Lover’s Lane: (TIRZ #1)
Parks Projects
• $ 483,000: Lakewood Preserve – Developer
• $ 50,000: Hays Park – Design
•$ 985,000: Star Trail Park #1 – Developer & Park Development Fund
• $ 70,000: Whitley Place H&B Trail Extension – Design
•$ 450,524: Windsong H&B Trail Phases 3C,5,6A, 6B, 7, 8, and 9 – Developer
• $ 50,000: West Park Land (200 Acres) – Study
Facility Projects
•$ 4,000,000: Parks Operations and Public Works Complex - Land
•$ 1,000,000: Public Safety Complex - Design
•$ 592,000: Continuation of Town Hall/Multi-Purpose Facility Project
(Professional Services, and Construction)
Water Projects
•$ 5,415,000: Fishtrap Elevated Storage Tank (South)
•$ 9,694,479: Water Supply Line Phase 1
•$ 4,141,500: Water Supply Line Phase 1 Easement Costs
•$ 889,350: Custer Road Station Additional Pump
•$ 1,250,000: Lower Pressure Plane Pump Station and Transmission Line
•$ 1,487,150: LPP Phase 2 Pipeline Easement Costs
Wastewater Projects
• $ 38,644: Gates of Prosper, TIRZ No. 1
o Middle Doe Branch Line
•$ 166,492: Matthews Southwest, TIRZ No. 2
o Lower Doe Branch Line
Drainage Projects
•$ 400,000: Old Town Drainage – Fifth Street Trunk Main
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard resolution as to form and
legality.
Attached Documents:
1. Resolution
2.FY 2017-2018 Capital Improvement Program
Town Staff Recommendation:
Town staff recommends that the Town Council approve a resolution adopting the Fiscal Year 2017-
2018 Capital Improvement Program.
Item 9
TOWN OF PROSPER, TEXAS RESOLUTION NO. 17-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM OF THE TOWN
OF PROSPER; REPEALING ALL CONFLICTING RESOLUTIONS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Town staff has presented the Town Council with a recommended Fiscal Year
2017-2018 Capital Improvement Program which includes budgeted revenues and expenditures
for Fiscal Year 2017-2018 and planned revenues and expenditures for future years; and
WHEREAS, the recommendation includes funding from a variety of sources including
general obligation bonds, certificates of obligation, revenue bonds, impact fees, grant funds,
escrows, developer agreements, park fees, general fund appropriations, and other sources; and
WHEREAS, the Town Council wishes to formally adopt the Fiscal Year 2017-2018 Capital
Improvement Program.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The Town Council of the Town of Prosper, Texas, hereby adopts the Fiscal Year 2017-
2018 Capital Improvement Program, which is attached hereto as Exhibit A and fully incorporated
herein and made a part of this Resolution for all purposes.
SECTION 2
Any and all ordinances, resolutions, rules, regulations, policies, or provisions in conflict
with the provisions of this Resolution are hereby repealed and rescinded to the extent of any
conflict herewith.
SECTION 3
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 12TH DAY OF SEPTEMBER, 2017.
___________________________________
Ray Smith, Mayor
ATTEST:
____________________________________
Robyn Battle, Town Secretary
Item 9
Resolution No. 17-__, Page 2
APPROVED AS TO FORM AND LEGALITY:
____________________________________
Terrence S. Welch, Town Attorney
Item 9
Resolution No. 17-__, Page 3
EXHIBIT A
FISCAL YEAR 2017-2018 CAPITAL IMPROVEMENT PROGRAM
Item 9
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150,000 150,000 42
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150,000 150,000 43
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400,000 400,000 44
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Index IndexIndexUnissued Debt ScheduleUnissued Debt ScheduleUnissued Debt Schedule02
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Index
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Item 9
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Item 9
Page 1 of 3
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon an ordinance amending various Town Fees; amending Section 3.03.002,
“Fee,” of Article 3.03, “Certificate of Occupancy,” of Chapter 3, “Building Regulations,” of the
Town’s Code of Ordinances; repealing existing Sections 6.04.003, “Review of Plans,” 6.04.004,
“Fees,” and 6.04.005, “Suspension of Permit,” of Article 6.04, “Food Establishments and Mobile
Food Units” of Chapter 6, “Health and Sanitation,” of the Town’s Code of Ordinances and
replacing them with new Sections 6.04.003, “Review of Plans,” 6.04.004, “Fees,” and 6.04.005,
“Suspension of Permit;” amending Appendix A, “Fee Schedule,” to the Town’s Code of
Ordinances by repealing existing Section IX, “Water and Sewer Rates,” and replacing it with a
new Section IX, “Water and Sewer Rates;” repealing existing subsection (a) of Section XII,
“Municipal Drainage Utility System Fee Schedule,” and replacing it with a new subsection (a);
repealing existing subsections (b) through (g), inclusive, of Section XIV, “Public Works Fee
Schedule,” and replacing them with new subsections (b) through (g), inclusive; and adding a new
Section XX, “Health and Sanitation Fees.”
Description of Agenda Item:
Section IX Water and Sewer rate structure. The enterprise fund for Water and Sewer Utilities is
intended to be self-sufficient by charging its consumers the costs of its services. Willdan and
Associates conducted a recent rate study and presented to the Finance subcommittee their
recommendations to update the water and sewer rate structure. As discussed at the July 12,
2017, Budget Work Session, and at the August 22, 2017, and September 5, 2017, Town Council
meetings, staff recommends updating the water and sewer rates in order to sustain the water
costs passed to us from NTMWD and funding for proposed capital water and sewer projects. We
are proposing a three-year rate structure change for FY 2018 through FY 2020. For an average
consumer who uses 10,000 gallons of water per month, the total bill would increase $9.82
effective October 1, 2017. The rates were last updated in 2012.
Section XII Municipal Drainage Utility System Fee Schedule. As discussed at the July 12, 2017,
Budget Work Session, and at the August 22, 2017, and September 5, 2017, Town Council
meetings, staff recommends updating the fees to be remain less than the average of our survey
cities’ fees while maintaining funding for proposed capital drainage projects. The fees were last
updated in 2010.
Prosper is a place where everyone matters.
FINANCE
Item 10
Page 2 of 3
Property Type Parcel Size
(sq ft) Current Fees/Rates Proposed Fees/Rates
Single-Family
Residential
Tier 1 <10,000 $1.85 $3.00
Tier 2 >10,000 $4.00 $5.15
All Other Non-
Exempt
Property
$0.57 per 1000 sq ft of
impervious area;
the minimum fee shall
be $2.75 per property
$1.00 per 1000 sq ft of
impervious area;
the minimum fee shall
be $2.75 per property
Section XIV Public Works Fee Schedule. At the August 22, 2017, and September 5, 2017, Town
Council meetings, staff presented proposed updates to the Public Works Fee Schedule. Public
Works Fees are charged for requested or necessary work and supplies when Town property is
damaged. The proposed changes are attached. Included are adjustments to the existing fees,
based on current costs, as well as the addition of new fee items to better reflect actual work
performed. For example, the current fee schedule does not provide any discount when multiple
services are performed in one trip. The fees were last updated in 2011.
Health and Sanitation Fee Structure. As discussed at the July 12, 2017, Budget Work Session
and at the August 22, 2017, and September 5, 2017, Town Council meetings, staff desires to
adopt a new food establishment ordinance consistent with current state regulations. Prior to this
action, we need to migrate the fees from the current food establishment ordinance to the Town’s
standard schedule of fees, and increase certain fees to be consistent with the average of our
survey cities’ fees. The fees were last updated in 2005.
The Town collects fees for the professional review of food establishment plans, and for the
inspections of:
• Restaurants - two (2) inspections per year
• Temporary Events with Food
• Grocery & Convenience Stores
• Day Care Centers
• Mobile Food Units
• Public/HOA/Apartment Pools
As noted below, staff identified three (3) fees which should be increased in comparison to the
area cities.
Fee Type Current Fee Proposed Fee
Convenience Store $200/yr. $275/yr.
Day Care $200/yr. $350/yr.
Food Establishment Plan Review $75 $175
The attached ordinance removes the fees from Chapter 6, Health and Sanitation, and establishes
the fees in Appendix A with the three (3) amended fees as noted above.
Amend Section 3.03.002 Code of Ordinance to reference Appendix A, Fee Schedule. The current
fee schedule in Appendix A establishes a fee of $50.00 for Certificates of Occupancy. Staff
discovered an error in Section 3.03.002 of Article 3.03, Certificate of Occupancy, which notes the
Item 10
Page 3 of 3
C.O. fee as $10.00 and to be collected by the Town Secretary. The attached ordinance amends
Section 3.03.002 to state, “The fee is established in appendix A to this code, as it exists or may
be amended.”
Budget Impact:
The rates and fees listed in the ordinance were used in calculating the proposed FY 2017-2018
budget.
Attached Documents:
1. Ordinance
2. Water and Sewer rate sheets by customer type
Town Staff Recommendation:
Town staff recommends approval of an ordinance amending various Town Fees; amending
Section 3.03.002, “Fee,” of Article 3.03, “Certificate of Occupancy,” of Chapter 3, “Building
Regulations,” of the Town’s Code of Ordinances; repealing existing Sections 6.04.003, “Review
of Plans,” 6.04.004, “Fees,” and 6.04.005, “Suspension of Permit,” of Article 6.04, “Food
Establishments and Mobile Food Units” of Chapter 6, “Health and Sanitation,” of the Town’s Code
of Ordinances and replacing them with new Sections 6.04.003, “Review of Plans,” 6.04.004,
“Fees,” and 6.04.005, “Suspension of Permit;” amending Appendix A, “Fee Schedule,” to the
Town’s Code of Ordinances by repealing existing Section IX, “Water and Sewer Rates,” and
replacing it with a new Section IX, “Water and Sewer Rates;” repealing existing subsection (a) of
Section XII, “Municipal Drainage Utility System Fee Schedule,” and replacing it with a new
subsection (a); repealing existing subsections (b) through (g), inclusive, of Section XIV, “Public
Works Fee Schedule,” and replacing them with new subsections (b) through (g), inclusive; and
adding a new Section XX, “Health and Sanitation Fees.”
Proposed Motion:
I move to approve an ordinance amending various Town Fees; amending Section 3.03.002, “Fee,”
of Article 3.03, “Certificate of Occupancy,” of Chapter 3, “Building Regulations,” of the Town’s
Code of Ordinances; repealing existing Sections 6.04.003, “Review of Plans,” 6.04.004, “Fees,”
and 6.04.005, “Suspension of Permit,” of Article 6.04, “Food Establishments and Mobile Food
Units” of Chapter 6, “Health and Sanitation,” of the Town’s Code of Ordinances and replacing
them with new Sections 6.04.003, “Review of Plans,” 6.04.004, “Fees,” and 6.04.005,
“Suspension of Permit;” amending Appendix A, “Fee Schedule,” to the Town’s Code of
Ordinances by repealing existing Section IX, “Water and Sewer Rates,” and replacing it with a
new Section IX, “Water and Sewer Rates;” repealing existing subsection (a) of Section XII,
“Municipal Drainage Utility System Fee Schedule,” and replacing it with a new subsection (a);
repealing existing subsections (b) through (g), inclusive, of Section XIV, “Public Works Fee
Schedule,” and replacing them with new subsections (b) through (g), inclusive; and adding a new
Section XX, “Health and Sanitation Fees.”
Item 10
Ordinance No. 17-__, Page 1
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AMENDING VARIOUS TOWN FEES; AMENDING SECTION 3.03.002,
“FEE,” OF ARTICLE 3.03, “CERTIFICATE OF OCCUPANCY,” OF CHAPTER
3, “BUILDING REGULATIONS,” OF THE TOWN’S CODE OF ORDINANCES;
REPEALING EXISTING SECTIONS 6.04.003, “REVIEW OF PLANS,” 6.04.004,
“FEES,” AND 6.04.005, “SUSPENSION OF PERMIT,” OF ARTICLE 6.04,
“FOOD ESTABLISHMENTS AND MOBILE FOOD UNITS,” OF CHAPTER 6,
“HEALTH AND SANITATION,” OF THE TOWN’S CODE OF ORDINANCES
AND REPLACING THEM WITH NEW SECTIONS 6.04.003, “REVIEW OF
PLANS,” 6.04.004, “FEES,” AND 6.04.005, “SUSPENSION OF PERMIT,” OF
ARTICLE 6.04, “FOOD ESTABLISHMENTS AND MOBILE FOOD UNITS”;
AMENDING APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF
ORDINANCES BY REPEALING EXISTING SECTION IX, “WATER AND SEWER
RATES,” AND REPLACING IT WITH A NEW SECTION IX, “WATER AND
SEWER RATES”; REPEALING EXISTING SUBSECTION (a) OF SECTION XII,
“MUNICIPAL DRAINAGE UTILITY SYSTEM FEE SCHEDULE,” OF APPENDIX
A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES AND
REPLACING IT WITH A NEW SUBSECTION (a); REPEALING EXISTING
SUBSECTIONS (b) THROUGH (g), INCLUSIVE, OF SECTION XIV, “PUBLIC
WORKS FEE SCHEDULE,” OF APPENDIX A, “FEE SCHEDULE,” TO THE
TOWN’S CODE OF ORDINANCES AND REPLACING IT WITH NEW
SUBSECTIONS (b) THROUGH (g), INCLUSIVE; AMENDING APPENDIX A,
“FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES BY ADDING
THERETO A NEW SECTION XX, “HEALTH AND SANITATION FEES”;
PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE
PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has
investigated and determined that the various fees imposed by the Town should be revised; and
WHEREAS, the Town Council has reviewed the current and proposed fees and
recommends the adoption of revised fees in the Code of Ordinances as well as in Appendix A to
the Code of Ordinances; and
WHEREAS, the Town Council hereby finds and determines that it will be advantageous,
beneficial and in the best interests of the citizens of the Town to revise certain existing fees
imposed by the Town and replace them with fees that reflect actual and reasonable costs, as
hereinafter referenced.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully set
forth herein.
Item 10
Ordinance No. 17-__, Page 2
SECTION 2
From and after the effective date of this Ordinance, Section 3.03.002, “Fee,” of Article
3.03, “Certificate of Occupancy,” of Chapter 3, “Building Regulations,” of the Town’s Code of
Ordinances is hereby amended to read as follows:
“Sec. 3.03.002 Fee
The fee is established in appendix A to this code, as it exists or may be amended.”
SECTION 3
From and after the effective date of this Ordinance, existing Sections 6.04.003, “Review
of Plans,” 6.04.004, “Fees,” and 6.04.005, Suspension of Permit,” of Article 6.04, “Food
Establishments and Mobile Food Units,” of Chapter 6, “Health and Sanitation,” of the Town’s Code
of Ordinances are hereby repealed in their entirety and replaced with new Sections 6.04.003,
“Review of Plans,” 6.04.004, “Fees,” and 6.04.005, Suspension of Permit,” to read as follows:
“Sec. 6.04.003 Review of plans
(a) Whenever a food establishment is constructed or extensively remodeled and whenever
an existing structure is converted to use as a food establishment, properly prepared plans and
specifications for such construction, remodeling or conversion shall be submitted to the regulatory
authority for review before work is begun. A plan review fee as established in appendix A to this
code, as it exists or may be amended must be paid at time of application. Extensive remodeling
means that twenty percent (20%) or greater of the area of the food establishment is to be
remodeled. The plans and specifications shall indicate the proposed layout, equipment
arrangement, mechanical, electrical and plumbing plans and construction materials of work areas,
and the type and model of proposed fixed equipment and facilities. The regulatory authority will
approve the plans and specifications if they meet the requirements of the rules adopted by this
article as amended. The approved plans and specifications must be followed in construction,
remodeling and/or conversion.
(b) Failure to follow the approved plans and specifications will result in a permit denial,
suspension or revocation of a permit.
(c) Additional plan review required by changes, additions, or revisions to approved plans, will
be assessed a plan review fee as established in appendix A to this code, as it exists or may be
amended
Sec. 6.04.004 Fees
The fees are established in appendix A to this code, as it exists or may be amended.
Sec. 6.04.005 Suspension of Permit
(a) The regulatory authority may, without warning, notice or hearing suspend any permit to
operate a food establishment if the operation of the food establishment constitutes an imminent
hazard to public health. Suspension is effective upon service of notice. A food establishment
inspection report may serve as notice. When a permit is suspended, food operations shall
Item 10
Ordinance No. 17-__, Page 3
immediately cease. Whenever a permit is suspended, the holder of the permit shall be afforded
an opportunity for a hearing within ten (10) days of suspension.
(b) Whenever a permit is suspended, the holder of the permit, or the person in charge, shall
be notified in writing that the permit is, upon service of the notice, immediately suspended and
that an opportunity for a hearing will be provided if a written request for a hearing is filed with the
regulatory authority by the holder of the permit within ten (10) days. If no written request for
hearing is filed within ten (10) days, the suspension is sustained until compliance with this article
is met. A reinspection will be made by the regulatory authority to ensure compliance. The request
for a reinspection must be made to the regulatory authority and a reinspection fee of fee as
established in appendix A to this code, as it exists or may be amended shall be paid to the town
before the inspection is performed. The regulatory authority may end the suspension at any time
if reasons for suspension no longer exist.”
SECTION 4
From and after the effective date of this Ordinance, existing Section IX, “Water and Sewer
Rates,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances is hereby repealed in
its entirety and replaced with a new Section IX, to read as follows:
“Sec. IX. Water and Sewer Rates
Please refer to chapter 13 utilities, article 13.07 utility bills, for additional information on the town’s
utility billing policies.
(1) Late fees.
(A) All utility bill payments are due by the 10th day from the date of the bill
except when the tenth day falls on Saturday, Sunday or legal holiday under which
condition they are due by 5:00 p.m. central time on the next working day.
(B) All payments made after the tenth (10th) day will bear a late fee, as set
forth as follows, of the unpaid balance of the billed amount.
(2) Water and/or sewer connections. The town may extend water and sanitary sewer
mains in the streets, alleys and utility easements in the town in order to permit
connections for those persons desiring water and sewer service. The individual,
corporation or partnership requesting the service shall pay the town an amount equal
to the cost of all materials, labor, equipment and other costs to provide the requested
extension. At any time additional connections are made to the water and/or sewer
mains, the town may collect from the individual connecting to the main(s) an amount
equal to the proportional amount of footage of the connector’s land abutting the sewer
and/or water and repay the same to the original requestor(s) of service or designated
recipients.
(3) Residential service rates.
(A) Residential water service rates:
Item 10
Ordinance No. 17-__, Page 4
Meter Size Minimum Service
Charge (Effective
October 1, 2017)
Minimum Service
Charge (Effective
October 1, 2018)
Minimum Service
Charge (Effective
October 1, 2019)
3/4” or smaller $11.90 $12.75 $13.90
1” $19.85 $21.25 $23.20
1-1/2” $39.70 $42.50 $46.35
2” $63.50 $67.95 $74.10
3” $119.00 $127.35 $138.85
4” $198.35 $212.25 $231.40
6” $396.55 $424.35 $462.55
Volumetric Charge Rate per 1,000
Gallons (Effective
October 1, 2017)
Rate per 1,000
Gallons (Effective
October 1, 2018)
Rate per 1,000
Gallons (Effective
October 1, 2019)
0–10,000 gallons $4.00 $4.28 $4.67
10,001–40,000
gallons
$5.99 $6.41 $6.99
40,001–80,000
gallons
$9.00 $9.63 $10.50
80,001+ $13.49 $14.44 $15.74
(B) Residential wastewater service rates:
(i) All residential accounts, effective October 1, 2017, minimum service
charge: $25.35; effective October 1, 2018, minimum service charge:
$28.40; and effective October 1, 2019, minimum service charge: $31.85.
(ii) Volumetric charge: effective October 1, 2017, $4.15 per 1,000
gallons; effective October 1, 2018, $4.90 per 1,000 gallons; and effective
October 1, 2019, $5.78 per 1,000 gallons.
Item 10
Ordinance No. 17-__, Page 5
(iii) Wastewater volumetric charges on residential accounts are billed on
the winter average consumption during the months of December, January
and February.
(C) Additional residential service charges:
(i) Service initiation: $65.00.
(ii) Transfer fees: $20.00.
(iii) Meter accuracy rereads: $15.00.
(iv) Late fees: $10% of billed amount.
(v) Turn offs/reconnects:
a. During normal office hours: $50.00.
b. After normal office hours: $75.00.
(D) Multifamily dwellings, townhomes and other multitenant accounts served
by one master meter will be billed a minimum water charge per unit equal to the
3/4” residential base rate and the minimum service charge for wastewater. The
residential volumetric charges will apply as normally scheduled on all master
meter consumption for both water and wastewater services, except that winter
averaging will not be applied to multifamily dwellings served by one master
meter.
(E) Out of town rates are the same as in town rates for water and wastewater.
(F) Senior citizen water credit and storm drainage credit: Refer to chapter 13
utilities, section 13.07.008, senior affordability discount and penalty exemption.
(4) Commercial and temporary hydrant meter service rates.
(A) Commercial water service rates.
Meter Size Minimum Service
Charge (Effective
October 1, 2017)
Minimum Service
Charge (Effective
October 1, 2018)
Minimum Service
Charge (Effective
October 1, 2019)
¾” or smaller $9.15 $9.80 $10.70
1” $15.25 $16.30 $17.75
1-1/2” $30.45 $32.60 $35.55
2” $48.70 $52.10 $56.80
3” $91.30 $97.70 $106.50
Item 10
Ordinance No. 17-__, Page 6
4” $152.15 $162.80 $177.45
6” $304.35 $325.65 $354.95
Volumetric Charge Rate per 1,000
Gallons (Effective
October 1, 2017)
Rate per 1,000
Gallons (Effective
October 1, 2018)
Rate per 1,000
Gallons (Effective
October 1, 2019)
0–10,000 gallons $4.31 $4.61 $5.03
10,001–40,000
gallons
$5.39 $5.77 $6.29
40,001–80,000
gallons
$6.73 $7.20 $7.85
80,001+ $8.42 $9.01 $9.82
(B) Commercial wastewater service rates:
(i) All commercial accounts: effective October 1, 2017, minimum service
charge: $29.10; effective October 1, 2018, minimum service charge:
$32.60; and effective October 1, 2019, minimum service charge: $36.55.
(ii) Volumetric charge: effective October 1, 2017, $5.02 per 1,000
gallons; effective October 1, 2018, $5.92 per 1,000 gallons; and effective
October 1, 2019, $6.98 per 1,000 gallons.
(C) Additional commercial service charges:
(i) Service initiation: $75.00.
(ii) Transfer fees: $20.00.
(iii) Meter accuracy rereads: $15.00.
(iv) Late fees: $10% of billed amount.
(v) Turn offs/reconnects:
a. During normal office hours: $50.00.
b. After normal office hours: $75.00.
(D) Out of town rates are the same as in town rates for water and wastewater.
(5) Irrigation service rates.
(A) Irrigation water service rates:
Item 10
Ordinance No. 17-__, Page 7
Meter Size Minimum Service
Charge (Effective
October 1, 2017)
Minimum Service
Charge (Effective
October 1, 2018)
Minimum Service
Charge (Effective
October 1, 2019)
3/4” or smaller $4.35 $4.70 $5.15
1” $7.20 $7.75 $8.45
1-1/2” $14.40 $15.45 $16.85
2” $23.00 $24.65 $26.90
3” $43.15 $46.20 $50.40
4” $71.90 $76.95 $83.90
6” $143.80 $153.90 $167.80
Volumetric Charge Rate per 1,000 Gallons
(Effective October 1,
2017)
Rate per 1,000
Gallons (Effective
October 1, 2018)
Rate per 1,000
Gallons (Effective
October 1, 2019)
0–10,000 gallons $6.03 $6.46 $7.04
10,001–40,000
gallons
$6.93 $7.42 $8.09
40,001–80,000
gallons
$7.97 $8.53 $9.30
80,001+ $9.17 $9.81 $10.69
(B) Irrigation wastewater service rates: Irrigation accounts are not billed for
wastewater services. Irrigation accounts are strictly for meters and water service
dedicated solely to furnish water service to lawn sprinkler or irrigation systems,
and do not directly receive wastewater services.
(C) Additional irrigation service charges:
(i) Service initiation: $75.00 commercial/$65.00 residential.
Item 10
Ordinance No. 17-__, Page 8
(ii) Transfer fees: $20.00.
(iii) Meter accuracy rereads: $15.00.
(iv) Late fees: 10% of billed amount.
(v) Turn offs/reconnects:
a. During normal office hours: $50.00.
b. After normal office hours: $75.00.
(D) Out of town rates are the same as in town rates for water.”
SECTION 5
From and after the effective date of this Ordinance, existing Subsection (a) of Section XII,
“Municipal Drainage Utility System Fee Schedule,” of Appendix A, “Fee Schedule,” to the Town’s
Code of Ordinances is hereby repealed in its entirety and replaced with a new Subsection (a), to
read as follows:
“Sec. XII. Municipal Drainage Utility System Fee Schedule
(a) The following fees are hereby established and shall be collected through the town’s bill for
public utilities pursuant to the Municipal Drainage Utility Systems Act and other applicable law.
Fees shall be based on a property’s impact on the town’s drainage utility system. Impact shall be
based on the parcel size for residential property and the impervious area for all other nonexempt
property. Ten percent (10%) of the area of the public streets and sidewalks on a property shall
count towards that property’s impervious area. The drainage utility fees shall be established
according to the following schedule on a monthly basis:
Property Type Parcel Size (sq. ft.) Fees/Rates
Single-family residential
Tier 1 <10,000 $3.00
Tier 2 >10,000 $5.15
All other nonexempt
property
$1.00 per 1,000 square feet
of impervious area; the
minimum fee shall be $2.75
per property
* * *”
SECTION 6
Item 10
Ordinance No. 17-__, Page 9
From and after the effective date of this Ordinance, existing Subsections (b) through (g),
inclusive, of Section XIV, “Public Works Fee Schedule,” of Appendix A, “Fee Schedule,” to the
Town’s Code of Ordinances are hereby repealed and replaced with new Subsections (b) through
(g), inclusive, to read as follows:
“Sec. XIV. Public Works Fee Schedule
* * *
(b) Damages to meters/equipment. (Cost does not include water and sewer impact fees.)
5/8-inch PD $340.00
3/4-inch PD $340.00
1-inch PD $412.00
1-1/2-inch PD $614.00
2-inch PD $800.00
1-1/2-inch turbine (irrigation) $625.00
2-inch turbine (irrigation) $797.00
14 x 18 inch meter box $164.00
14 x 18 inch meter box & MTU $279.00
18 x 24 inch meter box $267.00
18 x 24 inch meter box & MTU $382.00
Replace readable register $239.00
Replace damaged/unreadable register $500.00
Transmitter (MTU) $239.00
Transmitter (MTU) dual $269.00
3-inch turbine $881.00
Item 10
Ordinance No. 17-__, Page 10
4-inch turbine $1,439.00
6-inch turbine $2,463.00
3-inch compound $2,206.00
4-inch compound $2,911.00
6-inch compound $4,711.00
Larger meters on request (Amount TBD)
Replace 5/8 & 1-inch meter, MTU
register & box
$559.00
Replace MTU, register & box $394.00
Replace 5/8 & 1-inch meter, register &
box
$444.00
Replace 5/8 & 1-inch meter, MTU &
box
$444.00
Replace 5/8 & 1-inch meter & MTU $404.00
Replace 5/8 & 1-inch meter & box $329.00
Replace MTU & box small $277.00
Replace register & box $279.00
Replace 5/8 & 1-inch meter & register $404.00
Replace register & MTU $354.00
Replace unreadable register, MTU
and small box
$770.00
Replace unreadable register & MTU $710.00
Item 10
Ordinance No. 17-__, Page 11
(c) Fire hydrant meter fee.
(1) Deposit (based upon approved condition): $1,500.00.
(2) Relocate fire hydrant meter: $64.00.
(3) Repair hydrant meter:
(A) Replace fire hydrant with register: $1,197.00.
(B) Repair hydrant meter RPZ: $528.00.
(C) Replace backflow on hydrant: $372.00.
(D) Repair hydrant broken collar: $224.00.
(E) Repair hydrant meter valves: $166.00.
(d) Water/wastewater fee.
(1) Water.
(A) Water tap size, does not include other items such as, among other things,
boring, impact fees, pavement removal and replacement: (lots without service).
(i) 1-inch water service: $1,537.00.
(ii) 1-1/2-inch water service: $1,836.00.
(iii) 2-inch water service: $1,941.00.
(B) For total price, please contact the town’s public works department at 972-
569-1050.
(2) Wastewater. Wastewater tap size, does not include other items such as, among
other things, boring, impact fee, pavement removal and replacement: (lots without
service).
(A) 4-inch: $1,612.00.
(B) 6-inch: $1,840.00.
(e) Meter moves. This work does not include additional items such as, among other things,
bores, impact fees, grass replacement and pavement removal. The town does not relocate
customer-side service.
(1) 1-inch water service: $554.00.
(2) 1-1/2-inch water service: $595.00.
(3) 2-inch water service: $771.00.
(f) Curbstop repair.
(1) 1-inch water service: $237.00.
(2) 1-1/2-inch water service: $350.00.
Item 10
Ordinance No. 17-__, Page 12
(3) 1-inch water service: $398.00.
(g) Callback or second time call. $86.00.”
SECTION 7
From and after the effective date of this Ordinance, Appendix A, “Fee Schedule,” to the
Town’s Code of Ordinances is hereby amended by adding thereto a new Section XX, “Health and
Sanitation Fees,” to read as follows:
“Sec. XX Health and Sanitation Fees
(a) Food establishment permit and inspection fees
(1) Restaurant: $350.00/year (includes two inspections per year)
(2) Convenience store: $275.00/year
(3) Child day care center: $350.00/year
(4) Grocery Store: $500.00/year
(5) Mobile food establishment (hot) $350.00/year
(6) Mobile food establishment (cold): $250.00/year
(7) Temporary food establishment: $50.00 for a maximum of fourteen (14) days
(8) Concession stand: $50.00/season
(9) Independent School District-owned food establishment: no fee
(b) Certain food establishment inspection fees
(1) Reinspection: $50.00/inspection
(2) Investigative or complaint-based inspection: $100.00/inspection (if the inspection
is deemed to not have been warranted, the fee may be waived at the sole
discretion of the regulatory authority)
(c) Plan review of new or extensively remodeled food establishment fee: $175.00
(d) Public/Semi-public swimming pool or spa permit and inspection fee: $225.00
For the purpose of this article, a semi-public swimming pool or spa is a swimming pool or
spa which is privately owned and open only to an identifiable class of persons including
but not limited to hotel guests, residents of a multi-family dwelling complex, members of
a Home Owners or Property Owners Association, fitness facility or club members.”
Item 10
Ordinance No. 17-__, Page 13
SECTION 8
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of
the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of conflicting
ordinances shall remain in full force and effect.
SECTION 9
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason
held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The Town hereby declares that it
would have passed this Ordinance, and each section, subsection, clause or phrase thereof,
irrespective of the fact that any one or more sections, subsections, sentences, clauses, and
phrases be declared unconstitutional.
SECTION 10
This Ordinance shall become effective on October 1, 2017, and be in full force from and
after its passage and publication, as provided by the Revised Civil Statues of the State of Texas
and the Home Rule Charter of the Town of Prosper, Texas.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 12TH DAY OF SEPTEMBER, 2017.
APPROVED:
________________________________
Ray Smith, Mayor
ATTEST:
___________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
__________________________________
Terrence S. Welch, Town Attorney
Item 10
Exhibit “A”
Town of Prosper Water and Sewer Rates
Effective First Full Billing Cycle Following October 1, 2017
Residential Water Service Rates
Meter Size Current Minimum Service
Charge
Proposed FY 2018
Minimum Service
Charge
Proposed FY 2019
Minimum Service
Charge
Proposed FY 2020
Minimum Service
Charge
¾” or Smaller $ 11.12 $ 11.90 $ 12.75 $ 13.90
1” $ 18.54 $ 19.85 $ 21.25 $ 23.20
1 ½” $ 37.07 $ 39.70 $ 42.50 $ 46.35
2” $ 59.32 $ 63.50 $ 67.95 $ 74.10
3” $111.19 $119.00 $127.35 $138.85
4” $185.36 $198.35 $212.25 $231.40
6” $370.58 $396.55 $424.35 $462.55
Volumetric Charges Current Rate
per 1,000
Gallons
Proposed FY 2018
Rate per 1,000
Gallons
Proposed FY 2019
Rate per 1,000
Gallons
Proposed FY 2020
Rate per 1,000
Gallons
0 - 10,000 Gallons $ 3.74 $ 4.00 $ 4.28 $ 4.67
10,001 - 40,000 Gallons $ 5.60 $ 5.99 $ 6.41 $ 6.99
40,001 – 80,000 Gallons $ 8.41 $ 9.00 $ 9.63 $ 10.50
80,001 - Plus $12.61 $ 13.49 $14.44 $ 15.74
Residential Sewer Service Rates
Current Minimum
Service Charge
Proposed FY 2018
Minimum Service
Charge
Proposed FY 2019
Minimum Service
Charge
Proposed FY 2020
Minimum Service
Charge
$ 22.63 $ 25.35 $ 28.40 $ 31.85
Current Rate per 1,000
Gallons
Proposed FY18 Rate
per 1,000 Gallons
Proposed FY19 Rate
per 1,000 Gallons
Proposed FY20 Rate
per 1,000 Gallons
$ 3.52 $ 4.15 $ 4.90 $ 5.78
Commercial and Temp Hydrant Meter Water Service Rates
Meter Size Current Minimum Service
Charge
Proposed FY 2018
Minimum Service
Charge
Proposed FY 2019
Minimum Service
Charge
Proposed FY 2020
Minimum Service
Charge
¾” or Smaller $ 8.53 $ 9.15 $ 9.80 $ 10.70
1” $ 14.22 $ 15.25 $ 16.30 $ 17.75
1 ½” $ 28.44 $ 30.45 $ 32.60 $ 35.55
2” $ 45.50 $ 48.70 $ 52.10 $ 56.80
3” $ 85.31 $ 91.30 $ 97.70 $106.50
4” $142.18 $152.15 $162.80 $177.45
6” $284.40 $304.35 $325.65 $354.95
Item 10
Volumetric Charges Current Rate
per 1,000
Gallons
Proposed FY 2018
Rate per 1,000
Gallons
Proposed FY 2019
Rate per 1,000
Gallons
Proposed FY 2020
Rate per 1,000
Gallons
0 - 10,000 Gallons $ 4.03 $ 4.31 $ 4.61 $ 5.03
10,001 - 40,000 Gallons $ 5.04 $ 5.39 $ 5.77 $ 6.29
40,001 – 80,000 Gallons $ 6.29 $ 6.73 $ 7.20 $ 7.85
80,001 - Plus $ 7.87 $ 8.42 $ 9.01 $ 9.82
Commercial Sewer Service Rates
Current Minimum
Service Charge
Proposed FY 2018
Minimum Service
Charge
Proposed FY 2019
Minimum Service
Charge
Proposed FY 2020
Minimum Service
Charge
$ 25.94 $ 29.10 $ 32.60 $ 36.55
Current Rate per 1,000
Gallons
Proposed FY18 Rate
per 1,000 Gallons
Proposed FY19 Rate
per 1,000 Gallons
Proposed FY20 Rate
per 1,000 Gallons
$ 4.25 $ 5.02 $ 5.92 $ 6.98
Irrigation Water Service Rates
Meter Size Current Minimum Service
Charge
Proposed FY 2018
Minimum Service
Charge
Proposed FY 2019
Minimum Service
Charge
Proposed FY 2020
Minimum Service
Charge
¾” or Smaller $ 4.03 $ 4.35 $ 4.70 $ 5.15
1” $ 6.71 $ 7.20 $ 7.75 $ 8.45
1 ½” $ 13.43 $ 14.40 $ 15.45 $ 16.85
2” $ 21.48 $ 23.00 $ 24.65 $ 26.90
3” $ 40.31 $ 43.15 $ 46.20 $ 50.40
4” $ 67.19 $ 71.90 $ 76.95 $ 83.90
6” $134.35 $143.80 $153.90 $167.80
Volumetric Charges Current Rate
per 1,000
Gallons
Proposed FY 2018
Rate per 1,000
Gallons
Proposed FY 2019
Rate per 1,000
Gallons
Proposed FY 2020
Rate per 1,000
Gallons
0 - 10,000 Gallons $ 5.64 $ 6.03 $ 6.46 $ 7.04
10,001 - 40,000 Gallons $ 6.48 $ 6.93 $ 7.42 $ 8.09
40,001 – 80,000 Gallons $ 7.45 $ 7.97 $ 8.53 $ 9.30
80,001 - Plus $ 8.57 $ 9.17 $ 9.81 $ 10.69
Out of Town rates are the same as In Town rates for water and wastewater.
If the amount due on the 10th day of the month after the billing cycle is not paid in full, a ten
percent ( 10%) penalty of the most current balance shall be added to the account.
Temp Hydrant and Irrigation meters are not charged for wastewater. Service is dedicated solely
to furnish water service temporarily to a location or to furnish water service to lawn sprinkler or
irrigation systems.
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon approving Change Order Number 02 for Bid No. 2016-68-B to North Texas
Contracting, Inc., related to construction services for the Town Hall Infrastructure Project; and
authorizing the Town Manager to execute Change Order Number 02 for same.
Description of Agenda Item:
At the January 10, 2017, Town Council meeting, staff provided an update on the Town Hall
Infrastructure project related to a significant change needed on the drainage system to facilitate the
project. Previously, the infrastructure improvements project included the construction of a
temporary 550’ drainage channel on the property south of First Street and two temporary drainage
structures that crossed First Street to convey water to and from that channel. Concerns expressed
by the owner of the property to the south, as well as a desire to minimize the impact on First Street
traffic started discussions about possible alternatives. An option was realized that could re-route
the water west before it got to First Street, eliminating the need for the two drainage structures
across First Street and the temporary drainage channel. This option would also eliminate the
added cost of the temporary work, reduce the cost of the future First Street projects underground
drainage pipe, and eliminate previously planned construction related inconveniences to the
motorists along First Street.
Staff received direction to pursue its recommendation of installing a permanent underground
drainage pipe in the alley behind the homes on the north side of First Street, south on McKinley
and along First Street to the BNSF RR. A design contract amendment was approved on January
24, 2017. Change Order Number 01 was approved by the Town Council at the June 13, 2017,
Town Council meeting for the first phase of installation of the drainage system from the Town Hall
site, through the alley behind the homes on the north side of First Street, south on McKinley and
stopping at First Street. This change order is for the second phase of the installation along the
north side of First Street on the Coserv property that will extend the underground drainage system
to the BNSF RR.
Budget Impact:
The total anticipated cost for all the improvements is $600,000, and is to be funded from the
$800,000, allocated to Project 1717-DR (Old Town Drainage – First & Main Trunk Main), account
number 760-6610-10-00-1717-DR. The cost for Change Order Number 01 was $291,736.60. The
cost for Change Order Number 02 is $303,260.00.
Prosper is a place where everyone matters.
ENGINEERING
Item 11
Page 2 of 2
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard change order form as
to form and legality.
Attached Documents:
1. Change Order Number 02
2. Map of Improvements
Town Staff Recommendation:
Town staff recommends that the Town Council approve Change Order Number 02 for Bid No.
2016-68-B to North Texas Contracting, Inc., related to construction services for the Town Hall
Infrastructure Project; and authorize the Town Manager to execute Change Order Number 02 for
same.
Proposed Motion:
I move to approve Change Order Number 02 for Bid No. 2016-68-B to North Texas Contracting,
Inc., related to construction services for the Town Hall Infrastructure Project; and authorize the
Town Manager to execute Change Order Number 02 for same.
Item 11
Prj. No.:1514-ST
Bid No.:2016-68-B
Prev Chg New
mod 24.02 LF 0 15 15 135.00 2,025.00
mod 38.02 EA 0 1 1 3,000.00 3,000.00
mod 51.02 LF 0 275 275 1.00 275.00
mod 77.02 EA 0 1 1 65.00 65.00
mod 79.02 LF 0 60 60 50.00 3,000.00
mod 80.02 SF 0 6,000 6,000 0.50 3,000.00
mod 99.02 LF 0 260 260 990.00 257,400.00
new 106.02 LF 0 4 4 195.00 780.00
new 107.02 EA 0 1 1 14,000.00 14,000.00
new 108.02 LS 0 1 1 3,315.00 3,315.00
new 109.02 LS 0 1 1 6,900.00 6,900.00
new 110.02 LS 0 1 1 7,500.00 7,500.00
new 111.02 EA 0 1 1 750.00 750.00
new 112.02 LS 0 1 1 1,250.00 1,250.00
303,260.00
45
Issued by
By
Signature Date
210 Cal. Days Accepted by
75 CD
45 CD
By
Signature Date
CIP 9'x6' Transition
Water Line Lowering at 12'x4' RCB
Irrigation Repair
Manhole Dummy Slab
Remove and Relocate RCB Manhole Access
12'x4' TxDOT Headwall
Inlet Protection
Sodding
12'x4' RCB
3'x3' Drop Inlet
24" RCP
Trench Safety - Storm Sewer
Hay Bales
Quantity Cost
Change
48" RCP
Provides for lowerin water line and the installation of remaining 260 LF of 12'x4' RCB and headwall within the 20 foot easement
adjacent to First Street. Also provides for irrigation repair and sodding of disturbed area, as well as relocating manhole acess at
southwest corner of Town Hall
April 6, 2018
$3,062,042.00
Revised Contract Date:
$303,260.00
Previous Change Orders:
Current Change Order:
Funded From:Cost Adjustment this Change:
Original Contract Time:
TOWN OF PROSPER
$2,473,342.40
$285,439.60
Time Adjustment this Change:
The compensation agreed upon in this Change Order is full, complete and final payment for all costs the Contractor may incur as a result of or relating to
this change, whether said costs are known, unknown, foreseen or unforeseen at this time, including without limitation, any cost for delay, extended
overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change.
North Texas Contractring, Inc.
Original Contract Amount:
Previous Change Orders:
Current Change Order:
Revised Contract Amount:
Unit
Cost
Contractor:
Description of Change:
May 11, 2017Contract Start:
Change Order No. 2
Project Name:Town Hall Infrastructure
North Texas Contracting Inc.
mod/
new
Item
No.Description Unit
Page 1 of 1
Item 11
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Item 11
Page 1 of 2
To: Mayor and Town Council
From: Dudley Raymond, RLA, Director of Parks and Recreation
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Consider and act upon a resolution authorizing the Town Manager to execute an application to
the Texas Parks & Wildlife Department Outdoor Recreation Grant for the development of the
Whitley Place Trail Extension Project.
Description of Agenda Item:
Town staff is developing an application for the Texas Parks & Wildlife Department Outdoor
Recreation Grant to assist in the development of the Whitley Place Trail Extension Project. The
Texas Parks & Wildlife Department Outdoor Recreation Grant assists local units of government
with the acquisition and/or development of public recreation areas and facilities throughout the
State of Texas. The program provides 50% matching grants on a reimbursement basis to eligible
applicants. All grant-assisted sites must be dedicated as parkland in perpetuity, properly
maintained, and open to the public. Funding for these programs comes from a portion of the state
sales tax on sporting goods through the Texas Recreation and Parks Account, the Texas Large
County & Municipality Recreation & Parks Account, and from the federal Land and Water
Conservation Fund.
The project proposed will extend the existing Whitley Place Hike and Bike Trail, connecting
Whitley Place Park to Cockrell Elementary, and add amenities such as picnic tables, and a
pavilion adjacent to the existing playground. The proposed trail will close the gap in our trail
network between Cockrell Elementary and Whitley Place Park, two destinations that are now
separated by Wilson Creek. The added amenities will ensure that residents can enjoy the area
and create a safe route to school coming from Whitley Place.
The estimated cost of construction for the Whitley Place Trail Extension is approximately
$625,000. TPWD will allow the Town to use the land previously purchased as a portion of this
project even though the 17.1 acres were purchased in 2014. So in effect, the project has a total
cost of approximately of $1,571,765. With the maximum participation by TPWD of $500,000, that
leaves the Town responsible for the land that was purchased previously for $946,765 and the
$125,000 construction cost that is not being covered by the matching funds.
PARKS & RECREATION
Prosper is a place where everyone matters.
Item 12
Page 2 of 2
The attached resolution, as required by Texas Parks & Wildlife Department, will designate the
land being developed along the Whitley Place Trail extension as parkland for recreation purposes
in perpetuity and authorizing support of the project. The grant also requires a meeting to allow the
public to give input regarding the project. A newspaper advertisement has been published in
regards to the grant item being discussed and considered on the September 12th Town Council
meeting. The application is due on October 1, 2017.
Budget Impact:
The requested amount from the Texas Parks & Wildlife Department Outdoor Recreation Grant is
$500,000. The 17.1 acres of land the Town had already purchased will be used as local match
for the project. The CIP Budget has $70,000 budgeted for design in FY 2017-18 and $500,000
budgeted for construction in FY 2018-2019. It is anticipated that if the Town is not successful in
getting the grant, the pavilion and picnic tables will be cut from the scope as well as other items
as needed to keep the project in budget.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard Resolution as to form
and legality.
Attached Documents:
1. Resolution
2.Whitley Place Trail Extension Project Concept Plan
Town Staff Recommendation:
Town staff recommends that the Town Council consider and act upon a resolution authorizing the
Town Manager to execute an application to the Texas Parks & Wildlife Department Outdoor
Recreation Grant for the development of the Whitley Place Trail Extension Project.
Proposed Motion:
I move to approve a resolution authorizing the Town Manger to execute an application to the
Texas Parks & Wildlife Department Outdoor Recreation Grant for the development of the Whitley
Place Trail Extension Project.
Item 12
TOWN OF PROSPER, TEXAS RESOLUTION NO. 17-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS AS HEREINAFTER REFERRED TO AS “APPLICANT,”
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR,
ACTING FOR, AND ON BEHALF OF THE APPLICANT IN DEALING WITH
THE TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER
REFERRED TO AS “DEPARTMENT,” FOR THE PURPOSE OF
PARTICIPATING IN THE LOCAL PARK GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE “PROGRAM”; CERTIFYING THAT
THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE,
CERTIFYING THAT THE APPLICANT MATCHING SHARE IS READILY
AVAILABLE, AND DEDICATING THE PROPOSED SITE FOR PERMANENT
(OR FOR THE TERM OF THE LEASE FOR LEASED PROPERTY) PUBLIC
PARK AND RECREATIONAL USES.
WHEREAS, the Applicant is fully eligible to receive assistance under the program; and
WHEREAS, the Applicant is desirous of authorizing an official to represent and act for
the Applicant in dealing with the Department concerning the Program; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, THAT:
SECTION 1
That the Applicant hereby certifies that they are eligible to receive assistance under the
Program, and that notice of application has been posted according to local public hearing
requirements.
SECTION 2
That the Applicant hereby certifies that the matching share for this application is readily
available at this time.
SECTION 3
That the Applicant hereby authorizes and directs the Town Manager to act for the
Applicant in dealing with the Department for the purposes of the Program, and that the Town
Manager is hereby officially designated as the Town representative in this regard.
SECTION 4
The Applicant, hereby specifically authorizes the Town Manager to make application to
the Department concerning the site known as Whitley Place Park in the Town of Prosper for
use as a park site and is hereby dedicated (or will be dedicated upon completion of the
proposed acquisition) for public park and recreation purposes in perpetuity (or for lease of the
term, if legal control is through a lease). Projects funded with federal monies may have differing
requirements.
Item 12
Resolution No. 17-__, Page 2
SECTION 5
This Resolution shall take effect and be in full force from and after its passage, as
provided by the Revised Civil Statutes of the State of Texas and the Home Rule Charter of the
Town of Prosper, Texas.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS ON THIS 12TH DAY OF SEPTEMBER, 2017.
APPROVED:
_______________________________
Ray Smith, Mayor
ATTEST:
________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Terrence S. Welch, Town Attorney
Item 12
PWD 1069C – P4000 (06/2017)
Local Park Grant Program
Applicant’s Certification & Program Assurances
As the duly authorized representative of the sponsor designated in the Resolution Section
3, I certify that the Applicant:
1.Has complied with all pertinent local and state laws, and Local Parks Grants Program
requirements regarding public hearings, including floodplain development, if appropriate.
2.Has the required proportionate share of funds available and sufficient for the project as
required by Section 13.309 of the Parks and Wildlife Code.
3.Will maintain and operate areas acquired or developed with program assistance at sponsor
expense as required by Section 13.309 of the Parks & Wildlife Code.
4.Will permanently dedicate for public park and recreation use all project area(s) which
receive program assistance, as required by Chapter 640.1.2 of the Local Park Grant
Program Manual.
5.Has the legal authority to apply for program assistance and the institutional, managerial and
financial capability to ensure proper planning, management and completion of the project
described in this application.
6.Will give the State of Texas, hereafter referred to as “State,” through any authorized
representative, access to and the right to examine all records, books, papers, or documents
related to the assistance; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency directives.
7.Will not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the Texas Parks &
Wildlife Department, and will record any federal interest in the title of real property in
accordance with U. S. Department of Interior directives.
8.Will dedicate and permanently maintain any property designated as a natural area, wetland,
or open space to meet program guidelines.
9.Will comply with all provisions of the “Summary of Guidelines for Administration of Local
Park Grant Acquisition & Development Projects.”
10.Will comply with the requirements of the Department with regard to the drafting, review and
approval of construction plans and specifications.
11.Will obtain all required state and/or federal permits related to project development.
12.Will provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the completed work conforms to the approved plans and
specifications.
13.Will furnish quarterly progress reports and such other information as may be required by
the Department.
14.Will initiate and complete the work within the applicable time frame after receipt of approval
from the Department.
15.Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest or
personal gain.
Item 12
PWD 1069C – P4000 (06/2017)
Applicant’s Certification & Program Assurances - Continued
16.Will comply with all State and Federal statues relating to non-discrimination. These include
but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§ 1681-1686) which prohibits discrimination
on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. § 794) which prohibits discrimination on the basis of handicaps; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits
discrimination on the basis of age; (e) any other non-discrimination provisions in the specific
statute(s) under which application for program assistance is being made, and (f) the
requirements of any other non-discrimination statute(s) which may apply to the application.
17.Will comply with the flood insurance purchase requirements of Section 4012(a) of the Flood
Disaster Protection Act of 1973 which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance in an amount at least equal to
its development or project cost.
18.Will comply with environmental standards which may be prescribed to the following: (a)
institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuance to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplain in accordance with EO 11988; (e) assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S. C. §§ 1451 et seq.); (f) conformity of
Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear
Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.);(g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L.
93-523); and (h) protection of endangered species under the Endangered Species Act of
1973, as amended (P.L. 93-205).
19.Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related
to protecting components or potential components of the national wild and scenic rivers
system.
20.Will assist the Department in assuring compliance with the Texas Antiquities Code.
21.Will cause to be performed the required financial and compliance audits in accordance with
the state or federal Single Audit requirements.
22.Will comply with all applicable requirements of all other State and Federal laws, regulations
and policies governing this program.
Town of Prosper/Whitley Place Trail Extension
Sponsor/ Project Name
Signature of Official Authorized in Resolution
Harlan Jefferson, Town Manager
Print Name and Title of Official
Date
Item 12
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Item 12
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – September 12, 2017
Agenda Item:
Discussion on Multi-Family Rental Inspections Program.
Background/Description of Agenda Item:
One of the Town Council’s Major Initiatives within the goal of “Ensure Quality Development,” is
“Implement a Multi-Family Rental Inspection Program.” In addition to 28 older apartment units in
the downtown area, there are only two larger apartment complexes in the Town – Adara Windsong
Ranch and Orion on Coit Road. But as depicted in the attached graphic, current zoning permits
an additional 3,719 rental apartment units. At build-out this will represent approximately 12% of
the total population of the Town.
While many DFW -area multi-family developments have stable ownership and receive consistent
maintenance, it is recognized that other developments are built only to be sold and resold. As
the complexes age, subsequent ownership groups are less inclined to pay for maintenance and
upkeep, and the quality of the property declines. This results in less than desirable living
conditions for the tenants and negative impacts on the surrounding neighborhood.
Rather than waiting for apartment complexes to show signs of decline, staff desires to implement
an inspection program to ensure the basic livability elements of the units are maintained.
Currently, the Fire Department conducts the following, annual inspections which are geared to
life-safety items:
•Licensed 3rd party to conduct annual inspections of the fire suppression and fire alarm systems
•Inspect the exterior of the building for any life, health and safety violation, proper address
displayed, access to electrical panels and disconnects
•Inspect the riser rooms of which is the control center for both fire suppression and fire
alarms systems
•Inspect the public areas - club house, pool and maintenance shop
•Inspect the fire lanes for obstructions, required markings and hydrants
•Inspect the controlled access gates
An inspection program geared toward the maintenance standards of multi-family units would
supplement the Town’s Property Maintenance Code and address the following:
•Ensure the Town has the up-to-date contact information for the management company and
ownership;
•Define responsibilities of the owner/manager of the complex;
Prosper is a place where everyone matters.
PLANNING
Item 13
•Ensure all elements of the exterior and interior are maintained to provide safe living conditions,
deter deterioration, rodents and other pests;
•Ensure all HVAC units, water heaters and related mechanical equipment and plumbing, and
are in proper working condition and provide time requirements for the repair of such equipment;
•Ensure all vacant units are secured;
•Ensure that security gates, if present, are maintained; and
•Establish a quantitative rating system to prevent arbitrary judgements of complexes
Impacts on Staff:
The annual inspections will be a coordinated effort between Code Compliance and Building
Inspections. The new Code/Health Supervisor position, anticipated to be filled when the Town
Hall opens, will be part of the team for this service. The number of existing and projected units in
the near future will not be a negative impact on staff due to the relatively young age of the majority
of the apartment complexes.
Registration Fee:
It is anticipated that a fee per unit will be established. The cities of Coppell, Frisco, McKinney,
Plano, Irving, and Arlington charge an inspection fee based on the number of units. The range of
these fees is $5.00 per unit with a minimum of $200.00 to $13.80 per unit. McKinney charges
$25.00 per apartment building.
Implementation:
Upon direction from the Town Council, staff will draft an inspection program and accompanying
ordinance. Prior to initiating the inspections, staff will need to meet with the managers of the
various properties in the Town to review the elements of the program. It is anticipated that full
implementation will occur in the first quarter of 2018.
Attached Document:
1. Multi-Family Exhibit
Town Staff Recommendation:
Town staff desires to receive feedback on whether to prepare a draft set of standards and
requirements for review by the Town Council.
Page 2 of 2
Item 13
1b. 300 Existing
MF Units
20 acres
(Zoned in 2008)
4.600 MF Units
115 acres
(Zoned in 2014)
1c.28 Existing
MF Units
1 acre
(Built 1982-1986)
1a.620 Existing
MF Units
43 acres
(Zoned in 2000,
Built in 2008)
2b. 300 MF Units
20 acres
(Zoned in 2006)
2a. 419 MF Units
28 acres
(Zoned in 2006)
3.2,400 Mixed Use
Units -20 acres
(Zoned in 2008)
Current Zoning for Multifamily Units
in the Town of Prosper
1.948 existing garden-style multifamily units on 63.8 acres
1a. 620 units in the Orion apartment complex on Coit Road
1b. 300 units in the Adara apartment complex in Windsong Ranch, west of Windsong Pkwy, north US 380
1c. 28 units in the Downtown area
2.Current zoning permits an additional 719 garden-style multifamily units on 48 acres
2a. East side of DNT, north of Prosper Trail
2b. Future Brookhollow development on US 380.
3.Planned Development-41 (Prosper West) permits a maximum of 2,400 urban-style units on approximately 20 acres on the west side of DNT,
north of US 380. Refer to PD-41 for special conditions.
4.Planned Development-67 (Gates of Prosper) permits a maximum of 600 urban-style units within 115 acres on the west side of Preston Road,
north of US 380. The construction of multifamily units is dependent on the development of non-residential uses in this PD –refer to PD-67.
5.In addition to the multifamily units permitted in the Town of Prosper, the Artesia development agreement permits 600 garden-style multifamily
units on 30 acres in this Municipal Utility District in Denton County, on the east side of Teel Parkway, north of Fishtrap Road.
5.Artesia
600 MF Units
30 acres
(MUD created 2003)
Updated 12/20/2016
Item 13
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Date: September 12, 2017
SPECIAL PURPOSE DISTRICT TIMELINE
Past:
June 8, 2017 – Finance Subcommittee requested staff to research options on the current ½ cent
sales tax adjustment to the rollback tax rate.
July 12, 2017 – Staff presented to Council the options to Council during the Budget Work Session.
July 13, 2017 – Staff provided further information requested from Council on all the options
available under current Tax Code.
August 8, 2017 – Finance Subcommittee discussed proposed tax rate in the proposed FY 2017-
2018 budget and recommendation of developing a committee to review and recommend to
Council the Special Purpose District option on the ½ cent sales tax.
Future:
September 12, 2017 – Council meeting future agenda item- staff presents this memo to outline
a timeline and identify milestones to be completed.
September 26, 2017 – Recommend Council appoint a sub-committee to review and provide a
recommendation to Council.
September 2017 – Town hires a consultant to preform sales tax analysis to identify sales tax
revenue streams from the various point of collection and types of consumers. The analysis and
results to be presented to the Town will take four weeks.
October 2017 – Sub-committee defines goals, objectives, and milestones on the SPD project.
October 2017 – Consultant presents findings to the sub-committee on the sales tax analysis.
November 2017 – Sub-committee presents recommendation to Council.
November-December 2017 – Council discusses recommendation.
January 23, 2018 – Council would need to call an election based on decision.
February – May 2018 – Sub-committee members would educate, speak at local organizations,
and market citizens on SPD creation.
May 5, 2018 – Election to be held
Dedicated Local Sales Tax Options
To follow up from the budget work session held July 12, 2017, staff presented the concept of
shifting the ½ cent sales tax relief presented in its current form of property tax relief from the
rollback taxes. Council requested a summary of options for a special purpose district in which
sales and use tax can be used. Please see attached flyer from Texas Comptroller of Public
Accountants for more detailed information.
Prosper is a place where everyone matters.
MEMORANDUM
Item 16
Page 2 of 2
Crime Control and Prevention District
• Sales and use tax in increments of 0.125 percent up to 0.50 percent maximum rate
• Population requirement of more than 5,000
• Town’s governing body may specify the number of years the district will be continued
• Used to finance a wide variety of crime control and prevention programs
Fire Control and Prevention District
• Sales and use tax in increments of 0.125, 0.25, 0.375, or 0.5 percent.
• Population requirement of between 25,000 and 550,000 or more than $1.9 million may
create an EMS district
• The district may include all or portions of the Town.
• Finance the operation of fire control and prevention programs
Street Maintenance Sales Tax
• Sales and use tax in increments of 0.125 percent
• Tax expires after four years unless a new election is held to reauthorize the tax
• Can only be used to maintain and repair existing Town streets and sidewalks
Municipal Development Corportation
• Sales and use tax in increments of 0.125, 0.25, 0.375, or 0.5 percent
• Use to undertake projects that provide job training, early childhood education, after-school
programs, scholarships, literacy promotion and other projects
Municipal Development District
• Sales and use tax in increments of 0.125, 0.25, 0.375, or 0.5 percent
• Use to undertake a variety of projects including a convention center, civic center,
auditorium, and other eligible Type B Corporations
Item 16
Item 16
Item 16
Item 16
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Date: September 12, 2017
Employee Benefits Trust
On July 13, 2010, Council authorized a creation of an Employee Benefits Trust designating all
members of the Town Council to be Trustees of said Trust. This Trust was authorized to purchase
various forms of insurance for the benefit of Town Officers, Employees, Qualified Retirees, and
their Dependents.
The intent of the creation of the Trust at the time was to exempt the Town’s premiums from taxable
gross premiums as allowed under the Insurance Code. State of Texas law imposes taxes on
gross premiums paid for employee insurance. Setting up a single, nonprofit Trust will exempt
those premiums.
The Insurance Code, under TITLE 3. DEPARTMENT FUNDS, FEES, AND TAXES, SUBTITLE
B. INSURANCE PREMIUM TAXES, CHAPTER 222.002 ( c) reads….
“( c) The following are not included in determining an insurer’s taxable gross premiums or
a health maintenance organization’s taxable gross revenues:
…….
(5)premiums or revenues paid on group health, accident, and life policies or
contracts in which the group covered by the policy or contract consists of a single
nonprofit trust established to provide coverage primarily for employees of:
(A)a municipality, county, or hospital district in this state;”
Now that the Town is self-insured, the intent of such Trust is not necessary. However, staff is
recommending that a Trust remain in place but abolishing the current makeup of such Trust and
developing a newly formed Employee Benefits Trust that includes Officers and Town staff. This
allows the members of such trust to have the continuity and institutional knowledge of the history
and claims experience along with bringing items to the Trust members to make decisions quickly,
as needed. Staff is recommending the following makeup of such newly created Trust: HR
Director, Finance Director, Town Manager, and two Council representatives.
If this is the direction Council would like to take, a new resolution will need to be presented for
approval. Such resolution will include a “Declaration of Trust” outlining the creation, purpose, and
duration; identifying the trustees’ rights and powers; and determining how the trust funds are to
be utilized. Within the Trust, the objective would also include developing a budget and authorizing
the purchase of said services for the benefits of the participants.
Prosper is a place where everyone matters.
MEMORANDUM
Item 16